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HomeMy WebLinkAboutJUNE 17,1997 I I I 39:0l4l' 0//0 - "-0 06171"1 CC CITY COUNCIL PROCEEDlNGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE , IN TIIE OFFICE OF TIIE CITY CLERK ROLL CALL 1. 2, PROPOSED FIRE SUPPRESSION DlST, /030 -I.;J.. MlNUTES CITY COUNCIL OF TIIE CITY OF ARCADIA and the ARCADlA REDEVELOPMENT AGENCY REGULAR MEETING JUNE 17, 1997 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June l7, 1997 at 6:00 p,m. in the Conference Room of the City Council Chambers, PRESENT: Councilmembers Chang, Kovacic, Kuhn, Young and Halbicht ABSENT: None AUDlENCE PARTIClPATION None The City Manager reported the City Council would be taking action this date to approve the Engineer's Report prepared by Willdan Associates on the proposed formation of a Fire Suppression Assessment District, and set July IS, 1997, as the date for a public meeting and August 5, 1997, for a public hearing. August 5 is also the date scheduled to count all mail-in-ballots, The City Manager distributed corrections to two pages of the Engineer's Report related to the annual increase in the assessment to each parcel in the proposed District and the number of fire engines and squads dispatched in response to a fire emergency at a single-family residence. The Mayor clarified that the "Special Benefit" received is the Fire Department response time to a fire call.., four (4) minutes, rather than a seven (7) minute response time, and the amount of equipment and personnel to an iuitial response, The Fire Chief explained that up to seventeen (17) firefighters are deployed to a single-family dwelling fire and up to twenty (20) firefighters and one additioual engine to a multiple-family dwelling, In response to Councilmember Kovacic's question of the legality of the City's process to establish a Fire Suppression District, the City Attorney stated that he has spoken with the City's Special Counsel, Warren Diven, about this and Mr, Diven said this process was clearly not prohibited or circumscribed by the section on Fees and Charges in Proposition 2l8. Also, if the Suppression District passes and the City reduces the Fire Department budget by the amount of funds received from the District, which will then "free_up" funds for other City services, according to Mr, Diven that language ("free_up") makes sense, it's defensible, what the City is doing is not in violation. This, as far as all of the bond counsel, special counsel, working on these assessment districts for cities are saying. The City has a legal opinion that the City's process is legal, The Mayor noted that the City COuncil has the right to reduce the $7,6 million budget of the Fire Department by $2,2 million and not replace the money from the General Fund, which is how the Fire Department is funded. In response to Councilmember Chang, the City Manager commented that since the City is not asking other public agencies to pay the assessment levied on their properties within the City of Arcadia for fire suppression services, because Arcadia will pay such charges 1 6/17/97 /O~.::J -I.l. 3. 3a. 3b. 0110 '10 1V.sf" lNVOCATION PLEDGE OF ALLEGlANCE ROLL CALL 4. 5, CHANG (Agenda lOf.) HARBICIIT (Agenda 109.) 39;Ol4L -' - .'~ for these agencies.. the agencies will not vote either, The City Attorney explained the ballot protest procedure under Proposition 2l8, He I noted also that ballots are not secret and can be treated as public records. Further this means that the City can require a written request for examination of the ballots, and this will allow the City ten (10) days to respond The City Attorney will provide a written legal opiuion regarding this iSSlle, and also check with the League of California Cities for additional infonnation, Following considerable discussion centered on whether or not the voted ballots are public infonnation before they are opened on August 5th, the Council expressed their concerns and unanimously agreed that no ballots will be opened before noon on August 5. It was MOVED by Councilmember Chang, seconded by Councilmember Young and CARRIED that none of the Fire Suppression District mail-in ballots shall be opened until August 5, 1997, The