Loading...
HomeMy WebLinkAboutOCTOBER 1,1996 38:0294 f)IIO." v IOU :f IJ {. I CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN 1HE OFFICE OF 1HE CITY CLERK MINUTES CITY COUNCIL OF 1HE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING OCTOBER I, 1996 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, October I, 1996, at 7:00 p.m. in the Arcadia City Hall Council Chambers. INVOCATION Rev. Thomas Shriver, Emmanuel Assembly of God Church PLEDGE OF ALLEGIANCE Michael Karger, Acting City Attorney ROLL CALL PRESENT: Council members Chang, Harbicht, Kovacic, Young, and Kuhn ABSENT: None I. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS I The City Manager requested that Council meet in a study session to discuss a development strategy for economic purposes for the City. The study session will be held on Wednesday, November 13, 1996, at 7:00 p.m. ORD. & RES. READ BY TITLE ONLY It was MOVED by Council member Young, seconded by Councilmember Chang, and CARRIED on roll call vote as follows that ordinances and resolutions be read by title only and that the reading in full be WAIVED. AYES: NOES: ABSENT: Council members Chang, Harbichl, Kovacic, Young, and Kuhn None None 2. AUDIENCE PARTICIPATION Marguerite Soencer, 1008 South Mayflower Avenue, stated in part her desire for a return to pleasant outlooks and discussions, especially as campaigning begins with regard 10 the local issue, Measure M. She quoted the Arcadia Municipal Code as it relates 10 Councilmembers' conduct at Council meetings, and where it refers to seven members of the Planning Commission. After the November election there will be a refiling of the Santa Anita Specific Plan which calls for subdivision, and the City will need the strong leadership of seven Planning Commissioners from the architectural design and legal fields. Ms. Spencer asked if it would be possible to have a staff member relay notes from the audience to Councilmembers during Council meetings. I Gino Roncelli, 1250 Ramona Road, stated in part his concern over the many burglaries in the northern part of the City, and asked if the Police Department or Council might do something to help and inform the public. He commented that over 4,000 people signed a petition to get the right to vote on the issue of development at the Santa Anita Race 1 10/1/96 3. 38:0295 Track, and wondered why some Councilmembers continue to fight against the right of people to vote. Because of the potential enormity and the possible negative impacts of the project, the citizens have the right to decide what the City will be like in the future. I Colette John, 255 Hacienda Drive, president ofthe Santa Anita Oaks Association, Slated that Sergeant Kirby of the Police Department recommended that a Neighborhood Watch program be put into effect in order to deter burglaries. Ms. John will begin such a program in the Santa Anita Oaks area. She encourages all neighborhoods in Arcadia to take part in the Neighborhood Watch program. Caotain David Hinig, Arcadia Police Department, representing Police Chief Garner, stated in part that in the north part of the City during the months of June, July, and August there were a total of nine residential burglaries, which is one more than last year at the same time. During September there was a slight increase in "hot prowl" burglaries, those committed while residents are at home. In response, the Police Department deployed a special tactical unit and arrested four individuals who, evidence shows, may be linked to the crimes. The Police Department's Crime Prevention Unit has been in touch with members of homeowners associations in the northern portion of the City to remind them of the Neighborhood Watch programs and to elicit additional participation. Drew Krvnicki. 