HomeMy WebLinkAboutNOVEMBER 4,1997
I
I
I
01/0 - ~-O
39:0255 I to '-I q 7
Cc
CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE
CITY CLERK
ROLL CALL
1.
2.
Or/O. y()
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
REGULAR MEETING
NOVEMBER 4, 1997
The City Council met in a Regular Meeting on Tuesday, November 4, 1997, at 6:00 p.m. in the
Conference Room of the Arcadia City Hall Council Chambers.
PRESENT:
ABSENT:
Council members Chang, Kovacic, Kuhn, Young and Harbicht
None
AUOffiNCEPARTICWATION
None
CLOSED SESSION
Pursuant to Government Code Section 54957.6 to confer with the City labor negotiators, Dan
Cassidy and William R Kelly, regarding Teamsters Local 911, AFSCME Local 2264, AFFA,
APOA, management and non-represented employees"
At 6:04 p.m. the City Council RECESSED to the Closed Session which concluded at 7:00 p.m.
The Regular Meeting Reconvened in the City Council Chambers at 7:07 p.m.
INVOCA nON President James Corrigan, Church of Jesus Christ of Latter Day Saints
PLEDGE OF
ALLEGIANCE James Dale, Director of Administrative Services
ROLL CALL PRESENT:
ABSENT:
3.
TOURNAMENT
OF ROSES
ASSOC.
(Purdy Tran)
4.
HUMAN
RESOURCES
COMMISSION
(George Fuson)
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
PRESENTATIONS
Mayor Harbicht introduced members of the Pasadena Tournament of Roses Executive Board and
the 1998 Tournament of Roses Queen, Purdy Tran. Loren Brodhead, Official Escort of the
Queen and Chair of the Queen and Court Committee, and Mike Allison, Scheduling Coordinator
for the Queen and Member of the Queen and Court Committee accompanied Queen Purdy Tran
to the podium to receive a Proclamation from the City Council proclaiming November 4, 1997 as
Purdy Tran Day. Ms. Tran thanked the Mayor and Council for the invitation to this meeting and
e"pressed her pleasure to represent the City of Arcadia as the 1998 Pasadena Tournament of
Roses Queen.
Mayor Harbicht and Council member Chang presented a plaque to George Fuson in appreciation
of his service as a member of the Human Resources Commission for the City of Arcadia. Mr.
Fuson expressed his appreciation for this award.
1l/4t97
5.
EARTH DAY
CONTEST
WINNERS
6.
STIJDENT
GOV'T. DAY
PARTICIPANfS
7.
RED RIBBON
WEEK AWARD
WINNERS
8.
ARBORETUM
BOOK
(Sandy Snider
and Tony
Yakimowich)
39:0256
The City of Arcadia in cooperation with NEWCO Waste Systems sponsored an Earth Day Poster
and E~say Contest (the theme was "What Recycling Means to Me") in April, 1997.
Representatives from NEWCO judged entries from three age categories and selected a grand
prize winner from each category. Each of these winners were presented with the Mayor's
Certificate of Outstanding Achievement from the City of Arcadia and a $50 U.S. Savings Bond
and certificate from NEWCO Waste Systems by Mayor Harbicht and Tom Agajanian, Operations
Manager from NEWCO. The winners were Brad Phillipi (8-10 year old category), Trent
Bonholtzer (11-14 year old category), and Eric Bonholtzer (15-18 year old category). Mayor
Harbicht thanked Tom Agajanian and NEWCO Waste Systems for their efforts in this contest.
I
Cindy Rowe, Communications Relations Officer for the City of Arcadia gave information on the
Student Government Day program. The program was coordinated by Ms. Rowe, together with
Dr. Edmund (Ned) Sutro, U.S. Government teacher from Arcadia High School. Twenty-two
student leaders from Arcadia High School and 17 elected and appointed City officials
participated in this year's program. Photographs from the day's activities and a videotape of the
mock City Council Meeting were shared. Ms. Rowe expressed gratitude for Dr. Sutro's
involvement and assistance and thallked the City Council, department heads, and division
managers for making this a meaningful experience for these... Arcadia's future leaders. Thanks
was also given to the City staff members for their participation at the mock City Council
Meeting.
Mayor Harbicht and Dr. Sutro presented the Mayor's Certificate of Outstanding Achievement to
the participating 22 high school students. Students receiving this award were: Oliver Chi, Ana
Banerji, Danilo Trisi, Marian Chiechi, Eric Hausner, Ronald Han, Amimia Kim, Jennifer Sub, I
Rita Tong, Hanna Kim, Timarie Zebold, David Fanous, Elliot Chi, Natalie Jocic, Johnson Lee,
Emika Yokoyama, Erika Haraguchi, Delphina Uyen, Marika Yokoyama, Heather Singleton,
Stephanie Shen, and Alice Lee. Dr. Edmund Sutro was also presented with a certificate.
The City of Arcadia just celebrated Red Ribbon Week which is a national celebration designed to
present a unified and visible commitment toward the creation of a drug-free America. Mayor
Harbicht acknowledged the Arcadia Police Department's (especially the PAC.E. and DARE.
Officers) commitment in this effort. As part of the celebration, Longley Way students (3rd
through 6th grade) participated in a State-wide poster/essay contest. Six of the 18 prizes given
were captured by Arcadia students, an achievement of which these youngsters should be very
proud. The Mayor presented Certificates of Commendation to the Arcadia winners; Carlos
Bartra (1st place poster for 5th grade), Christina Chen (1st place poster for 4th grade), Sudipta
Mohanty (3rd place poster for 3rd grade), Sardius Chen (1st place essay for 4th grade), Rachel
Yip (2nd place essay for 5th grade), and Anne Meng (3id place essay for 5th grade). The Mayor
noted that copies of the posters will be appearing on busses throughout Southern California.
History Curator from the Los Angeles County Arboretum, Sandy Snider, and Los Angeles
County Parks and Recreation Assistant Director Tony Yakimowich presented a copy of Ms.
Snider's new book Arboretum Album: A Pictorial Historv of The Arboretum of Los Angeles
Countv to each City Council Member and the City of Arcadia. The book was published in
celebration of the Arboretum's 50th anniversary; photographs and narratives are a compilation of
work by Sandy Snider.
On behalf of the Council, Mayor Harbicht expressed his appreciation for the book and its I
significance as part of Arcadia's history, Ms. Snider was commended for her fine work.
2
1114/97
I
I
I
8.
9.
CHANG
ORD. & RES.
READ BY TITLE
ONLY
ANNOUNCE-
MENTSTO
THE COMNTY
(HAREICHI)
39:0257
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None
QUESTIONS FROM CITY COUNCIL REGARDING AGENDA ITEMS
Councilmember Chang requested Agencla Item I3b be discussed prior to Agencla Item I3a;
discussion of the budget and the City's current financial situation, and then consider if the City is
in need of additional revenue sources.
It was MOVED by Council member Kuhn, seconded by Councilmember Kovacic and CARRIED
that ordinances and resolutions be read by title only and that the reading in full be W AlVED.
