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HomeMy WebLinkAboutJANUARY 7,1997_3 I I I 39: 0010 0110 - s- 0 O/;2IQj CITY COUNCIL MEETINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL 1. O/~a ./,3 ~L MINUTES CITY COUNCIL OF THE CITY OF ARCADIA ADJOURNED REGULAR MEETING JANUARY 21,1997 The City Council met in an adjourned regular meeting on Tuesday, January 21, 1997 at 6:00 p,m, in the Conference Room of the City Council Chambers, PRESENT Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn ABSENT: None REPORT AND DISCUSSION REGARDING THE POSSIBLE FORMATION OF A CENTENNIAL CELEBRATION COMMITTEE On August 5, 2003, the City of Arcadia will celebrate its 100th anniversary, The City Council has indicated an interest in organizing a centennial celebration to commemorate the occasion. Staff has reviewed centennial events in other communities and found there were many variations, from year-long celebrations to just the last few weeks or the weekend of the actual anniversary, Ce~tennial committees consisted of from 25 to 150 volunteers, The Community Relations Officer, Cindy Rowe, noted that the committee for the City of Arcadia's Diamond Jubilee in 197& consisted of volunteers from the Chamber of Commerce, and information regarding the celebration is available from the General Chairman of that event. Mayor Kuhn and Councilmember Young thought that 25 committee members was enough to start with, Mayor Pro tem Harbicht commented he was thinking in terms of a steering committee composed of seven members, and a committee of 25 members, Councilmember Young thought the steering committee could be even larger, perhaps eleven to fifteen members, so that each person would not have too many jobs to handle, Council member Chang commented that a committee consisting of 25 members is not a bad idea, Then it could be decided how many subcommittees would be necessary, Chairmen of the subcommittees could serve as the steering committee, Council member Kovacic olTered a suggestion that the 25 committee members might consist of personnel from various City departments, the Arboretum, Historical Society, service clubs. the School District, business organizations, senior citizens, and two appointed by each Councilmember. Councilmember Young felt that senior citizens should be included because some of them have lived in town a long time and have historic information, Mayor Pro tem Harbicht statcd he would like to see a year-long celebration, with events scheduled throughout the year. Perhaps the steering committee might recruit other organizations in the City, such as the PT A council, service clubs, and churches, which could take on projects within their expertise to take place throughout the year. In this way, the committee would not have to form subcommittees to handle e\'ef)1hing, Council member Kovacic agreed this was another option, His suggestion of selecting committee members from various City departments and organizations was to get a cross sectiou of the City, Councilmember Chang felt that a 25- member committee representing each section of the community was a very good idea, Councilmember Young commented she would like to have the steering committee follow through with what Council would like to have done, Council member Kovacic stated although Council would like to have some control over the committee, he would prefer the committee-at-Iarge be rcsponsible for enlisting the support of volunteers and the jobs they will do. Mayor Pro tern Harbicht felt that a steering committee of about 15 would be better than 25, Mayor Pro tem Harbicht suggested that the first charge of the committee would be to study what other cities ha\'e done, survey others in the community, and come up with a long list of things which could be done to celebrate the City's centennial. A first draft of ideas could then be presented to Council at a study session for their input. Other ideas presented by Council included: 1/21/97 ADJOURN- MENT 39: 0011 Banners placed throughout the City and paid for by various families or businesses, such as the City of Monrovia did for their centennial celebration, The name of the sponsor family or business would be at the bottom of the banner, and at the end of the centennial year the banner would be presented to the sponsor, I Turn to the Historical Society for an omlor video history from people who remember Arcadia in the old days, Have a parade, Promote the Fire Department's annual pancake breakfast as a centennial pancake breakfast. Give the steering committee the status of a temporary commission, which will assert that the City has authority over what they are doing and will give authority to the committee, Have a secretary of the committee to keep records, A tennis and golf tournament. After Council adopts a resolution creating the centennial commission, issue a press release calling for volunteers, Select 15 or so for a steering committee; the other volunteers may be called upon for their help, Create an application which would ask applicants for information such as their age, how long they have lived in Arcadia, any special interests or talents they have, etc, It was agreed that the committee would select its own chairperson, The City Manager suggested that, initially, Cindy Rowe, the Community Relations Officer, could help staff the committee of 15, Staff may then be added or subtracted as needed, City staff could also provide the initial secretarial support until such time as the committee can take it over, It was agreed that the I Council, as a group, would appoint the 15 committee members, Mayor Pro tem Harbicht suggested Council could review applications to select some older people, some younger, representatives from the Chinese community, people active in service clubs, the PT A, etc. Councilmember Chang suggested this committee report their activities to the Council every few months or so, The City Attorney commented that the committee would fall under the rules of the Brown Act, and would have to produce an agenda and have open meetings, Mayor Pro tem Harbicht suggested the committee might periodically send news to all those who volunteered, informing them of what the committee is doing and telling them they may be needed to help in the future, Council also agreed that Having a Council liaison would be helpful; other City boards and commissions may come up with ideas for special centennial events; perhaps the Race Track would be interested in having a horse show, or bringing back the Breeder's Cup in the centennial year; the Arboretum may want to tie in its annual flower show to the centennial celebration, Council concurred that staff be directed to draft a resolution for Council's review regarding the formation of a centennial commission with gencral guidelincs and appointment procedures, It was suggestcd that staff also draft a press release and give some thought to an application form, The City's anniversary date of August 5, 1997, was proposcd as an official kick-off date, At 6:30 p,m, the Adjourned Regular Meeting ADJOURNED sine die, , I ~/ffl ATTEST: ~..<uA)~s< ffi eD, Alford, Ci rk "'- 2 1!2l! 97