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HomeMy WebLinkAboutMAY 6,1997 39:0rq2 0110 _ ,\", (j,o/;1 I f"( I CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCil. OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MAY 6, 1997 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, May 6, 1997, at 6:00 p,m, in the Conference Room of the Arcadia City Hall Council Chambers, ROLL CALL PRESENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht ABSENT: Councilmember Chang It was MOVED by Mayor Pro tern Kovacic, seconded by Councilmember Young. and CARRIED to EXCUSE the absence of Council member Chang, L I None, 2, See page 10, 3, AUDffiNCEPARTICWATION CLOSED SESSION DISCUSSION OF URBAN FOREST MASTER PLAN It was MOVED by Councilmember Kuhn, seconded by Council member Young, and CARRIED to TABLE for the present time the discussion of an Urban Forest Master Plan, 4, DISCUSSION AND DIRECfION REGARDING INITIATION OF ASSESSMENT DISTRICTS INCLUDING THE RETENTION OF PROFESSIONAL SERVICES (ENGINEERING/LEGAL) /0 J 0- ':J.. The City Manager presented information furnished by Willdan Associates. a professional engineering consulting firm, with regard to their services to the City in formulating an assessment district for fire suppression services, Willdan Associates has submitted a proposal for assessment engineering services in the amount of $50,000 for formation of a Fire Suppression Assessment District, $50.000 for formation of a Landscaping and Lighting Assessment District, and $100,000 for formation of both Districts, The establishment of such assessment districts is necessary to bring in revenue needed because of a $1,500,000 budget shortfall in FY 1997-98, The City Manager emphasized that immediate action must be taken in order to move the process forward and have time to submit the appropriate documents to the County of Los Angeles, I Angelique Lucero, Vice President of Financial Management Services, Willdan Associates, stated that it is her firm's opinion that the City would be better off with formation of a Fire Suppression District; a Landscaping and Lighting District would not raise enough money, Property owners 5/6/97 39: 01'03 would be asked to vote by mail this summer for or against the $2,000,000 fire assessment, which will affect 15,577 taxable parcels in the City, Ms, Lucero noted that there is a very positive I aspect for the Fire Suppression District in that the citizens are proud of their Class 1 Fire Department, and fire services are well regarded in the City, In order to collect a.c"""ttnents in Fiscal Year 1997-98, a computer tape mnst be submitted to the County Auditor-Controller by August 9, 1997, Ms, Lucero stated the process must begin immediately, and Willdan Associates will be back to Council on June 3 with a proposed ballot, which must be mailed by June 20, A final public hearing and tabulation of ballots will take place on August 5, Council discussed the matter. Ms, Lucero explained the method of billing the assessments, on a property tax bill as opposed to a water bill; and the classifications of parcels assessed, such as residential, commercial, etc, Richard Maullin of Fairbank, Maslin, Maullin and Associates explained that his company conducts public opinion research for public policy questions, such as school bonds, parcel taxes, and revenue-raising measures for local jurisdictions. They gather information to help citizens committees and municipal governments to encourage people to vote for the measure, Since the passage of Proposition 218, Mr, Maullin's finn bas been asked by several jurisdictions to help with votes on special taxes and special assessments, The work Mr. Maullin' s finn does is to help a jurisdiction understand the degree of support and opposition there may be to the basic measure, and to test-market different articulations of the measure, which may make a significant difference in the level of support, The City Manager reviewed fees in addition to Willdan Associate's charge of $50,000 per district to perfonn necessary professional services: utilizing the legal services of Brown, Diven and Hentschke-$lO,OOO; surveying, public relations, etc,-$20,OOO; mailing of ballots- $15,000 ($1 I per ballot); totaling $95,000 to $100,000, If the assessment district is approved, the expenses are recovered; if it is not approved, that is just the cost of an election, The City Manager noted that as government, the City cannot do campaigning for the measure, other than educating, discussing, and explaining the measure to the public, Councilmember Young commented that because of the