City Attorney will prepare a legal opiuion as to whether or not the ballots could be construed to be public records before August 5, 1997, and, if so, could the envelopes contaiuing SIlch voted ballots be opened by persons SIlbmitting a written request for SIlch records, CLOSED SESSIONS The City Attorney announced that Closed Session Item 38, to confer with City labor negotiators, Dan Cassidy and/or Gary Rogers, regarding negotiations with all represented and unrepresented employees, is no longer necessary this date, . The City Attorney further announced that pursuant to Government Code Section 54956,9(c) to consider the potential initiation of litigation with regard to two cases, the City Council will meet in Closed Session. I At 6:30 p,m. the City Council RECESSED to the Closed Session and RECONVENED the Regular Meeting at 7:00 p.rn. in the City Council Chambers. Mr, Kim Knight, First Reader, First Church of Christ, Scientist James Dale, Director of Admiuistrative Services PRESENT: Councilmembers Chang, Kovacic, Kuhn, Young and HaJbicht ABSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS 1n response to Councilmember Chang, the City Manager advised that the Friends of the Arcadia Public Library donated SlO,OOO to the City Library. I Staff confirmed that the Sl5,OOO salary savings for the new management position of Maintenance Contracts Officer is the result of a lower salary range for the re-titled Parks 2 6/17/97 I I I ORD, & RES, READ BY TITLE ONLY 6. 0..:1<'" 6a.&6b. FY 1997-99 OPERATING BUDGET RES, 5999 (ADOPTED) 5-YEARS CAP, IMPRV, & EQT, ACQUISmON PROG,l997-98 TIIRU 200 l-02 RES. 6000 (ADOPTED) 03 .Jf)-:JO 39:0l43 Superintendent position. lt was MOVED by Councilmember Chang, seconded by Councilmember Young and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. PUBLlC HEARING ~ The City Manager presented an overview of the budget process and the efforts of the City Council to resolve the $1.5 million shortfall in the FY 1997-98 Operating Budget and a spending plan for FY 1998-99, On April 30, 1997, a City Council study session was held at which the Council gave staff direction on the budget, including the potential creation of special assessment districts, Copies of the Preliminary Operation Budget for Fiscal Year 1997-98, which included the potential creation of a Fire Suppression District, were distributed to the City Council in mid-May 1997, On June lOth an additional study session was held to further discuss the Operating Budget and the Capital Improvement Program. The preliminary Operating Budget under consideration this day does not take into account any potential revenue from a Fire Suppression District. If the District should be approved through the majority protest procedure, additional revenue will be generated annually and the projected deficit in the FY 1997 -98 budget eliminated. At this date the budget will be balanced by using reserve funds and fee adjustments pending the outcome of the mail-in-vote for the Fire Suppression District on August 5, after which modifications will be made to the operating budget. In reference to the Five-Year Capital ImprovementlEquipment Acquisition Program, 1997 -98 through 200 l-02, the City Manager noted the Capital lmprovement Program (ClF) was reviewed by the Planning Commission on June lO, 1997, in accordance with the State Government Code, and the Commission determined that the proposed ClF was consistent with the General Plan. The Five-Year ClF is a general financial plan for capital improvements and the proposed means of financing the improvements, The major projects proposed for FY 1997 -98 are as follows: An update of the City aerial map; street rehabilitation projects; sidewalk repair program; annual slurry seal program; park renovation; water facility projects; a speed reduction project on Wheeler Avenue; and various equipment purchases; also, $200,000 for improvements to City Hall. Mayor Harbicht OPENED the public hearing, Gail Marshall. 