321 Le Roy Avenue, stated in part he was disappointed to see the Council spend $16,000 on banners promoting the Downtown 2000 project, especially since the project was $5,000,000 over budget. He believes that expenditures placed on the agenda Consent calendar should be reviewed more closely by Council to see if they are really necessary. On the agenda at tonight's meeting is a Consent item recommending $22,000 for the purchase of furniture for the Community Development Division, which he suggests be discussed. Mr. Krynicki saw, through a window, the furniture now in use, and it seemed adequate. I PUBLIC HEARING 3a. PUBLIC HRG. - Consideration of modifying planning and building processing and permit fees. PLANNING AND For the past year and a half, staff has conducted a study of all City fees and charges to BUILDING identify the true cost of providing services to the public and to insure that the PROCESSING beneficiaries of the services are paying their fair share of the cost incurred in providing AND PERMIT the service. The proposed increases in the planning and building fees accurately reflect FEES the cost incurred by the City in processing permits and applications. To balance the 1996-97 budget, $200,000 was induded in anticipated fee and charge increases based upon the cost allocation study. Building and planning fees make up the majority of revenue generated from fees and charges. If the proposed increases in building and planning fees are implemented, they will generate approximately $178,000 per year to the City. Resolutions 5952 and 5953 add, change, and amend certain building and plan- ning fees, which have not been increased since 1992. The fee changes become effective November I, 1996. tJ,jro-ltJ Council reviewed the staff report and asked questions of staff. Councilmember Kovacic asked if a study had been done comparing the City of Arcadia's fees with those of other cities in the area. The Community Development Administrator stated that a study was done a couple of years ago and it was found that the City's fees were less than other cities for larger projects and equivalent on smaller projects. In response to a question from Mayor Pro tern Harbicht, the Community Development Administrator Slated that I 2 10/1/96 38:0296 I of the $178,000 estimated increased revenue, plan check fees would be approximately $45,000; building fees, $90,000; mechanical, electrical, plumbing, and miscellaneous permits, $35,000; and approximately $8,000 for planning applications. Mayor Kuhn declared the public hearing to be OPEN. No one desiring to be heard, the public hearing was CLOSED on MOTION by Councilmember Young, seconded by Mayor Pro tern Harbicht, and CARRIED. Considerable discussion ensued. Mayor Pro tern Harbicht commented that, as shown in the fee study, the costs recovered for providing services are variable costs, and should not include the City's overhead costs; he supports that philosophy. With regard to charging on a time and materials basis, he recognizes that a flat fee may be unfair to some people; however, if staff did not have to fill out time sheets for every minimum five minutes of work, they would have more time to take care of business and serve the public. He has a problem with a public servant charging for every minute they deal with a citizen. In the end, the City would probably end up collecting the same amount of money, with some slight variation among individuals, but with a lot of extra work for the Building and Planning staff, as well as the accounting staff, to keep track of it all. He would prefer to adjust fees for conditional use permits and zoning variances to more accurately reflect the variable costs involved with recovering the fees, and do it on the same sliding scale as has been used in the past, rather than using a time and charges method. I Councilmember Young stated that charging for time spent is a more accurate way to spread the cost for what is being done. Before a permit request is brought in, a citizen may call on the phone and ask questions without charge. Councilmember Kovacic questioned whether overhead costs may be too high to begin \vith; or what if staff are taking too long to deal \vith the application in the first place? He believes that the proposed method of calculating fees and charges is probably the most equitable way to do so, but he would rather see something which would give the applicant a better idea of what he will be paying, going into a project. An undecided devcloper may be encouraged to take projccts to a city where they arc certain of the costs. Councilmcmber Chang suggcstcd an adjustment be made to each level of fees in order to rccover City costs, which would make the proccss simple, rathcr than using a complicated mcthod of calculating time spent by staff. Councilmember Chang favors thc fixed fee system. The City Manager pointed out that the fecs which Council has becn discussing reflect only $8,000 of the total $178,000 projected revenue. Mayor Pro tern Harbicht rciterated that he favors adjusting fees rather than putting in a complicated and time-consuming record-keeping process for $8,000 worth of charges. Council member Kovacic agreed, and commented that if an applicant is billed each timc they talk to City staff, they may be discouraged from keeping an open line of communication with the City. I The City Manager stated that Resolution No. 5953 relates to planning fees. Council may desire to refer the resolution back to staff for modification based upon the foregoing discussion. Council concurred that would be a good idea. Mayor Pro tern Harbicht brought up the matter of the proposcd fee increase to $500 for appeal of a homeowners association action. He would prefer to see the fee remain at $310. The homeowners associations' actions are somewhat out ofthc control of the City, and it is the right of an 3 10/1/96 RESOLUTION NO. 5952 (ADOYfED) o .3 s'u. 1 0 38:0297 individual to appeal such actions to the City. Mayor Pro tern Harbicht also favors keeping the fee for appeal of modification at $310. Mayor Kuhn agreed the proposed increases were excessive. Councilmember Kovacic had no problem keeping the aforementioned fees at the current level of$310. I The City Manager presented and read the title of Resolution No. 5952, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA SEITING FORTH FEES RELATING TO BUILDING CODE APPEALS, FIRE CODE APPEALS, HANDICAP BOARD APPEALS, BUILDING PERMITS, PLAN REVIEW FEES, GRADING PLAN REVIEW, GRADING PERMITS, PLUMBING PERMITS, PLUMBING PLAN REVIEWS, ELECTRICAL PERMITS, ELECTRICAL PLAN REVIEWS, MECHANICAL PERMITS, MECHANICAL PLAN REVIEWS, RELOCATION AND REMOVAL PERMITS, DEMOLITION PERMITS, REROOFING PERMITS, SIGN PERMITS, SWIMMING POOL PERMITS AND FIRE EXTINGUISIDNG PERMITS AND REPEALING RESOLUTION NO. 5683 IN ITS ENTIRETY." It was MOVED by Council member Young, seconded by Councilmember Kovacic, and CARRIED on roll call vote as follows that Resolution No. 5952 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None RESOLUTION It was MOVED by Mayor Pro tern Harbicht, seconded by Council member Kovacic, and NO. 5953 CARRIED on roll call vote as follows that Resolution No. 5953 be REFERRED back to (CONTINUED staff for changes as suggested by Council; and to CONTINUE the public hearing to TO NOV.5,1996) November 5,1996. I 4. ALFORD (Close o[Voter Registration) KOVACIC (Student Government Day) AYES: NOES: ABSENT: Council members Chang, Harbicht, Kovacic, Young, and Kuhn None None MA TIERS FROM ELECTED OFFICIALS The City Clerk announced that voter registration for the November 5 State-wide Election and City Special Election will close on Monday, October 7. Councilmember Kovacic stated'how much he enjoyed being a designated representative of the City during Student Government Day. The high school students seemed to appreciate what goes on in the City. (Youth Center) Councilmembcr Kovacic recently had a discussion with Judge Pat Hegerty about the influence of gangs and drugs in the community. Council member Kovacic would like to see the lines of communication kept open between the Council and the School Board. Councilmember Kovacic and Judge Hegerty spoke about the possibility of having a youth center in town, a place where children could participate in sports or classes, and which might hclp alleviate some potential problems. I 4 10/1/96 I (Economic Swnmit) CHANG (Student Government Day) (Youth Center) (Economic Swnmit) 38:0298 Councilmember Kovacic stated he favors an economic summit sometime in the future, a forum whereby citizens and the Council can talk about the economic issues facing the City. Councilmember Chang agreed with Councilmember Kovacic that Student Government Day is of great benefit to students and he would like to see it continue. With regard to a youth center, Council member Chang agrees that is a good idea. He suggested that perhaps such a youth center could be developed in combination with the plans for a roller hockey/soccer facility at the former Mounted Police site on Live Oak Avenue. Councilmember Chang favors the idea of an economic summit. The Council should be the leader in forming a committee to help design development of commercial zones in the City, including the Santa Anita property. HARBICIff Mayor Pro tern Harbicht