time schedule it may be very difficult to get a citizens group going, Mr, Maullin stated that there is a 45-{jay period during which people may vote; the citizens group could follow up with those who do not vote early, urging them to support the measure, Councilmember Kuhn brought up the matter of a bond issue for a new police building, and what bearing it might have on how the citizens may feel toward it if they have recently voted for an assessment district, Mr, Maullin stated it is more difficult to get bonds passed for police facilities in California than to pass a fire assessment district to get the dollars , which pay for the actual fire personnel who protect the public. He does not believe this issue will either help or hurt the police facility issue, Discussion continued, Mayor Pro tern Kovacic inquired about the language of the ballot measure with regard to impartially infonning the public, He expressed concern that the election procedure under Proposition 218 is so new it may not be known for sure whether the Proposition contemplates that a city send out a promotional-type ballot as opposed to a completely neutral ballot or one which contains both pro and con arguments, The City Attorney advised that in this type of an election, it is felt that more information can be provided, It all comes down to how language is used, and the special counsel which the City engages, along with the City Attorney, are always looking at the language, There is no guarantee the City will not be sued, but everything will be done to mitigate the prospects for a successful taxpayers suit I Council concurred that a Fire Suppression District would be the most salable and would raise the amount of money needed, Mayor Harbicht did not think there is enough time to have a srudy done by the public information services consultant and receive results on whether or not the 2 5/6/97 I I I 3?:010 4 measure might be approved by the property owners. Council discussed in length the option of having a public opinion survey done, It was MOVED by Councilmember Young, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows to APPROVE an agreement in an amount not to exceed $50,000 with WilIdan Associates to perform the necessary professional services to formulate an assessment district for fire suppression services; and, AUTIfORIZE the City Manager to execute the agreement subject to approval as to fonn by the City Attorney, AYES: NOES: ABSENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht None Council member Chang It was MOVED by Councilmember Kuhn, seconded by Councilmember Young, and CARRIED on roll call vote as follows to APPROVE and AUTIfORIZE the legal services of Brown, Diven and Hentschke in an amount not to exceed $10,000, to assist the City Manager, City Attorney, and Willdan Associates with regard to the assessments; and to AUTIfORIZE the City Manager to sign the appropriate agreement subject to approval as to fonn by the City Attorney, AYES: NOES: ABSENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang It was MOVED by Councilmember Young, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows to ORDER preparation of the legally required written report ('Engineer's Report") as the initial step in creating the assessment district AYES: NOES: ABSENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang See page 11 for the conclusion ofItem No, 4, At 6:58 p,m, the City Council RECESSED, and RECONVENED in the Council Chamber at 7:00 p,m, for a Regular Meeting to continue the agenda, INVOCATION Dr. Sharron Stroud, Senior Minister, Santa Anita Church PLEDGE OF ALLEGIANCE Mayor Pro tern Gary Kovacic ROLL CALL PRESENT: Councilmembers Kovacic, Kuhn, Young, and HarbichtÖABSENT: Council member Chang It was MOVED by Councilmember Young, seconded by Mayor Pro tern Kovacic, and CARRIED to EXCUSE the absence of Council member Chang, 3 5/6/97 39:0105 5, SuPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS The City Manager announced a Study Session was held at 6 p,m, He gave infonnation as to what 1- took place and what action was taken. The City Manager introduced Gary Lewis, who was recently hired as General Services Manager, 6, QUESTIONS FROM CITY COUNClLIREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None, ORD, & RES, READ BY TITLE ONLY It was MOVED by Councilmember Kuhn, seconded by Councilmember Young, and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, 7, PUBLIC HEARINGS 7a, RECR Consideration of report and recommendation to adopt Resolution No, 5989, entitled: "A DEPT, RESOLUTION OF TIlE CITY COUNCIL OF TIlE CITY OF