2300 block of Lee Avenue, referring to the Information Sheet sent out to property owners with the mail-in-ballot for the proposed Fire Suppression District, asked for clarification of the statement regarding restricted CitylRedeve10pment moneys used for redevelopment projects and street improvements in the Downtown 2000 project, which cannot be used for general City services, The Mayor clarified that Redevelopment funds can only be used for redevelopment projects; water funds for water facilities and services. These funds have no effect on the City General Fund budget... they may only be spent on the specific related facilities or services, As to the City water system, it is an aging system and water funds are collected and put aside to replace some parts of the water system, such as, wells and reservoirs which were built in the 1920' s, on a pay-as- you-go basis, Water funds were used in the Downtown Project for improvements to the water system, which needed to be done, 3 6/17/97 O'3,.:.tr) , '>u a ,'" ,.; , ~ .3 0 ROLL CALL 6c, WATER RATE lNCREASE - RES, 5997 (ADOPTED) 03.;...) . '.so 39,0~44 No one else coming forward, it was MOVED by Councilmember Kuhn, seconded by Councilmember Young and CARRIED to CLOSE the public hearing, I It was then MOVED by Councilmember Young, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows that RESOLUTION NO, 5999, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 1997-98 AND APPROPRIATING THE AMOUNTS SPECIFIED THERElN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDlNG PLAN FOR 1998-99," and that, RESOLUTION NO, 6000 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA. ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT ACQUISmON PROGRAM FOR 1997-98 TIlROUGH 2001-2002 FISCAL YEARS", be and they are hereby ADOPTED. The Mayor announced that the Council has met numerous times to study the City budget problem. The General Fund budget is approximately $1.5 million out of balance, The Council is going to adopt the budget which contemplates the use of reserve funds, however, if the Fire Suppression District does not pass Council will reopen the FY 1997- 98 budget and consider various spending cuts to bring it into balance. The potential cuts in services are outlined in the lnformation Sheet which accompanied the mail-in-ba1lot for the Fire Suppression Assessment District. AYES: Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht NOES: None ABSENT: None I In March, 1997 the Water Division presented a Water Master Plan to the City Council for approval. The Master Plan represents the Water Division's best projection over the next twenty (20) years on needed improvements to the water system. The Plan represents over $46 million in expenditures on Capital Improvement projects, The projects range from small pipeline improvements to construction of new water wells and large water storage reservoirs, The City Council has had a policy of adopting small water rate increases each year rather than waiting and executing large one-time rate increases, The Water Master Plan has taken that policy into consideration and is prepared to ensure that sufficient revenues are in place when needed, now and in the future, At the June 3, 1997 meeting, staff presented a report on the proposed water rate increase, and at that time, the City Council directed that a resolution to adopt the lO% water rate increase be placed on the June l7, 1997 agenda for approval. This 10% will increase the water rate from $,92 to $1.07 per 100 cubic feet and the bimonthly service charge by l5o/o. The proposed expenditures for the Water Operating Budget for 1997-98 are $5,737,830. In preparation of this budget, staff has evaluated each account and where possible, reduced operation and maintenance expenditures while maintaining the reliability of the water system, complying with water quality standards, and retaining the existing level of service. The operating budget for 1997 -98 is 3,7% lower than the 1996-97 budget With the proposed replacement of two major reservoirs in the next two years (Upper I Canyon and Sl Joseph) resulting in capital expenditures of $3,223,l50 in 1997-98 and $5,369,600 in 1998-99, it is necessary to raise the water rate 10% in order to continue transferring funds from the Operating Fund to the Facilities Replacement Fund. The 4 6/17/97 I I I 03S"c? - 120 7, 39:0l45 current balance of the fund is $7,590,000, Based upon future