suggested that when a staff report is prepared with regard to a (StalTreports - purchase, such as is on tonight's Consent calendar, he would like to have the budgeted budgeted amounts) amount mentioned in the staff report as well as the bid amount. (Hotel bed tax guarantee) 03.,"(.1. lit; N~f' I (Fast-food restaurants in downtown area) (CoWlcil meeting Nov. 5, 1996) (Request for Proposals for roller hockey facility) (Repairs to house on Greenfield Avenue) There was a comment made that a hotel which the City is negotiating with is not willing to entertain the idea of a bed tax guarantee. Mayor Pro tern Harbicht feels the City should not be asking for such a guarantee; it was not asked of other hotels. He feels confident that if the deal is put together properly, the bed tax will be there. There are some downtown project areas, such as the former Arcadia Lumber site, which may be a good place for a fast-food restaurant, even though that is not an acceptable use for the downtown core area. If the right project comes along, it should be brought to the Council for an exception. There was some question as to whether or not to have a Council meeting on Tuesday, November 5, because it is Election Day. Mayor Pro tern Harbicht would like to have the Council meeting that day. Mayor Kuhn and Council members Young and Chang concurred. With regard to the request for proposals for an indoor roller blade facility, no qualified proposals were received. However, there was an eX'jlression of interest from a developer who is in the process of getting financial backing. Council was asked if it would like to informally extend the time for receiving proposals for 30 days, with the proviso that there is no guarantee to accept their proposal. Mayor Pro tern Harbicht is interested in doing that. Council concurred. Letters have been received from citizens that a house on Greenfield Avenue was in deplorable condition. The City has taken action and the owner has been given a deadline for fixing it up. Mayor Pro tern Harbicht would like the Council to be kept informed as to the progress of the repair work. I (Unfinished house Mayor Pro tern Harbicht noted that there is an unfinished house on Hampton Road on Hampton Rd.) which had been under construction until the owner ran out of money. The yard was not completed. City staff met with the owner, who agreed to do some landscaping and upkeep. The lawn is now brown again and there is no driveway. Although there is sympathy for someone who has run out of money, there must also be sympathy for the neighbors who have lived next door to an unfinished house for at least three years. The 5 10/1/96 38:0299 City has been considerate of the property owner. Perhaps it's time that the City act on behalf of the surrounding property owners to do something to make the house at least look presentable. Mayor Pro tern Harbicht asked that staff look into this matter and come back to Council with a report as to what options are available. I YOUNG Councilmember Young addcd that the backyard area should also be included in upkeep (UnfInished house plans, since nothing has yet been done there. on Hampton Rd.) KUHN (Student Government Day) Mayor Kuhn announced that the mock City Council meeting which took place on Student Government Day will air on cable television several times in the next two weeks. (Meetings with Mayor) Mayor Kuhn announced that she will be available in the Mayor's office tomorrow morning from 9 a.m. to noon, and no appointment is necessary to meet with her. (CPR class) As a reminder, Mayor Kuhn st.1ted that there will be a CPR certification class on Saturday, October 26, which will be subsidized by the Arcadia Chapter of the American Red Cross, the Arcadia Fire Department and the Chamber of Commerce. (Arc. Tournament The Tournament of Roses Food Festival was a great event. Mayor Kuhn encouraged of Roses Assn.) membership in the Arcadia Tournament of Roses Association. 5. CITY CLERK Sa. (REPRODUC- At the April 9, 1996 Arcadia General Election four Propositions were on the ballot to nON OF 1996 amend the City Charter. Two of the four propOsitions were passed by the electorate. AMENDED Preparations to reprint the Charter are underway. The Clerk suggested that no more CITY CHARTER) than 300 copies of the amended Charter be printed at this time. The cost to reproduce (APPROVED) 300 copies of the Charter is estimated to be $1,000, with an additional $100 included for !