Mayor Harbicht reported that Council has been considering development of the northwest comer
of Huntington Drive and Second Avenue. Staff has been directed to negotiate an agreement with
Stonebridge Companies of Denver, Colorado, whose proposal is to build two new hotels on that
site. The anticipated Transient Occupancy Tax from these two hotels will bring in excess of
$400,000 per year to the City.
Ground was broken about three (3) weeks ago for an E"'!ended Stay America Hotel on the north
side of Santa Clara between Second and Fifth Avenues. The anticipated Transient Occupancy
Tax for this hotel is approximately $200,000 per year.
Both projects are Redevelopment Agency projects, major additions to the community and will
assist in easing the City's budget woes when completed.
The Agency has reached an agreement with ICD Heatflex for development of a one (I) acre
(approximately) remnant parcel contiguous to the Extended Stay America Hotel for an office
building and assembly facility for high technology Silicon Valley-type items
The owners of Crown City Brewery have purchased property on Huntington Drive across from
the Outback Steakhouse and will be opening a brew pub-type restaurant to be called Matt
Denney's Alehouse. Remodeling of the property is underway for this restaurant which will have
outdoor dining. The new owners have also purchased the building adjacent to this property and
plan to open a retail facility at that location.
At its Tuesday, October 28th meeting the Planning Commission approved a Starbuck's Coffee
Shop on Huntington Drive in the Landmark Shopping Center. The commission also approved a
deli on First Avenue which should be operating very soon. There is an application to turn the
Arcadia House on First Avenue into an Italian restaurant with banquet facilities in the back.
Burlington Coat Factory on Baldwin made application to e"'Jl3nd and take over the entire second
floor of the Hinshaws Building. This should increase retail sales by about $2.5 million (giving
the City 1% in sales tax or about $25,000).
The Santa Anita Race Track recently spent $12 million to refurnish their facility... a clear
indication horse racing will continue in Arcadia.
Santa Anita Fashion Park yields about $3 million per year in sales tax revenues to the City. In
the last 6 months 5 new retail stores have opened in the mall; several additional retail stores and
restaurants are projected to open in the coming 6 months.
3
1114/97
39:0258
Mayor Harbicht noted Arcadia is on the move, the community should be excited about it, be
aware of what is coming to Arcadia, and recognize that despite budget problems the financial I
situation is not all gloom and doom~
10.
AUDIENCE PARTICIPATION
Garland Roberson. Sullivan's Paint, 134 E. Huntington Drive, representing the Arcadia Business
Association (ABA). The holiday season is a big time for merchants; the ABA would like to
propose a cooperative effort with the City for holiday lighting in the downtown area. Currently
there are about 77 palm trees, the ABA would like to propose lighting up 113 of the trees with
small white lighting and spiraling lighting on 113 of the light poles. Mr. Roberson stated Pete
Kinnahan, Economic Development Administrator, checked costs, which amount to
approximately $140 per tree. A City employee would be needed for approximately three days to
complete this work. Merchants would do a fund-raiser to buy the lighting for this project
Twenty-five trees would equate to the City's cost of $4-5,000, and the merchants cost of about
$3,000, plus volunteers to spiral the lighting. Lighting on the poles would be done by merchants
as the electrical outlets are already there. The merchants would put the lights in and remove
them after the holiday season. The merchants are proposing to leave the lighting in the palm
trees after the holiday season. This would work out to about a SO/50 split of costs between the
City and merchants. Mr. Roberson requested this item be put on the agenda for the ne,,1 City
Council meeting. Council concurred to ask staff for a report on this item for consideration at the
ne"1 meeting.
Bill Van Buskirk. Arcadia Board of ReaItors, 601 S. First Avenue. Mr. Van Buskirk addressed
an issue ofinterest to the Arcadia Board of Realtors (ABR); the Council's idea of forums for civic
education and e"'Planation of ways the City is run. Mr. Van Buskirk is the chair of the ABR's I
Political Affairs Committee and offered that the ABR take the lead to organize these forums the
Council had in mind. They would like to coordinate this activity with the City and other
organizations.
Harlene Hamann. 1214 Temple City Blvd., volunteer at the Community Center for Senior
Services, stated in part that senior programs have come a long way since the Senior Services
department was moved from City Hall to the Community Center six years ago. Programs offered
and volunteers recruited have quadrupled in that timeframe. The only addition to staff was one
part-time person, the very position that is proposed to be cut from the budget. To cut this person
would have a serious effect on the programs offered and would impact many lives. Arcadia's
senior programs are premier in the valley. Calls come from surrounding senior centers
requesting guidance from Arcadia's Center on how to initiate similar programs in their
communities. Seniors are proud of and grateful for what the City has offered for its aging
population. Now is not the time to cut programs, but to possibly e""jl3nd programs for the future.
By cutting a staff member, it will not be cutting fat, but rimscle. Ms. Hamann mentioned the 500
signatures previously submitted from concerned citizens regarding senior programming and
requested Council's consideration in maintaining funding to support these critical services.
Dave Williams, Los Angeles County Office of Education (LAC.O.E.). The Office of Education
operates several classrooms in Arcadia City schools including two at Arcadia High School. Mr.
Williams commended Council action at this meeting for showing appreciation to youth and
students in the community. The Los Angeles County Office of Education works with special
education students from the Arcadia community, placing them in different positions in the
community to learn about the world of work. Wilderness Park has been such a worksite for this
program during the last 2 years. The L.A.C.O.E. also works with a number of businesses and I
organizations within the Arcadia community placing students. These special education students
clean the nature center and yard areas among other things. Wilderness Park is needed for school
children to visit; to see nature and learn about saving the environment. The park serves as a field
4
11I4/97
39:0259
I
trip location for students from outside the Arcadia area. Mr. Williams' expressed hope that
Council would not cut the budget fo! Wilderness Park.
Kathv Kimball. 1648 Rodeo Road, President of the Arcadia Council PT A. Mrs. Kimball stated
in part the purpose of the PT A is to promote the welfare of children and youth in the home,
school and community. As advocates of the youth of the community, the PT A is concerned with
the Council's proposal to eliminate the D.A.R.E. program as of January I, 1998; reduce funding
for school crossing guards; close the library one day a week; and the closure of Wilderness Park
during week days. All of these cutbacks will impact the children. The Council was thanked for
continuing to study and deliberate the issue of school crossing guards; a need for more crossing
guards was e"l'ressed. She stated the library is heavily utilized by students each day after school
for research, internet use, and a safe haven. Wilderness Park is a perfect after school site to
complete scout advancement badges; what will happen to this precious resource if the park is
closed. Instead of making drastic cuts to the budget; the City should continue to aggressively
attract new businesses to the Community. Future development will assist Arcadians in spending
their money within the City. Perhaps the Council needs to think about placing a Utility Tax on
the April 1998 ballot. She concluded her remarks by asking Council to consider the children of
the community when making budgetary decisions; remember children are the future of the
community.
