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HomeMy WebLinkAboutMARCH 18,1997 I I I 39:0071 0/10. ~-O 031'f9) c.c CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE iN TIffi OFFICE OF TIffi CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MARCH 18, 1997 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, March 18, 1997 at 7:00 p,m, in the Arcadia City Hall Council Chambers, INVOCATION Rabbi 1. B. Sacks, Temple Shaarei Torah PLEDGE OF ALLEGIANCE Michael H. Miller, City Attorney ROLL CALL PRESENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn ABSENT: None 1. 1997 ARC, mGH SCH, CONSTITU- TION TEAM ()1S-o.30 ARBOR DAY ESSAY CONTEST WINNERS PRESENTATIONS Mayor Kuhn introduced the teachers and coaches of the 1997 Arcadia High School Constitution Team: Shelley Barker. Bob Garrell, Marcia Garrell, Gary Kovacic, Craig Lucas, Ron Morris, Jim Romo, and Steve Wilburn. Councilmember Kovacic presented a brief overview of team preparations for competition. On behalf of the City Council, Mayor Kuhn presented a check for $500 to teacher Ron Morris in support of their trip to the State Finals in Sacramento, The Team of 30 students have become the California State Champions in their competition with students from other schools, Mr, Morris introduced the Team: Jonathan Barker, Joseph Cheung, Winnie Ching, Anna Chung, Annie Chung, Steve Chung, Karen Dickinson. Scott Esposito, Susan Fu, Jae Vyn Gan, David Han, Tracy Huang, Nathan Flowers-Jacobs, Seoyoung Kim, Jonathan Lee, Michael Lee, Richard Urn, Winston Un, Billy Uu, Maggie 100, Margaret Ng, Jina Noh, Margarita Ortiz, Harvard Pan, Nikka Rapkin, Christopher Tokeshi. Alexander Trifunac, Jack Wang, Jennie Wang, and Wing Yung, Councilmember Kovacic gave each student a City pin, and Mayor Kuhn presented a Mayor's Certificate of Commendation to each Team member, The Team will now go on to represent the State of California in the National Championship competition to be held in Washington, D.C., at the end of April. Corey Calaycay, field representative from State Assemblyman Bob Margett's office, congratulated the Constitution Team and presented an Assembly Resolution to the Team on behalf of Assemblyman Marget!. Bob Guthrie, President of the Arcadia Police Officers Association, wished the Constitution Team good luck at the National Finals and presented a donation to Mr. Morris and the Team on behalf of the Association as a token oftheir support. Dorothy Denne, Arcadia Beautiful Commissioner, explained that three years ago, the City of Arcadia was named Tree City, USA, by the National Arbor Foundation, Every year a tree- planting ceremony is held; this year it was at the Arcadia Public Library. Third grade students are invited to participate each year. This year's third graders were from Camino Grove Elementary School. Five students who were chosen winners of an essay contest about the I 3/18/97 39:00'72 importance of trees read their essays: Teri Anarni, Ingrid Liu, Yvonne Lucas, Katherine Ko, and Sarah Mattison. 2, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS I None. 3. QUESTIONS FROM CITY COUNCILIREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None. ORD, & RES, READ BY TITLE ONLY It wlls MOVED by Councilmember Young, seconded by Councilmember Chang, and CARRIED on roll call vote as follows that ordinances and resolutions be read by title only and that the reading in full be WAIVED. AYES: NOES: ABSENT: Councilmembers Chang, HaIbicht, Kovacic, Young, and Kuhn None None 4. AUDIENCE PARTICIPATION Joann Steinmeier. President of the Arcadia Board of Education. invited everyone to the Showcase of Arcadia High School, fonnerly known as Open House, on March 20, Students will be leading tours of the campus, and it is an opportunity to see both older buildings and rehabilitated I buildings and the new two-story 'T' building, Gino Roncelli. 1250 Ramona Road, spoke, in part, in reference to an item on touight's agenda with regard to a future development proposal for the 85 acres in the south parking lot at Santa Anita Race Track. He suggests that now is the time for Santa Anita and the City to begin a thorough public outreach and participation program, The citizens of Arcadia have a desire to participate in such an important development review process, Mr, Roncelli stated that he wonld like to be included in the development of a citizens advisory group, and would like to meet and discuss this with the City Manager, the Mayor, and representatives from Santa Anita. There are many questions that need to be answered regarding the proposed development. Drew Krvuicki. 