ARCADIA ESTABLISHING A ACTIVITY REVISED RECREATION DEPARTMENT ACTIVITY FEE SCHEDULE." The City Manager FEE SCHED, distributed Exhibit A, to be added to the stalfreport to clarify some Community Center fees, OJro.fr Mayor Harbicht declared the public hearing to be OPEN, . No one desiring to be heard, the public hearing was CLOSED on MOTION by Councilmember I Kuhn, seconded by Councilmember Young, and CARRIED, RESOLUTION It was MOVED by Mayor Pro tern Kovacic, seconded by Councilmember Young, and CARRIED NO, 5989 on roll call vote as follows that Resolution No, 5989, with the amendment to ExIu'bit A, be and it (ADOPTED) is hereby ADOPTED, O.sr()-,W~ . , AYES: NOES: ABSENT: Council members Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang 7b, ABATEMENT Consideration of report and recommendation to adopt Resolution No, 5991, entitled: "A OF PUBLIC RESOLUTION OF TIlE CITY COUNCIL OF TIlE CITY OF ARCADIA, CALIFORNIA, NUISANCE DECLARING A PUBLIC NUISANCE AND ORDERING TIlE REHABILITATION OF REAL (1106 S, May- PROPERTY LOCATED AT 1106 SOUTH MAYFLOWER AVENUE, ARCADIA, flower Ave,) CALIFORNIA, AND AUTHORIZING TIlE ADMINISTRATIVE SERVICES DIRECTOR TO or.Jl() .:,,"0 COLLECT TIlE COST FOR ABATEMENT, IF ABATEMENT AT CITY EXPENSE IS REQUIRED, PER SECTIONS 9406,8, 9406.5 AND 9406.3 OF TIlE ARCADIA MUNICIPAL CODE," The subject site has been a property maintenance problem for the past few years and is inharmonious with the level of maintenance and appearance of the surrounding properties, In 1993 the property owner, Phillip Whitlatch, participated in the City's housing rehabilitation program, at which time several code violations were brought into confonnance and a new roof I was installed, In April 1996 a misdemeanor criminal case was dismissed against Mr, Whitlatch based upon the fact that the property had been brought into minimal compliance, At that time it . 4 5/6/97 39: 01'09 I - was noted that if further legal action was needed to gain compliance with regard to the property, there would be no disposition of the case and the City would seek reimbursement of costs, In August 1996 another complaint was received and Mr, Whitlatch was sent a letter advising he had until September 4, 1996, to bring the property into compliance, As a result of this notice there was some minor cleanup; however, in January the property was once again in violation of the Arcadia Municipal Code, and in addition to other violations Mr, Whitlatch was cited for having at least three inoperable vehicles on the property, On March 11, 1997, the City Attorney advised Mr, Whitlatch that a Misdemeanor Criminal Complaint had been filed against him in the Santa Anita Municipal Court and he was ordered to appear for arraignment on April 3, 1997, Mr, Whitlatch failed to appear for arraignment, and a bench warrant was issued in the amount of $500, A Notice of Public Nuisance and Order to Abate was sent by certified mail, as well as regular mail, to Mr, Whitlatch, and a Notice was posted on the property as required by City Code, As of April 28, Mr, Whitlatch had not contacted the City or acknowledged receipt of this notice, In addition to general property maintenance issues related to overgrown weeds, grass, bushes, and trees the applicant has been notified regarding additional violations as cited in the staff report, I Staff recommends that the applicant be giveu a maximum of 10 days to clean up the property, If it is not cleaned up by May 16, the City Attorney will seek a court order to allow the City to abate the public nuisance, Recent cost estimates for cleanup are as high as $9,500, The City has $6,000 set aside in the nuisance abatement fund, Upon final uuisance abatement, it may be necessary for the City Council to allocate additional money in the Nuisance Abatement Fund, The total cost for abatement, including staff's time, will be assessed against the property and charged to the property owner for reimbursement to the City, If the property owner does not pay the invoice, the charges are then added to the property tax bill for reimbursement through the County Tax Collector. Mayor Harbicht declared the public hearing to be OPEN, Phillio Whitlatch. 