I
Gail Jensen, 1958 Alta Oaks Drive, Arcadia High School PT A President, stated in part that
Arcadia is a safe city that promotes academic excellence. As times and demographics change,
needs of the children change; with eJ.-panding technology children need to do more research for
school projects. The child's personal safety is the number one concern (crossing guards, drugs
and gangs). As additional sources of revenue are sought, the Council needs to look into a short
term utility tax. Ms. Jensen thanked the Council for hours spent researching the budget and
admitted it will be difficult to find win-win situation. She stated that Arcadia is a community of
families and charged the Council to partner with PT A in the protection of children by working
with parents, youth, the school board, and the community in open communication to find the best
programs to serve the needs of Arcadia's children.
Jeff Leonard. 437 W. Longden. Member of two PTA organizations. Arcadia Schools are the
primary reason families choose to live in Arcadia. The system includes everything the City offers
which contributes to the educational process such as the library, the D.A.R.E. program, crossing
guards; and City Parks and Recreation programs. The Fire Suppression Tax was defeated by 2/3
of the citizens, yet a similar tax increase on property bills to keep the physical plant of the
schools in shape was approved by 2/3 of the same citizens. The excellent school system protects
the property investment. Keeping up property values increases property tax revenue to the City.
It is not farsighted or even wise to balance the budget on the backs of programs and community
events that make Arcadia what it is. The reasons people choose to make Arcadia their home and
the e"-pectations people have, need to be considered when the Council makes budget decisions.
Kathleen Yee, 72 W. Leroy Avenue, 8th Grade Student at First Avenue Middle School. Miss
Yee requested that Council keep the DAR.E. program. It is a program that gives the students
education about drugs, alcohol, and handling peer pressure in these situations. She also stated
her concern regarding budget cuts for crossing guards. She has witnessed incidents when cars do
not see students and do not stop until they see the crossing guard.
I
Lee Segal, 1135 Fallen Leaf Road. Mrs. Segal made the following statements on behalf of her
husband Mickey Segal who was out of town. The Youth Master Plan, local Little Leagues, and
the Arcadia Educational Foundation's (AEF) Capital Campaign (as Chairperson) are activities
for which Mr. Segal has spent many hours working. Enhancing technology in Arcadia schools is
the goal of the AEF Capital Campaign. Arcadia parents are no longer going to take a back seat
to other voices in the City. The substantially disproportionate recreation budget (for which
5
11/4/97
39:0260
children receive less than 25%) is an example of how the City has not supported the real future of
Arcadia (our children). The Youth Master Plan has basically been scrapped due to the budget I
shortfall. It is important to note ihat an investment by our City Council of about $150,000 (in
this plan) would have provided after school activities for more than 1,500 children. The budget
forced Council to conclude there are more important issues than the implementation of the Y culh
Master Plan.
The D.A.RE. program could be amply supported by the Narcotics Seizure Fund; crossing guards
are too important to eliminate without discussing it with the school district first; the library has
also become the target for those who don't have the ability to look at the short and long term
impacts. City employee jobs are at stake which would drastically affect services to everyone.
Many Arcadians are not prepared to cut back any more.
The City Council should suggest the obvious; the need to immediately enhance the revenue side
of the budget. The ill-fated Fire Suppression Tax was an inappropriate way to solve the budget
problem. Council should consider an increase in the Utility Tax in Arcadia. Mr. Segal believes
this tax would be the fairest way to ensure that every constituent's interest is served while every
constituent pays their fair share. If the current Utility Tax was increased 2-3% the City would be
able to provide all the programs and services needed and probably ensure against a budget crisis
ever again.
Lvle Wilson. 1701 S. Sixth Avenue. Commended Mayor Harbicht for his presentation of the
positive things that are happening in Arcadia. Mr. Wilson also commended the Mayor for his
comments at the last City Council meeting regarding a reality check on the budget - where we're
at and where we're going with the budget problem. Mr. Wilson stated he does not believe the
City should rush from a Fire Suppression Tax to a Utility. Tax, but look at other budget
reductions. There are e,,1emal forces (such as property tax revenues from the State) that forced
the City budget to come under this imbalance since 1993. There are neighboring cities that
baven't been in this free-fall budgetary process consistently and offer generally the same services
and have the same e,,']>Cnses as Arcadia. How do those cities manage their e,,']>Cnditures and keep
their budgets in tow. The City should look internally towards saving money with the City
Couneilmembers becoming more involved in what is going on with spending money internally
within the departments. The reclassification of positions which caused pay and benefil package
increases-how much of that has been done over the years.
I
Gino Roncelli. 1250 Ramona Road, agreed with the opinions of many of the previous speakers;
that the investment in Arcadia's youth comes absolutely first, and that property values are what
they are because of the schools. He did not agree with some of the methods for obtaining money
or a Utility Tax increase to balance the budget. He does not believe the Council has made some
necessary cuts; there are staff that earn a considerable wage and do not need a pay increase if
additional funds become available. Other cities of the same size are not as top heavy as Arcadia.
He suggested the City take the money from salaries that are over and above what they should be
and use it to take care of the youth and senior citizens in the City. Cut here first and take care of
those needs. Then. later, if a Utility Tax increase is needed, the citizens of the City will vote for
it.
Tom Shriver, Pastor Assembly of God Church on Foothill, resident since 1989. Addressed two
issues: the possibility of CUlling the DARE. and PAC.E. programs, and the elimination of a
maintenance position in the Police Department. He has participated with other ministers, on a
weekly basis, meeting with young men at Camp AffIerbaugh. Also as a volunteer with the
P.A.C.E. program at the Arcadia Police Department he has counseled Arcadia families I
C>.']>Criencing difficulties. He has referred families to the P.A.C.E. and D.A.RE. programs to find
solutions to their problems with their families. These programs make a difference.
6
1114/97
I
I
I
II.
CHANG
(Student Gov't.
Day)
(Earth Day and
Red Ribbon
Week winners)
39:0261
In addition, Mr. Shriver strongly encouraged the Council to keep the maintenance position in the
Police Department because outsour~ing this work would not really impact the budget situation.
Theresa Cohen, IO Golden West Avenue. Read to the Council her ten (10) year old daughter's
winning essay as proof positive the D.A.R.E. program does get the message through to the
children.
Warren Shaw, 1635 S. Third Avenue, stated he felt the main purpose of City government is to
supply certain basic things; other things are things we'd like to have. Mr. Shaw stated he is an
advocate of many senior citizen programs, and supports school programs. He also stated the
Council is faced with either cutting the budget or raising taxes. The items discussed tonight are
niceties, things we'd like to have. The basics are fire, police, streets, lighting, etc. We can't do it
all within the City budget. The niceties are items Council must face and cut, rather than cutting
the basics of City government. If it comes to a Utility Tax he would support it, but he feels most
of the community would not and it may not pass if placed on the ballot.
Rav Whitmer, Teamsters Union, representing two bargaining units in the City of Arcadia that
employs over 100 employees. Mr. Whitmer observed the Council has a tough job in making cuts
and balancing the budget. The City employees have been on a roller coaster in the last several
months feeling their jobs being dependent from Council meeting to Council meeting. It is hoped
some type of conclusion to this year's budget problems will occur so that the remaining
employees will have a sense of security. The City created new management positions in the last
3 years; with cuts occurring in the bargaining units; not in the management/administrative area.
