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HomeMy WebLinkAboutMARCH 7,1995_2 'I I 1 37:0056 CITY COUNCil PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCil OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MARCH 7, 1995 The Arcadia City Council and the Arcadia Redevelopmenl Agency met In a regular meeting at 7:07 p, m" Tuesday March 7,1995 In the City Hall Council Chambers. INVOCATION Rev. David M. Watson, Arcadia Presbyterian Church PLEDGE OF Mayor Pro tem Chang ALLEGIANCE ROLL CALL PRESENT: ABSENT: PROCLAMA- TION (Arcadia Chapter American Red Cross) CouncillAgency Members Chang, Kuhn, lojeskl, Margen and Young None Mayor Young read a proclamation: "WHEREAS, the American Red Cross is one of the largest and oldest selVlce organizations In America; and WHEREAS, the Arcadia Chapter of the American Red Cross was established In 1948, and since that time has shared the basic purpose of the National Organization, a concem for others in distress from man-made or natural disasters; and WHEREAS volunteers make ~ possible for the Red Cross to collect and provide blood to the III and injured, provide emergency assistance to disaster victims, respond to the emergency needs of the anned forces personnel and their families, and provide assistance, when needed, to the people In this community; and WHEREAS, although the American Red Cross works closely w~h the govemment, there are no federal funds appropriated for ~s support, reqUiring the local un~s to rely on the American people for membership and voluntary cOnlributlons; and THEREFORE, I, Mary B. Young, Mayor of the City of Arcadia. do hereby PROCLAIM the Monlh of March 1995 to be Red Cross Month, and call upon the c~lzens of Arcadia to support the work of the Arcadia Chapter of the American Red Cross through financial assistance or volunteer selVlces to continue this vital service to our community'. The proclamation was presented to James Dunbar, executive Director of the Arcadia Chapter of the American Red Cross. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - REPORTS/ ANNOUNCEMENTS/STATEMENTS None QUESTIONS FROM CITY COUNCil/REDEVELOPMENT AGENCY REGARDING CLARIFICATION OF AGENDA ITEMS None 1 3/7/95 MINUTE APPROVAL (2/14/95) (2/21/95) (APPROVED) ORD.& RES. READ BY TITLE ONLY 1. PUBUC HEARING GENERAL PLAN AMEND- MENT 95-001 (Amend.to CIrcula- tion & Parks & Rec. Elements - Dntwn. 2000) (APPROVED) 37:0057 On MOTION by Counciljogency Member Kuhn, seconded by Mayor Pro tem/Agency Member Chang and CARfiiED the minutes of the February 14, 1995 adjourned regular meeting and the February 21,1995 Redevelopment Agency/Clty Council regular meeting were APPROVED. Council/Agency Member Lojeskl abstained from approval of the February 14, 1995 minutes since he was not present at that meeting. I' It was MOVED by Mayor Pro tem/Agency Member Chang, seconded by Council/Agency Member Margen and CARRIED, that ordinances and resolutions be read by title only and that the reading in full be WAIVED. AUDIENCE PARTICIPATION Tom Romano, 11158 E. Lynrose Street, Arcadia, stated, In part, thaI he has lived in Arcadia for forty-five years. He asked Council to consider changing the "no parklng~ regulations and signs regarding the two hour period each week when the street sweepers clean lhe streets. He feels thaI drivers, especially handicapped drivers, should be allowed 10 park on the streets during those "no parking' periods of time if the slreet sweeper has already passed through that particular area, PUBUC HEARINGS Consideration of General Plan GP 95-001 proposing amendments to the Circulation Element and Parks and Recreation Element as part of the implementation of the Downtown 2000 Plan. The proposed amendments relate to: 1) Circulation Element - Redesignate Flrst Avenue from a "Secondary Arterial' to a 'Collector Streer between Duarte Road and Foothill Blvd.; and add descriptions for "Major Arterial', 'Secondary Arterial", 'Collector Street" and "Local Street" to the Circulation Element. 