1106 South Mayflower Avenue. explained he has tried to comply with the City's nuisance abatement orders, His wife had a stroke last October, and he was not home much of the time, It was not until the 2nd of this month that he picked up the Notice of Public Nuisance and Order to Abate, He stated he has removed inoperable cars from his property. and he is in the process of having the house painted and that is the reason for the compressor in the front yard, He is doing the best he can in cleaning up the property, and asked for a time extension to 20 days from 10 days, No one else desiring to be heard, the public hearing was CLOSED on MOTION by Mayor Pro tern Kovacic. seconded by Council member Kuhn, and CARRIED, Council discussed the matter and asked questions of staff, RESOLUTION It was MOVED by Mayor Pro tern Kovacic. seconded by Councilmember Young, and CARRIED NO, 5991 on roll call vote as follows that Resolution No, 5991. with the modification that Mr, Whitlatch be (ADOPTED) ordered to abate the public nuisance within twenty (20) days instead of ten (10), and if not OS-'" () -,l,t) cleaned up on the 20th day. that the City Attorney on the 21st day will seek a court order to allow the City to abate the public nuisance, be and it is hereby ADOPTED, I AYES: NOES: ABSENT: CouncIl members Kovacic. Kuhn, Young, and Harbicht None . Councilmember Chang 5 5/6/97 7c, ESTABLISH- MENT OF PARKWAY REQUIRE- MENTS tJ>"!>(- - ') .';-' 39: 0.107 Consideration of report and recommendation to introduce Ordinance No, 2070, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADDING SECTION 7211.1 ESTABLISHING PARKWAY REQUIREMENTS IN THE PUBLIC WORKS SECTION OF THE ARCADIA MUNICIPAL CODE AND AUTHORIZING MODIFICATIONS BY THE CITY ENGINEER" The purpose of parkways is to provide an area to accommodate such improvements as sidewalks, utilities, traffic signals, and signs, Existing parkway widths vary throughout the City, and although the City has "established policies" for minimum parkway widths, these standards are not specifically set forth in the Municipal Code, Because the City is predominantly built out, this has not presented a significant problem in the past. However, as new development takes place, especially on commercial properties, specific standards set forth in the Code will enable staff to better assist developers in designing their projects, I The average parkway in Arcadia varies from eight feet to twelve feet, The concept of offering a variable parkway width was developed in order to provide flexibility in parkway design and right-<lf-way improvements, The eight-foot width presents difficulties with the construCtion of Americans with Disabilities Act (ADA) ramps and driveways which need to provide suitable access to private properties while maintaining ADA access requirements, A twelve-foot parkway is better able to accommodate ADA ramps and allows driveways to be built with improved rideability and better compliance with ADA standards, The new Code section provides flexibility by allowing the City Engineer to approve parkway widths either less than eight feet or more than twelve feet as deemed necessary for development where unique situations exist, Council discussed the matter and asked questions of staff, Mayor Harbicht declared the public hearing to be OPEN, I No one desiring to be heard, the public hearing was CLOSED on MOTION by Councilmember Young, seconded by Councilmember Kuhn, and CARRIED, ORDINANCE It was MOVED by Councilmember Young, seconded by Councilmember Kuhn, and CARRIED NO, 2070 on roll call vote as follows that Ordinance No, 2070 be and it is hereby INTRODUCED. (INTRODUCED) OS~t;, 7,~" AYES: NOES: ABSENT: S, Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang AUDIENCE PARTICIPATION Ed Bacon, Staff Sergeant, United States Anny, Retired, IS07 South Baldwin Avenue, spoke of the observance of Anned Forces Day, May 17, and Memorial Day, May 26, days set aside to honor all men and women in unifonn, and to remember those who have given their lives for the freedom of this country, Gail Marshall, 2300 block of Lee Avenue, spoke, in part, about the City's budget and gave her suggestions on ways to cut expenses, Ms, Marshall suggested hiring an outside expert to study employees' salaries and insurance benefits, making budget cuts as she listed. and reviewing benefits and "perks" before raising taxes, I 6 5/6/97 :1 I 1'" 9, KOVACIC (Budget cuts) 39:01'08 ' MA TIERS FROM ELECTED OFFIClALS Mayor Pro tern Kovacic expressed appreciation that citizens like Ms, Marshall speak regarding the City's budget, and hoped that everyone feels free to do the same, All of the items she mentioned have been discussed at Council meetings, and infonnation is available in the minutes, (Constitution Mayor Pro tern Kovacic congratulated the Arcadia High School Constitution Team, who came in Team)Ot ro..3~nd to a'team from Miami, Florida, at the National Finals in Washington, D,C, N's,P (Joint Councill There will be a joint City CouncillSchool Board meeting on May 8 at the Community Center to Sch, Bd, mtg,) discuss the Youth Master Plan, Mayor Pro tern Kovacic invited everyone to attend, listen, learn, and give their opinion, KUHN Councilmember Kuhn =ntly attended the Law Enforcement Recognition Community (Law Enf, Memorial Worship Service, which recognized the 17 law enforcement officers who gave their Memorial Svc,) lives in the past year, (Dena Kelly Lozar) YOUNG (Disaster training) (Recycling trash cans) (Sister City Comsn, Tour of Greece) HARBICHT ("Speaking of Arcadia" cable TV show) 10, FILL SEC'TY, POSITION IN CITY CLK:S OFFICE) (APPROVED) O~:J.