Mr. Whitmer questioned motives of department heads and City management--why aren't the
management analyst positions being looked at for rt:ductions. He felt the elimination of the
maintenance position in the Police Department will cost the City more money in the long run.
He suggested that Council not just look at staff's recommendations, but ask staff to bring back the
full picture to show all positions in the City. Council should ask why aren't reductions being
proposed in other areas.
David Bareen, 413 E. La Sierra Drive. Agrees with City government providing basic services. A
library is a basic service. He was appalled at the prospect of cutting Library service hours. He
urged Council to e"-pand, not reduce Library services.
John Reuter, 511 E. Norman Avenue. Resident since 1952. Volunteer at the Library with over
3,000 hours of service. In the last few years he has observed a number of people let go at the
library when other areas in City government seem to be increasing in size. Due to a decrease of
staff, people visiting the library must wait for service and ask those who may not be qualified to
answer the question appropriately. Canceling another day of library service gives the community
the message that Council does not really care about the students and people who must use the
library for their school work and other activities. He requested the Council take this under
consideration when studying the budget.
MATIERS FROM ELECfED OFFICIALS
Councilmember Chang e"l'ressed thanks to Ana Banelji, his counterpart in the mock City
Council meeting, for her letter of appreciation written to him. He commended all
students who participated for a wonderful job.
In regard to the Earth Day Contest and Red Ribbon Week Award winners, Dr. Chang is pleased
that Arcadia has so many bright, intelligent )'oungsters.
7
11/4/97
(Economic
Development)
(Visitor
Taishen City)
KOVACIC
(police Dept.
Website)
(Citizen/City
Employee
teamwork)
(Loiterers at
the LibraI)'
(Crime Info
Workshop)
YOUNG
(Rose Queen)
(Crime Info
Workshop)
KUHN
(Student Gov't.
Day)
(Audience
Participation)
39:0262
Relative to the business activities previously mentioned by Mayor Harbicht, Dr. Chang felt it
would be 1-2 years before the City would see the increase in revenues generated by such activity.
Councilmember Chang complimented management staff and the City Council for their hard
work in reaching out to encourage businesses to come into the City. If someone says Arcadia is
not business friendly he will be the first to tell them they are wrong.
I
Dr. Chang commented that the Mayor of Taishen City, Jiang-Shu Province, China,
visited Arcadia and was vel)' much impressed with the efficiency of our City staff, and we too
should learn to be appreciative.
Mayor Pro tern Kovacic said thaI, thanks to Mike Daleo and others at the Police Department...
the department now has a website. Their website address is WWW.arcadiapd.com. Complaints
andlor compliments about the Police Department can be given directly to their website address by
logging on at that address.
Mr. Kovacic noted that Connie Harrison, President of the Hugo Reid PT A, contacted him about a
situation concerning some trees at Hugo Reid little school. He complimented Ms. Harrison for
taking the initiative to investigate the situation and also Dave Rader and Pat Malloy from City
staff who have worked vel)' closely with her to come to an acceptable resolution of that situation
in the near future.
While attending a public event a citizen approached Mr. Kovacic with what they referred to as
the "gauntlet." At the LibraI)' after school hours people gather in front of the Library making it
difficult for certain persons to enter the LibraI)'. Mr. Kovacic passed this concern to the City
Manager who notified the Police Department. Apparently the department took a more proactive
approach and created a higher profile there, the situation has been resolved. This demonstrates
the close teamwork between the citizens and the City; he complimented both members of that
team.
I
Weekly the Council receives a status report from the Fire and Police Departments concerning
activities in town, information that is also published in the newspapers. A lot of those activities
are of concern to the citizens. Mr. Kovacic recommended a quarterly Crime Information
Workshop that could be held by the Police Chief and the Police Department in the Council
Chambers to meet with the public to answer questions and disseminate information about what is
going on in town. This would be a vel)' helpful forum for evel)'one in town. Reaction to this
recommendation from the Police Department and information brought to a future meeting was
requested by Council consensus.
Councilmember Young congratulated the Rose Queen and all the children present at the
meeting. It is obvious Arcadia is well represented in many areas.
Mrs. Young receives a lot of phone calls from citizens who are concerned about their safety
and neighborhood crime. She thought the forum would take care of such situations, and would
endorse the forum idea.
Councilmember Kuhn expressed appreciation to and pride in the young people present at the
meeting; they are such good representatives of the community. On Student Government Day
she felt she came out the winner having learned far more from the students than they learned
from her.
Mrs. Kuhn e"'Pressed her pleasure at seeing so many citizens at this meeting and experiencing
the energy and dynamics of their presence. In response to comments made by audience
participants she stated that 90% of the time people buy property in Arcadia because of the school
district, however people stay in Arcadia because it is a safe, well maintained, beautiful City.
I
8
11/4/97
I
I
I
HARBICHT
(S. G. Valley
Mosq. Abate.
District)
39:0263
Mayor Harbicht provided information regarding an assessment item on the Property Tax bills for
the San Gabriel Valley Mosquito Abatement District (S.G.V.M.A.D). Arcadia is part of this
district with a representative from !he City of Arcadia. The S.G.V.M.A.D. asked that citizens be
reminded that, with the current warm temperatures, standing water breeds mosquitoes. Citizens
should make sure to maintain pools, ponds, and any puddles to avoid an increase of mosquitoes.
(Veteran's Day) Sgt. Ed Bacon (retired), requested that the Mayor remind Arcadians of Veterans Day, Tuesday,
November II, 1997 and take a moment to remember those who served our country.
(Information
Correction)
Mayor Harbicht corrected a comment made by Lyle Wilson at a previous meeting in reference to
a Police Department employee who was reactivated to military service and was deployed to
Germany..,not Bosnia. Furthermore, she was not illegally terminated as Mr. Wilson reported.
("Speaking of Mayor Harbicht hosts a City of Arcadia informational program on cable television. The purpose
Arcadia" Program) of this program, "Speaking of Arcadia", is to inform people of the community, of City operations
and other things going on in the community, and hopefully to entertain. Monday, November 3,
was the first airing of the latest show. The Mayor suggested people take a look at this program
which runs Monday and Friday evenings at 7:00 p.m. and Saturday afternoons at 3:00 p.m. on
Channel 20 The first show was a visit to the Arcadia Historical Museum, and a discussion
between five Arcadians, who have lived in Arcadia since the 20's, 30's, & 40's. A copy of the
tape can also be checked out from the Library.
The Mayor mentioned the following items for consideration by departments:
(Library Board) The Library Board is responsible for reviewing increased revenue/cost savings issues. The Mayor
suggested the Library Board consider a Library/coffee shop combination. A vendor could be
brought in, construct a coffee shop concession and work in concert with the Library. The
roadblocks or problems to this suggestion are unknown. The Library is located on a commercial
comer. There may be a potential for revenue returns to the City which could benefit budget
problems.
