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HomeMy WebLinkAboutFEBRUARY 4,1997_2 I I I 0110 - rO 39:0032 O,:)/J 1q ) e( CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING FEBRUARY 4.1997 The Arcadia City Council met in a Regular Meeting on Tuesday, February 4, 1997, at 7:07 p.m, in the Arcadia City Hall Council Chambers. INVOCATION Monsignor Norman Priebe, Holy Angels Catholic Church PLEDGE OF ALLEGIANCE Patrick Malloy, Maintenance Services Director ROLL CALL PRESENT: Councilmembers HaIbicht, Kovacic, Young, and Kuhn ABSENT: Councilmember Chang It was MOVED by Councilmember Young, seconded by Mayor Pro tern Harbicht and CARRIED to excuse the absence of Councilmember Chang. l. 20-YEAR The Maintenance Services Director presented a comprehensive review of the 20-Year Water WI'R, MASTER Master PlanlFinancial Plan at the 6:00 p.m. adjourned regular meeting this date. PLANIFIN. PLAN 2. PRESENTATION BY THE RECREATION DEPARTMENT Jerry Collins, Director of Recreation, presented a review of the activities and programs of the Recreation Department. A video showed the activities at Wilderness Park. 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS The City Manager announced that the Council will meet on February 11, 1997, at 6:00 p.m. in the Community Center for a report and discussion regarding the Fiscal Year 1997-98 City budget. 4. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None. ORD. & RES, READ BY 1TILE ONLY It was MOVED by Councilmember Young, seconded by Councilmember Kovacic, and CARRIED on roll call vote as follows that ordinances and resolutions be read by title only and that the reading in full be WAIVED. AYES: NOES: ABSENT: Councilmembers HaIbicht, Kovacic, Young, and Kuhn None Councilmember Chang 1 2/4/97 39:0031 5. PUBLIC HEARINGS k I 1997-98 STATE- Consideration of the 1997-1998 Statement of Objectives and Project Use of 23rd Year MENT OF Community Development Block Grant (CDBG) Funds. The Community Development OBJECTIVES Commission (CDC) has advised staff that the City will receive $409,698 in CDBG Funds for & PROPOSED Fiscal Year 1997-98. In addition, the City will be receiving $106,724 in unallocated prior years UTll.IZATION funds. Costs and project summaries must be submitted to the County no later than February 21, FOR 23RD YR. 1997. The total available funds to the City will be $516,422. Federal regulations require that no CDBG FUNDS less than 70% of a grantee's aggregate funds are to be used to support activities which benefit (APPROVED) persons oflow and moderate income, which amounts to $361,495 for the City of Arcadia. This ~ 5- J () -.:J.() year the City is funding three projects with CDBG funds: housing rehabilitation ($441,422); a congregate meals program for seuior citizens ($15,000); and an information and referral services program for seuior citizens ($35,000). , Twenty-five thousand dollars ($25,000) is set aside for admiuistration of the Funds. As a result of the success of each of the programs, it is proposed to continue them. The Community Development Administrator answered questions from Council. She explained that the Housing Rehabilitation Project offers a maximum grant of $10,000 per household to low/moderate-income homeowners to assist in necessary home improvements, such as painting, reroofing, plumbing and electrical work. Thirty-five households are being assisted this year, and it is estimated that approximately 40 households will be assisted in 1997-98. Mayor Kuhn declared the public hearing to be OPEN. No one desiring to be heard, the public hearing was CLOSED on MOTION by Councilmember Young, seconded by Mayor Pro tern Harbicht, and CARRIED. I It was MOVED by Mayor Pro tern Harbichl, seconded by Councilmember Young and CARRIED on roll call vote as follows to APPROVE the allocation of funds as outlined in the Cost Summary; and to AUTIIORlZE the City Manager to execute the Memorandums of Understanding which are submitted to the County at a later date. AYES: NOES: ABSENT: Councilmembers Harbichl, Kovacic. Young, and Kuhn None Councilmember Chang 5b. CUP 97-{)01 (Eating estab., 300 E, Htg. Dr.) OS"i'Q -/0 Consideration of Resolution No, 5974. approving Conditional Use Permit (CUP) 97-001, which was filed by Probhakar V. Reddy requesting: (I) a conditional use permit to operate a 1,020- square-foot restaurant at 300 East Huntington Drive, Unit B-12; and (2) amendment of Resolution No. 5509 to allow more than two eating establishments with seating for more than 12 persons within the retail center of the Arcadia Gateway Center project, and eliminate Condition 2 of said Resolution which prohibits converting 