321 Le Roy Avenue, spoke in part of the proposal for development at Santa Anita as mentioned in the Pasadena Star-News. He questioned the placing of a Home Depot building in front of the grandstand at the Race Track, and a grocery store in the east portion of the parking lot close to Methodist Hospital. He suggested some possible solutions, such as putting Home Depot and a grocery store in the north parking lot, or if it is felt that the two stores attract people to the mall, it might be considered to relocate the stables and make a continuation of the mall. He hopes that issues such as traffic, aesthetics, and appearance from Huntington Drive will be addressed more thoroughly than they were at the time of Santa Anita' s original proposed development. 5. MA TIERS FROM ELECTED OFFICIALS YOUNG Councilmember Young announced that David Sheridan, who ran for City Council three years I (Death of ago, passed away last Saturday. David Sheridan) 2 3118/97 I I I (Wistaria Festival) KOVACIC (Wistaria Festival) 39:0073 Councilmember Young noted that the City of Sierra Madre recently had a crowd of about 10,000 at its Wistaria Festival and street fair. and she hopes Arcadia can do the same some day. Councilmember Kovacic also enjoyed the Wistaria Festival, The Recreation Commission is working on some summer events for the City of Arcadia, (Little League In appreciation and recognition of the volunteers who help with youth baseball, Councilmember presidents) Kovacic read the names of the presidents of the various Little Leagues, (pancake BreakfastJ Dena 1.ozar) (Public comments re Santa Anita) CHANG (SB 1310) (Reelection of School Board Members) (Economic Development Action Plan) (Community- oriented firefighters) HARBICHT (City volunteers) (Fliers on doorknobs) (Empty newsracks) In reference to the Pancake Breakfast sponsored by the Arcadia Firefighters Association; Councilmember Kovacic congratulated them for a wonderful community event. At the Breakfast, a flier was handed out concerning Dena Kelly 1.ozar, daughter of Arcadia Firefighter Harvey 1.ozar, who has been diaguosed with leukemia and is in need of whole blood platelets and, eventually, a bone marrow transplant. Those who wish to help may contact the American Bone Marrow Donor Registry or the City of Hope, The comments earlier this evening by Mr, Roncelli and Mr. Krynicki regarding development at Santa Anita were appreciated, Councilmember Kovacic invited others to come forward at City Council meetings to express their views. Senate Bill 1310 would provide for I % of sales tax to cities if approved by a majority vote, Councilmember Chang believes the bill should be supported, Councilmember Chang recently attended a party in celebration of the reelection of Mary Dougherty and Joann Steinmeier to the Arcadia School Board, He congratulated both of them. Councilmember Chang complimented the City Manager on the Economic Development Action Plan. He suggested that the City Economic Development Team should constantly interact with the business community and be business friendly in order to attract business to the City. Also, development of a City Business Hot Line would help businesses and merchants to overcome bureaucratic red tape and solve problems in a timely fashion. Council member Chang spoke of the concept of community-oriented firefighters. For example: Arcadia firefighters have replaced a broken fire alarm system in a home for aged deaf; donated proceeds from the Annual Pancake Breakfast to charity; created a puppet theater for the Library, Council member Chang believes firefighters should go into the community and interact with residents to promote community welfare, He congratulated the Fire Department and thanked them for their efforts, Mayor Pro tern Harbicht commented that the Wistaria Festival in Sierra Madre is run entirely by volunteers, as is their Fourth of July Parade, and is not a City function, The City of Arcadia needs to recognize that and get volunteers behind some things rather than look to government to do these things, Mayor Pro tern Harbicht was contacted by a resident who complained that someone was hanging a flier on his front doorknob at 6:30 on a Saturday morning. There must be some restriction as to time for that activity. Perhaps staff can determine, through the cable company or Fox West Sports, who was contracted with to distribute the fliers and let them know what the law is. With reference to newsracks, there are some places where empty newsracks are taking space on the sidewalk, and Mayor Pro tern Harbicht wondered if there were any way to have them removed. The City Attorney commented that staff will check with the Business