2) Parks and Recreation Element - Reroute the bikeway on Flrst Avenue between California Street and Colorado Boulevard as Illustrated on the Parks and Recreation Element Map. On October 11, 1994, lhe City Council approved the Downtown 2000 Streetscape Concept Plan for Huntington Drive between Santa Oara Street and Fiflh Avenue and First Avenue between Wheeler Avenue and California Street. The modifications sel forth In staff report dated March 7, 1995 are an Integral part of the Downtown 2000 plan. The proposed Improvements to First Avenue impact the current designatIon of First Avenue as a "Secondary Arterial" In the Circulation Element and affect the bikeway. As part of the Downtown 2000 Streetscape Project, a trafflc, circulation, and parking study has been completed by Associated Transportation Engineers. The study recommends that First Avenue within the project area should be reclassified as a 'collector streer and that the traffic diversion and level of service analyses show that reclassifying First Avenue as a collector street In the downtown area would not slgniflcandy Impact the Arcadia street system. The report also states that, given the proposed geomatrles, bicycle use on First Avenue between Califomia Street and Huntington Drive should be discouraged. The Planning Commission voted 5 to 2 to recommend approval of the General Plan change. The two Planning Commissioners who voted In opposition to the General Plan change expressed concern regarding the reduction In the number of lanes on First Avenue as well as the proposed angled parking. Also those two Commissioners were concerned about the diversion of traffic to Second Avenue and Santa Anita Avenue. Second Avenue Is not a "secondary' street, but a 'collector" street and will be forced to carry more traffic as a result of the reduction of Janes on First Avenue. The five Commissioners voting In favor commented that this general plan change Is merely a procedural maner to provide consistency with the Downtown 2000 plan which has already been approved by the City Council, and that the number of lanes on First Avenue is not the issue. This change will not I 1 2 3/7/95 I I I 2. PUBUC HEARING (Downtown 2000 Street- scape & Pub. Facilnies Improv. Prog. & Mnlgated Neg.Dec.) (APPROVED) RESOLUTION NO. 5839 (ADOPTED) '" . '. ',:l 37:0058 have a significant effect on the environment and a Negative Declaration has been prepared for this text amendment. Mayor/Chairperson Young declared the public hearing OPEN. No one desiring to be heard, the public hearing was CLOSED on MOTION by Council/Agency Member Lojeski, seconded by Mayor Pro tem/ Agency Member Chang and CARRIED, It was MOVED by Council/Agency Member Lojeskl, seconded by Council/Agency Member Margen and CARRIED on roU call vote as follows to APPROVE and FILE the Negative Declaration and FI ND that the change will not have a significant effect on the environment, and DIRECT staff to prepare the appropriate resolution to approve General Plan Amendment 95-001, proposed amendments to the Circulation and Parks and Recreation Elements, incorporating the specific findings and recommendations as set forth In staff report dated March 7, 1995. AYES: NOES: ABSENT: ABSTAIN: CouncillAgency Members Chang, Lojeskl, Margen and Young None None Council/Agency Member Kuhn The City Council and Redevelopment Agency at the October 11, 1994 meeting authorized staff to proceed wnh the proposed Downtown 2000 Streetscape and Public Facilities Improvement Program. On October 18, the Agency authorized The Planning Corporation (TPC) wnh Associated Traffic Engineers (ATE) to prepare the appropriate environmental assessment of this proposed project. TPC then prepared an Expanded I nnial Study and a Mnigated Negative Declaration for the project Pursuant to State law, the public hearing was advertised In the Pasadena Star News. The major environmental Issues of the project deal wnh traffic, circulation, parking and air quality. Based upon the In-depth review of the project by TPC and ATE, particularly relating to traffic and parking, certain CEOA condnlons of approval, or mnlgatlng measures were prepared. No addnlonal mnlgatlon measures were required to offset traffic circulation and parking Impacts, based upon the modifications to the streetscapes as were