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HomeMy WebLinkAboutMAY 7,1996 I I I 38:0129 0110- s-o OD? )<1(, ~<:. CITY COUNCn.. PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN mE OFFICE OF mE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL 1. la. INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY 0.360.10 ICI,HA MINUTES CITY COUNCn.. OF mE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MAY 7, 1996 The City Council and the Arcadia Redevelopment Agency met in a regular meeting at 7:00 p. m., Tuesday, May 7, 1996 in the Arcadia City Council Chambers. Rev, Pam McKissick, The Santa Anita Church City Librarian, Kent Ross PRESENT: ABSENT: Councilmembers Chang, Harbicht, Lojeski, Young and Kuhn None PRESENT A nONS Mr. Gordon Davis, General Manager, Independent Cities Risk Management Authority. was present on behalf of Redondo Beach Councilman Joe Dawidziak, President ICRMA. In 1980 the City of Arcadia, along with the Cities of Downy, Huntington Park, Inglewood, and Manhattan Beach, had the vision and fortitude 10 establish the Independent Cities risk Management Authority. Arcadia and the other charter members established lCRMA as a long-term solution to their insurance coverage needs. ICRMA has responded by going 10 twenty-nine members and providing the broadest and most cost effective coverage available 10 cities, including liability, workers' compensation, property, employee ,benefits and environmental impairment .1iaPilities. ICRMA is financially strong, with over fifty million dollars in assets, and provides members with a variety of services, including training seminars, grant funds, a liability preniium credit program, an audio-visual library, litigation management, services of-an outside risk management consultant, pre~mployment medical standards, and funding for seminar anendance. ICRMA's success is directly attributable to the efforts of its members and the support they provide. ICRMA owes its existence 10 Arcadia and the other fourcities who saw a need. created a highly effective, long-term solution, and continued to participate and improve on what they started. ICRMA has dedicated its first annual report to the original five cities. To commemorate this event, Mr. Davis presented a plaque to the City of Arcadia which contains the dedication from the annual report: "In 1980, five cities recognized the value of working together 10 address the growing challenges of risk management and insurance coverage. ICRMA applauds their vision". Mayor Kuhn accepted the plaque on behalf of the City with appreciation. sm96 lb. UNITED WAY PRESENTATION Ie, SOCCER TEAMS PRESENTATIONS Id. ENVIRONMENTAL ESSAY CONTEST WINNERS PRESENTATIONS 38:0130 Mr, John Dennisten representing the United Way stated that the City of AIcadia bas just successfully completed its 1995-% United Way campaign. and raised over S 12.000, Mr, Dennisten thanked the Mayor and Council members for their support of the San Gabriel Valley Region of the Greater Los Angeles United Way. Last year the United Way presented over three million people in the greater Los Angeles area with some support from the United Way activities. Mr. Dennisten presented a plaque: "Certificate of appreciation presented to the City of Arcadia 1995-% United Way Campaign in recognition for OUlStanding support and leadership in helping those in our community who depend on you. Thank you for your continued commitment to the San Gabriel Valley Region of the United Way of the Greater Los Angeles". Mayor Kuhn accepted the plaque on behalf of the employees of the City of Arcadia with appreciation, I Mr. Alan Gillespie, A YSO Commissioner for Region No.2. introduced the winning teams that will go on to participate and play in the San Gabriel area. ultimately 10 the Los Angeles County/San Bernardino County area and then the State championships, League teams: DOUBLE TROUBLE (girls 9 - 10 years) runner-up in San Gabriel Valley, winner of Los Angeles County/San Bernardino County section and won the State championship, coached by Kevin Kelly, RHINOS (boys 11 - 12 years) won the San Gabriel Valley championship, won the Los Angeles County/San Bernardino County championship; runner-up in the State championship, coached by Mike Sullivan, ALL. STAR team. (girls 9-10 years) Phil Maschinko, coach GOALIE'S NIGHTMARE, Won the San Gabriel Valley championship; won the Los Angeles County/San Bernardino County section; and third place in State championships. The last team presented - (girls 11 years) last year state A YSO Champions from their division. This year they played club soccer with a remarkable record - they are the undefeated winners of the Coast Gold Division League. In 1995-% they won a total of sixteen tournaments; compiled the best record of any youth soccer team in California with a record for the year of one hundred and seven wins against three losses, and received the 19% State cup. Mr, Gillespie introduced the 19% Club Soccer State Champions - the Santa Anita RED HOTS, coached by Kit Gomez. I Mayor Kuhn stated that on April 20, the City held an Earth Day celebration to raise awareness as to what each person can do to make a difference in the environment. As part of the celebration, and again tonight, the City honored the,efforts of ,students who over the last few months, in cooperation with their counter}llirts from Arcadia's SiSter City, Newcastle, Australia, have completed several projects dedicated to environmental awareness. Last winter over 900 elementaJy students from Arcadia and Newcastle started a pen pal program to exchange ideas and stories about the environment. In another project, art students from Arcadia and Newcastle designed the beautiful art murals that were on display on Earth Day and, again, here in the Council Chambers, In addition, ninety-two Arcadia High School students wrote essays on the environment, as part of a journalism contest. The Sister City Commission judged the contest. The Honorable Mention winner, Linda Bassett and the winner, Ted Snyder were present at the Council meeting, Mayor Kuhn introduced Dave Haradan, City staff person who coordinated the project, and Arcadia Beautiful Commissioner Beverly Street who explained how the essays were judged. Mayor Kuhn presented the Mayor's Certificate of Commendation to Honorable Mention Winner, Linda Bassett. Contest winner. Ted Snyder read his winning essay on landfill issues. On behalf of the City of Arcadia, Mayor Kuhn presented Ted Synder with the Mayor's Certificate of Commendation in recognition of oulStanding service, I 2 Sn/96 I I I 2. ORD. " RES. READ BY TITLE ONt y 3. 3a. PUBLIC HEARING TEXT.AMEND. 96-002 (Revisions to Bus. Lic. Code of Arcadia Mun. Code) (APPROVED) 03 ro- :s', 38:0131 SUPPLEMENTAL INFORMA nON FROM STAFF REGARDING AGENDA ITEMS - REPORTS! ANNOUNCEMENTSIST A TEMENTS The City Manager requested thai Council select a date for a study session or retreal for a team building format. 11 was the consensus of Council thai this session be held May 14, 1996 a15:30 p, m. in the City Hall Administrative Conference Room. II was MOVED by Councilmember Lojeski, seconded by Councilmember Young and CARRIED on roll call vote as follows thai ordinances and resolutions be read by title only and thai the reading in full be WAIVED. AYES: NOES: ABSENT: Councilmembers Chang, Halbicht, Lojeski, Young and Kuhn None None PUBLIC HEARINGS The City Council al its January 16, 1996 meeting after reviewing the staff repon. directed staff 10 proceed with Text Amendmenl No. 96'()()2 proposing changes 10 the Business License Section of the Arcadia Municipal Code relating 10: I) new processing procedures for parking 101 promotional events, game machines and sidewalk sales; 2) adoption of revised fees for some uses such as fortune-telling, daily vendor fees, advertising and distributing fees and commercial and entertainment fees; and 3) requirement of business license fees for garage sales, holiday boutiques, tipping fees, family care and rental property. The proposed changes and additions would resull in the following: I) establish more realistic and equitable fees for some uses such as fottune-telling, daily vendor fees, etc.; 2) new processing procedures for parking 101 promotional events, game machines and sidewalk sales which will be more efficienl and resull in less staff time and cost 10 the City and the applicants; and 3) provide an overall increase in revenues 10 the City by requiring business license fees for garage sales, tipping fees, family care and rental property. Some major changes are being proposed: Adding new business license fees \0 garage sales; currently there are no fees; a $5 fee is proposed. A tipping fee which relates 10 areas where mining of graveJ and rock has taken place; a business license fee of I % of gross receipts for mining or receiving these produds. TIie - City currently has no requirements for the occupation ot'family care; staff is proposing a business license fee of $62.30 per year for a family care facility. Staff is proposing a business license fee be added for single family rentals, duplexes, triplexes; and the fee for apartments be cbanged. This would be a base fee for the first unit, and additional fees for each unil after one. To include duplexes and triplexes; the definitions of apartmenl house and bungalow court will need 10 be changed and the definition of single famiJy rental will need \0 be added \0 the code. Staff has proposed a charge of $49.30Iyear for the first unit, and $12.70/year for each additional rental unit. Notices of IOnight's meeting as well as the staff report were forwarded 10 the Chamber of Commerce and the Board of Reallors, In response \0 questions from Council, staff responded there is no City cost associaled with the proposed fee for rental properties of less than four units. In response 10 another question, staff responded they have been vel)' successful in obtaining compliance with the requiremenl for non-fee pennits for garage sales, Staff also responded thai with regard 10 family care of twelve of more, there are Slate licensing 3 5nt96 38:0132 requirements which preempt some requirements of the City. Staff also explained that the proposed tipping fee would be a business license fee, not an enforcemem fee, I Mayor Kuhn declared the public hearing to be OPEN. Jim Thomas. 