License Officer 3 3/18/97 KUHN (City volunteers) 6, ROLL CALL 8a. MINlITE APPROVAL (Mar, 4, 1997) 39: 0074 lln the status of newsracks which are not being used, and will put together a report as to the I c:utTent situation and what can be done. There was an appellate court case which sustained the rights of cities to direct and control the aesthetics, appearance, and spacing of newsraeks, Mayor Kuhn stated she would like to see the City become proactive in studying and investigating a City-wide, volunteer-type program which would allow enhancement of volunteer services in addition to those already in place, such as in the Police and Senior Citizens Departments. The City Manager commented that staff is already working on such a program in terms of some City services, and will contact the Chamber of Commerce for their participation. CITY COUNCIL RECESSED IN ORDER TO ACT AS TIlE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Hartlieh!, Kovacic, Young, and Kuhn ABSENT: None It was MOVED by Agency Member Young, seconded by Agency Member Chang, and CARRIED on roll call vote as follows to APPROVE the minutes of the March 4. 1997 Regular Meeting. AYES: NOES: ABSENT: Agency Members Chang, Hartlich!, Kovacic, Young. and Kuhn None None ADJOURN- The meeting of the Redevelopment Agency ADJOURNED to 7:00 p.m. on April I, 1997, MENT I 7. CITY COUNCIL RECONVENED CONSENT ITEMS 7a. MINlITE APPROVAL (Feb. 18 and March 4, 1997) Councilmember Young referred to Consent Item 7c, board and commission appointment policy. She noted that the Senior Citizens Commission is different from other commissions in that the senior clubs each appoint a representative to the commission, as does the Assistance League, This is not spelled out in the policy, Mayor Kuhn noted the policy should be amended. 7b, WAIVE COSTS OF TRAFFIC CONTROL, DERBY DAY 5KRUN & WALK (APPROVED) APPROVED minutes of the February 18. 1997, Adjourned Regular Meeting and the March 4, 1997, Regular Meeting. With reference to Consent Item 7d, Couneilmember Young suggested that answers to some questions regarding the lease agreement for the Arcadia Historical Society could be found in the history of the bnilding, which was acqnired by a past Councilmember for the Historical Society. APPROVED request by the Los Angeles Turf Club (Santa Anita) and WAIVED the cost of traffic control services (as defined in staff report dated March 18, 1997) for the Third Annual Deroy Day 5K Run and Walk to be held on Saturday, April 5, 1997. I 4 3/18/97 I I I 39:0075 1)1':> 0 - 0 .. 7c. OIl()-70 BD,&COMSN, ADOPTED the Board and Commission Appointment Process Policy, with amendment regarding APPT, the Senior Citizens Commission, which appoints a representative from each senior chili and the PROCESS Assistance League, (ADOPTED) 7d, 7d, RENEW LEASE AGRMr., HISTORICAL SOCIETY (APPROVED) 1) 7,)0 -'1\ ~ or.J.O .n.- 8. 07>;0- (r,. 8a, 1997 WATER MASTER PLANI FINANCIAL PLAN (APPROVED) and MITIGATED NEG, DECL. (CERTIFIED) See below, TIlE ABOVE CONSENT ITEMS 7a THROUGH 7c WERE APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY COUNCILMEMBER YOUNG, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None Consideration of report and recommendation to renew the lease agreement with the Arcadia Historical Society to operate a "historical museum" on City property, The City Manager explained the history of the lease agreements over the years from 1986 to 1996. The proposed lease agreement is for five years and reflects the existing lease terms with two exceptions, The amount of general liability insurance coverage has been increased and the City is now legally responsible for the maintenance and repair of the exterior structure. Since the Historical Society has not been in a position to pay for any significant maintenance or repair, the City has been paying for these costs as well as those for water service. The lease addresses this issue in Section 14, which provides that the City shall maintain the exterior of the structure, including the parking lot and landscaping. The Society shall be responsible for the interior of the structure subject to the right to request assistance from the City through the City Manager's office, The building is aging, and it is anticipated that there will be some repair and maintenance work needed in the next year; $3,000 will be placed in the Recreation Department budget for this purpose. It was MOVED by Councilmember Chang, seconded by Councilmember Kovacic, and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to EXECUTE the Lease Agreement by and between the Arcadia Historical Society and the City of Arcadia, which has