() .;0 Councilmember Kuhn advised that Dena Kelly Lozar, daughter of Fire Captain Harvey Lozar, lost her battle with leukemia on April 21 at the City of Hope, Council member Young attended the City's disaster preparedness practice on April 17, which was very interesting, Staff did a good job at the training exercise-a simulation of a rainstorm which caused mud slides, dam backups, and flooding, A letter has been sent to residents by Newco regarding recycling, Councilmember Young asked the City Manager to announce infonnation about recycling trash cans, He stated negotiations are being finalized with Newco; acceptance of the containers should be at the end of July or early August. As liaison to the Sister City Commission, Councilmember Young announced that the Arcadia Friendship Club is having a tour of Greece, September 22 through October 8, 1997, with two days in Tripolis, Arcadia's Sister City, All City residents are welcome, Mayor Harbicht reminded everyone that the City of Arcadia has a cable television show called "Speaking of Arcadia," which brings information to the citizens, It is shown on Mondays and Fridays at 7 p,m, and on Saturdays at 3 p,m, The current program gives an explanation of the City budget CITY CLERK Consideration of report and recommendation for authorization to fill the secretarial position in the office of the City Clerk. As part of the 1996-97 budget deliberations, a full-time Deputy City Clerk position was eliminated from the City Clerk's department budget At that time the City Council directed that prior to filling any position the request be brought to the Council for consideration. The City Clerk's secretary has submitted her resignation (retirement), with the final date in the office of May 30,1997, The secretarial position in the Clerk's office provides the Clerk with professional secretarial skills and assists in management of a variety of responsibilities conducive to the office, as listed in the staff report. The Fiscal Year 1996-97 Annual Operating Budget and the proposed Fiscal Year 1997-98 budget include funding for this position, and it should be filled as soon as possible to maintain staff level in order to comply with legal responsibilities of the Office of the City Clerk, 7 5/6/97 II. 39-:0109 It was MOVED by Councilmember Young, seconded by Councilmember Kuhn, and CARRIED on roll call vole as follows that the City Clerk be AUI'HORIZED to recruit and fill the soon to be I vacant position of Secretary in the City Clerk's office. AYES: NOES: ABSENT: Council members Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang CONSENT lIa. MlNlITE APPROVED minutes of the April 15, 1997, Regular Meeting. APPROVAL (April 15, 1997) fJrJ'), ~,.., lib.. . ., - 'CONTRACT AWARDED contract in the amount of $37,714.45 to Martinez Concrete, Inc., for the 1996-97 AWARD Concrete Repair Program; WAIVED all informalities in the bid process; AUI'HORIZED the City (1996-97 Manager and City Clerk to execute a contract in a form approved by the City Attorney. Concrete Repair Program) 0-0 lie. o q J. 0.' CONTRACT AWARDED contract in the amount of$156,908.4O to California Pavement Maintenance AWARD Company, Inc., for the 1996-97 Street and Parking Lot Resurfacing Program; WAIVED all I' (1996-97 informalities in the bid process; AUI'HORIZED the City Manager and City Clerk to execute the Street & Pkg. contract in a form approved by the City Attorney. Lot Resurf. Prog.) lid. tJ730...:>ORENEW tOIO ~., \ CONTRACT- AUSD (Luncheon meals) lie. OS$'.;.~O GIFTS vi;') > ..