1637 Elevado Avenue, representing the Arcadia Board of Realtors, stated that this proposed rental tax would hit small mom-and-pop operations; not property management people. Unlike owners of larger residential units, owners of one to thRc unit buildings are generally not business people who purchased property expecting to make a large profit, and who have calculated into equation an extra margin of profit to pay a business license tax. Pattv Ammon. 2506 Greenfield Avenue, representing the Arcadia Board of Realtors, stated. in part, that owners of the one to thRc units often rent those units to students, senior citizens and lower income families. Because they generally operate on a lower profit margin than a large multi-unit, those owners can rent their units at a lower cost, providing housing to those students, seniors, etc,. who would otherwise have a much more difficult time in the housing market By increasing the cost of operating rental housing through a business license tax, this would ultimately hurt those groups that can not afford the extra cost. Bill Van Buskirk. 336 N. Canyon, Monrovia, Chairman, Political AfJ'airs Committee. Arcadia Board of Realtors, stated. in part, that he is speaking against this part of the text amendment because he docs not believe the mom-and-pop operations can afford the extra fees. The real estate market has been acting more like the stock market in recent years, and it is very difficult to "squeeze blood out of a turnip", I 10hn Wuo. 135 Alia Street, President, Arcadia Board of Realtors, stated, in part, that he is present on behalf of 750 realtors. The realtors rea1izc that the City is looking for revenue but these items have potential negative ramifications. The realtors would like to work with the City, possibly on a City-sponsored task force to detennine other ways to streamline the need for more revenue, to seek more fair ways to create revenue, i.e. possible user fees on City services rather than targeting one group to raise revenue that benefits all citizens. No one else desiring to be heard, the public hearing was CLOSED on MOTION by Mayor Pro tern Hartlicht, seconded by Councilmember Young. ,and CARRIED on roll call vote as follows: " AYES: NOES: ABSENT: Counci1members Chang. Hartlicht, Lojeski, Young and Kuhn None None Councilmember Young stated that the City is trying to increase its middlellow income housing. and this is semi defeated by placing a fee on these smaller rentals. Owners would then be more willing to sell and develop bigger projects. Mayor Kuhn agreed. Mayor Pro tern Hartlicht felt this rental tax to be a regressive tax. Two units would be taxed 549,30 plus 512.70, or 535,OO/unit. If there were ten units, it would be 5l7,60/unit. The bigger the rental property, the less is paid per unit. This is just another tax, and the owners don't pay the tax, the renters do, He also commented with regard to the flimily care, that this is also a regressive tax because the same tax would be charged for the 2 - 5 people being cared for as the 6 . 12 people being cared for. Also, he does not see the situation where two children are being cared for as a business. There is I 4 5n196 I ,.~ I; 38:0133 I a critical shortage of child care at the present time. This could discourage child care givers, Mayor Pro tem Harllicht felt that the tipping fee is an excellent idea. If the' amount of the tax on fonune telling is responsible for the fact that Arcadia has only one fonune teller in town, that is fine. Councilmember Lojeski agreed with the comments about fortune telling. He feels that caring for persons in a home for a fee is a business. My other home occupation business has to have a business license, He does not have a problem with setting fees for this type of family care. He did not think the rental of the housing units mentioned in the staff report would be considered as a business, Councilmember Lojeski agreed with the establishment of a fee for garage sales. Mayor Kuhn commented there may be an enforcement problem with the garage sales, if we penalize only those who are honest about obtaining a permit She has a problem with charging fees on single family rentals. It is an nnn......~a'Y hardship on the smaller investor, Property values are in trouble already. Some duplex or triplex mom- and-pop operations are for retirement income; a corporation that owns sixty units is a business. Mayor Kuhn also thought it was an excessive jump from the $40 fee for Commercial Entertainment to SISO, Mayor Pro tem Harllicht noted that it costs the City S58 to publish the public notice, this does not include any staff time. Councilmember Young did not think that was too bad. However, taxing single family residential rentals and duplexes bother her, Mayor Kuhn agreed. I In response to a question from Council member Chang. staff replied fees are charged for any business that provides child/family care for 12 persons or more. The City has no jurisdiction over those that care for up to 12 persons, as long as they meet all Stale requirements, Councilmember Chang felt additional fees on the rentals would create additional hardships on the landlord and tenants of the duplex, triplex and single family rental properties. This item should be reconsidered. He wondered if the City should establish charges in instances where there is no cost to the City. In response to a question from Councilmember Lojeski, the City Manager replied that if the day care facilities at the schools are considered to be a District run operation, it would be considered to be a part of the educational program. He believes they would be exempt from any City fees, It was MOVED by Mayor Pro tem Harllichl, seconded by Council member Young and ~ARRlED on roll call vote as follows to APPROVE the staffm:ommendationsset forth in the May 7. 1996 report on Text Amendment 96-002 for the Daily Vendor Fee; REJECf staff's recommendation to reduce Fortune-telling fees; APPROVE the staff recommendation on Commercial and Entertainment Permits; Advertising and Distributing Permits; Parking Lot Promotional Events; Game and Amusement Machines; Sidewalk Sales; Holiday Boutiques; and Tipping Fees. AYES: NOES: ABSENT: Counci1membets Chang, Harllichl, Lojeski, Young and Kuhn None None I It was MOVED by Mayor Pro tern Harllicht, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows to APPROVE staff recommendation for a S5 fee for garage sale permits. S Snt96 AYES: NOES: ABSENT: 38:0134 Councilmembers Chang, Harbicht, Lojeski. Young and Kuhn None None I It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Chang and CARRIED on roll call vote as follows to APPROVE the staff recommendation to require a business license or pennit for family day care in the home of over six (6) persons, AYES: NOES: occupation ABSENT: Councilmembers Chang, Harbicht, Young and Kuhn Councilmember Lojeski (He feels thaI Family/Child Care is a home business like any other.) None II was MOVED by Councilmember Lojeski, seconded by Mayor Pro tern Harbichl and CARRIED on roll call vote as follows to DENY the staff recommendation to impose business license fees for single family rentals, duplexes, triplexes and three or less apartmenl units, AYES: NOES: ABSENT: 4. Council members Chang, Harbicht, Lojeski, Young and Kuhn None None AUDffiNCEPARTICWATION I Staff Ser2eanl Ed Bacon. U. S. AmY. Retired. 