been approved as to fonn by the City Attorney. AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None CITY MANAGER On February 4, 1997, staff presented a report of the Water Master PlanlFinancial Plan to the City Council for discussion, The Water Master Plan was developed to provide the City with a long- tenn guide for the future development of the City's water system, in addition to an analysis of rates required to fund future system improvements, The plan presents a comprehensive capital improvement program addressing system improvements, water quality issues, and a financial plan and water rate structure analysis, The document was completed in concert with the City's General Plim update to insure that efforts were relative to land use projections. An Initial Environmental Study was prepared for the Water Master Plan under CEQA; and as a result, a Mitigated Negative Declaration has been prepared. 5 3/18/97 :39,:,00'76 Staff responded to questions from CounciL I It was MOVED by Mayor Pro tern Harllicht, seconded by Councilmember Young, and CARRIED on roll call vote as follows to CERTIFY the Mitigated Negative Declaration for the Water Master Plan and AUTHORIZE the filing of this declaration; and APPROVE the 1997 Water Master Plan. AYES: NOES: ABSENT: Councilmembers Chang, Harllicht, Kovacic, Young, and Kuhn None None 8b, CONTRACf Consideration of report and recommendation to award a three-year contract in the amount of AWARD $264,566.11 to Traffic Operations, Inc" for street striping and pavement marking services, In (fraffic Oper., November 1996 the City Council authorized sale of the City's line striping truck and authorized Inc, - street staff to transition from partial contracting of line striping to a full service contract. In order to striping and fully contract striping and marking services, staff recently solicited bids for street striping and pavement pavement marking services for a three-year period, Under the three-year contract, staff markings) will schedule the striping of City streets periodically as field conditions require, Services () q J 0 _ qO incorporated in the contract include: line striping, legend marking, repainting stop bars, public parking lot striping, sandblasting, and repainting of curbs within the City. The Maintenance Services Director stated that, overall, the unit prices which were received through the multi-year bid process were approximately 15% lower than the unit prices which were bid for the last year's single-year contract. Council discussed the matter and asked questions of staff, The Maintenance Services Director explained the savings which will be realized by contracting out the street striping work. .1 It was MOVED by Mayor Pro tern Harllicht, seconded by Councilmember Chang, and CARRIED on roll call vote as follows to AWARD a three (3) year contract in an amount not to exceed $264,566.11 to Traffic Operations, Inc., for street striping and pavement marking services; WAIVE all informalities in the bid process; and AUTHORIZE the City Manager and City Clerk to execute a contract in a form approved by the City Attorney, AYES: NOES: ABSENT: Councilmembers Chang, Harllicht, Kovacic, Young. and Kuhn None None 8c. & 8d, COST COM- PENSATION AGRMf.l CONSULTANT AGRMfS. - SANTA ANITA REALTY ENT, (APPROVED) OS-,'.. ~- Cf Consideration of recommendation to approve a cost compensation agreement with Santa Anita Realty Enterprises for environmental, land use, fiscal and legal processing; and to authorize consultant agreements regarding a Santa Anita Realty Enterprises application, The scope and importance of the application to be submitted by Santa Anita Realty Enterprises to commercially develop approximately 85 acres of land in the southwest portion of the race track property mandates significant City review and analysis to ensure a meaningful public review and decision- making process before the Plauning Commission and City Council. It is recommended that the City Council authorize staff to retain certain expert consultants to process Santa Anita's application and approve a Cost Compensation Agreement between the City and Santa Anita that calls for the reimbursement to the City of the cost of all consultant services used for this project. I 6 3/18/97 39: 0077 I The approximate cost for consultant services and City reimbursable expenses is $132,470. The consultants proposed to be utilized by the City for analysis of the project will be: FEE . LSA Associates (environmental and land use planning consultants) . Alfred Gobar & Associates (fiscal consultant) . Freilich, Fox & Sohagi (M. Sohagi) (environmental legal counsel) . Kane. Ballmer