Incorporated Into the final plan specnicatlons. Certain mnlgatlon measures affecting air quality and noise will be required to be monnored during construction; and these will be enforced by on-sne Inspectors and City staff. In addnion, TPC has prepared, as required by State law, a mnlgatlon monnorlng plan for the Downtown 2000 project which will ensure that the CEOA requirements are Implemented In full. The City Manager presented and read the tlt1e of Resolution No. 5839: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE PROPOSED DOWNTOWN 2000 STREETSCAPE AND PUBUC FACIUTIES IMPROVEMENT PROGRAM AND ADOPTING A MITIGATED NEGATIVE DECLARATION FOR THE PROJECT". In response to a question from Council/Agency Member Margen. the City Manager responded that as much storm drainage control as feasible will be Incorporated Into this project In the alley north of Huntington Drive. Some of these areas will not drain wnhoul reconstruction of the parking lots. Mayor/Chairperson Young declared the public hearing OPEN. 3 3/7/95 3. PUBUC HEARING (Downtown 2000 Street- scape & HeaJth& Safety Codes & Pub.Fac. Improv. Prog.) (APPROVED) RESOLUTION NO,5840 (ADOPTED) 37:0059 No one desiring to be heard, the public hearing was CLOSED on MOTION by CounCil/Agency Member Lojeskl, seconded by Mayor Pro tem/ Agency Member Chang and CARRIED. I It was MOVED by Council/Agency Member Margen, seconded by Mayor Pro tem/Agency Member Chang and CARRIED on roU call vote as follows to APPROVE the Expanded Initial Study and Mitigated Negative Declaration for the Downtown 2000 Streetscape and Public Facilities Improvement Program; and Resolution No. 5839 be and it Is hereby ADOPTED. AYES: NOES: ABSENT: ABSTAIN: Council/Agency Members Chang, Lajeskl, Margen and Young None None CounclllAgency Member Kuhn Consideration of staffs recommendation to approve City Council Resolution No. 5840, making findings pursuant to the Health and Safety Code, and authorizing the use of Redevelopment Agency funds for public Improvements, comprising the Downtown 2000 Streetscape and Public Facilities Improvement Program. The City Manager stated that the Redevelopment Law requires a public hearing when Redevelopment funds are proposed to be used to finance pUblic Improvements. In addition. Section 33445 of the Health and Safety Code requires that, if Agency funds are to be used outside of a project area, and to be used for publiC purposes, the Council must make three specific findings: a) that the proposed Improvements are of benefit to the project area; b) that there is no other means of financing the proposed project; and c) that the project will assist in the elimination of blighting conditions In the project area. Further, Health and Safety Code Section 33679 requires that a report be prepared summarizing the proposed project sening forth the amount of tax Increment to be used to fund the project. senlng forth the facts to support the three findings cited previously, and describing the redevelopment purposes for which the funds are to be used (Exhibits A and B of the March 7, 1995 staff report). Notices of the summary report and public hearing before the Council and Agency were published In the Pasadena Star News. I Mayor/Chairperson Young declared the public hearing OPEN. No one desiring to be heard, the public hearing was CLOSED on MOTION by Mayor Pro teml Agency Member Chang, seconded by Counclll Agency Member Lajeskl and CARRIED. In response to questions from Council/Agency Member Margen. staff responded that funds being used to pay for the capital improvement which will be constructed In conjunction with the Agency project are Parallel Water Main Project. Water Fund $415,000; Huntington Drive Rehabilitation - Gas Tax Fund. $945.000; Street Ught Conversion. Ughtlng District C Fund- $85,000, for a City total of $1,445,000. The remaining $5,635,000 to be Agency tax Increment funds. It was MOVED by Mayor Pro tem/Agency Member Chang, seconded by CounclllAgency Member Margen and CARRIED on roll call vote as follows to ADOPT Resolution No. 5840: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CAUFORNIA, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33445 