1807 South Baldwin Avenue, SlJIIed, "Honor them in all their deeds, from the shores of Tripoli to the sands of lwo lima 10 the beaches of Normandy, to the landing in Inchon, to the jungles of Vietnam, 10 the sands of Desert Slonn, This month we share the two day observances - Anned Forces Day on the 18th of May and Memorial Day on the 27th of May, observed. Armed Forces Day honors every man and woman active, retired, and veteran, alike, It is a day set aside to recognize their contributions 10 the defense of our greal nation. Memorial Day is a day set aside 10 pay homage 10 the men and women who have given their lives for our greal country. II is only filling and proper within the same month we pay homage and remember those who have gone before ore us. For our greal nation to have endured unconquered for more thaJJ. two centuries, il is a tribute 'to her fighting forces. This freedom was nol gained withoul sacrifice. In cemeteries around the world and within holy ground are found our heroes. Not every grave bears a marlter, but every last fighting man and woman who did nol return is remembered by someone, Therefore. as we marlt the passage of May, we say, 'thank you' 10 those who gave their lives. We should share the spiril with those young men and women and battle hardened veterans, alike who stand IOgether 10 deter aggression. In observing these holidays, we must reflect upon the sacrifices of those who fought the good fight which makes the very observance of each of these occasions possible." Gail Marshall. 2300 block of Lee Avenue, SlJIIed, in part, that it has been her experience with Newco Trash Company thaI they have been very efficient, dependable, reasonably priced and mannerly, She has yet to speak 10 anyone in the community who had even one complainl about Newco. She compared their prices with those of other trash companies operating in the San Gabriel Valley, and Newco's prices are lowest. When Newco is called for pickup of oversized objects or appliances, it is a simple, efficienl process. They have good service and reasonable prices. What more could we wanl? I 6 Snt96 38:0\35 I Newco has been fair to the City. Give Newco a new contract. In the words of former Mayor George Fasching. "if it isn't broke. don't fix it". Newco is not broken. Willard Watchler. 1124 South Santa Anita Avenue, stated, in pan, that he would heartily endorse the statements of the previous speaker, and suggest that is hi[th time that the Council got on with other business and give this collection contract to the people who have served us well. ADlzel Lin. 315 West. Leroy Avenue, stated, in pan, that once she had had a problem with Newco regarding a bill and had to go to their office to straighten the matter out So, her experience with Newco was not good, but she said if there is other competition. we can compare and make sure Newco is giving the best serve as they should. I Jim Gustafson. Attorney for Newco Waste, stated, in pan, that they have learned that this newly configured Council wants to know what the status is of the full solid waste collection process. He has seen the stafI' report and is present to say that Newco has been dealing with stafI' on a day to day basis for the entire seven years they have been in the City, but it is only once every couple of years that they get to talk to the Council, when the decisions are made for the City. Mr. Gustafson pl'OC"eded to outline in considerable detail the history of the contract relationship between the City and Newco. He pointed out that Newco had taken over the contract from the bankrupt Best Disposal Company, and completely turned around, upgraded and improved the collection service, including providing automated pickup services. Also, Newco has attempted for a long time to be able to sit down with City stafI' and work out a long term contract. Newco is already doing most of the things the City would like to have done or is ~tive to doing them, including the commingling program. In 1990 Newco offered a commingling program, but it was rejected by the City. They have such a program in Monrovia which is working well. Newco has no problem with the commingling program. Newco is now meeting and exceeding the cwrent AB 939 goals for recycling. with the loWest. rates. Newco feels that with this kind of service, they have earned the right to sit down with the City in good faith and negotiate a long term contract. "If it ain't broke. don't fix it". With Newco, AIcadia is getting great service at low rates. The owner of the company takes this very personally; he is willing to break his back for this City. He has turned the Best Disposal nightmare around. If the City will work with Newco and negotiate in good faith, it will be amazed what Newco can do. beyond even what it is doing now. He requested that Council authorize stafl'to meet with Newco and .)Vork out a contract. Cmie Fm:man. Newco employee for twenty years, is present to reiterate Mr. Gustafson's remarks. Newco has done a good job, and is prepared to do a good job in the future. They hope to be able to negotiate a contract with the City. I Emil Steck. 831 San Simeon Road, stated, in part, that he has written a letter to the Council in support of Newco. Councilmember Chang responded. Mr. Steck is present tonight to indicate his continuing interest. Mr. Steck has lived in Arcadia for over fifty years. We have seen the best and the worst of disposal systems offered by the City. Newco is the best in terms of householders' understanding. Mr. Steck has a fairly large property which generates about ten to twelve barrels of trash each week. plus three baskets of other trash in the black hamper. Newco has never failed to show up on schedule; never failed to take everything away. All of the trash is put into the trucks; it is not left on the CUJb to be picked up a second time by the householder. The barrels are stacked neatly~ Mr. Steck thinks it would be poor admini<ttation and poor business to substitute out a proven, known quality organization like Newco for any experimental bidder. Much has to be said these days when quality is frequently missing from service 7 Snt96 O>'e';" . leJ IJS~ 38:0136 about the record of Newco. He thinks they deserve the chance to have their contract renewed, I Leonard Rosco. 151 Allen Drive, Irwindale, fonner Best, present Newco driver. stated, in part, that Newco treats its employees very weU. The drivers present tonight have been with Newco for a long time, When there are wind stonos, the drivers are in the City until midnight to pick up all the trash. They do a good job because they want the contract. Harold Ellis. 1504 South Eighth Avenue, stated, in part, that he is probably one of the largest residential trash customers in the City, Even week he fills two bins of trash. He has lived on the property since 1960. Newco gives him good service. His dealings with their office have been pleasant. When we have a known quantity and people who do a good job. and are proud of the job they do, and are giving quality at a reasonable price, why should we want to take a gamble with someone else? We have no idea what a new company might do with their rates and service once they get a foot in the door, We have a known quality, let's stay with it Bob Pamolin. Field Representative for Assemblyman Bob Margen, was present to introduce himself. He is available at his office during regular business hours. and will also be attending City Council meetings and other events when Assemblyman Margen is unavailable. Nora McGrath. 2314 South Santa Anita Avenue, stated. in part, that a family owned business is one that wi\1listen to anything that customer complains or comments about She does not want to be represented by faceless bureaucracies of monopolies that have no ties to Arcadia and could not care less about Arcadia or about her concerns, With monopolies. one has to take it or leave it, and no one is ever bound to explain their mistakes or misdeeds. She prefers to have her home seen to and looked after by people who are caring and who are courteous and efficient With Newco there is no loud noise; they do not throw garbage everywhere, Newco' s employees are people who are proud of their job, do a wonderful job. are efficient, courteous and caring, and they are the people she wishes to continue to serve her as long as she in Arcadia I Howard "Buzz" Soe\1man. 1236 Oakgien Avenue, stated, in part, that he is present to support Newco Waste. They do a great job. They keep the customers infonned and the prices are reasonable and very competitive. He does not, ~rstand why the City Council would even entertain not u,sing them. Collene Doan. 422 North Gerona Avenue, San Gabriel. stated, in pan, that she was hired by the citizens of this City. These are not citizens against Santa Anita, as has been stated. These are not even all citizens against a commetcial entertainment land use designation, as been assumed. These are citizens who felt in their hearts that there were numerous issues involved, but did not feel that staff was adequately addressing them, or that the City Council was lnIIy interested in discussing them in detail and in public, She is addressing Item 7c on the Agenda I) It is requested that the Council consider additional payment by Santa Anita for money spent for the preparation of the General Plan up through April 30, which was directly related to the Santa