() t(() ,~O contingencies. In response to Council member Young's questions, the City Clerk stated that this job was not put out to bid. The Charter was typed in-house and is on the computer, and the City's printing services will handle the printing and binding of the Charter booklet. I It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Chang, and CARRIED on roll call vote as follows to AUTIIORIZE the appropriation of$I,IOO (includes $100 contingency) from the General Fund Balance to General City Account No. 001-400-1701-7200 for reproduction of300 copies of the 1996 Amended City Charter. AYES: NOES: ABSENT: Council members Chang, Harbicht, Kovacic, Young, and Kuhn None None I 6 10/1/96 I ROLL CALL 6a. MINUTE APPROVAL (Sept. 17, 1996) (APPROVED) I 6b. ARC. REDEV. AGENCY FY 1996-97 BUDGET (Amd'd. to increase annual loan pmts. to City) 06/0- $' I 38:0300 CITY COUNCIUARCADIA REDEVELOPMENT AGENCY MEETING PRESENT: ABSENT: Agency Members Chang, Harbicht, Kovacic, Young and Kuhn None On MOTION by Agency Member Young, seconded by Agency Member Chang and CARRIED on roll call vote as follows, the minutes of the September 17, 1996, regular meeting were APPROVED. AYES: NOES: ABSENT: ABSTAIN: Agency Members Chang, Kovacic, Young, and Kuhn None None Agency Member Harbicht (he was not present at the September 17 meeting) Consideration of report and recommendation to amend the Arcadia Redevelopment Agency budget for Fiscal Year 1996-97 by increasing annual loan payments made to the City of Arcadia from $300,000 to $400,000 and budgeting the same amount in Fiscal Year 1997-98 and annually thereafter. Peter Kinnahan, the Economic Development Administrator, presented in detail the Agency's current financial situation, noting that the Redevelopment Agency is required by law to be in debt. The Agency's three areas of long-term debt are: a 1989 Bond Issue in the amount of $3,385,000, which is the remaining principal on the bonds; City loans, currently totaling $6,200,000; and money owed to the Low and Moderate Income Housing Set Aside Fund, $3,606,652, for a total of $13, 191,652. The Economic Development Administrator explained that by State law, the Redevelopment Agency is required to set aside 20% of its annual tax increment for the purposes of low- and moderate-income housing. However, the law also states that redevelopment agencies created before 1.978 may make annual finding~ that they are unable to set such money aside. Every year since 1985 the City has made such findings due to existing obligations, programs, projects, and activities. The Agency's annual expenditures for Fiscal Year 1996-97 are: the Economic Development Division Operations Budget, $644,000; funds which must be paid into the Low and Moderate Income Housing Set Aside Program, $377,000 (annual findings of inability to set aside such money may no longer be made); the annual debt service on the 1989 Bond Issue, $320,000; and annual repayment to the City, which is recommended to be raised from $300,000 to $400,000. The total amount the Agency now pays annually for its expenditures is approximately $1,641,000. The Agency's Fiscal Year 1996-97 revenues are estimated as follows: Annual tax increment, which comes from property taxes paid within the project area boundaries, $1,885,000; interest on deposits, $40,000; annual lease payment from the Outback Steakhouse Restaurant, $45,000; totaling $1,970,000 in anticipated revenue. The Economic Development Administrator noted, there are $230,000 to $250,000 in revenues which are not yet allocated. Mr. Kinnahan outlined one-time land-sale proceeds, amounting to approximately $2,450,000. He also explained factors that affect the Agency's long-term finances. The Agency may no longer incur debt after January I, 2004. The Redevelopment Plan tenninates in January 2014, and all of the Agency's debt must be paid off by January 2024. Also, under the Redevelopment Plan, the power of eminent domain will cease as of June 30, 1998. 