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HomeMy WebLinkAboutItem 1e: A Price Agreement and a purchase order with Performance Truck Repair, Inc. for fire apparatus repairs.DATE: December 18, 2012 STAFF REPORT Fire Department TO: Honorable Mayor and City Council FROM: Tony L. Trabbie, Fire Chief i By: Kevin Valentine, Battalion Chief KV Kurt Norwood, Deputy Fire Chief /Operations Y-14, SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A PRICE AGREEMENT AND OPEN A PURCHASE ORDER WITH PERFORMANCE TRUCK REPAIR, INC. FOR FIRE APPARATUS REPAIRS IN THE AMOUNT NOT TO EXCEED $80,000 FOR FISCAL YEAR 2012 -13 Recommendation: Approve SUMMARY The Fire Department recently solicited bids for a price agreement for fire apparatus repairs. Upon reviewing the bid documents, Performance Truck Repair, Inc. was determined to be the lowest responsible bidder. It is recommended that the City Council authorize and direct the City Manager to execute a price agreement and open a purchase order with Performance Truck Repair, Inc. for fire apparatus repairs in the amount not to exceed $80,000 for Fiscal Year 2012 -13. Funds have been budgeted in the FY 2012 -13 Fire Department vehicle maintenance accounts. DISCUSSION Prior to outsourcing any fire apparatus repairs or maintenance to an outside vendor, the Fire Department consults with Public Works Services Department Fleet Services. If Fleet Services determines that the repairs are beyond its scope of expertise or resources, the Fire Department will send the apparatus to various outside vendors, depending on the nature of repair. Examples of areas that Fleet Services are not authorized to repair include the Husky Foam Pump Systems, the Hercules Compressed Air System, the patented Tak 4 Independent Suspension, and the Waterous Fire Pump. Fire Apparatus Repairs Price Agreement December 18, 2012 Page 2 of 3 In October 2012, the Fire Department solicited bids from vendors to simplify the repair process with the intention of authorizing a single outside vendor to perform all repairs that Fleet Services are unable to perform. A formal bid requesting a price agreement was conducted. The following four (4) authorized fire apparatus repair facilities responded: Vendor Address Hourly Rate Discount from Parts Price List Performance Truck 892 W. 10th St $72.00 25% to 40% Repairs, Inc. Azusa, CA 91702 depending on part Valley Power 425 S. Hacienda Blvd $85.00 23% Systems City of Industry, CA 91745 KME Kovatch 5400 E. Jurupa St $95.00 20% Ontario, CA 91761 South Coast 2020 S. Baker Ave $102.00 20% Emergency Vehicle Ontario, CA 91761 Service Upon reviewing the bid documents, Performance Truck Repair, Inc. was determined to be the lowest responsible bidder. Performance Truck Repair, Inc. is a reputable vehicle maintenance provider that has been utilized, with high satisfaction, by Arcadia Public Works Department Fleet Services, and the Arcadia Fire Department. The Fire Department's past experience with Performance Truck Repair, Inc. has been positive and the quality of work and service provided has exceeded our expectations. Arcadia Fire Department staff research has determined that Performance Truck Repair, Inc. performs fire department vehicle maintenance on several Los Angeles area jurisdictions with satisfactory results. Performance Truck Repair, Inc. has several large contracts with other types of public and private agencies also with satisfactory results. FISCAL IMPACT Sufficient funds have been allocated in the FY 2012 -13 Fire Department operating budget for vehicle maintenance. Fire Apparatus Repairs Price Agreement December 18, 2012 Page 2 of 3 RECOMMENDATION It is recommended the City Council authorize and direct the City Manager to execute a price agreement and open a purchase order with Performance Truck Repair, Inc. for fire apparatus repairs in the amount not to exceed $80,000 for Fiscal Year 2012 -13. Approved: Dominic Lau o City Manager