Anita Project, and which could be recovered from Santa Anita, under the Reimbursement Agreement in effect at that time between the City of Arcadia and Santa Anita Realty Enterprises, 2) Request that the City Council detennine whether a temporary or permanent withdrawal of Santa Anita's application tenninates the existing Reimbursement Agreement, and whether a future re-submittal of a similar, but revised application would reinstate the existing Agreement or require a new one. 3) Request that the City Council direct staff I 8 Sn/96 38:0l37 I to calculate any and all future expenses related to Transition Area 1 in the General Plan Update, and determine those eligible for payment under a Reimbursement Agreemenl Further, that if Santa Anita submits a development application for commercial entertainment uses in the future, these expenses be reimbursed by Santa Anita. I In March of 1995, S16O,OOO was authorized for the General Plan Update. It was stated at that time in the sta1f repon and the November sta1f repon that it was anticipated that the General Plan Update would be technical and merely a review of the General Plan text, Ms. Doan believes we are fully aware that the housing element initially drove the General Plan Update, specifically the legal requirement, and deadline to revise the housing element to meet the City's fair share housing allocation. and the document did not originally include a vision for or financial necessity to change the land use designation. That came after correspondence from and with Santa Anita available in public files referencing Santa Anita's desire to develop the commercial entertainment land uses and their intent to submit a formal application to do so. It was stated in the November repon as well that when sta1f initially requested the additional S73,05O that additional work not included in LSA's original scope, and that LSA has been requested to augment its original scope of work to include assistance in the coordination of issues relating to the Santa Anita Entertainment Project. Additional alternatives were to be addressed in the EIR as well as several additional minor tasks including consultation letters, iuitial study and notice of preparation. Also. S I 1,000 was requested additionally for Agajanian Associates, the City's economic consultant on the Santa Anita Project, and it was requested to prepare an economic and fiscal impact analysis for the General Plan alternatives relating directly to the Santa Anita Project. Ms. Doan thinks it to be peninent, given all this information. sta1f only recommended that the S 19 .803 at the time specifically related to Santa Anita, when really there was some S34,OOO and some remaining. at least a ponion of which definitely related to Santa Anita's project and could have been reimbursed under that April 5 Reimbursement Agreement with the City of Arcadia and Santa Anita Realty Entelprises. Further, as fat as costs incurred since April 2 and future projected costs, then: are a number of costs from LSA up to the May 5 date - S25,502 more than what was approved in the November 1995 allocation. Ms. Doan thinks we should ask which ponion of this S25,502 was spent on water. sewer and drainage master plans as Slated by sta1f and how much is related to the additional traffic study review and revisions which were directly related to the Santa Anita project. Additionally, future projections for LSA do not take into account that any future meetings of City Council or Planning Commission beyond the two for Planning Commission that are scheduled, and the three that are perhaps speculated for City -Council, It does not include the multitude of additional infbrmation which..might be necessary in the EIR and additiciri8I revisions and changes and some corrections to the EIR. panicularly to the traffic impact analysis unless the City decides to exclude Transition Area I from the General Plan Update. I Ms. Dean gave quite a bit of information within the EIR because she wanted Council to see to some degree how much information needs to be analyzed additionally to get a realization of what the actual negative impacts might be. There is additional information that has been left out of this traffic anaIysis in the General Plan Update which would not necessarily be left out of a General Plan Update that is redesigning land uses. There was a traffic engineer that works for Pasadena and is a resident of Arcadia that spoke at the last Planning Commission meeting and Ms. Dean has been working with him to analyze the traffic impacts. As was stated in the appendices of the document, the State Department of Transportation requested all kinds of additional information of affected ramps, streets, cross roads and controlling intersections be included in the traffic analysis as well as an additional wide range of mitigation measures, lCU analysis and impacted Caltrans intersections. None of this information 9 5nt96 0->3, -/.::J /lisP 38:0138 was included in the traffic analysis. The consultant has stated thai is nol typical of a I General Plan of this detail. However, il has been typical in Pasadena. and il is typical when a land use designation is involved, Additionally, the detail that in the General Plan Updale al this poinl with the three scenarios in the ElR is beyond whal is typical. so why stop here. Race track peak level traffic is another imponanl issue - thai is six months of the year - race track season - five days a week. five bours a day. None of that traffic impact and congestion that we all see and know exists in Arcadia during those times, is included in the analysis in the traffic analysis. The C02 bot spots are also an area thai needs revision and additional analysis. No analysis for the congestion situation - just looking at volume, It is well known in traffic analysis that congestion, traffic idling increases the possibility and the likelibood of C02 bOI spots. Yel the ElR attempts to claim that there will be no significanl impaclS projected on any roadways with respect to the C02 concentrations. In the area of \and use there are a number of negative impaclS thai Ms. Doan listed thai have nol been studied. They would be studied with a specific plan EIR if this transition \and change were 10 be broughl forward with a proposal from Santa Anita. Now Santa Anita has indicated, at least to the newspaper, since their withdrawal that they want to come back in the future, and that they wanl the land use change, I believe this information sbould be ana\yzed. It will cost extra money. Ms. Doan believes that Santa Anita should pay for their fair share of this; $19,000 is not sufficient Otherwise, if Transition Area I is taken out of the General Plan Update and given back to be processed with the General Plan Amendment application, a specific plan of development and a specific EIR, when and if Santa Anita comes forward with a revised application, they will be required to provide this information and it will be paid for by them and not the taxpayers. Drew Krvnicki. 321 Leroy Avenue, stated, in part, thai he is concerned aboul the proposed $81,000 expenditure on the General Plan Updale. $30,000 of the $81.000 has already been approved by the City Council. We have to be sure we are ralking aboul $81,150 minus $30,000 so the same expenditure will not be made twice, Now we are looking at $51,150. It was discovered by questioning the Counci1members at the April 2, 1996 meeting thai staff had gone ahead and made an unauthorized expenditure of $30,000, Consequently, to preserve Arcadia's credit, the City Council approved that expenditure. However, the City Council said at that point that there was no more money to be spent in the future until the staff came back with a detailed analysis of what these expenditures might be for. Slaffhas disregarded Council's request because in the .packet that comes to the Council for every meeting, there was.not a single mention of this item, no breakdown of expenditureS, no listing of what' sulKonsultants might get what fees or what is expected for the additional $57,000. He feels it to be 'appropriate when asking for $57,000 for a General Plan Update to get more specifics, The least Council can demand is to find out whal eacb sulKontractor is obtaining, The Downtown 2000 Project is a similar situation which has caused a 101 of aggravation in the community, Instead of spending three million dollars. we spent eight and a half million dollars, That came about because we were nickel and dimed to death. The same thing is going on with the General Plan Update. We started off with $160,00 expenditure. In November staff asked for $93,000 more, In April, $30,000 more. Now, $57,000 more, Twice what we originally thought this was supposed to COSt, with no end in sight. There is no excuse to believe that the controversy surrounding Transition Area No, I has anything 10 do with the doubling of the cost of the General Plan Update because the City already has an agreement with Santa Anita where they are supposed to pay for all the costs related to Transition Area I. I Mr. Krynicki addressed two particular expenditures that concern him. One is the $30,000 on legal services, Legal questions caused by Transition Area I are compensated I 10 5n196 I I I 5. CHANG (Budget Deficit) eJ] ,0 . ~tI ,.