AND 33679 AND AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBUC I 4 3/7/95 I I I 4. DOWNTOWN 2000 STREET- SCAPE PLANS & SPECS. & AUTHORIZA- TION TO SOUCIT BIOS (APPROVED) KUHN (Arcadia Events) LOJESKI (City Hall Telephone System Complaints) 37:0060 IMPROVEMENTS COMPRISING THE DOWNTOWN 2000 STREETSCAPE AND PUBUC FACIUTIES IMPROVEMENT PROGRAM". AYES: NOES: ABSENT: ABSTAIN: Council/Agency Members Chang, Lojeskl, Margett and Young None None Council/Agency Member Kuhn The Downtown 2000 Streetscape project has been combined w~h three City Capital Improvement projects for purposes of economy and efficiency. City staff and consultants have prepared a complex set of plans and specifications w~h an aggressive schedule in order for construction to be in progress during the summer 'non-racing' season, for completion prior to the 1995 holiday season. Staff recommended approval ofthe plans and specnlcatlons for the Downtown 2000 Streetscape and Public Facll~les Improvement project. CounclllAgency has completed the environmental approval, authortzed the use of Agency funds, and staff requests authorization to sollc~ bids for the project. The March 7, 1995 staff report lists a grand total estimate of $7,080,000 for the entire project; $5,635,000 from Redevelopment funds and $1,445,000 for the City Capital Improvement Projects related to the Downtown 2000 Project. It was MOVED by Council/Agency Member Lojeskl, seconded by Mayor Pro temlAgency Member Chang and CARRIED on roll call vote as follows to APPROVE plans and specifications, and AUTHORIZE staff to solic~ bids for the Downtown 2000 Streetscape and Public Facil~ies Improvement Program. AYES: NOES: ABSENT: ABSTAIN: CouncillAgency Members Chang, Lojeski, Margett and Young None None Council/Agency Member Kuhn The Arcadia Redevelopment Agency ADJOURNED to March 14, 1995 at 5:30 p. m. MATTERS FROM ELECTED OFFICIALS Council member Kuhn stated that the committee did a fantastic job arranging the retirement dinner for former Arcadia Chief of Police, Neal Johnson. Saturday momlng, she attended the opening day of the Santa Anita Uttle League at Eisenhower Park. Today the Arcadia Beautiful Tree Commission planted a tree at Fire Station No.2 commemorating Arbor Day. Next week is National Girl Scout Week and Councilmember Kuhn expressed her congratulations to the Scouts. Councllmember Lojeskl stated that the present telephone system at City Hall makes ~ very difficult to call a specific person n the direct number Is unknown. It Is an atrocity. He is bringing this to Council's attention w~h a request for an update from staff on some of these problems. if a person does not know who he is calling, ~ Is necessary to listen to the instructions for a long time; certain names are left off: there are names that don't apply, etc. It Is a very confusing system; there has to be a better system. Calling some of the direct lines frequently results In getting only a taped message. The personal Arcadia touch has been lost, and he would like to have this matter looked into and a report from staff. 5 3/7/95 MARGETT (City Hall Telephone System Complaints) CHANG (Retire- ment Dinner) YOUNG (City Hall Telephone System) 1. 2. ADVERTISE FOR BIDS (St.L1ght Convers'n fr,Serles to Multiple Clrcu~s Job Nos. 590.591 & 592) 3. RESOLUTION NO. 5838 (ADOPTED) 4. RESOLUTION NO. 5837 (ADOPTED) 37:0061 Council member Margett concurred w~h Councllmember Lojeskl's comments about the City Hall telephone system. He has had complaints about~. It Is necessary to wa~ until etemlty listening to the Instructions to find out who should be contacted. The system requires some evaluation and upgrading. Mayor Pro tem Chang commented that the retirement dinner in honor of former Arcadia Chief of Police. Neal Johnson was well planned and that the committee did a wonderlul job. Mayor Young commented that her name can be added to the comments about the City Hall telephone system. CONSENT ITEMS Considered separately (see page 7) AUTHORIZED the City Clerk to advertise for bids for the conversion of street lights from serles to multiple clrcu~s, projects on Forest Avenue from Santa