replacement costs of over $100 million for the City's aging water system the fund is under-funded, With Council's approval of the proposed water rate increase, the Water Division will be able to transfer $4,000,000 to the Facilities Replacement Fund. ' Mayor Harbicht OPENED the public hearing, No one came forward to address the City Council, and it was MOVED by Councilmember Kuhn, seconded by Mayor Pro tern Kovacic and CARRIED to CLOSE the public hearing. In the discussion, Council member Chang stated in part, that he would like to see the wording in the resolution changed to "will not exceed the amount necessary to fund the long term operation of the City Water System. The City Attorney, Maintenance Services Director Malloy and Mayor Harbicht each said they would have no objection to the requested change. Mayor Pro tern Kovacic felt that the water rate increase could be delayed one year or until the returns are in from the maiI-in-ballot for the Fire Suppression District. Mayor Harbicht noted the operation of the City water system is totally separate from other City operations. The proposed water rate increase and start-up increase has no effect on the General Fund budget The water system charges support the water service, He feels the request for an increase is a prudent approach to ensuring the long term health of the City's excellent water system, The Mayor strongly supports the pay-as-you- go plan for the water system. Counci1member Kuhn agreed that she would like to stay with the Water Master Plan, Councilmember Young believes that the proposed increase is a big enough change that it could last a while, It was MOVED by Councilmember Kuhn, seconded by Councilmember Young and CARRIED on roll call vote as follows that RESOLtmON NO, 5997, entitled: "A RESOLtmON OF 1HE CITY COUNClL OF 1HE CITY OF ARCADIA, CALIFORNIA, SETTING CITY WATER RATES AND FINDING 1HE RATES WILL NOT EXCEED 1HE ESTIMATED AMOUNT NECESSARY TO FUND 1HE LONG- TERM OPERATION OF 1HE CITY WATER SYSTEM", be and it is hereby ADOPTED, AYES: Counci1members Chang, Kuhn, Young and Harbicht NOES: Mayor Pro tern Kovacic ABSENT: None AUDIENCE PARTICIPATION Don Fraser. 37 East Huntington Drive, President of the Arcadia Chamber of Commerce, read a statement from the Chamber Board of Directors fonnally endorsing the formation of a Fire Suppression District within the City of Arcadia. Sean McClain Brown. 96 East Sierra Madre Boulevard, introduced himself as the new Communications and Public relations person for the Ml Wilson VIsta Girl Scout Council. Mr, Brown noted that the Girl Scout Council is sponsoring a golftoumament at Brookside Golf Course in Pasadena on October 2, 1997, and invited the City Council to participate. Mr. Brown distributed flyers and boxes of Girl Scout cookies to the Council and staff, 5 6/17/96 8, YOUNG (Cable TV) KUHN (Sacramento update) HARBICHT (prop, tax returns) CHANG (Com'l Facade Rehab,) (Sr, Projects in Arcadia) (pasadena business) (Youth Center) KOVACIC (Fire Suppression District info,) (Budget process) 39:0146 MA TIERS FROM ELECTED OFFlClALS Councilmember Young commented that she receives the Sierra Madre news over Channel 20 vel)' nicely, however, she does not receive the Arcadia news over this channel. She would like to have this problem corrected, The City Manager noted the City has been in contact with TCI Cablevision regarding this problem. Residents should complain directly to TCL this might help if enough subscribers did so, I Councilmember Kuhn attended a California Association of Realtors meeting in Sacramento recently and spent time with Assemblyman Margett. They discussed issues relating to funds taken by the state from cities, Two bills are pending, one bill to return $100 million to cities, which is offered by Governor Wilson, and another bill for the return of $280 million to cities, Mayor Harbicht noted it has been over five years since the State Legislature changed the property tax allocation and took away funds from the cities, TIlis amounted to $2 million yearly for Arcadia, TIlis has gone a long way in precipitating the City's budget crisis, The budget would not be experiencing a shortfall except for this depletion in property tax