}S/' LOJESKI (Correspond- ence Re. Senate or Assembly Bills) YOUNG (League of California Cities Mtg. L.A. Marketing Pro gr am) .t'"! 38:0139 by Santa Anita, The Rodeffer pit situation is being handled in a separate litigation between EI Monte and Arcadia, so S30,OOO is stiI1 being spent for legal advice, Second, S 11.900 is for a finantial analysis by the Agajanian people and that repon is nowhere 10 be found. He does not think any additional expenditure should be approved until that repon is made public. He suggests the Council should clarify the situation about the S81.750 of which S30,OOO has been approved. Staff spent S30,OOO that was unauthorized and he feels they should be reprimanded for thal Staff then was 10 provide Council with detailed information. Enough money has been approved for staff to handle the public meetings for the' Planning Commission. so there is no time emergency, It can be tabled for the next Council meeting. Council should insist that staff come back with a more appropriate statement of what they want the money for. Council should insist that this repon contain a list of what each sub<ontraclor is being paid, and when they got paid for il And he feels that the City Manager should answer the question of why the cost for the General Plan Update has doubled when it was originally supposed to cost SI6O,OOO. Funher the repon ought 10 address the fact that this should be the final potential expenditure on this Genetal Plan Update. Willard Watchler. 1124 South Santa Anita Avenue, further stated, in part, that a lot of people here have approved the service and the relationship that they have bad with Newco, We have all looked at the published prices for Arcadia and for the other cities involved with Newco. Apparently no one has questioned the accuracy of those published prices, This raises a question of, if all these things are true. and the inhabitants of the City are satisfied with Newco, why is it that the staff apparently are interested in getting rid of Newco, and the Council seems willing to go along wilh thal If that is the case, and you choose to do that, he thinks that the Council will owe the City a very clear and accurate statement based on bald facts as 10 why it chooses to ignore the people that has served us well in the past. MA TIERS FROM ELECTED OFFICIALS Councilmember Chang stated thal "he just learned from the City Manager that we have a S700,000 deficil In January of this year there was a mid-year fiscal repon stating that we had a $600,000 deficil At that time [ mentioned a balanced budget. Apparently nothing has been done by the staff. For a City with a budget of S26 million. there was six months left to go, we could have done something to correct this deficit problem, now this is May ... only one more month to go ,.. we have a S100,OOO deficit. and stiI1 nothing has been done. If the staff bad presented a balanced budget plan early -<lnough then we could have corrected this deficit problem. ,The ""'.nNOd budget plan ' should be submitted early enouglt with several alternatives, for City Council to decide early enough so that we can have a ""'.need budget for '95-96.ft Counci[member Lojeski noted that Counci[member Chang had initiated correspondence concerning some Senate or Assembly Bills. Counci[member Lojeski did not feel that one individual should make statements concerning these measures on behalf of the entire Council. He has no problem with such response on an individual basis if that is clear. [t was generally agreed that such comments should be made by individual Councilmembers on their personal stationery. Statements from the City Council as a body concerning its position on Senate or Assembly Bills should be made by the Mayor after suitable discussion. The City Attorney intetjected that this item is not on tonight's agenda, and could be placed on a future agenda for further discussion. Counci[member Young commented that she and Mayor Kuhn bad attended a meeting of the League"of California Cities Regional Meeting, at which they were presented with a packet containing information about the new marketing program for the entire Los II- 5nt96 KUHN (NW.Corner Htg.Dr. & Second Ave. Cleanup) (Albertsons' Abandoned Grocery Carts) 38:0140 Angeles region. This included a list of ten things one can say about the Los Angeles I area: 1) Los Angeles Technology Industries are greater than those of the Silicone Valley; 2) Los Angeles bas more of the fastest growing small and medium sized companies than the States of Nonh Carolina, Idaho. Vennont and Utah combined; 3) Safety: Los Angeles ranked thirty-first in per capita crime among American metropolitan areas. behind Phoenix, Albuquerque. Columbus and Seattle; 4) Adventure: Los Angeles offers something for everyone; S) New ideas: Los Angeles is a trend setter and the binhplace of Internet. the Barbie Doll. the Mazda Miata, Mickey Mouse. the Space Shuttle. and the DC.3; 6) Global leader: Los Angeles combined with Long Beach fonn the busiest port complex in America; 7) EntrepreneuriaI: Los Angeles bas the largest number of women owned companies in the nation; 8) LAX is the third largest and busiest airport in the world; 9): Entertainment: every day 100 TV and movie production crews are on location in Los Angeles; 10): Sales: Los Angeles is the largest retail sales market in the country, In response to a question from Mayor Kuhn, the City Manager said that the contractor is presently moving off site and cleaning up the property at the nonhwest comer of Huntington Drive and Second Avenue. Mayor Kuhn commented that the report regarding grocery carts showed that thirty-two had been picked up in the month of April. and of that number. twenty were from A1bertsons. This indicates that more attention should be shown in that particular area. (Reconstruc tion In response to a question from Mayor Kuhn, the City Manger explained that during the I Portion of completion of the construction on Huntington Drive, the asphalt overlay up against the Hunt ington concrete ribbons had certain problems with the connections. The equipment battered the Drive) concrete ribbons repeated times, and the contractor had to go back and cause corrections to all these ribbons. They had to remove the concrete ribbons in most cases and reconstruct them. and then replace the concrete pavers in most of the locations. That work was done because of the damage they caused. The work is now completed. (L. A. County Park Report) Mayor Kuhn commented that every year during the Los Angeles County budget discussions, the County Park in Arcadia seems to come under discussion. Each year Mayor Kuhn grows more concerned as to what the County might do with that facility, Last year the County temporarily suspended some of the activities without notice to the -City, Mayor Kuhn would like see.staffprepare back-up or aItCiDative plans that would be available to the City if the County should decide to close or shut down portions of the park. The park is a vital part of Arcadia, and many of the citizens are using those facilities. Mayor Kuhn would also like to schedule a meeting with Los Angeles County Supervisor Antonovich to discuss regional issues. CounciImember Lojeski inquired if plans and discussion would also include the County AJboretum. CounciImember Young agreed, but noted that Arcadia does not have money to put into the County Park. The only way the park could financially sustain itself would be with the golf course; the County does not want to give up the golf course. The City Manager said a report is available which can be updated for Council. A similar report on the AJboretwn would involve considerable more staff time. Mayor Pro tem Hartlicht did not think there was much likelihood that the AJboretwn would close. He does not think Council should be considering the AJboretum; he bas no problem with considerations of the County Park. I 12 Snt96 I I I 6. 6a. 6b. "j:/IS-!