7,208 square feet of office uses in the retail building to retail or other uses which have a greater parking requirement. Resolution No. 5509 was adopted in November 1989. Staff proposed that Condition 2 of Resolution No. 5509 be deleted; and Condition 3 be amended to allow a maximum of three restaurants within the retail building (300 East Huntington Drive), which is what had originally been approved prior to 1988, and to allow seating to be based upon the Building Code requirements. The Community Development Administrator gave details of the staff report. Since adoption of Resolution No. 5509, there have been no problems with parking, and it is staffs opinion that conditions imposed by Resolution No. 5509 are too restrictive and no longer necessary. The conditions were imposed before other uses were in operation in the retail center. On January 14. 1997, the Planning Commission unanimously voted to adopt Resolution No. 1543 recommending to the City Council approval of CUP 97-001. I 2 2/4/97 I RESOLUTION NO. 5974 (ADOPTED) ~$'fjf.} ,10 6. I 7, YOUNG (Spaghetti dinner at H.S.) (Joint Council meeting with Sierra Madre) (Constitution Team) (Cable T.V. channel changes) (Recycling bins) I 39: 0034' Mayor Kuhn declared the public hearing to be OPEN. No one desiring to be heard, the public hearing was CLOSED on MOTION by Mayor Pro tern Harbicht, seconded by Councilmember Young, and CARRIED. It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to ADOPT Resolution No. 5974, entitled: "A RESOLUTION OF TIIE CITY COUNCIL OF TIIE CITY OF ARCADIA APPROVING CONDmONAL USE PERMIT 97-001 TO OPERATE A 1,020 SQ. Fr. RESTAURANT IN TIIE EXISTING RETAIL CENfER AT 300 EAST HUNTINGTON DRIVE AND DELETING CONDmON 2 OF RESOLUTION 5509 RELATING TO CONVERSION OF OFFICE SPACE AND AMENDING CONDmON 3 OF SAID RESOLUTION TO ALLOW MORE 1HAN TWO EATING ESTABLISHMENTS WITH SEATING FOR MORE 1HAN 12 PERSONS WITHIN TIIE RETAIL BUILDING." AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Young, and Kuhn None Councilmember Chang AUDIENCE PARTICIPATION Drew Krvnicki, 32 I 10 Roy Avenue, spoke in part of a newspaper article which told of Duarte City officials inviting commentary and participation by their residents to take part in the City's long-tenn planning process, which has been very successful in obtaining their objectives. Perhaps the City of Arcadia could look into doing something similar. Some of the things a citizen advisory committee could look into might be: the possibility of privatizing the City's water company; comparing the benefits being given to City employees with other cities; examining the Arcadia Redevelopment Agency to see if the cost of the Agency is bringing the City the kind of benefits it should expect. MATIERS FROM ELECTED OFFICIALS Councilmember Young reported she attended the spaghetti dinner at the High School. It was a great evening, as always. and very well attended. Councilmember Young enjoyed the joint Council meeting with the City of Sierra Madre on January 29, and was happy to meet the Councilmembers she did not know. Councilmember Young wished the Arcadia High School Constitution Team good luck in their competition in the State finals. With regard to cable television, Councilmember Young noted that channels have been changed and many people have not received the new channel listings. The City Manager stated he will look into helping to publicize the changes. In reference to the contract recently signed with Newco Waste Systems, Councilmemhl:r Young asked about the new recycling program and new bins which were supposed to be in place at the beginning of the year. The City Manager stated that the City has been trying to save money on the bin order, and will go out to bid very soon. A revised schedule of the new recycling program will be given to Council and the community when it is in place. 3 2/4/97 KOVACIC (Constitution Team) 39:0035 Councilmember Kovacic announced that the Arcadia High School Constitution Team leaves tomorrow for the State finals in Sacramento. Three volunteer judges, including Councilmember Kovacic, will join the team tomorrow night and assist them in their preparation. The Team thanks the City for use of the Council Chambers for their dress rehearsal. I (Puppet theater Councilmember Kovacic attended the dedication of the puppet theater at the Library, It was bnilt at Library) by the Arcadia Firefighters Association, and is a tremendous addition to the Library. (Arc. High School Band - congratulations) (participation by citizens in City processes) HARBICHT (Review of City's parking Code) KUHN (Horse racing at Santa Anita) (Social events and ceremonies) 8. 