revenues, The distribution of $l 00 million to California cities figures to about 7% of the funds taken from Arcadia or $lOO,ooO a year, The $280 million would be nearly $400,000 a year to the City, He feels there will be some compromise between the two figures, Councilmember Chang commented that advertising the Economic Development Action Plan on the Internet Home Page is a good idea, Referring to the Commercial Facade Rehabilitation Program status report, he noted that the City has reviewed eighteen (18) projects totaling $392,000 and the City plans to assist up to $236,000, The City has made some progress in the Downtown Redevelopment area, I Councilmember Chang commended City staff members Peter Kinnahan and Donna Butler for their cooperative and friendly manner in explaining the situation and the policies of the City to those persons interested in Senior projects within the City, Councilmember Chang noted also that a Pasadena business planning a branch in Arcadia was also vel)' much impressed by the courtesy of Ms, Butler and Mr. Kinnahan. He commended these staff persons in their efforts in making Arcadia business friendly. Councilmember Chang commended Mayor Pro tern Kovacic for his interest in a City Youth Center, The City of Duarte recently spent $1.2 million to build a youth center. Arcadia also needs some place for young people to spend their energy in the right way and help them to become good citizens. He would like the City Manager to look into this possibility of planning a youth center. Counci1member also commended staff for the information provided in the brochure .Welcome to the City of Arcadia", Mayor Pro tern Kovacic commended Mayor Harbicht for his public meetings offering information regarding the Fire Suppression District. Mr. Kovacic spoke before the Altrusa Club recently on this same subject. He announced also that other clubs and organizations within the City could sponsor a meeting for a Counci1member to provide this same information. Mayor Pro tern Kovacic noted the difficulties of the City bUdget process of which he was unaware before coming a Councilmember, It takes a lot of study time to get through the process. He complimented staff for their efforts and the readable budget document I 6 6/17/97 I I I (ABA) (Sign removal) HARBlClIT (Downtown uses) 9, ROLL CALL 9a. MINUTES (June 3, 1997) (APPROVED) ADJOURNMENT lO, lOa MINUTES (June 3. 1997) lOb, 39:0l47, presented to the Council, The Mayor Pro tern also noted the letter from Garland Roberson, President of the Arcadia Business Association, expressing concern for the many nail and beauty salons in the Downtown area, Mr, Kovacic noted there is a proliferation of neon signs in that area, also, he believes City staff should look into this matter again and, in particular, the CBD regulations, noted by Mr. Roberson. Mayor Pro tern Kovacic requested a staff report in the near future about where the Downtown is going, He would not like to see a profileration of uses that are inappropriate for this area. In reference to staff's memo regarding removal of illegally placed signs in the City. Mayor Pro tern Kovacic noted that City staff acted quickly on this problem and the results are evident Referring to the Downtown area, Mayor Harbicht commented that Council previously agreed to look into the regulations established for uses in the Downtown. City Manager Kelly noted a study session is tentatively scheduled for July l5 on this issue, TIlE CITY COUNCIL RECESSED IN ORDER TO ACf AS TIlE ARCADlA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kovacic, Kuhn, Young and Harbicht ABSENT: None On MOTION by Member Chang, second by Member Kovacic and CARRIED on roll call vote as follows, the minutes of the June 3, 1997 regular meeting were APPROVED, AYES: Agency Members Chang, Kovacic, Young and Harbicht NOES: None ABSENT: None ABSTAIN: Agency Member Kuhn The Redevelopment Agency ADJOURNED to July l, 1997 at 6:00 p,m. TIlE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the minutes of the June 3, 1997 Regu1arMeeting, See Page No. 8 lOc, BLANKET EXCAVATION PRMT, AGREEMENT (So. Cal Gas) If) W 0 I', lOll. APPROVED the Blanket Excavation Pennit Agreement between he City of Arcadia and the Southern California Gas Company for execution by the City Manager, subject to approval as to fonn by the City Attorney, See Page No. 9 7 6/17/97 lOe, lOf. MONETARY GIFT (FriendslLib.) o 2 ...