\ S' CONTRACT AWARD (1995-96 Wtr. Serv. Div. Valve Replacement Program - W. O. 607) 6c. 0 "I,;' t' -I,) CONTRACT AWARD (Deficient Sidewalk Replacement & Handicap Ramp Construction Job No.608) 6d.1010..;;< AGREEMENT CITY OF ARC. & ARCADIA UNIFIED SCHOOL DIST. 6e. 6f. 6g. 0(';"(') .";'fl LA CO SANITATION DIST - ALT. DIR. - Cl1l\R. YOUNG 38:0141 CONSENT ITEMS Considered separately (see below) A WARDED contract in the amount of S20,9SS to Vido Samazich, Inc. for the 1995-96 Water Service Division Valve Replacement Program - W" O. 607; WAIVED all infonnalities in the bid and bidding process; and AlJ1HORIZED the City Manager and City Clerk to execute a contract in a form approved by the City Attorney, Funds in the amount of S31,890 were budgeted in the 1995-96 Capital Improvement Program to cover the cost of construction, inspection and contingencies. AWARDED contract in the amount of SI18,08S.00 to D & M Construction for the replacement of deficient sidewalks and construction of handicap ramps - Job No, 608; WAIVED all infonnalities in the bid and bidding process; and AlJ1HORIZED the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Funds in the amount of SI18,08S are available in the 1995-96 Capital Improvement Program to cover the contract amount and contingencies. AlJ1HOIlT7.FD the City Manager to enter in an Agreement with the Arcadia Unified School District for shared use of ~ (3) facilities: Arcadia High School \)a~11 field lighting, swimming Pool, tennis couns and athletic track; Holly Avenue School tennis couns; Hugo Reid PrimaIy School tennis courts. little league ballfield, gencral turf and landscaped areas. The Agreement to be in form approved by the City Attorney, Considered separately (see below) Considered separately (see below) APPROVED appointment of CounciImember Mary Young as Alternate Director to the Los Angeles County Sanitation DistrictS, ALL OF THE ABOVE CONSENT ITEMS 6b, 6c, 6d, AND 6g WERE APPROVED ON MOTION BY COUNCll.MEMBER YOUNG. SECONDED BY COUNCll.MEMBER LOJESKI AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: CounciImembers Chang, Hartlieh!, Lojeski, Young and Kuhn None None 6a. MINUTE APPROVAL It was MOVE!? by Councilmember Chang, seconded by CounciImember Young and (Apr. 2 ,1996) CARRIED on roll call vote as follows to APPROVE the minutes of the regular (Apr.16,1996) meetings of April 2,1996\lscorrectClt and April 16, 1996. (A.PPROVED) 13 ' Sn/96 6e ADDITIONAl HOME IHPROV. FUNDS (911 N. Second Av. - Zimmer) (APPROVED) J ~. Ii' .. <-10 6f. MAINT.SERV. DEPT. POSITION CLASSIFICA- TIONS (CONT'D TO MAY 14,1996) D!:i.~() -It!> 38:0l42 AYES: NOES: ABSENT: ABSTAIN: I Councilmembers Chang, Hartlich!, Lojeski, Young and Kuhn None None Mayor Pro tern Hartlicht ( April 2. 1996 minutes) Consideration of recommendation to approve CDBG Housing Rehabilitation funds in the amount of $40,000 for the property located at 911 North Second Avenue (Patricia Zimmer, property owner). In response to a questions from Councilmembers, sWf responded that the Housing Rehabilitation Program is funded with Community Development Block Grant funds, and the City has approximately $60,000 remaining in the 1995-96 CDBG budget There is a maximum allowance of up to $10,000 per property. A participant cannot apply for additional funds the following year. The City Attorney added that a "Notice of Violation" had been issued by the Fire Department, and a "Misdemeanor Comp1aint" was filed by the City Attorney against Ms. Zimmer in Janwuy 1996. Ms. Zimmer pleaded guilty to the Misdemeanor Complaint and part of probation would be the cleanup of the property, particularly as it relates to a fire hazard. Considerable discussion ensued among Councilmembers who expressed concern about the amount of money necessaJy to bring this property into minimum code compliance, as well as the question of whether or not the property would be maintained in a proper manner or allowed to deteriorate again. Staff commented that one of the local churches is attempting to help by cleaning up some of the trash and debris, Ms, Zimmer has financial and health problems which preclude proper maintenance and cleanup without considerable financial assistance. Ms. Zimmer qualifies for the City's Housing Rehabilitation Program which allows up to $10,000 for home improvement, but because of the lack of maintenance and the condition of the property this amount would nOl be sufficient Councilmembers agreed that the City's goal here is to bring the property and dwelling into at least minimal compliance with the housing codes, and eliminate the fire hazard, Concern was also expressed about consideration of the neighboring propenies. II was the general consensus that $40,000 was too large an amount for this cleanup and repair project I II was MOVED by Councilmember Young, seconded by Mayor Pro tern Hartlicht and CARRIED on roll call vote as follows to APPROVE CDBG funds in the amount of $20,000 for cleanup and rehabilitation of property located at 911 North Second Avenue (patricia Zimmer, owner). AYES: NOES: ABSENT: Councilmemben Chang, Hartlich!, Lojeski, Young and Kubn None None Mayor Pro tern Hartlieb! commented that there are aspects of this agenda item which he would like to discuss during the upcoming study session, and MOVED that consideration of recommendation to establish position classifications in the Maintenance Services Department be CONTINUED to the May 14, 1996 Council meeting. This was seconded by Councilmember Chang and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Chang, Hartlieh!, Lojeski, Young and Kuhn None None I 14 5n196 I I I 7. 7a. VOLUNTARY EMERG.MED. SUBSCRIPTION PROG.EXPANDED (APPROVED) O<{'O~ ,,-~ 7b. RESIDENTIAL SOLID WASTE COLLECTION PROCESS (APPROVED NEGOTIATE W/NEWCO) o'8"cl.~e; 38:0143 CITY MANAGER Consideration of repon and recommendation to expand the VoluntaJy Emergency Medical Subscription Program to include visitor coverage, Police Chief Gardner stated that the VoluntaJy Medical Subscription Program alfords Arcadia residents and businesses the opponunity to protect themselves against Arcadia Paramedic/Ambulance charges. The program went into effect in July of 1994, and to date, there are between 3300 . 3400 subscribers within the City of Arcadia who are taking advantage of this voluntaJy program. Members and their households are all provided coverage under the program. Since the inception of the Subscription Program, many residents have expressed an interest in guests and visitors being covered under this program. More recently, the City of Arcadia Senior Citizens Commission requested Council to direct staff to look into this potential member benefit Staff' has analyzed the impact of including visitor coverage as an additional benefit and suppons such a change. it is believed many residents will take advantage of this additional coverage. Staff'surveyed several cities to elicit relevant information regarding visitor coverage. Nearly all of the responses from cities surveyed indicated that visitor coverage is not provided in their programs. The few that did allow visitor coverage stated that no visible negative impact resulted from providing this coverage. it is difficult to project the fisca1 impact the proposed benefit would have on the program. The variables involved in projecting the fiscal liabilities include the number of members who utilize this benefit and the amount uncollected once reimbursement is sought from the patient's insurance. To limit the cost and potential liability that the proposed additional benefit may present, staff is recommending that a nominal additional fee be charged of $8. $10 to cover the City's costs and potential liability. After this program is in place for a year, staff will be able to establish some actuarial information for Council and make an adjusUnent in the fees, if necessary. It was MOVED by Councilmember Lojeski, seconded by Councilmember Young and CARRIED on roll call vote as follows to APPROVE an expansion of the VoluntaJy Emergency Medical Subscription Program to include visitor coverage at an additional nominal fee; and DIRECT staff to prepare an amendment to OrdiIl311Ce No, 2016 and Resolution No. 5805 to include program changes. 1\.YES: NOES: ABSENT: Councilmembers Chang, Hartlicht, Lojeski, Young and Kuhn, None" None Consideration of the status repon on the residential solid waste collection process. The present agreement with Newco Waste Systems and the City of Arcadia will expire June 30. 1996, In November of 1995, staff presented a repon to City Council that provided the Council with several alternatives for consideration on how to obtain a new residential refuse contract. Three alternatives were presented I) Proceed with a Request for Proposal (RFP) on our own; 2) Participate in the Multi-City RFP process; or 3) Negotiate a contract extension with Newco, The Council, after looking at the alternatives, directed staff to proceed with the Multi-City RFP process. Since that time much activity has taken place, and we have now taken in proposals from various companies to provide services to the three cities, The proposals were received by the end of April. Staff' has done a quick review; but must do a detailed review before any conclusions are formed. The rates proposed by other companies varies from $9.78 to IS sm96 38:0l44 $18,03; Newco now charges in the area of$lO,44, Statfcannot draw a conclusion as 10 these companies until an in.;:lepth review is done, One of the reasons the City Council ohose to look at the alternatives is that Newco or their predecessor had this contract for eight years, Council wanted to at least have a competitive test of the market place for semces and asked staff to look at these alternatives to see if services could be provided at a competitive or lesser rate. Statf has proceeded through the process to date. As