Anita to First Avenue (Jab No. 590); First Avenue from Foothill Blvd. to 210 Freeway (Job No. 591); First Avenue from 21 0 Freeway to Wheeler Avenue (Job No. 592): and First Avenue from California Street to Diamond Street (Job No. 592). The City Manager presented and read the title of Resolution No. 5838: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA, APPROVING THE APPLICATION FOR 1994-95 BICYCLE AND PEDESTRIAN FACILITIES FUNDS AUTHORIZED UNDER SB 821'. The City Manager presented and read the title of Resolution No. 5837: 'A RESOLUTION OF THE CITY COUNCIL OF ARCADIA, CALIFORNIA, CONSENTING TO THE ESTABLISHMENT OF THE PORTION OF DUARTE ROAD FROM SUNSET BOULEVARD TO BUENA VISTA STREET WITHIN SAID CITY AS A PART OF THE SYSTEM OF HIGHWAYS OF THE COUNTY OF LOS ANGELES'. THE ABOVE CONSENT ITEMS NOS. 2, 3 AND 4 WERE APPROVED ON MOTION BY COUNCILMEMBER MARGETT, SECONDED BY COUNCILMEMBER KUHN AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AVES: NOES: ABSENT: Council members Chang, Kuhn, LOjeskl, Margett and Voung None None 6 3/7/95 I I I I I I 1, WATER MASTER PLANI FIN,PLAN SERVICES AGREEMENT (Boyle Engr. Corp.& IWA Engr.) (APPROVED) 1. CITY COUNCIL TRAVEL POUCY AMEND. (APPROVED) 2. AMEND.TO DONATION POUCY (APPROVED) 37:0062 Report and recommendation to enter into a Professional Services Agreement with Boyle Engineering Corporation for the preparation of the City's Water Master Pian/Financial Plan (WMP/FP), and to authorize retention of IWA Engineers to perform project management services related to the oversight of the WMP /FP, Council member Margett commented that he agrees that the City should evaluate the water system. Arcadia water bills are lower than many of those of surrounding communities. Perhaps they are too low in that not only the cost of the water should be taken into consideration, but the City should be sure that there will be sufficient funds to replace the water lines. This proposed report might very well Indicate that the City needs to have a sinking fund for water system replacement purposes. The City Manager agreed that the water rates need to be evaluated, not Just In comparison with other cities and the cost of water, but in consideration of the cost of maintenance of the entire system. This study will evaluate the entire capital needs for the future, suggest financial altematlves and rates to make sure there will be sufficient funds to keep the system Intact. A menu of choices will be available to the Council. It was MOVED by Council member Margett, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows that the City Council will ENTER Into a Professional Services Agreement for $135,605 with Boyle Engineering Corporation for the preparation of a Water Master Pian/Financial Plan (WMP /FP); AUTHORIZE the allocation of a $39,000 contingency to be utilized for additional work efforts related to the WMP IFP In the event of changed or unanticipated conditions; AUTHORIZE the retention of IWA Engineers to perform program management services related to the oversight of the WMP /FP; and AUTHORIZE the City Manager to execute the Professional Services Agreement, approved as to form by the City Attorney, and as set forth in staff report dated March 7, 1995. AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeskl, Margett and Young None None CITY MANAGER On July 5, 1994 the City Council adopted a Travel Arrangements and Reimbursement Policy for the Council. In Implementing the policy, it was discovered that some of the language needed to be amended in order to achieve the City Council's Intent to make this policy as close to the Employee Travel Polley as possible. It was MOVED by Councllmember Lojeskl, seconded by Councllmember Kuhn and CARRIED on roll call vote as follows to APPROVE the amendments to the City Council Travel Arrangements and Reimbursement Polley as set forth In staff report dated March 7, 1995. AYES: NOES: ABSENT: Councllmembers Chang, Kuhn, Lojeski, Margett and Young None None On July 4, 1994, the City Council adopted a polley which provides guidelines for response to requests from outside agencies for monetary contributions. Following adoption, staff refined some of the language for purposes of clarification, and it was felt that the policyPshould be renamed Community Organization Expenditure Polley to avoid confusion. 