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HomeMy WebLinkAboutAUGUST 16,1994 I 1 f /If'. ~-, <) '{If; qy 36:0282 'C.C CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING AUGUST 16, 1994 The City Council and the Arcadia Redevelopment Agency met in a regular meeting on Tuesday, August 16, 1994 at 7:00 p, m. in the City Council Chambers. Bishop James Corrigan. Church of Jesus Christ of Latter Day Saints City Attorney Michael Miller PRESENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None ABSENT: BOARDS AND COMMISSIONS 1. INCOMING PLANNING COMSN. MEMBERS (Kalemkiarian The new Planning Commission members were presented with their & Bell) credentials and City pins and welcomed to the City family by 01,) 0 . -:iJ Council liaison to the Planning Commission, Counci1member Kuhn, ORD. & RES. READ BY TITLE ONLY ( ") t,'. ~ fl.";::> The Oath of Office was administered incoming Planning Commission Members Carolyn Bell. by the Ci ty Clerk to Paul Ka1emkiarian and SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None QUESTIONS FROM CITY COUNCIL REGARDING CLARIFICATION OF AGENDA ITEMS None It was MOVED by Mayor Pro tern Chang, seconded by Counci1member Margett and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, AUDIENCE PARTICIPATION Jennifer Peters, 16000 Ventura Blvd., Attorney for Mary Card, stated, in part, that she is present to deliver an oral status report (in lieu of a required written contractor's report) on the subject of the nuisance abatement of the property of Mary Card located at 533 Valido Road (Agenda Item No, 2, City Manager), In response to questions from Council, Ms. Peters stated that estate funds for Mary Card are to be distributed to her enabling payment for rehabilitation of the property, She reminded Council that Mrs, Card is a disabled person who needs more time in this 1 8/16/94 KUHN (Santa Anita Race Track Acitivities) LOJESKI (Bear Sighting) t) 7 VO-IC AI,I' CHANG (California Healthy Cities Project) 36:0283 matter, Mrs, Card is presently rece1v1ng treatment at a mental health association in Arcadia. The property has been fumigated, ridding the property of the rats and termites. The inside of the house has been cleaned, and the debris mostly removed, A general contractor has been engaged to assess the damage and determine what repairs are necessary, This is to be accomplished at the end of this week, with the contractor's report to the Community Development Department by the end of the following week, The City Manager stated that a detailed schedule for completion and/or correction of the property must be submitted to the Community Development Department. The matter will be continued for a maximum of thirty days. If no action is taken during that period of time. the Community Development Department will schedule a public hearing to consider demolition of the house per City Council Resolution No. 5790, I MATTERS FROM ELECTED OFFICIALS Councilmember Kuhn stated in part, that she has been rece1v1ng a lot of mail regarding the Santa Anita race track issue and the library renovation, She understands the disappointment and frustration of the nearby homeowners regarding the proposed event at the race track in September. Notification to the nearby residents of such events has been improved. She also stated to the Santa Anita executives that, although Council empathized with them in their need to search for revenue, a blank check was not issued by this Council. It has become essential to continuously strive to maintain an acceptable balance between prime residential neighborhoods and revenue producing businesses. Such businesses aid in paying the costs so that we all can continue to enjoy the quality of life with which we have become accustomed, Today we face a real challenge to maintain fiscal policy that will support the demands for services to our citizens. Because of the tight fiscal realities now facing our City due to state take-a-ways. unfunded federal mandates, and depressed economic times I we must work harder to create and preserve an acceptable balance, Santa Anita is a very important pare of our economic base. The restrictions and regulations placed upon Santa Anita are tough ones and will allow uS to determine whether 'or not they will be able to control these events satisfactorily, The first event over Labor Day will be closely monitored. Councilmember Lojeski referred to a memo to the City Manager from the Recreation Director in regard to a bear sighting in Wilderness Park. He advises anyone in that area who sights a bear not to approach it and to immediately call 9-1-1. Donations to a local organization have enabled them to present the State Fish and Game people with a special rifle with special bullets which will not kill or harm the animal. but enable them to put it to sleep, and then transport it back into the wild. I Mayor Pro tern Chang stated, in part, that during his attendance at the League of California Cities meeting in Monterey he had obtained information regarding California Healthy Cities Project established in 1988. This is conducted by