8a, WEED ABATEMENT 0'1"" -5'a RESOLUTION NO. 5977 (ADOPTED) Olll/O .5'0 The Arcadia High School Band competed at the Alamo Bowl in San Antonio. Texas, over the holidays. Councilmember Kovacic offered congratulations to the marching band, auxiliary guard and princesses, who were named Grand Champions, and to the many members of the programs. As a follow-up to comments made by Drew Krynicki, Councilmember Kovacic noted that there is significant public participation by way of City commissions; General Plan hearings were very well attended, as were budget workshops; the Youth Master Plan group is meeting regularly. A task force or some other organization may be appropriate; however, Councilmember Kovacic would prefer to wait until staff makes their presentation with regard to the economic situation. Mayor Pro tern Harl>icht asked for Council's concurrence that the City's parking code might be reviewed to see if it is too stringent. In many parking matters which have come before Council and the Planning Commission, it was found that there was adequate parking even though City code reqnirements would not be met. Relaxing parking requirements might help to attract responsible development. Perhaps the Planning Department, at its convenience, could look into the parking code and any possible modifications. Mayor Kuhn and Councilmembers KOvacic and Young concurred. Mayor Kuhn reported she has received many calls recently with regard to the many articles about the situation at Santa Anita Race Track. She reiterated Council's position is strong in favor of keeping live horse racing at Santa Anita. I Mayor Kuhn reported on recent social events she attended. She represented the City at a retirement ceremony for Edgar Davis, a UPS driver serving the City for the past 41 years, In a ceremony today, the PTA presented Service Awards to Gail Jensen and Shelley Romo. The D.A.RE. graduation program was last Tuesday; 500-600 people attended. Mayor Kuhn congratulated the Police Department and the School District on a fine program. The joint meeting with the Sierra Madre City Council went very well, and Mayor Kuhn would like to meet with them again soon. CITY CLERK Consideration of Resolution No. 5977. The Los Angeles County Agricultural Commissioner has submitted the 1996-97 annual Declaration List of private properties within Arcadia which have been inspected by the County and found to contain a growth of flammable weeds, brush, and/or rubbish, etc. The County will abate such conditions if the property owner does not do so after receiving notice. Resolution No, 5977 declares that hazardous conditions upon or in front of certain private properties are a public nuisance, and sets a public hearing for February 18, 1997, to hear protests, if any, from the affected property owners to the abatement of their property. The City Clerk presented and read the title of Resolution No. 5977: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DECLARING TIlAT WEEDS GROWING UPON AND IN FRONT OF, AND BRUSH, RUBBISH, REFUSE, AND DIRT UPON AND IN FRONT OF CERT AIN PRIVATE PROPERTY IN THE CITY ARE A PUBLIC NUISANCE, AND DECLARING ITS INrENTION TO PROVIDE FOR THE ABATEMENT THEREOF." I 4 2/4/97 I I I 3'9:0036.. Councilmember Young noticed that every year so many of the same addresses are on the list, and asked if that is due to the fact that the property owners wait to have the work done or just ignore the notice. The City Clerk responded that most of the properties are vacant, and the property owners probably don't ignore the notice but find it more convenient, and perhaps less costly, to have the County abate the property. It was MOVED by Mayor Pro tern HaIbicht, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows that Resolution No. 5977 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers HaIbicht, Kovacic, Young, and Kuhn None Councilmember Chang 9, CONSENT ITEMS 9a. MINUTE APPROVAL (Jan. 21 and 22, 1997) ".-.'hi ./f) 9b. O~/!""-,'7 ONE-YEAR APPROVED a one-year time extension for Conditional Use Pennit 92-{)()3, the Rodeffer TIME EXT. proposed inert landfill at 12321 Lower Azusa Road, which was approved by the City Council on (Rodeffer Inert April 5. 1994, Landfill) APPROVED minutes of the January 21, 1997. Adjourned and Regular Meetings, and the January 22, 1997 Adjourned Regular Meeting. 9c. Considered separately. See below. 