~o ->(, (. , f " ) , 109. JOB .) J.. ~ n . I() CLASSIFICATIONS (Maint Contracts & Water, Services Officers o Vr' - lOb. , 'LABORRELA- TONS AGRMNT, (Liebert, Cassidy & Frierson) lOi. .;),11 _, -10 CONTRACf AWARD (l2" Water Line- Campus Dr, & Valve Replce. Prog, W,O, 689 & 607) lOj, o 0/ 7(j Vo.jARC. POLICE DPT, MOUNTED ENFORCEMENT TEAM & HORSE AGREEMENT 0--1 () lOb, AWARD3-YR CONTRACfFOR 'J'RF, SIGNAL MAINTENANCE (Signal Maint Inc,) 39:0l48 See Page No, 9 ACCEPTED a $lO,OOO monetary gift from the Friends of the Arcadia Public Library for purchase of library materials, supplies and equipment for the adult and children's services, I ESTABLISHED the position of Maintenance Contracts Officer and RE- TITLED the Management Analyst positon to Water Servi~ Offices in the Maintenance Services Department AUTHORIZED the City Manager to execute an agreement with Liebert, Cassidy and Frierson for labor relations and personnel legal services for FY 1997 -98 not to exceed $34,500 annually. AWARDED a contract in the amount of $388,898, to P & J Utility Company for the construction of the l2-inch Water Line Replacement Project on Campus Drive from Santa Anita Avenue to Holly Avenue, and the 19% Valve Replacement Program - W,O, 689 and W.O, 607: WAIVE all informalities in the bid and bid process: AUTHORIZE the City Manager and City Clerk to execute the contract in a form approved by the City Attorney, I APPROVED the Arcadia Police Department Mounted Enforcement Team Program (A,ME,T,); and , AUTHORIZED the City Manager to execute a two-year Horse Lease Agreement between the City Oessee) and owner of the horse Oessor) for one (1) doUar a year, THE ABOVE CONSENT ITEMS lOa. c, f, g, h, i AND j WERE APPROVED ON MOTION BY COUNCll.MEMBER CHANG, SECONDED BY COUNCll.MEMBER YOUNG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: ' Councilmembers Chang, Kovacic, Kuhn, Young and Hartlicht NOES: None ABSENT: None ABSTAIN: Councilmember Kuhn (Minutes of the June 3, 1997 meeting) In response to Councilmember Chang, the Maintenance Service Director clarified that his department is responsible for the maintenance and repair of fifty-seven (57) signal intersections in the community. Which service is contracted out through the City's formal bid process to a maintenance contractor, His department oversees the contractual work. The bids were based on a prescn1>ed maintenance schedule, and hourly prices for emergency work as needed, I It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic and CARRIED on roll call vote as follows to AWARD a three (3) year contract in the 8 6/17/97 I I I lOd, RES, 5998 APPROP. LIMIT FY 1997-98 (ADOPTED) o 3.Q.O ,,/e1 lOe, CONTRACfFOR ANIMAL CONTROL SERVICES (Pasa, Humane Society) (APPROVED) () </"iU ' ~' ". 11, 11a RESOLUTION NO, 600l FIRE SUPRSN, DISTRICf (7-15-97 Pub, Mtg, /.) "". /. - 39: 0149 amounts of: $80,000 (FY 1997-98); $80,82l (FY 1998-99); and, $8l,662 (FY 1999- 2000) to Signal Maintenance, Inc. for traffic signal maintenance services; WAIVE all informalities in the bid process; AUTHORIZE the City Manager and City Clerlc to execute the contract in a fonn approved by the City Attorney, AYES: Councilmembers Chang, Kovacic, Kuhn, Young and HaIbicht NOES: None ABSENT: None Report and recommendation to adopt RESOLUTION NO, 5998, entitled: "A RESOLUTION OF 1HE CITY COUNCIL OF 1HE CITY OF ARCADIA ESTABLISIDNG AN APPROPRIATION LIMIT FOR 1HE FISCAL YEAR 1997-98 PURSUANT TO ARTICLE xrn B OF 1HE CALIFORNIA CONSTITUTION." Councilmember Chang pointed out that the $1,000,000 listed for City Hall Renovation on "Exhibit D" should be $200,000. And, "Exhibit B". "Exclusions", this figure should be ($672,960) rather than ($l,472,%0), Staff will make the $800,000 correction to the exhibits, It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic and CARRIED on roll call vote as follows to ADOPT Resolution no. 5998 with corrections as noted, AYES: Councilmembers Chang, Kovacic, Kuhn, Young and HaIbicht NOES: None ABSENT: None Consideration