> 0 ACCEPTED (for Library) I lie OJ Stl .",OMONETARY C; :~~(J. '-'OGIFT (for Library) IIg. t)ge). .It) APPOINT ALT.DIR. (Sanit. Dist.) IIh. AUI'HORIZED staff to renew the existing contract with the Arcadia Unified School District to provide luncheon meals for senior citizens at the Arcadia Community Center from July I, 1997, through June 30, 1998. ACCEPTED gifts and installation of an audiolvisual system and tackable wall panels for the Arcadia Library from the Arcadia Public Library Foundation. ACCEPTED a monetary gift of $7,500 from the Friends of the Arcadia Public Library for the purchase of Library materials and use in funding the Summer Reading Program. APPOINTED Mayor Pro tern Gary Kovacic an Alternate Director to the Los Angeles County Sanitation Districts Board of Directors. See page 9. I' 8 5/6/97 I I I 39:0110 IIi. Otc20 - 'f f) TRIP TO ENDORSED proposed trip by the Arcadia Friendship Club and others to Arcadia's Sister TRIPOLI, City, Tripolis, Greece; AUI'HORIZED Friendship Club members to meet with Tripolis officials GREECE, on behalf of the City of Arcadia. BY FRIEND- SHIP CLUB IIj.03'(0-JO REJECT BIDS, REJECTED all bids for Bid No. 97-7208-002 for the purchase of a sewer jetting machine; A WARD WAIVED all informalities in the bidding process; AWARDED a purchase contract in the CONTRACT amount of $128,753.54 to Haaker Equipment Company for the purchase of one Vactor, sewer (Sewer jetting jetting machine, Model 850-1500; AUI'HORIZED the City Manager and City Clerk to execute a machine) purchase contract in a form approved by the City Attorney. Ilk. t> 7~-O - '8'0 CONTRACT AWARDED contract in the amount of $47,376 to Beylik Drilling, Inc., for the disinfection and AWARD repairs to Longden Well No. I and conversion to water-lubricated shaft - Work Order 688; (Disinfection WAIVED all informalities in the bid and bidding process; AUI'HORIZED the City Manager and & Repair, City Clerk to execute a purchase contract in a form approved by the City Attorney. Longden Well - W.O. 688) THE ABOVE CONSENT ITEMS lIa THROUGH IIG AND IIi THROUGH Ilk WERE APPROVED ON MOTION BY COUNCILMEMBER KUHN, SECONDED BY COUNCILMEMBER YOUNG, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang IIh. ()lro.".:J!': APPOINT Consideration of report and recommendation to adopt Resolution No. 5990, entitled: "A MEMBER TO RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, COG AMENDING RESOLUTION NOS. 5951 AND 5919 DESIGNATING AN ARCADIA CITY GOVERNING COUNCIL MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF BD. THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS." (Kuhn & Kovacic) Mayor Harbicht Slated that he has asked Council member Kuhn to be the Delegate, in his place, to the Governing Board of the San Gabriel Valley Council of Governments, and she has agreed to do so. Mayor Pro tern Kovacic appointed Alternate Delegate. RESOLUTION It was MOVED by Councilmember Young, seconded by Mayor Pro tern Kovacic, and CARRIED NO. 5990 on roll call vote as follows that Resolution No. 5990, amended to appoint CounciJmember Kuhn (ADOPTED) as Delegale in place of Mayor Harbicht, be and it is hereby ADOPTED. 01 ~oJ' J.' f) AYES: NOES: ABSENT: Council members Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang 12. CITY MANAGER 12a. OJ! s'i:)- 'C~:ideration of report and recommendation to introduce Ordin~nce No. 2064. entitled: "AN MOTION ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA, PICTURE AMENDING DIVISION 6 OF CHAPTER 5, ARTICLE VI, OF THE ARCADIA MUNICIPAL FILMING CODE REGARDING MOTION PICTURE FILMING." REQMNTS. 9 5/6/97 39-:0111 The last major change to the Motion Picture Ordinance was adopted in July 1984. The proposed ordinance revises the City's film permit process. It features a centralized applicationfmstruction packet with updated filming requirements. The goal of tltis new process is to continue the "film friendlyn attitude of the City of Arcadia by making the process more understandable and efficient. A small increase in revenue may be realized through higher filming fees. The existing . fee is $90 per location; the proposed fee is $250 for the first day and $75 for each additiooal day for each location where filming will be conducted. The City issued 53 permits last year for a total of $4,770 in fees collected. With the implementation of new fees, the City would collect an additional $10,000. ORDINANCE It was MOVED by Councilmember Kuhn, seconded by Councilmember Young, and CARRIED NO. 2064 on roll call vote as follows that Ordinance No. 2064 be and it is hereby INTRODUCED. (INTRODUCED) 0:1 r() .,\,r AYES: NOES: ABSENT: CLOSED SESSION (Agenda Item No.2) :;)1 'i.) _ "'!() Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang The City Attorney announced a Closed Session tltis evening, "pursuant to Government Code Section 54956.8 to confer with City and Agency negotiator William R Kelly pertaining to the price, terms, and conditions for the potential acquisition/disposal of City-<lwned property generally located at the northeast corner of Second Avenue and Santa Clara Avenue for possible development of an inJine skating facility by Curtis E. Tucker and Scott S. Brown." I 13. 