7 10/1/96 38:0301 The Economic Development Administrator went on to explain the plan for repayment of debt to the City. Repayment of the $5,000,000 loan can be made by the year 2021 if the Agency increases its annual payment to the City from $300,000 to $400,000 as staff recommended. Staff also recommended a Housing Financing Plan. A deficit of $3,606,652 has accrued in the Low and Moderate Income Housing Fund (LM1HF). Adoption of ARA Resolution No. 178 allows the Agency to defer repayment of the deficit to the year 2014, and at that time all of the Agency's available tax increment will be used for such repayment. By the year 2017, the entire debt to the LMIHF will be repaid. I The Economic Development Administrator commented on a newspaper article which suggests that the Agency borrowed from the Fund for other projects. The Agency and the public should realize that this was a "conscious plan" that was made by the Agency over the last ten years. The Agency was involved in the development of numerous office buildings, restaurants, and hotel projects on Huntington Drive, and the Downtown 2000 project. The transient occupancy tax from the three hotels in the project area is in excess of $700,000 a year and the sales tax is in excess of $100,000. Discussion ensued with Mr. Kinnahan, the Economic Development Administrator, answering questions from Agency Members. ARA RESOL. NO. 178 (ADOPTED) It was MOVED by Council! Agency Member Harbicht, seconded by Council! Agency Member Young, and CARRIED on roll call vote as follows that the City Council and the Arcadia Redevelopment Agency AMEND the Arcadia Redevelopment Agency Budget for Fiscal Year 1996.97 increasing annual loan payments made 10 the City of Arcadia from $300,000 to $400,000 and budgeting the same amount in Fiscal Year 1997-98 and annually thereafter; and that the Agency ADOPT ARA Resolution No. 178: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A 'LOW MODERATE INCOME HOUSING DEFICIT FINANCING PLAN'." I AYES: Council! Agency Members Chang, Harbicht, Kovacic, Young, and Kuhn None None NOES: ABSENT: 6c. APPROPIUA- Consideration of the appropriation of Proposition A (Transit) funds relative to allocation TION OF FUNDS and reallocation of funds concerning the mass transit station project site at the southwest FOR MASS corner of First Avenue and SI. Joseph Street. In 1994, the City Council/Redevelopment TRANSIT Agency designated the area between Front Street, First Avenue, St. Joseph Street, and STATION Santa Clara Street as the site for a mass transit station. The Metropolitan (APPROVED) Transportation Authority (MT A) has advised the City that they intend to construct an () b ~ 0 . I. 'f fI Alternate Rail Transport Line ("rail bus") from Sierra Madre Villa in Pasadena to Claremont in 2001, to open simultaneously with the Light Rail Blue Line from Union Station in Los Angeles to Sierra Madre Villa. The Arcadia Mass Transit site can be used as a park-and-ride facility until the rail line is completed. The Catellus-East property, together with City-owned and Agency-owned parcels, will constitute the parking lot for the facility. MT A has approved the project. In response to a question from Council/Agency Member Harbicht, the Economic Development Administrator stated that this expenditure of Proposition A funds would not have any impact on the City's Dial-a-Ride operation. Although property purchased with Proposition A funds must be used for transportation purposes, if the time comes I 8 10/1/96 38:0302 I when it is determined that the rail line will not come through the City in the foreseeable future, the property may be sold back to the Agency, to the City, or to a developer, and the money would go back into the Proposition A fund. CounciV Agency Member Kovacic asked about the hazardous waste being removed from the Catellus-East property. The Economic Development Administrator stated that when cleanup is completed, the City's environmental attorney and environmental consultant will review the final report to be sure all work has been done correctly. Language in the purchase agreement assures that the City is protccted. Mayor Kuhn asked if there will be funds available for maintenance of the property. The Economic Development Administrator answered that contingency funds are set aside for simple maintenance of the property. The City Manager added that it is proposed to clean up the property and put in barriers on the perimeter to discourage dumping. In response to CounciV Agency Member Chang, the Economic Development Administrator stated that the hazardous material on the property is hydrocarbons, or oil. It