(Water Billing) Four years ago City water billings were by postcard, then the City went to envelopes. The
eJ'lJCnse of this operation costs $70,000 each year. The rationale for the change from postcard to
envelopes was that additional city information could be sent to citizens with their water bills.
Problems occur because of the two month billing cycle; there is a time delay in not all citizens
receive information in a timely manner. As a result this method is rarely used. If the City is not
using this vehicle to disseminate information, perhaps consideration should be given to return to
post card billing and at considerable savings.
(Concern for
Youth in
Community)
The Mayor e"'Pressed appreciation of concerns stated by tonight's speakers. It indicates that
Arcadians are a concerned community with concerns about specific areas of the community.
Its where people can talk to their representatives and hopefully have an impact. However, there
is resentment of the tone of charges that some councilmembers are insensitive to the needs of
youth. He couldn't speak for other council members, but was comfortable with the contributions
he has made to youth of the community. Mayor Harbicht summarized his service with the
following community youth organizations: The Arcadia Educational Foundation, Arcadia High
School Drill Team Booster Club, A YSO, member of committee that sent the Arcadia High
School Band to Australia the first time, and the Arcadia High School Grad Nite Committee. The
Mayor has served for the benefit of children even after his own children graduated from Arcadia
Schools. To suggest insensitivity is unfair. The council members are trying to balance all the
various demands of this community \\ith available resources. He hopes citizens respect the job
councilmembers are trying to do whether they agree or disagrec with their actions. All of the
councilmembers are trying to do a sincere job to meet the needs of the entire community.
9
11/4/97
12.
12a.
MINUTES
(Oct. 21, 1997)
(APPROVED)
39:0264
CONSENT ITEMS
I
It was MOVED by Councilmembcr Chang, seconded by Councilmembcr Kuhn and CARRIED
to APPROVE the Minutes of the October 21, 1997 Regular Meeting.
OI:J . 12b.
o - ,:.I 0 WATER BILLS A proposal to use water bills as a vehicle to solicit monetary support of City programs
L ,6 / ,-/,... LIB. FDN. was submitted by the Library Foundation. The initial concern was that Council would have to
SOLICITATION decide if they needed to obtain more information about reverting back to a post card billing
AND POLICY system, or deal with this program as presently constituted. As is presented, the Council
STMT. contemplated under this proposal what other programs will be able to use this system and how to
(APPROVED) define City programs? Who will be able to utilize this proposed communication vehicle--City
programs, the Heart Association, the Arboretum? The intent of this proposal was for it to be
available to City sponsored programs; i.e., the Library Foundation, D.A.R.E., elc.
The request submitted by the Arcadia Public Library Foundation to solicit monetary contributions
via the water bills would give water customers the opportunity to commit to making regular
contributions, for which they would be billed at a future date.
Considerable discussion ensued. Council member Young questioned the impact the bookkeeping
tasks would have on the City staff from this proposal. Would the fundraising program pay for
e>.1m costs incurred by such. Staff responded that, "in a rough analysis since it would be a City
sponsored entity utilizing the service we would be charging ourselves and paying for these
services." To account for the expense of the operation of this program would cost more than it is I
worth at this point in time. It was noted that the Library Foundation is supposed to be a self-
supporting entity, and expenses are not to be paid from the general fund budget. Dr. Chang
stated the Library Foundation's purpose is to help the City raise funds for the library.
Council member Young noted approval of this proposal could open the door, and grow, with other
organizations wanting to have the same fundraising opportunity. Dr. Chang stated that approval
on a case-by-case situation does not mean Council will approve all future requests; each case
must be evaluated on its own merits. Mrs. Young stated it is a moot point if the Council will be
contemplating the alternative of a postcard water billing system. Staff responded in detail to
Council's concerns.
Mayor Pro tern Kovacic stated in part that this is a' commendable effort to raise funds for the
Library. Perhaps this could be put on a six month review process regarding administrative costs,
and limited it to City operations only - internally funded City programs with the Library
Foundation the only "independent operation", since' it is connected to the City. Staff
recommended that, if approved, the Council should also adopt the policy statement; should the
City receive inquiries for other independent operations not connected with the City programs, an
answer can be given thai the City is limited as to how City funds can be spent.
It was MOVED by Councilmembcr Kovacic, seconded by Councilmember Kuhn and CARRIED
on roll call vote as follows to ADOPT the referenced policy statement regarding the use of water
bills as a vehicle to solicit funds for certain City programs and operations; and APPROVE the
Library Foundation's request to solicit donations through the water bills by the process defined in
the staff report dated November 4,1997.
I
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
10
11/4/97
I
I
I
39:0265
It was then MOVED by Councilmember Kovacic, seconded by Council member Kuhn and
CARRIED to review the City's costs (in six months) to maintain such a solicitation program
through the water billings and conSIder the postcard system for water bills at that time.
Mayor Harbicht noted the Arcadia Public Library Foundation is a private group set up solely to
raise funds for the Arcadia Library. All the new furniture in the Library public areas was
provided by the Library Foundation by contributions from citizens of this community and others.
He commended the Foundation and encouraged anyone who has not made a contribution to
please do so.
13.
CITY MANAGER
I3a. 0 3~o -I,;J()
UTILITY TAX City Manager Kelly presented background information regarding an increase in the Utility Tax
(CONTINUED TO and the process the City must follow to implement such a tax. Historical budget infonnation was
Nov. 18, 1997) reviewed beginning with FY 1993-94 through the current fiscal year. The four basic reasons for
revenue losses in the City have included a decline in property tax revenues due to property
reassessments and reduced residential sales; sales taxes decreased due to loss of business' within
13b. O.:J,)(). !:.r' the City; reduced retail sales; the vehicle lease law change; a utility tax reduction due to loss of
MODIFICATIONS large businesses within the City that consumed large quantities of energy, and utility
FY 1997-98 deregulation; and loss of income from the State of California. Other cities in the San Gabriel
OPERATING Valley were able to balance their budgets because they have assessment districts on the tax rolls,
BUDGET which Arcadia does not have. Such cities have cut back on hours of operation and services
available to their citizens.
An overview of actions taken by the City Council from FY 1992-93 through FY 1996-97 to
balance the City budget was presented. In FY 1997-98 all departments held supplies and services
accounts to the same level as previous years, and increased some fees. Personnel and program
reductions in FY 1997-98 were as follows: One maintenance worker; one field superintendent,
which was a management position; one assistant City .engineer management position; one public
works inspector; one recreation coordinator; elimination of the City Newsletter; reorganization of
the Fire Department with two part-time positions cut, two dispatchers eliminated; and City tree
maintenance and landscape contracted out. Changes to the City's operations and level of service
have occurred.
In FY 1995-96 the Council first discussed an increase in the Utility Tax. At one time this tax
was at 7%, a prior City Council rolled it back to 5%. During budget deliberations in FY 1996-97
the Council discussed a 1% increase in this tax for one year which would have balanced the
budget and left a small surplus to carry forward for any potential budget shortfalls. Proposition
218 was on the horizon and Council waited to see what the outcome would be at the November,
1996 election. With the passing of Proposition 218 the 'Council can no longer increase taxes or
fees unilaterally, the tax must go to the public for a vote. The passage of this proposition has
changed the process of participation dramatically, the Fire Assessment District mail ballot vote
was an example of this change in process.