indicated, staff will have to complete the review of the proposals in order to bring a report back to Council. The City Manager and City Anorney met with Newco representatives to discuss several options with them, one of which was 10 ask them for an extension of time while the City negotiated with any of the other companies, or with Newco specifically. The City stil1 has all its options open. I Mayor Pro tern Harllicht stated, in part. that he asked that this matter be placed on the agenda tonight because he is concerned with what he sees happening. Apparently a tot of the residents are also concerned. The City is continuing with a process that is very much up in the air, yet time is running out Newco has provided the City with excellent service at a fair price, not only from the testimony this evening, but from looking at their record. Also, he feels the City owes some loyalty 10 a supplier who has served the City well, They have demonstrated their ability; their price, and have been doing it consistently for several years. With regard to the three city proposal. Monrovia is now out of it; Bradbury has special trash collection problems. Mayor Pro tern Habicht sees no advantage to a multi city proposal. and Arcadia would give up a great deal of flexibility, Mayor Pro tern Harllicht sees many proposals and problems coming before the Council in the near future, so he sees no reason 10 spend time trying to change things that are working. This contract is working and at s competitive price. He thinks the City and Newco should negotiate in good faith. It was MOVED by Councilmember Harllicht. seconded by Counci1member Chang and CARRIED on roll call vote as follows to DIRECT staff 10 sit down with Newco and negotiate in good faith for an extension of Newco' s contract, to be brought back to the Council. I Mayor Kuhn stated, in part. that Council has not seen any real data from the multi~ty process. She does not support the multi-city process; Arcadia has specia1 needs and she would prefer to concentrate on those needs. Citizen satisfaction with Newco is high; rates are competitive; service is good; tnlCks are clean; equipment appears to be safe; ~d they have a good track record. Mayor Kuhn chose to suptlOrt the option of the RFP. Newco has never participated in the competitive bid process. She would like to see that process take place. She does not have a problem with Newco's serviCe, but with the process. She would like to see Newco be able to negotiate with-the City in this maner on an administrative level without taking it to the political arena. There has been a lack of communication in the past. Councilmember Young agreed with Mayor Kuhn's comments. She is also cool to the multi~ty process; Arcadia can do bener by itself. She would like 10 see Newco negotiate with the City like any other contractor. Councilmember Chang stated, in pat. that he supports the multi~ty process. We have to learn to deal with other cities more and more. There is a confusing lack of communication between the City and Newco. He wondered if Newco would be able to fill all the current requirements. We know from communications with the residents that Newco has been doing a good job at the best price. He agreed that staff should sit down and talk with Newco, I 16 Sn/96 I I I 7c. GENERAL PLAN UPDATE BUDGET AMENDMENT RE. PROJECTED COSTS (APPROVED) O"3.~.IO ~, ': ' 38:0145 Councilmember Lojeski stated. in part, that it is too bad that Newco has decided to go public by way of their newsletters. Councilmembers have _ questioned Newco's integrity. rates, service, etc. He resents those comments in the newsletters. There have been no instructions to staft' not to talk to Newco about this matter. It was Newco's decision not to enter into the process. Arcadia has a professional staft' that knows wbat the requirements may be with proper preparation and reports for AB 939. He would like to see the negotiation process continue on a professional level from staft' to staft'; not the company to the public, putting the Council in a position they shouldn't be in. For those reasons, he will support the motion.' AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Lojeski, Young and Kuhn None None Mayor Pro tern Harbicht commented that he would just like to clarify that by asking for this, he is nol telling Newco they have the contract, just dictate the lenns to the City; the City has other proposals at which 10 look. He wants to recognize that Newco has done a good job for the City, and that they should have every opportunity to continue to do the job, But if they cannot negotiate with staft' and meet the City's needs, someone else will get the contract. The City Attorney stated, for the record, that he and the City Manager can not at this point guarantee thai the multi-city competitive process will necessarily stay intact. We do not know at this time wbat the reaction of the other competitors will be. Consideration of request to amend the existing General Plan budget by $87,750,00 from the Capital Outlay Fund which includes all costs incurred through May 5, 1996. and projected costs for completion of the General Plan Update. This item was continued from April 2 at which time the City Council requested staft'to bring back a projection of costs to complete the General Plan Update and the Environmental Impact Report (EIR). Council also authorized the City Manager to pay all bills relaled to this project through May 5, 1996, which has been done. Staff is requesting that the Council authorize the General Plan budget to be increased by a total of $87,750. which includes the costs which have been incurred through May 5. As of May 5 the Development Services Department has paid a total of $283,211 for the General Plan Update and related EIR. $229,000 of this includes approximately $17,000 of reimbursables to LSA Associates; approximately $30,000 to Freilich, Kaufman, Fox and Sohag\..for.lega1 counsel; $8,250 to Agajanian &: Associates; $2,756 for IW A Associates, who helped with the water, sewer and drainage plan; and c:unentIy approximately $12,500 for City expenses. Staff is requesting that Council approve a revised total budget for the General Plan Update in the amount of $320,800. The sta1I' report dated May 7, 1996 outlines the various reasons for the consulting costs, and sets forth anticipated spending for the future. The fiscal impact report has been completed by Agajanian &: Associates and is available in the Development Services Department The cost thus far for the mailing of the public hearing notices amounts to approximately $10,000. Staff anticipates mailings for the City Council public hearings for approximately the same amount of money. At the April 2 meeting, questions were raised as to why Santa Anita is not paying the full share of costs for the incInsion of the Commercial Entertainment designation in the General Plan. It is the responsibility of the City, not a property owner, to detenuine the appropriate distribution and location of land uses for housing, business, industry, open space, education, public buildings and grounds, and other categories of public and private uses of land. The concept of the General Plan Update preceded any discussion in 17 . 5nt96 38:0146 the community of a commercial entertainment center on the Santa Anita property. The General Plan along with the technical appendices needed to be updated regardless of the land use at the race track. On April 6, 1996, Santa Anita Realty Enterprises entered into a reimbursement agreement with the City, Through the reimbwsement agreement, Santa Anita is reimbursing the City for all costs related to their Specific Plan application and for any costs relating to the General Plan Update that is over and above those costs that the City would nonnally incur as pan of the Update, As of this date, the General Plan fund bas been reimbursed $ 19,803 for direct costs relating to Santa Anita. In addition, mucb of the information included in the General Plan Update relating to the Santa Anita property bas been extrapolated from studies prepared as part of the Specific Plan EIR whicb bas been paid solely by Santa Anita, and not the general public. At this time. the above costs are the City's best estimate of additional funds necessary to complete the General Plan Update and the EIR. If it sbould be necessary for more public bearings, or if there is any additional work requested by the Planning Commission or City Council that is not included in the consultant's scope of work, there could be additional costs to the City, In response to a question from Councilmember Chang, staff responded that Santa Anita bas paid $463,000 plus for expenses relating to the Specific Plan application. In response to a question from Mayor Pro tern Hartlicbt staff explained bow the funds are budgeted in the Capital Outlay Fund, and that payment for such studies always comes from that Fund. Following questions about the amount of money owned and paid by Santa Anita, Mayor Pro tern Hartlicbt responded