Western Consortium of Public Health, contracted with California Department of Public Health, Also. the project is sponsored by the Public Health Schools of the University of California. Berkeley; University of California, Los Angeles; and San Diego State University, This project focuses on a city's total environmental condition, including physical surroundings, economic conditions, and social climates as an arena for health promotion and activities, The project advocates that the public, private and voluntary sectors work in concert with the community residents to identify and address health priorities and related issues of liveability, and development of responsive public policies which preserve and 2 8/16/94 I I MARGETT (Light Rail System - 1. A. Union Station to Pasadena) Gc -'Ie - "C to.;~ ~ f"\ 1. MINUTE APPROVAL (Ju1.l9,1994) (Aug.2,1994) (APPROVED) 1. 2. ().3o\\.-' .A.~; GRANT FROM H.N. & FRANCES C. BERGER FOUNDATION TO ARCADIA PUBLIC LIBRARY 36:0284 promote individual and community health is key to the Healthy Cities approach. Mayor Pro tern Chang would like to have staff review the material he has available and return with a report for Council to discuss and possibly approve a project. He suggested a project of a tobacco-free city for Arcadia. Mayor Young said the tobacco-free city suggestion had been discussed previously and was not pursued because of lack of interest. It was the consensus of the Councilmembers that they would review the information presented, consider the suggestions and various projects which could be implemented and, if necessary, discuss the various options and alternatives at a future Council meeting. Councilmember Margett stated in part that about three weeks ago, the latter part of July, something happened that had to do with light rail funds, and the light rail coming from the Los Angeles Union Station out to Eastern Pasadena., . that is going to be a reality. A lot of thanks has to be given to our own staff member. Dave Feinberg and the committees he has served on, as well as all the council people in the San Gabriel Valley who have lobbied for a long time for this light rail system, The light rail will end near the intersection of Sierra Madre Villa and the Foothill freeway. It is planned that there will be plenty of parking. It will be necessary to build the station facility, with some sort of pedestrian walk over the freeway from the parking lot. This light rail will be close to Arcadia and should have a dramatic impact on the financial base of this community, This needs to be looked at from the standpoint of the downtown revitalization project. The completion date for the Pasadena portion should be 1998, at which time, hopefully, they will continue on with the next leg. We still have not resolved where a future station in Arcadia may go; whether we really want the station; if we should be campaigning for it; we have not addressed or come up with the money necessary to build a station. We have to start looking at such planning. There are exciting times ahead for Arcadia. CITY COUNCIL RECESSED IN ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kuhn, Lojeski. Margett and Young None ABSENT: On MOTION by Agency Member Margett, seconded by Agency Member Lojeski and CARRIED the minutes of the meetings of July 19, 1994 and August 2, 1994 were APPROVED. The meeting adjourned to September 6, 1994 at 7:00 p. m, CITY COUNCIL RECONVENED CONSENT ITEMS Considered separately (see page 4) ACCEPTED grant award to the Arcadia Public Library from the H, N. & Frances C. Berger Foundation in the amount of $6,480,00. Funds to be utilized to enable the Library to offer the Los Angeles Times on compact disc with computerized access. 3 8/16/94 36:0285 Councilmember Margett commented that the Berger Foundation has always been very generous and helpful to the City in many ways. The grant is greatly appreciated and this will be communicated to the Foundation. 3. () 5:"n-. p/O EASEMENT ALLOCATED funds in the amount of $3,000,000 in order to meet the PURCHASE obligation under the January 19. 1993 Easement Purchase Agreement AGREEMENT by and between the City of Arcadia and Anita Associates. The CITY OF funds to be allocated from the General Fund, $1,500,000, and the ARCADIA/ANITA Capital Outlay/Facility Construction Funds, $ 1,500,000. ASSOCIATES ($3,000,000) 4. (I,'yo.,om I CONTRACT AWARDED contract for purchase of water meters to Schlumberger AWARD Industries, Inc. in an amount not to exceed $50,000 as budgeted WATER in the 1994-95 Capital Improvement Program, and AUTHORIZED the METERS City Manager to execute said contract in a form approved by the (Water City Attorney. Div.) 5. 0 !:>-/ \ '. 