was MOVED by Agency Member Harbicht, seconded by Agency Member Young, and CARRIED on roll call vote as follows that the Arcadia Redevelopment Agency AUTHORIZE the sale of Agency-owned property at the southwest corner of First Avenue and SI. Joseph Street to the City of Arcadia for $162,000 and AUTHORIZE the Executive Director to execute all documents related to the sale subject to approval by the City Attorney as to form. AYES: NOES: ABSENT: Agency Members Chang, Harbicht, Kovacic, Young, and Kuhn None None I It was MOVED by Councilmcmber Young, seconded by Mayor Pro tern Harbicht, and CARRIED on roll call vote as follows that the City Council (I) APPROPRIATE $804,380 in Proposition A funds for the Mass Transit Station Project site at the southwest corner of First Avenue and SI. Joseph Street; (2) APPROVE the purchase of the Catellus-East property from Catellus Development Corporation for $367,500, and AUTHORIZE the City Manager to execute a Purchase Agreement prepared by the City Attorney, and all documents related to the purchase of the Catellus-East property, subject to approval of the City Attorney as to form; (3) APPROVE the purchase of the Agency-owned property for $162,000 and AUTHORIZE the City Manager to execute all documents related to the purchase of the Agency-owned property using Proposition A funds, subject to approval of the City Attorney as to form; (4) AUTHORIZE the transfer of $141,000 from Proposition A funds to the Gas Tax Fund for the transfer of the City- owned property at 219-223 North First Avenue. AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None ADJOURN- MENT The meeting of the Redevelopment Agency ADJOURNED to 7:00 p.m. on October IS, 1996. 7. CONSENT ITEMS I 7a. MINUTE APPROVED minutes of the September 17, 1996, regular meeting. APPROVAL (Sept. 17,1996) (APPROVED) 9 10/1/96 7b. RESOLUTION NO. 5949 (ADOPTED) () J' 'Ia J:1 7c. 7d. RESOLUTION NO. 5950 (ADOPTED) tJ'U/l. 1../0 7e. RESOLUTION NO. 5951 (ADOPTED) o l'iO .Ja 38:0303 ADOPTED Resolution No. 5949: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX CERTAIN PARCELS TO THE ARCADIA CONSOLIDATED LIGHTING MAINTENANCE DISTRICT (ANNEXATION NO. 16) AND SETTING A TIME FOR PUBLIC HEARING." (November 5, 1996) I Considered separately. See below. ADOPTED Resolution No. 5950: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION I. OF RESOLUTION NO. 5848 BY AUTHORIZING THE FIRE CAPTAIN ASSIGNED TO EMERGENCY SERVICES, FIRE CHIEF AND CITY MANAGER TO FILE WI11I THE OFFICE OF EMERGENCY SERVICES FOR THE PURPOSE OF OBTAINING CERTAIN FEDERAL FINANCIAL ASSISTANCE UNDER THE NATURAL DISASTER ASSISTANCE ACT." ADOPTED Resolution No. 5951: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING RESOLUTION NO. 5919 DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AS THE ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS." (Mayor Pro tern Harbicht) THE ABOVE CONSENT ITEMS 7a, 7b, 7d, AND 7e WERE APPROVED ON MOTION BY COUNCILMEMBER YOUNG, SECONDED BY MAYOR PRO TEM HARBICHT AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: I AYES: NOES: ABSENT: ABSTAIN: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None Council member Harbicht (from approval of minutes - he was not present at the meeting) 7c. PURCHASE OF Consideration of purchase of office furniture for the Community Development Division OFFICE in the amount of $22,162.56. Funds were budgeted in the Equipment Fund in Fiscal FURNITIJRE Year 1995-96 for furniture, painting of cabinets and files, and carpeting, and have been (Dev. Svcs.) carried over to FY 1996-97 for these acquisitions. Furniture in the clerical sections of (APPROVED) the Building and Planning Divisions has already been replaced; the new furniture is for J I o.(r). . ~ ! I the planners. The furniture being replaced is in excess of 20 years old and is beyond repaIr. It was MOVED by Councilmember Kovacic, seconded by Councilmember Chang, and CARRIED on roll call vote as follows to AWARD a contract for the purchase of office furniture to Sam Yocum, Inc., in the amount of $22, 162.56; and AUTHORIZE the City Manager to execute said contract in a form approved by the City Allorney. AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None I 10 10/1/96 I 8. 