In this year's budget review the Council again talked about an increase in the Utility Tax. If a
tax is to be considered several matters must be considered in the process. It would take majority
voter approval at a City general election along with the Council election in April 1998, as a
secret ballot at a polling place, or an absentee ballot. The measure could include a "sunset"
clause or provide for an automatic reversion to a lower rate at a certain time. If the Council did
not include a "sunset" clause, the Utility Tax could be lowered by the Council by ordinance
without voter approval. To put a Utility Tax increase on the April ballot the Council complete
all of its enactive legislative action by January 6, 1998. The fiscal impact to the City would be
11
11/4/97
39:0266
approximately $700,000 in incrcased revenue to the City annually for every one percent of
increased tax.
James Dale, Director of Administrative Services, presented charts of the budget process, noting
that increases in City expenditures and decreased revenues changed the budget deficit. The
adopted budget in June 1997 started with a deficit of $1.36 million. Shortly thereafter an error in
the City's portion of Sales Tax revenues from the State resulted in an adjustment of $600,000
which increased the deficit to $1.96 million. At the August Council meeting budget e>:penditure
reductions of $655,000 were approved and revenue projections for the first quarter ofFY 1997-98
amounted to $374,000. Based on this information, the deficit was reduced to approximately
$931,000. Staff has revisited the budget and attempted to identify additional reductions.
Discussion of fire inspection fees has also occurred which could generate about $30,000 in
revenue a year. Other potential reductions have been identified which could result in an
approximate savings of $232,000. If these reductions and fees were to be implemented the City
deficit would then be down to approximately $670,000.
In preparation for the meeting this date, City Manager Kelly reviewed priority reductions with
department heads for additional recommendations for Council's consideration for FY 1997-98,
and annually thereafter. Suggested staffing reductions include: Elimination of one Code Services
Officer in the Development Services Department at a savings of $26,000 for FY 1997-98 and
$52,000 annually thereafter; a reduction of Library hours from 60 to 52 hours per week and
some reduction in supplies and services - FY 1997-98, $36,000 and $72,000 annnally; closure of
Wilderness Preserve weekdays only, eight months of the year which would involve part-time
positions - FY 1997-98 $8,000 and $16,000 annually; elimination of a part-time Senior Citizen
Program Specialist - FY 1997-98 $9,000 and $18,000 annually; elimination of a half-time
position in the Business License Office - FY 1997-98 $12,000 and $24,000 annually; elimination
of the DARE. Program - FY 1997-98 $70,000 and $140,000 annually; elimination of one
Secretarial position in the Police Department, the incumbent has been on medical leave for the
past two months - FY 1997-98 $24,000 and $48,000 annually; elimination of a building
maintenance worker in the Police Department - FY '1997-98 $22,000 and $44,000 annually; and
consolidation of basic support services in the Maintenance Services Department - FY 1997-98
$25,000 and $50,000 annually. All the above reductions, if approved by Council, would amount
to $232,000 for FY 1997-98, and $464,000 annually thereafter.
The City Manager concluded that staff has attempted to reach a balanced budget beginning July
I, 1998, with the Council's dilemma deciding whether or not to choose the recommendations
presented or others to balance the budget. Staff is earnestly working on Economic Development
within the City, which is where the City will find permanent revenue sources.
Mayor Harbicht made additional comments regarding the budget; its history, cutbacks and
reduction of services, and the means by which other. cities balance their budgets. Also, the
responsible approach that Council has taken to balance the budget. Other cities have much
higher taxes and much lower services than Arcadia. This City provides an extremely high level
of service to its residents at a very low tax rate, especially in comparison to surrounding
communities. The Mayor reiterated the Redevelopment Agency projects currently in process. He
also e"'Pressed his concern and sympathy to City employees who are concerned about budget cuts
resulting in job loss, and recognizes that this is a rough time for the staff and the Council.
I
I
Council member Kovacic proposed that Council review, discuss, debate and vote upon each
proposed expenditure reduction separately. Specific cuts from August 1997 were reviewed. Many
options under consideration or study regarding the City's safety services were discussed which I
included deferring consideration of contracting Fire dispatch to Verdugo, and the survey
regarding contracting Fire Department Services to County, and Police dispatch on a regional
basis, along with concerns for the safety of the City and the best economic interest of the City.
12
1114/97
39:0267
I
Consolidation of services with the school district was considered. Several years ago this concept
was discussed with the school district and some areas were addressed where a crossover occurred,
resulting in more cost-efTective -operations for both entities. These issues are revisited
periodically to ensure that the City is remaining cost-effective, and reviewing new options as they
may arise.
The Santa Anita merger with Meditrust was discussed; it is expected there will be contact with
the City in the near future for some new project. It was noted the potential increase of revenue
from new projects within the City was not included in budget projections presented because the
City needs to wait until the projects are actually on line. This revenue is not e>:pected to be
realized by the City for at least I 1/2 - 2 years.
Councilmember Young cOmmented that the audience partlclpants made many good points
regarding the youth issues and the budget, however, other than talking about the Utility Tax there
were no other suggestions or offers for help as to how to get more money for these services.
There were no offers to share costs of the D.A.RE. Program or the crossing guards. The Council
could be more lenient in its thinking of the budget if there was a shared cost situation offered.
No e,,-penditure reductions are permanent; in a few years when the budget is in a better state a lot
of these prOgrams could be reinstituted.
Mrs. Young noted that she has been doing research and has had discussions regarding the
Library. Comparisons have been done with other libraries and the service hours offered.
Realistic comparisons with county libraries and the City of Arcadia's Library are not feasible due
to the vastly different funding bases.
I
Council member Kuhn commented on the Utility Tax. As staff recommended, she felt it would be
very important and vital to conduct a community forum to determine citizen interest. If this item
is not placed on the April 1998 ballot it will be another two years before this opportunity will
arise again, To benefit the City's cash flow, it almost has to be on the April 1998 ballot. Mrs.
Kuhn did not feel that Council was rushing into this decision, it is timely. The City is
conservative and efficiently run, but there is a cash flow problem that needs to be solved. Mayor
Pro tem Kwacic agreed that a forum would be a good thing. Councilmember Young felt that
placing an increase in the Utility Tax on a ballot is a good forum on its own.
It was explained that a community forum could occur before or after Council adopts the necessary
resolutions for the Utility Tax increase. Concerns regarding the timing of a forum for voter
input, Council's decision making process, a "sunset" clause, the mechanics of getting this item
on the ballot, limitations or target use of potential tax dollars received from an increase of said
tax were also discussed.
Councilmember Chang commented that he would not be in favor of an increase in the Utility
Tax. He expects that revenues will increase with the economic development program, and if fire
dispatch is contracted out that would be another savings of $200,000. Dr. Chang does not believe
the community would vote to pay more taxes after Council has already cut services.
Mayor Harbicht brought forward for Council's consideration, the concept of an Admissions Tax.