and Berkman (J. Pannone) (assistance re Development Agreement) $92,960 9,800 12,000 12,000 Overall management of the project will be by the City Manager, with day-to-day administration by Donna Butler. the Community Development Administrator. The Agreement provides that the City retain absolute discretion with regard to all final decision making concerning the proposed project entitlements and related environmental review process. The public hearing process will go forward, and the City is not in any way precluded from exercising its independent discretion with regard to the proposed project, Mr, Tom Austin, who is with Santa Anita Realty Enterprises, was present and commented on the proposed commercial center, which is one-third the size of the previous plan. The City Manager added that there is a common misperception that if the City accepts an application from Santa Anita, it is an indication the City is going to approve the project, However, State law mandates that the City accept and process every application submitted where fees are paid, An application may only be rejected if inadequate information is submitted. I Referring to Exhibit B of the Agreement, Project Objectives, Councilmember Kovacic suggested adding the words "and other significant features" to one of the objectives, so that it wonld read: "Provide view corridors through the property which preserve views of the grandstands and other significant features from selected vantage points on the site." The City Manager suggested also including the words, "and as suggested in the General Plan," since the General Plan is very specific in this area, Councilmember Kovacic would like to add an additional objective: "Provide a development that is consistent with the City's stated goals of preserving both live horse racing and the qnality of life in Arcadia," In addition, he would like to add a phrase which says, "Explore possible complementary civic uses such as an auditorium or other structures," The City Attorney noted that the Project Objectives are an exhibit to a negotiated agreement. Mr, Austin stated he had no objection to listing that as one of the Project Objectives as far as consideration goes, Mayor Kuhn noted that the estimated time of completion for the entire process, to City Council approval, is December 1997, It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Young, and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to execute the Cost Compensation Agreement between the City of Arcadia and Santa Anita Realty Enterprises incorporating the modification and additions to the Project Objectives of said Agreement as suggested by Councilmember Kovacic; and, AUTHORIZE the City Manager to execute agreements with LSA Associates; Gobar & Associates; Freilich, Fox & Sohagi; and Kane, Ballmer and Berkman for a total amount of $132,470 subject to finalization of the contracts and approval as to form by the City Attorney, I AYES: NOES: ABSENT: Council members Chang, Harbicht, Kovacic, Young, and Kuhn None None 7 3/18/97 39.:,00'78 9. CITY ATIORNEY I 9a. ORDINANCE The City Attorney presented for introduction and read the title of Ordinance No. 2069: "AN NO. 2069 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, (INTRODUCED) DELETING CODE SECTIONS 9283.8,7 AND 9283.8,8 OF THE ARCADIA o s-80- fa.,,- MUNICIPAL CODE RELATING TO FRONT YARD WALL AND FENCE HEIGHfS; AND CREATING NEW CODE SECTIONS ESTABLISHING NEW HEIGHf LIMITATIONS AND o.....~ 0 - f 3 ARCHITEClURAL DESIGN GUIDELINES FOR WALLS, WROUGHf IRON FENCES, COLUMNS AND LIGHTING IN THE FRONT YARD AREAS (TEST AMENDMENT 97-001)," It was MOVED by Councilmember Young, seconded by Councilmember Harbicht, and CARRIED on roll call vote as follows that Ordinance No. 2069 be and it is hereby INTRODUCED, AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None lOa, 0 /ft,). </0 CLOSED The City Attorney announced a Closed Session "pursuant to Government Code Section SESSION 54956,9(a) to confer with legal counsel regarding the current case of Hayden v. City of Arcadia." IOb.QUO.yO CLOSED The City Attorney further announced a Closed Session "pursuant to Government Code Section SESSION 54956,9(a) to confer regarding the existing Workers Compensation case of Raymond Montoya v. I City of Arcadia." ADJOURN- MENT (April 1 1997,7 p.m.) At 8:45 p,m, the Council entered the CLOSED SESSIONS, RECONVENED, and ADJOURNED at 9:00 p,m. to 7:00 p.rn" Tuesday, April I, 1997, in the Council Chambers for a Regular Meeting to conduct the business of the Council and the Redevelopment Agency, and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ATIEST: I 8 3/18/97