of the report and recommendation to renew the contract with the Pasadena Humane Society for one year, July l, 1997 through June 30, 1998, for animal control services. Councilmember Chang requested c1arification of the phase in the report which specifies that, "whenever practicable, unarmed Humane Officers will be dispatched to handle Arcadia caIls for service", Police Chief Gamer explained this phrase was inserted into the agreement because the Humane Society has some investigatory personnel who carry weapons, Occasionally, Humane personnel are required to pick up an animal in Arcadia and the Society may not have an unanned person available. The City agreement was worlced out with the Society because of the society's limited resources, It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic and CARRIED on roll call vote as follows to RENEW the agreement with Pasadena Humane Society for animal control services from July l, 1997 through June 30,1998, AYES: Councilmembers Chang, Kovacic, Kuhn, Young and HaIbicht NOES: None ABSENT: None CITY MANAGER Consideration of the report and adoption of RESOLUTION NO, 6OOl, entitled: "A RESOLUTION OF 1HE CITY COUNCIL OF 1HE CITY OF ARCADIA ACCEPTING A REPORT REGARDING AND SE1TING 1HE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING TO CONSIDER TIfE ESTABLISHMENT OF A FIRE SUPPRESSION DISTRICf AND TIfE LEVY OF A FIRE SUPPRESSION 9 6/17/97 & 8-5-97 Pub. Hrg.) Hb, FIRE SUPRSN, DIST, COMTE, APPT'MNTS (Shaw & Ulrich) ID~;tJ ~ I..l.. Hc, ARCADlA BEAUT. (Brewer and Eicherly) O/~fl - I.() HUMAN RESOURCES (Baderian) 01,) 0 - /'1 LffiRARYBD, (Ulrich) 01.:),,) ..,)<.) 39:0l50 ASSESSMENT," (July l5, 1997 and August 5, 1997 respectively. 11 was MOVED by Cowtci1mernber Y Owtg, seconded by Cowtcilrnernber Kuhn and I CARRIED on roll call vote as follows to ADOPT resolution No, 6001. AYES: Councilrnernbers Chang, Kovacic. KuIm, YOwtg and Harl>ichl NOES: None ABSENT: None Consideration of the report and recommendation to appoint two (2) Arcadia residents to serve on an ad hoc committee for the processing of ballots for the proposed Fire Suppression District. Said committee will consist of two community representatives, the City Clerk, City Manager, City Attorney, and one Willdan Associates representative or Warren Diven, Special Legal Counsel. ' It was MOVED by Mayor Pro tern Kovacic, seconded by Cowtcilrnernber Kuhn and CARRIED on roll call vote as follows to APPOINT Arcadia residents Warren Shaw and Peter Ulrich to serve on an ad hoc committee that will assist in the processing of ballots for the proposed Fire Suppression District, AYES: Cowtcilrnernbers Chang, Kovacic, KuIm, YOwtg and Harl>icht NOES: None ABSENT: None APPOINTMENTS TO BOARDS AND COMMISSlONS 11 was MOVED by Cowtcilrnernber Chang, seconded by Cowtcilrnernber Kuhn and CARRIED on roll call vote as follows to reappoint Gary Brewer and Patricia Eicherly to the Arcadia Beautiful Commission for a full four-year term ending Jwte 30, 2001. I AYES: Cowtcilrnernbers Chang, Kovacic, KuIm, YOwtg and Harl>icht NOES: None ABSENT: None 11 was MOVED by Mayor Pro tern Kovacic, seconded by Councilrnernber Chang and CARRIED on roll call vote as follows to reappoint Bob Baderian to the Human Resources Commission for a full four year term ending June 30, 2001. AYES: Cowtcilrnernbers Chang, Kovacic, KuIm, Y Owtg and Harl>icht NOES: None ABSENT: None 11 was MOVED by Cowtcilrnernber Chang, seconded by Mayor Harl>icht to appoint Roger Lu to the Library Board. 11 was MOVED by Cowtcilrnernber YOwtg, seconded by Cowtcilmember Kuhn to appoint Peter Ulrich to the Library Board, ROLL CALL YOm: Roeer Lu Councilmernber Chang Peter Ulrich Mayor Pro tern Kovacic Cowtcilrnernber Kuhn Cowtcilrnember YOwtg Mayor Harl>icht I 10 6/17/97 I I I RECREATION COMSN. (Barrows) 0/..;(; . G,-' SR CITZ, COMSN, (Barnes) Ol-h", '1(1 SlSTER CITY COMSN, (Lean) 01-', .;. n 11cL RECRUIT & HIRE - LID, DPT. (Librarian) (RECRUITMENT APPROVED) / 02JJ(1 -G?;- 11e, RECRUIT & HIRE MGE, ANALYST- MAINT, SVCS, (APPROVED) , ' O.Jl.,~{! .tf>" 39:0l5l - -_-: By majority vote of the Council Peter Ulrich was appointed Trustee to serve on the Library Board for a full four-year term ending June 3D, 