This tax would involve admission to movie theaters. plays, etcetera. Council has requested that
staff investigate this possibility, including a legal opinion from the City Attorney, for
consideration at a future meeting.
I
Additional thoughts of the Council were e"'Pressed regarding an increase in the Utility Tax in
which some of the funds could be earmarked for specific City programs... the legalities or
allowances for such use. StafT will report back to Council regarding this issue. A "sunset" clause
for the potential tax increase, possibly phasing the tax. and the percentage of increase.
13
11/4/97
39:0268
By gcneral consensus staff was DIRECTED to return to Council with several alternative
resolutions implementing the concerns and options e"llressed by the Council regarding a I
potential ballot measure for an increase in the Utility Tax. This item CONTINUED to the
November 18, 1997 meeting of the City Council.
Mayor Harbicht called a brief RECESS at 10:25 p.m. The Regular Meeting RECONVENED at
10:40 p.m.
o 3.) 0 _:>.('COMM. DEV. Elimination of one Code Services Officer position and the ramifications of doing so were
(Eliminate discussed. This cut would result in $26,000 savings for the balance of FY 1997-98 and
Code Svcs. $52,000 annually thereafter. The position is currently vacant due to a resignation.
Officer Position)
(APPROVED) It was MOVED by Councilmember Young, seconded by Councilmember Chang and CARRIED
on roll call vote as follows to APPROVE the ELlMlNA nON of one Code Services Officer
position.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
o 7,,) 0 _';f...LIBRARY - Elimination of one Library position and its impact on Library services was discussed. Closing
REDUCE HOURS the Library one day a week and shortening the hours of operation to have the least impact on the
(Eliminate one public was also considered. It was noted that the City Charter delegates oversight of the Library
Librarian and with the Library Board; the Council simply allocates the funds to be e"-pended for the operation.
Supplies) The Library Board concurred with staff recommendation for e"-penditure reductions.
(APPROVED)
Councilmember Chang commented that this is the most utilized City facility. He expressed his
opposition to the elimination of the Library position and the reduction of Library hours.
I
Other Councilmembers felt that this is a reduction that could be made at this time, but should be
reinstated when additional funds become available.
It was MOVED by Mayor Harbicht, seconded by Council member Young and CARRIED on roll
call vote as follows to REDUCE the Library FY 1997-98 operating budget by $36,000, and
annually thereafter by $72,000.
AYES:
NOES:
ABSENT:
Councilmembers Kovacic, Young and Harbicht
Councilmembers Chang and Kuhn
None
Q3 ~ 0 -S~ RECREA nON Staff proposed closure of Wilderness Preserve weekdays for eight (8) months of the year and .
DEPT. keeping it open during the week and weekends for the months of June through September.
(Close Wilderness The impact on the community and visitors, and alternative options were discussed. Dr. Chang
Preserve 4 clays) e"llressed his opposition to the closure; the facility provides beneficial education to the
(APPROVED) community which outweighs the small savings... $6,500 for FY 1997-98 and $16,000 annually
thereafter.
It was MOVED by Mayor Harbicht, seconded by Councilmember Young and CARRIED on roll
call vote as follows to APPROVE the closure of Wilderness Preserve four days per week for eight
months of the year.
AYES:
NOES:
ABSENT:
Council members Kovacic, Kuhn, Young and Harbicht
Councilmember Chang
None
I
14
11/4/97
I
I
I
t):J,{;() -(;'0
BUS. L1C.
OFFICE
(Eliminate PfT
Typist Clerk
Position)
(APPROVED)
RECREATION!
SR SVCS.
(Eliminate
PfT Sr. Citz.
Prog. Spec.
Position)
(NOT
APPROVED)
03.:>..()-f:O
POLICE DPT.
(DARE.
Program)
(RETAINED)
6.3 .:JO_ !"-O
39:0269
The elimination of this position would result in a savings of $12,000 for FY 1997-98 and
$24,000 annually thereafter.
It was MOVED by Councilmember Chang, seconded by Council member Kuhn and CARRIED
on roll call vote as follows to APPROVE the ELIMINATION of one part-time Typist Clerk
position in the Business License Office.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
Consideration of the elimination of the Senior Citizens Specialist position; current staffing
level... paid staff and volunteers levels and ratios, daily attendance at the Center by various
groups; and the effects on services offered were discussed. Dr. Chang eX'j)ressed his opposition
to cutting this position to save such a small amount of money ($9,000) and thus compromise
services of the Senior Citizens Division. Opposition was also expressed by Councilmember
Young and Mayor Harbicht. Some council members felt all City department/programs should
"share the pain" of budget reductions.
It was MOVED by Mayor Pro tern Kovacic, seconded by Councilmember Kuhn and FAILED
on roll call vote as follows to approve the ELIMINATION of one part-time Senior Citizens
Specialist position.
AYES:
NOES:
ABSENT:
Council members Kovacic and Kuhn
Councilmembers Chang, Young and Harbicht
None
Consideration of the savings which would be realized by the City in the elimination of the
D.A.RE. Program; alternative forms of funding; federal restrictions for expending asset seizure
funds; the effect of reducing rather than eliminating services; the program's current
effectiveness; potential program enhancement; volunteers involved; hours per week/number of
schools involved; and effects on staffing within the Police Department were among items
discussed on this issue. Council member Chang eX'j)ressed his confidence in the City's DARE.
Program and his opposition to elimination of the program. Mayor Pro tern Kovacic felt this
program should stay in place until the City is able to establish its Youth Master Plan. He will not
vole to eliminate the program. Councilmember Kuhn concurred. In response to Mayor Pro tern
Kovacic, staff advised that the cost of the D.A.R.E. Program for the remainder ofFY 1997-98 of
$70,000 and $140,000 annually thereafter cannot be paid out of asset seizure funds.
It was MOVED by Mayor Pro tern Kovacic, seconded. by Councilmember Kuhn and CARRIED
on roll call vote as follows that the City Council NOT ELIMINATE the DARE. program.
AYES:
NOES:
ABSENT:
Council members Chang, Kovacic and Kuhn
Councilmembers Young and Harbicht
None
15
11!4/97
o J ~ 0 S'OPOLICE DEPT.
(Eliminate one
Secretarial
Position)
(APPROVED)
03,,),0-';0 POLICE DEPT.
(Eliminate one
Bldg. Maint.
Position)
(APPROVED)
39:0270
This seCretarial position in the Police Depanment handles the payroll, accounts payable and
personnel files. The secretary in this position is currently on sick leave. Chief Gamer stated in
pan that he did not wish to see this position eliminated but it is not a position that handles
emergency calls.
I
It was MOVED by Councilmember Young, seconded by Council member Kuhn and CARRIED
on roll call vote as follows to APPROVE the ELIMINATION of one Secretary position in the
Police Department for a savings of $24,000 for FY 1997-98 and $48,000 annually thereafter.
AYES:
NOES:
ABSENT:
Council members Kovacic, Kuhn, Young and Harbicht
Council member Chang
None
This reduction in personnel would result in savings to the City of $22,000 for FY 1997-98 and
$44,000 annually thereafter. The Police Chief noted that this is another position he would not
like to see eliminated.