7 3/7/95 3. SANTA ANITA DERBY DAY SK RUN (APPROVED) 1. RESOLUTION NO, S836 (ADOPTED) MARGETT (In Memory of Sob Miller) 37:0063 It was MOVED by Councilmember Lojeskl. seconded by Councilmember Kuhn and CARRIED on roll call vote as follows to APPROVE the amended Community Organization Expend~ure I Policy as set forth in staff report dated March 7, 1995. AYES: NOES: ABSENT: Councilmembers Chang, Kuhn. Lojesld, Margett and Young None None The City has been approached by Santa Anita Park and EI~e Racing regarding the running of the Santa Anita Derby Day SK on Saturday, April 8. 1995. This run Is one of several special events that will be held In conjunction w~h the Santa Anita Derby. Any profit from the event will be donated to the Arcadia High School Boosters Club. In the event the race operates at a loss, Santa An~a will give the Boosters Club a check for a fixed amount. Santa Anita Is requesting approval to conduct the race, and Is also asking that the City waive the costs for traffic control services because of the charitable nature of the event. It was MOVED by Councilmember Kuhn, seconded by Council member Lojeskl and CARRIED on roll call vote as follows to APPROVE the Santa Anita Derby Day SK run/walk on April 8, 1995; and WAIVE expenses related to City trafflc control services of approximately $700. which will be absorbed In the budget of the Police Department. AYES: NOES: ABSENT: Councilmembers Chang, Kuhn. Lojeskl. Margett and Young None None Council member Lojeskl commented that this is a wonderful activity because of the local support and the numbers of people that will participate. It will also bring a lot of people to the community. This Is the type of activity that at one time enabled Arcadia to acquire such things as the all-weather track at the High School. He Is glad to see this activity coming back. CITY ATTORNEY The City Attomey presented and read the title of Resolution No, 5836: .A RESOLUTION OF THE CITY COUNCIL OF ARCADIA, ADDING THE FEES AND THE AMOUNTS OF UABIUTY INSURANCE RELATING TO SIDEWALK DINING PER CITY ORDINANCE NO. 203S.. It was MOVED by Councilmember Lojeskl, seconded by Councilmember Margett and CARRIED on roll call vote as fo/lows that Resolution No. 5836 be and It Is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeskl, Margett and Young None None Council member Margett ADJOURNED the meeting In memory of Bob Miller. 'Bob Miller was a very good friend of mine ... he was a tennis partner. Unfortunately, he passed away on a tennis court, doing what he liked to do so much. He was a twenty-three year resident of Arcadia. He was born October 31, 1922, and passed away February 27, 1995. Bob graduated from Princeton, and was extremely proud of It with a degree In Chemistry. He 8 3/7/95 I I I I I ADJOURN. MENT (3/14/95 - 5:30 p.m.) ATTEST: 37:0064 served as a lieutenant In the U. S. Field Anillery in Oklahoma, Texas and Japan. Bob began his career in 1946 as a salesman w~h Allied Chemical In New York, retiring In 1971 as a & Vice President. He then moved to Calffornla and joined Coast Pro-Seal Division of Teledyne. He retired In 1988 as co-owner of Gold Chemical Sealants, w~h his late panner, Marvin Sm~h. His interests included bridge. history, genealogy. travel and tennis. Bob is survived by his wffe, Patsy; daughters Elizabeth, Debra and Cathy; his son, Craig; and sisters, Catherine and Marian. He was devoted to his wffe and family and will be remembered as a fun-loving gentleman and loyal Princetonian. Contributions in his memory may be made to the Arcadia Methodist Hospital Building Fund, or to the American Heart Association. ' At 7:50 p, m. the meeting ADJOURNED to Tuesday March 14, 1995 at 5:30 p. m. '~ :~,G Conference Room of the City Hall Council Chambers for a sludy session to condl!ct t~e business of the City Council and the Arcadia Redevelopment Agency and any nosed Session necessary to discuss personnel, I~igation matters and evaluation of propenles. j Alford, 9 3/7/95