8a. PLANNING COMSN. MEMBERSHIP - CHANGE TO 5 MEMBERS, DIRECTED STAFF TO PREPARE ORD. iJl.;JO..,r' I 8b. NOMINATION TO WQA BD. (Nominate a Combr., adopt ord. on 10-15-96) 01<"',) - I 38:0304 CITY MANAGER Council has carried forward from its mectings of September 3 and September 17 the appointment of a Planning Commissioner to fill the vacancy created when Commissioner Gary Kovacic was appointed to the Council. There are now six members on the Planning Commission. To change the total membership of the Commission from five to seven requires an ordinance amendment which entails introduction and adoption followed by a 30-day period before the ordinance becomes effective. If such an ordinance is adopted, steps are necessary to reduce the membership of the Commission to five. Other options concerning membership include: (I) Retain the current seven membership status of the Commission and fill the vacancy; (2) adopt an ordinance that changes the status of the membership from seven to five, effective July 1998, which will leave an existing vacancy that should be filled; (3) defer consideration of the ordinance changing membership to 1998, leaving an existing vacancy to be filled. Discussion ensued. Mayor Pro tern Harbicht noted that he is in favor of reducing membership to five Planning Commissioners, but would not want to see someone removed before June 30, 1998, when four terms eXl'ire. He suggested that staff prepare an ordinance which would reduce the membership of the Commission to six as it now exists, and five as of June 30, 1998. Councilmember Chang was concerned as to whether the Planning Commission could function adequately should two of the five members be absent. Mayor Kuhn and Council member Young believed that there is probably greater commitment to attend if there are only five members. Councilmember Kovacic prefers a seven-member Commission because he favors greater public participation. He has found that Commissioners have been dedicated with regard to attendance no matter what the size of the Commission. Mayor Pro tern Harbicht commented in part that five people are enough to operate as a City Council, and five should be able to efficiently operate as a Planning Commission. It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Young, and CARRIED on roll call vote as follows to DIRECT staff to prepare an ordinance reducing the Planning Commission membership from seven to five as of July I, 1998, retaining the current six members until that time. AYES: NOES: ABSENT: Councilmembers Harbicht, Young, and Kuhn Council members Chang and Kovacic None Consideration of the nomination of a candidate for the Water Quality Authority Board. The term of the board member representing cities with pumping rights on the San Gabriel Basin Water Quality Authority (WQA) will expire on January I, 1997. Council has the opportunity to nominate one of its members to be placed on a ballot in an election which will take place on December 17, 1996. Mayor Pro tern Harbicht stated he would be honored if Council would nominate him for this position. It was MOVED by Council member Kovacic, seconded by Councilmember Young, and CARRIED on roll call vote as follows to NOMINATE Mayor Pro tern Harbicht as a candidate to run for election to the Board of the San Gabriel Basin Water Quality Authority; and to DIRECT staff to prepare the appropriate resolution for adoption at the October 15, 1996, Council meeting. 11 10/1/96 8. 8a. RESOLUTION NO. 5948 (AOOPTED) ADJOURN- MENT (Oct. 15, 1996 7:00 p.m.) 38:0305 AYES: NOES: ABSENT: Council members Chang, Harbicht, Kovacic, Young, and Kuhn None None I CITY ATTORNEY The Acting City Attorney, Michael Karger, presented for adoption and read the title of Resolution No. 5948: "A RESOLUTION OF TIIE CITY COUNCIL OF TIIE CITY OF ARCADIA, CALIFORNIA, SPECIFYING TIIE ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS." It was MOVED by Council member Chang, seconded by Mayor Pro tern Harbicht, and CARRIED on roll call vote as follows that Resolution No. 5948 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Chang, Harbicht, Kovacic, Young, and Kuhn None None At 9:12 p.m. the City Council ADJOURNED the Regular Meeting to Tuesday, October 15, 1996, at 7:00 p.m. in the City Hall Council Chambers for a Regular Meeting to conduct the business of the City Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters and evaluation of evaluation of properties. I Barbara D. Kuhn, Mayor of the ATTEST: ~ I 12 10/1/96