0110-.,1.1:) CITY ATTORNEY I 13a. Consideration of report and recommendation to update and correct procedural requirements of REPEAL OF the Arcadia Municipal Code and to introduce Ordinance No. 2071, entitled: "AN ORDINANCE VARIOUS OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE MUNIC. ARCADIA MUNICIPAL CODE BY REPEALING PART I OF CHAPTER I OF ARTICLE II CODE SECS. (SECTIONS 2110 AND 2112) REGARDING COUNCIL MEETINGS AND REPEALING IN ITS ENTIRETY ARTICLE II, CHAPTER I, PART 2, DIVISION 2 (SECTIONS 2122 THROUGH 2122.4.1) REGARDING THE AGENDA PROCESS.n ORDINANCE It was MOVED by Councilmember Young, seconded by Councilmember Kuhn, and CARRIED NO. 2071 on roll call vote as follows that Ordinance No. 2071 be and it is hereby INTRODUCED. (INTRODUCED) AYES: NOES: ABSENT: KUHN (In Memory of Dena Kelly Lozar) Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang Council member Kuhn adjourned the meeting in memory of Dena Kelly Lozar. "Dena Lozar, the daughter of Fire Captain Harvey Lozar, as I said before, lost her battle with leukemia on April 21,1997, at the City of Hope. Dena was born in the City of Arcadia at Methodist Hospital on October 4, 1970. Dena grew up among the people, places, and principles of the fire service. She loved, and was loved, by firefighters and their families alike. Dena was gutsy and giving throughout her life. A resident of Arcadia, she worked as a Certified Nursing Assistant at Wellington Court Retirement Community and was enrolled in nursing school at Pasadena City College. Dena would have graduated from nursing school on May 22, 1997. That graduation has been dedicated to her memory. Unfortunately, Dena was never a recipient of a bone marrow transplant that potentially could have saved her life. I encourage you to consider becoming part of the National Bone Marrow Registry through the City of Hope and possibly become a life saver to others in similar situations. To Harvey L07.ar and his wife, we express our sympathy." 10 5/6/97 I 39:0112 ASSESSMENT At 8:08 p.m. the City Council RECESSED the Regular Meeting and RECONVENED at 8:15 DISTRICT p.m. in the Council Chamber Conference Room to further discuss Agenda Item 4, initiation of I CONSULTANTS assessment districts including retention of professional engineering and legal services. Council (Agenda resumed discussion of retention of a public relations consultant for public information services Item No.4) and wording of the mailed ballot and authorization of funds. It was agreed, because of time I().J 0 ./d( constraints, to forego the survey. It was MOVED by Mayor Pro tern Kovacic, seconded by Councilmember Young, and CARRIED on roll call vote as follows to AUI'HORIZE up to $5,000 for retention of a consultant to help with the ballot and the wording of the ballot question. AYES: NOES: ABSENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang Council discussed the amount of money which should be raised from a fire suppression assessment district. The City Manager noted the entire budget for the Fire Department is $8 million and the General Fund shortfall is $1.5 million; a $2 million total assessment would provide a margin to deal with and would avoid increases for two or three years. Mayor Harbicht suggested $2.2 million. That amount would balance the budget and also provide for raises for those employees who have not had a raise in three years. In addition, the City has been borrowing from reserves for the last five years, and needs to start paying that money back. It was noted that in comparison to other cities, Arcadia is charging its citizens less for services as far as assessments go. The City Manager commented that the citizens should know that if the vote passes, the Fire Department will be kept intact; if it does not pass, they should know what the impact will be to the budget Police. and Fire Departments account for 60 percent of the City's, General Fund budget. I It was MOVED by Councilmember Young, seconded by Councilmember Kuhn, and CARRIED on roll call vote as follows to AUI'HORIZE an assessment total of $2.2 million. AYES: NOES: ABSENT: Councilmembers Kovacic, Kuhn, Young, and Harbicht None Councilmember Chang ADJOURN- MENT At 8:25 p.m. the City Council entered the CLOSED SESSION, RECONVENED the Regular Meeting and ADJOURNED at 8:40 p.m. to Thursday, May 8, 1997, at 6:00 p.m., for a Joint Meeting with the Arcadia School Board at the Community Center. /~~ Robert C. Harbicht, Mayor of the City of Arcadia ATTEST: I II 5/6/97