2001. ' It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic and CARRIED on roll call vote as follows to appoint James Barrows to the Recreation Commission for a full four-year term ending June 3D, 2001. AYES: Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht NOES: None ABSENT: None It was MOVED by Councilmember Young, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows to reappoint Esther Barnes to the Senior Citizens Commission for a full two-year term ending June 3D, 1999, AYES: Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht NOES: None ABSENT: None It was MOVED by Councilmember Young, seconded by Councilmember Kuhn to appoint Jerree Lean to the Sister City Commission. It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic, to appoint Roger Lu to the Sister City Commission. ROLL CALL VOTE: Roeer Lu Councilmember Chang Mayor Pro tern Kovacic Peter Ulrich Councilmember Kuhn Councilmember Young Mayor Harbicht By majority vote of the Council Jerree Lean was appointed to the Sister City Commission for a full four-year term ending June 30, 2001. Report and recommendation to recruit and hire one Librarian in the Library Department The City Librarian explained in detail the operations of the City Library, the duties of the Librarian position and the increase in Library patrons since the expanded Library was reopened. Following discussion, it was MOVED by Councilmember Young, seconded by Councilmember Kuhn and CARRIED to AUTHORIZE the Library Department to RECRUIT for one Librarian position and HIRE said recruit contingent upon passage of the Fire Suppression Assessment District on August 5, 1997, Consideration of the report and recommendation to authorize the Maintenance Services Department to recruit and hire one (1) Management Analyst (Continued from June 3, 1997). On June 5, 1997, the position of Administrative Aide in the Maintenance Services Department became vacant after the incumbent left the position for another City, After a thorough analysis of the previous incumbent's essential job functions and duties in the position of Administrative Aide, staff recommended that the position be upgraded to Management Analyst to reflect the work that was actually being performed. Following discussion, it was MOVED by Mayor Harbicht, seconded by Councilmember Young and CARRIED on roll call vote as follows to AUTHORIZE the Maintenance 11 6/17/97 11f. ORD, NO. 2072 (Water Service deposits) (lNTRODUCED) OJ~-U .,1$0 12. 12a, ORD, NO. 2073 (Adm. CitatiollS & Remedies) (ADOPTED) If' .1<"1, ,.J , ' ADJOURNMENT 39:0l52 " Services Department to recruit and hire one (1) Management Analyst AYES: Councilmembers Chang, Kovacic, Kuhn. Young and Harbicht NOES: None ABSENT: None I The City Manager presented for lNTRODUCIlON and read the title of ORDINANCE NO, 2072, entitled: "AN ORDINANCE OF TIlE CITY COUNCIL OF TIlE CITY OF ARCADlA, CALlFORNIA, AMENDING SECIlON 7524 AND REPEALING SECIlON 7524.2 OF TIlE ARCADlA MUNIClPAL CODE RELATING TO SERVICE DEPOSITS," It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic and CARRIED on roll call vote as follows to lNTRODUCE Ordinance No, 2072; and AUTHORIZE the Director of Administrative Services to refund (credit to the account) those deposits currently on file, AYES:' Councilmembers Chang, Kovacic, Kuhn. Young and Harbicht , NOES: None ABSENT: None CITY A lTORNEY The City Attorney presented for ADOPTION and read the title of ORDINANCE NO, 2073: "AN ORDINANCE OF TIlE CITY COUNCIL OF TIlE CITY OF ARCADlA, CALlFORNIA, AMENDING VARIOUS SECIlONS TO ARTICLE l, CHAPTERS 4A AND 4B OF TIlE ARCADlA MUNIClPAL CODE RELATING TO ADMlNlS1RATlVE CITATIONS AND ADMlNlS1RATlVE REMEDIES", I lt was MOVED by Councilmember Young, Seconded by Councilmember Kuhn and CARRIED on roll call vote as follows that Ordinance No. 2073 be and it is hereby ADOPTED, AYES: Councilmembers Chang, Kovacic, Kuhn. Young and Harbicht NOES: None ABSENT: None At 9:00 p.m, the Regular Meeting of the City Council ADJOURNED to Tuesday, July 1, 1997 at 6:00 p,m. in the City Council Chambers Conference Room for a Regular Meeting of the City Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ~-C~ Robert C. Harbicht, Mayor of the City of Arcadia I 12 6/17/97