that wbether Santa Anita ~ any money is a separate issue and not an issue that bas any validity. They have paid $463,000 and a lot of information that was generated for that $463,000 dollan went into the General Plan Update, so in fact they have made a more substantial contribution to the General Plan Update than the $19,000. Mayor Pro tem Hartlicbt said that be is disgusted that the City bas spent a third of a million dollan on the General Plan. We have to look at wbere it is now. We can not say we will stop the wbole process and throwaway the $300,000 that bas been spenl It bas to be finished. Staff is within a couple of Planning Commission and City Council meetings of completing il Mayor Pro tern Hartlicbt said further it is his opinion that we must cut every single cost that is possible to finish this project. The law specifies what the legal noticing sbould be and what we must follow, The City can make extra effort by putting out press releases, He -does not agree to spending anothe! $10,000 in mailing post I:8rds to the residents.' We sbould have absolute minimum of involvement of our consultants in these future public hearings. It was MOVED by Mayor Pro tern Hartlicbt, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows to APPROVE an increase in the General Plan Budget of$87,7S0 to cover all costs incurred through May S, 1996, and projected costs for completion of the General Plan Update and ElR; DIRECT the City Manager to amend the General Plan Agreements with LSA Associates Inc. and Freilich. Kaufman, Fox and Sohagi accordingly, and DIRECT staff to mail notices only as required and to finisb the General Plan Update as efficiently and inexpensively as possible. AYES: NOES: ABSENT: Councilmembers Chang, Hartlicbt, Lojeski, Young and Kuhn None None 18 Sn/96 I I I I I I 8. 8a. ORDINANCE NO. 2049 (ADOPTED) 056(1 t>.~ 06 yo. J ,\~ 8b. ORDINANCE NO. 2050 (ADOPTED) 0,&1 ;rl 06~(}-'? c/O 8c. ORDINANCE NO. 2051 (ADOPTED) O~)lV_'lf) ()6t;) ~, ,t 38:0147 Councilmember Cbang commented that he voted "no" last time because he thinks the City should talk to Santa Anita about a larger share of the cost. At tbat time he did not know that Santa Anita had already paid $400,000, for their Specific Plan application. In reading the General Plan Update he feels that half of the information is related to Transition Area No, 1. It is amazing that we spent so much on the Specifie Plan and General Plan Update. Councilmember Cbang agrees with Mayor Pro tern Hartlieht tbat this has to be finished with the least expense as possible incurred in the future, CITY A TIORNEY The City Anomey presented for adoption and read the title of Ordinance No. 2049: "AN ORDINANCE OF TIlE CITY COUNCIL OF TIlE CITY OF ARCADIA, CALIFORNIA ADDING DMSION 4 TO PART 6, CHAPTER, 2, ARTICLE 9 OF TIlE ZONING ORDINANCE ESTABLISHING SPECIFIC REGULATIONS FOR A CENTRAL BUSINESS D1STRICf ZONE (Text Amendment 96-001)#. It was MOVED by Councilmember Lojeski, seconded by Counci1member Young and CARRIED on roll call vote as follows that Ordinance No. 2049 be and it is hereby ADOPTED, AYES: NOES: ABSENT: ABSTAIN: Councilmembers Cbang, Hartlieb\, Lojeski and Y OUDg None None Mayor Kuhn (per FPPC ruling) The City Attorney presented for adoption and read the title of Ordinance No. 2050: "AN ORDINANCE OF TIlE CITY OF ARCADIA, CALIFORNIA REZONING TIlE PROPERTY LOCATED AT TIlE NORTIlWEST CORNER OF HUNTINGTON DRIVE AND SECOND AVENUE FROM M-I & D (pLANNED INDUSTRIAL D1STRICf WITH DESIGN OVERLAY) TO C-2 (GENERAL COMMERCIAL)", It was MOVED by Counci1member Young, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows tbat Ordinance No. 2050 be and it is hereby ADOPTED. -AYES: NOES: ABSENT: ABSTAIN: Councilmembers Cbang, Hartlicht, Lojeski and -Young , None None Mayor Kuhn (per FPPC ruling) The City Anomey presented for adoption and read the title of Ordinance No. 2051: -AN ORDINANCE OF TIlE CITY COUNCIL OF TIlE CITY OF ARCADIA, CALIFORNIA REZONING TIlE PROPERTY GENERALLY LOCATED BETWEEN MORLAN PLACE ON TIlE WEST. SECOND AVENUE ON TIlE EAST, SANTA CLARA STREET ON TIlE NORTH AND EXTENDING S01.J11l ON FIRST AVENUE TO CALIFORNIA STREET FROM C-2 & D, C-2 DH4 AND C-2 DH8 TO CBD, CBD H4 AND CBD H8 (COMMERCIAL BUSINESS D1STRICf WITH A mGH RISE OVERLAY)". 19 . 5nt96 9. 9a. 0//0 'In YOUNG (In Memory of Christine Van Maanen) LOJESKI (In Memory of Harry W. Sanford) 38:0148 It was MOVED by Councilmember Chang. seconded by Councilmember Lojeski and I CARRIED on roll call vote as follows that Ordinance No, 205 I be and it is hereby ADOPTED, AYES: NOES: ABSENT: ABSTAIN: Councilmembers Chang, Harbicht, Lojeski and Young None None Mayor Kuhn (per FPPC roling) CLOSED SESSION The City Attorney announced a Closed Session, pursuant to Government Code Section 54957,6 for conference with labor negotiator Gary Rogers regarding Teamsters Local 911, AFSCME, management and non-represented employees and to discuss public employee discipline pursuant to Government Code Section 54957. Councilmember Young stated, "it is very sad to have to adjourn a meeting in memory of Christine Van Maanen tonight Christine was a former City Clerk who passed away at the age of eighty-five on April I in Nahant, Massachusets, where she has lived for the last fourteen months near her son, John and his family, Christine was born and raised and educated in Miami. Florida. As a teenager, she displayed an adventun:some spirit, and at the age of eighteen or nineteen, drove across the counby from Florida to Hollywood with two girl friends in the hope of getting into the movies. The two girl friends eventually went home to Florida, and later on, Christine's mother joined her in California. In those early days in Hollywood, Christine was employed by the Disney Studios as a secretary, and later enjoyed working at the RKO Studios. She soon moved into the famous Studio Club in Hollywood with other young ladies of like mind. Christine was part of a close circle of friends in those yean, some of whom still live in Temple City and Arcadia Through these friends. she was introduced to a very eligible bachelor, George Van Maanen, and they were married in 1936, Her son, John. whom Christine eventually raised alone as a single mother, was born in 1943. Christine moved to Arcadia in 1940, and continued to work for the studios through the war years. Following the end of World War II, she managed a nursery school for some years, and also served as a Community Chest Volunteer. From that association, in 1950, she was named Civil Defense Director with an office in the Arcadia City Hall. Personnel records Qf the City indicate that in 1951 she was appointed secretary,to the City's first City Manager, William Richards. The. records tell us that for a time in 1955" Christine served as Director of Recreation, while the City was recruiting for a new Director. Christine was elected to the office of City Clerk in 1956, and served until 1988, when she retired after thirty-two years as City Clerk. and thirty-eight years with the City, from the time when the City held little more than chicken ranches and orchards to the rise of Santa Anita Race Track, the Arcadia Toummenl of Roses and other hallmarks of Arcadia tradition. Christine is survived by her son, John, who is a Professor at the Massachusetts Institute of Technology; his wife, Colleen; grandchildren, Casey, Patrick, Nicole and Kyla John Van Maanen would like us 10 know that his mother will be interned next to her mother at Live Oak Memorial Park in Monrovia in late June at a private family service, In July he hopes to have a public gathering in her memory, and details will follow later. In memory of Christine, I would like to adjourn this meeting." I Councilmember Lojeski: "Harry W, Sanford, hunter, sportsman, the President of AMr, Inc, passed away April 28, 1996 at the age of sixty-five, Harry was also a Director and past President of the San Gabriel Valley Gun Club, but most importantly, he was the foundation of the family, a wonderful husband 10 Nadine Sanford; godfather of his I 20 5n/96 I ..lJlJO[R~:IE,T (:!av 14, 1996 5: 30 p. :n.) ATTEST: ", !' I ~ I J . " 33: 01.>} children. Walter Scott Sanford, Carrie Lee Christopher Kirby; and of his grandchildren. Kiley Ann and Colton Sanford Kirby, He is also survived by his mother. Mary B, Sanford; sister. Charlotte Edward Valentine and a sister-m-Iaw, Margie Robert Wolfe, Sel'\ices were held on Friday. May 3 at 10:00 a. m. at the Sierra Madre Congregational Church in Sierra Madre. Internment was private. Directors were Douglass and look Monuary of Monrovia, " At 10:50 p, m, the City Council entered a Closed Session. At the conclusion of the Closed Session. the Council RECONVENED and ADJOURNED at 11:32 p, m. to Tuesday, May 14, 1996 at 5:30 p. m. in the City Hall Administrative Services Conference Room for an Adjourned Regular Meeting to conduct the business of the City Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters and evaluation of propenies, ~ ~ Barbara D. Kuhn, Mayor of I ,J};,;o;~ f}!f::'i2, I 21 . 5nt96