60 DEVELOPER- ACCEPTED the water system facilities installed by the Hahn INSTALLED Company, developers of the Santa Anita Fashion Park Mall WATER expansion. FACILITIES (Santa Anita Fashion Park THE ABOVE CONSENT ITEMS, WITH THE EXCEPTION OF NUMBER 1, WERE Mall/ APPROVED ON MOTION BY MAYOR PRO TEM CHANG, SECONDED BY MAYOR Expansion) YOUNG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None 1. MINUTE Mayor Pro tem Chang said he did not think the minutes of July 19, APPROVAL 1994 were complete in that the section concerning bilingual pay (Jul.26,1994) for City employees was summarized. Councilmember Lojeski said (Aug. 2 ,1994) the action taken was ordinarily included in the minutes in a (Aug.9,1994) summary form, and suggested that Dr Chang obtain the tape (APPROVED) recording of the meeting from the City Clerk. It was MOVED by Mayor Young, seconded by Councilmember Margett and CARRIED on roll call vote as follows to APPROVE the minutes of the July 19 and August 2, 1994 regular meetings and the July 26 and August 9, 1994 adjourned regular meetings. AYES: Councilmembers Chang (July 26, August 2 and August 9, 1994 Minutes) Kuhn, Lojeski, Margett and Young Mayor Pro tem Chang (July 19, 1994 Minutes) None I NOES: ABSENT: CITY MANAGER 1. i!'"i.:i() -';'() ARCADIA Consideration of report and recommendation regarding the library LIBRARY expansion/renovation project. Kent Ross, City Librarian, EXPANSION/ stated, in part, that the proposed library renovation is a RENOVATION concept which started in the late 1980's. An examination of the (APPROVED facility revealed that the furnishings were in a continuing state BID PROCESS) of deterioration. The fixtures, the carpeting, and the roof all needed to be replaced. At that time these items were entered into the Capital Improvement Program. Also brought to the attention of staff was the fact that there were space 4 8/16/94 36:0286 I limitations. Because of increased use of the library, there was insufficient seating. Also a lot of seating had been lost because of the expanded book collection. The rest rooms were in state of deterioration. The 1987 earthquakes created cracks around the floor. Whenever there was a flood in the rest rooms, the lobby would be flooded also. In 1990 the library card catalog was computerized, and it was discovered that the electrical capacity was insufficient to handle the new technology. At that time it was decided to look at the whole building rather than just to assign each item to capital improvements. Staff performed such a study. Also, at about that time the State had a bond issue that provided funds for construction of libraries. Council decided that we should avail ourselves of that opportunity; however it turned out to be a very competitive situation, and Arcadia was not awarded any funds. Realizing that something had to be done about refurbishing and expansion, Council authorized the hiring of an architect. After a study of all the mechanical, electrical and seismic needs of the building, the architect provided an estimate of approximately $5,000,000, which was eventually allocated by the Council a year or two ago. Jim Nardini, Architect, Charles Walton Associates, explained the renovation plans in considerable detail, utilizing site plans, floor plans, color charts, etc. Plans for seismic upgrade to the building and compliance with the Americans with Disabilities Act (ADA) were set forth. He also explained that this project will come under Assembly Bill 325 which is a water conservation measure. To comply with AB 325, they have designed grass strips in the parkway area around the trees. The irrigation will have to be reworked to provide a drip system for the trees. A combination of using less grass than that presently seen together with a mulch material or some similar drought tolerant landscaping will comply with AB 325. In reply to Mayor Young, Mr. Nardini said that several trees will have to be removed. I Lisa Sachs, Project Construction Manager, stated, in part, that her job is to maintain the project budget, see that the project moves ahead on schedule, and assure the quality. Basically, in September the Council approved an overall 4.9 million dollar budget, to be all-inclusive for fees, construction, etc. everything except furniture and fixtures. The library is to separately fund raise approximately $600,000 for these items. The construction costs cover strictly only what the architects hope the bids will come in at for the project, and does not include the alternatives which were requested above and beyond the budget. The project is broken down into renovation vs. new construction. It is important to understand the costs associated with the renovation vs. new construction, because they are renovating a 36,000 sq.ft. facility at $2.4 million dollars, or $66/sq. ft. The space plan will provide a library that will work into the next century. Also, it will accommodate the technologies that will be critical for a library in the next century. Because of the new technologies, all the electrical and mechanical sys tems have to be reworked; all e lee trical and mechanical equipment will have to be provided. The mechanical systems are impacted, and have to be revised. The project will also be in compliance with the Americans With Disabilities Act, with which the facility does not presently comply. Also included is a structural upgrade. and a complete re.roof. That is quite extensive, and will be done within a very effective