It was MOVED by Council member Chang, seconded by Council member Young and CARRIED
on roll call vote as follows to APPROVE the ELIMINATION of one Building Maintenance
Worker position in the Police Depanrnent.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
03.;>() -~t) MAINT. SVCS. The Council's action on this item would result in the elimination of one management I
DEPT. position. The consolidation of basic suppon services in the Maintenance Services Department
(Modif. to Fleet would result in a savings of$25,000 for FY 1997-98 and $50,000 annually thereafter.
Svcs. Operations)
(APPROVED) It was MOVED by Councilmember Chang, seconded by Mayor Pro tern Kovacic and
CARRIED on roll call vote as follows to APPROVE the modifications to the fleet services
operations.
Os';; ,
,DEV. SVCS.
(Asst. Plan.
Pos.)
o ~-,J (, . f-\.)POLICE DEPT.
,~ (Reduce School
Cross. Guard
Budget)
AYES:
NOES:
ABSENT:
Council members Chang, Kovacic, Kuhn, Young and Harbicht
None
None
The Mayor put out for Council's consideration a suggestion from his list of expenditure
reductions, the elimination of an Assistant Planner position in the Development Services
Department creating a savings of $58,000 to the City. Prioritization of depanrnental cuts, the
City's economic development issues, and depanment organization were among issues discussed.
For lack of a motion the issue died.
Mayor Harbicht proposed a fifty percent reduction of the School Crossing Guard budget in
the Police Depanrnent. Prioritizing needs, adjusting hours, peak hours, shared funding with
the school district and/or the PT A, an in-progress analysis in conjunction with the school
district, crossing guard hours and wages were issues discussed on this topic. Council member
Kovacic e"pressed his unwillingness to jeopardize children's health and reduce the crossing
guard budget in the hopes that additional sources of funding can be found. Councilmember
Chang stated it is not any question that the City needs crossing guards; the real question is about
the number of hours and adjustment of the hours. There must be some areas where costs can be
reduced. Dr. Chang desires to keep the crossing guards; this issue is related to the safety, life,
health of the kids. One life is wonh more than the amount of money being discussed and he is
I
16
11/4/97
I
I
I
cJ.J~O-!."'O
FIRE DEPT.
(paramedic
Billing)
DEV. SVCS.
DIRECTOR
0-3,:)0 -..\0
39:0271
not willing to risk that one life. Future alternate funding sources could reduce City costs for
Crossing Guards. For lack of a mo~on the issue died.
Mayor Harbicht suggested the Fire Department take over billing for paramedic services, thus
alleviating the work load from another department. Costs for contracting out the billing, lack of
billing knowledge/experience within the Fire Department staff were issues e"..plored by Council.
For lack of a motion the issue died.
Mayor Harbicht brought forward an idea to rescind t~e Council's action to hire a Development
Services Director which would result in a savings to the City of $137,000. Issues discussed
related to this position included the necessity of this position for the City's economic
development, amount of funding from the City's general fund utilized for this position's
salary/benefits, salary requirements for this position, potentiaVpossible development areas within
the City, and coordination of the City's marketing efforts. For lack of a motion the issue died.
ADD'L. Additional suggestions for staffing cuts from City Manager Kelly's list brought forward for
SUGGESTIONS Council's consideration were: Building Maintenance Trainee position, Contract Street Light
FOR Maintenance, and Assistant Engineer position.
REDUCTIONS
MOTION
CJ..1.JO -SO
14.
The building maintenance trainee position is an entry level poSItIOn, an essential service,
elimination of which could make maintenance of the Police Department facility difficult. Impact
on level of services, costs, savings using alternative solutions, current staffing levels were some of
the issues discussed in this malter. The street light maintenance program is performed by
building maintenance workers. It was staff's preference to not contract out this service due to the
overlap of various services these employees accomplish. For lack ofa motion the issue died.
It was MOVED by Councilmember Chang, seconded by Councilmember Kuhn and CARRIED
on roll call vote as follows to REVISE the adopted fiscal year 1997-1998 Operating Budget for
the General Fund, inclusive of ex-penditure reductions of $655,405 made by the City Council in
August 1997, and $151,500 expenditure reductions on November 4, 1997; APPROVE the
transfer of $670,000 from the Emergency Reserve Fund to the General Fund to offset a negative
fund balance in the General Fund at the end of the 1996-1997 fiscal year, and, APPROVE the
transfer of $749,900 from the Emergency Reserve Fund to the General Fund.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
CITY AITORNEY
14a.
ORDINANCE The City Attorney presented for introduction and read the title of ORDINANCE NO. 2080: "AN
NO. 2080 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA
(INTRODUCED)AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING A NEW SECTION 3214.1.2
O<-{QD-'Jr AND AMENDING SECfION 3214.13 RELATING TO THE UNIFORM TRAFFIC
ORDINANCE."
Mr. Miller explained this ordinance basically applies overnight parking regulations to the City
owned parking lots. The Early Morning Parking hours contained in Section 11.9.2 were
discussed.
17
11/4/97
39:0272
It was MOVED by Councilmembcr Young, seconded by Council member Kuhn and CARRIED
on roll call vote as follows that ORDINANCE NO. 20S0 be and it is hereby INTRODUCED.
AYES:
NOES:
ABSENT:
Council members Chang, Kovacic, Kuhn, Young and Harbicht
None
None
14b.
ORDINANCE The City Altorney presented for introduction and read the title of ORDINANCE NO.20SI: "AN
NO.20SI ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA
(INTRODUCED)ADDING CHAPTER 9 TO ARTICLE VII TO THE ARCADIA MUNICIPAL CODE
C'"'> (SECTIONS 7910 THROUGH 7914) REGARDING CAMPING AND STORAGE OF
Cl t.(;; () 0 I"" PERSONAL PROPERTY ON PUBLIC STREETS AND AREAS INCLUDING THE CIVIC
CENTER. "
This Ordinance will preclude camping out on public property, with some built in exceptions.
The Ordinance will not include the County Park parking lots as they are covered under L. A.
County regulations which preclude overnight activity and are incorporated in a different City
Ordinance.
It was MOVED by Council member Kuhn, seconded by Councilmember Chang and CARRIED
on roll call vote as follows that ORDINANCE NO. 20S1 be and it is hereby INTRODUCED.
AYES:
NOES:
ABSENT:
Council members Chang, Kovacic, Kuhn, Young and Harbicht
None
None
HARBICHT
Mayor Harbicht announced that he would be leaving on November 5, 1997 for Washington, D.C.
to lobby for funds for the Water Infrastructure Restoration Earthquake Preparedness Project.
ADJOURNMENT At 12:2S a.m. the Regular Meeting of the City Council ADJOURNED to 6:00 p.m.,
(Nov. 13, 1997) Thursday, November 13, 1997 at the Community Center for a Joint Meeting with the City
Council of the City of Temple City.
/.-C~
Robert C. Harbicht, Mayor of the City of Arcadia
A TrEST:
IS
11/4/97
I
I
I