9d. 07$-{} _ 00 CONTRACT AWARDED contract in the amount of $19,895 to Civiltec Engineering for the design and AWARD construction monitoring to replace the motor control centers at various locations - Work Order (Replace 563. motor control ctrs. - W.O. 563) THE ABOVE CONSENT ITEMS 9a, 9b, and 9d WERE APPROVED ON MOTION BY COUNClLMEMBER YOUNG, SECONDED BY COUNClLMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Young, and Kuhn None Councilmember Chang 9c. REORG. OF Consideration of report and Resolution No. 5976 ordering the reorganization of territory TERRITORY identified as "Monrovia Reorganization, No. 1-96 Parcels 1 and 2" to the City of Arcadia and FROM MONR. detachment from the City of Monrovia. In October 1995 the City Council held a public hearing TO ARCADIA to consider a request filed by Bluth Development for a city boundary reorganization between the (Annex, #48) Cities of Monrovia and Arcadia. The boundary reorganization consists of approximately 2,56 tl <; 10. ...l? acres of undeveloped property located east and south of Tract 42936 (Whispering Pines Phase 11 in the City of Arcadia). o >60 ~t) In response to questions by Council member Young, the Community Development Administrator stated that access to one lot through another lot is allowed in hillside areas in order to 5 2/4/97 RESOLUTION NO. 5976 (ADOPTED) O~/O -,;,a O>(!JO . GO 10. 39:0037 accommodate topography and provide less grading to hillside sites. She explained the location of access to the property, which was not clearly shown on the plot plan in the staff report. I It was MOVED by Councilmember Young, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to ADOPT Resolution No. 5976: "A RESOLUTION OF 1HE CITY COUNCIL OF 1HE CITY OF ARCADIA ORDERING 1HE REORGANIZATION OF TERRITORY IDENTIFIED AS 'MONROVIA REORGANIZATION, NO. 1-96 PARCELS 1 AND 2' TO 1HE CITY OF ARCADIA AND DETACHMENT FROM 1HE CITY OF MONROVIA." , AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Young, and Kuhn None Councilmember Chang CITY MANAGER lOa. CONTRIBU- Consideration of report and recommendation to approve a $500 contribution to the Arcadia High TION TO ARC. School 1997 Constitution Team. Since 1990 the City Council has made donations to the Team to HIGH SCHOOL assist with their traveling expenses as they move forward in a national competition. The CONSTITU- Constitution Team is once again seeking a monetary contribution from the City to be used for TION TEAM their trip to attend the State finals in Sacramento. In the past the Team has done extremely well, (APPROVED) and won the National Championship in 1993. The City Council has made contributions of $500 ()/~ 0 . _,'0 in each of the last seven years, with the exception of 1991, when the City gave $1,000. It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Young and CARRIED on roll call vote as follows to APPROPRIATE $500 from the General Fund and APPROVE a contribution of the same amount to the Arcadia High School 1997 Constitution Team. lOb. FILL FOUR VACANT POLICE OFCR POSITIONS (APPROVED) O:,?"t) -10 I AYES: NOES: ABSENT: ABSTAIN: Councilmembers Harbicht, Young, and Kuhn None Councilmember Chang Councilmember Kovacic (he is an Assistant Coach for the Constitution Team) Report and recommendation to authorize staff to fill four vacant Police Officer positions, presented in accordance with Council's instructions not to fill any vacant positions until Council gives authorization to do so. Over the past few months, six police officers have left City service. There are four candidates ready to fill the positions. In response to Council member Kovacic, the City Manager clarified that the Police Officer positions were approved in the current budget. It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Young and CARRIED on roll call vote as follows to AUTIIORIZE the hiring of four police officers; Henry Lu, Shonna Oliver, Michael Hale and John Jurman, to replace those officers recently separated from City service. AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Young, and Kuhn None Councilmember Chang I 6 2/4/97 I I I 39:0038 11a. ()//() - '10 CLOSED The City Attorney announced a Closed Session "pursuant to Government Code Section SESSION 54956.9(a) to confer regarding the existing workers' compensation case of Carol Thompson versus City of Arcadia," 11b. 01/0 . '('0 CLOSED The City Attorney further announced a Closed Session "pursuant to Government Code 54957, SESSION City Manager annual perfonnance evaluation." ADJOURN- MENT (Feb, 11, 1997 6:00 p.m.) At 8:07 p.m. the Council entered the CLOSED SESSIONS, RECONVENED and ADJOURNED at 8:25 p.m. to 6:00 p.m., Tuesday, February 11. 1997, at the Community Center for an Adjourned Regular Meeting (Budget Session) and to conduct the business of the Council and the Redevelopment Agency, and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. ~~-~~ ATIEST: ~;!,~~\ 7 2/4/97