budget. The cost of the new construction portion, which comprises 12,000 square feet will be approximately $1.6 million dollars. That is $130/sq.ft., which is based on prevailing wage, and is the cost of these kinds of structures. At this point they have completed a 50% independent estimate and review of the project, and are now undergoing a 100% review and estimate which will validate all these numbers. If there are some overages in some areas, they will recommend that the architect make some modifications to bring the estimate back into line, With regard to the project 5 8/16/94 36:0287 schedule, at this point, the architect has received the comments back from the City in terms of plan check correction, and is in the process of making those corrections. Once they are finished, which is anticipated to be by the end of August, they will be ready to put together any addendum necessary, and have the bid package ready to go to bid. This evening they are requesting approval and recommendation to bid the project with an anticipated construction start in December. The overall project duration is in two phases because it is necessary to have the Library operations functional during the construction which impacts the costs, Essentially, allowing nine months per phase, total completion is expected by October of 1996, They have recommended to the City Manager, that the project be bid with non-prevailing wage, largely because so much money can be saved. The City Attorney has put together a report to justify that this can be done for the City. Those funds could be put to good use to help with the furniture budget. Also recommended is pre-qualification of contractors, to make sure only the most qualified contractors bid on the project, and ensure that we can do this project successfully. The City Manager stated that, "this is a very important project for the City of Arcadia. Considerable time has been spent by the Council, past and present; the Library Board; City staff and citizens concerning the library system. Since the inception of this project in 1989, unfortunately times have changed, funding has changed, revenue has changed and, as this City Council is aware, we faced a budget problem this year. Also, staff is concerned there could be a bigger budget problem next year in terms of revenue because of the state's unbalanced budget. Regardless of that fact, in the budget presentation this year staff recommended a continuation of the library project, design, plans and specifications. This has been the position of the staff for the entire time the project has been going forward, to not stop the project '- take the project all the way through the bid procedure, look at the cost, look at our funds and see what the alternatives are. In the budget message, staff recommended the initiation of a City Physical Facilities Master Plan, As you are all aware, we have in the past paid cash for the new Senior Citizens/Community Center and the new fire station. If we fund the library as proposed, we will be out of cash. At the same time, we do not have any master plans for a new police station; we would potentially have insufficient funds to remodel and/or renovate fire stations No.1 or No.3; and do any work on the City Hall. All of these projects, including the library could cost $50,000,000, of which we have only $5,000,000. The money for construction in the past has basically come from revenue the City derives from the race track on an annual basis. That has been as high as almost $2.5 million dollars a year. However, as Council is aware, that has been a declining revenue base for the past five years, and projections indicate a continual decline in revenue due to a change in the industry. We don't have a master plan for public facilities. We have no way of knowing what we want; what we need; or how to pay for it. In order to keep the library project moving forward, I am recommending that we continue with the plans and specifications and get the project out to bid, inclusive of the three alternatives shown this evening for the elevations; that we waive the requirement for prevailing wage; we send the project out to bid and come back with the budget cost and actually see what the project will cost the City of Arcadia, "At the same time we have initiated a Master Plan study for all the buildings referenced. Part of that Master Plan study is to give the Council information on what the financial alternatives are " all the way from paying cash as you have in the past to selling bonds, other revenue of general obligation; even including the possibility of assessment districts for libraries or other buildings. Staff will bring Council a menu of 6 8/16/94 I I , : ,. I" I . i ~ , ., , >,;r..:" , 1'.... 36:0288 I financial alternatives so that if you know you need $50,000,000 in the future, what are your alternative funding mechanisms to bring that to completion. Ideally, these will track at the same time " the library going out to bid, and the bid coming in and this master plan study being done by staff with consultants... So at the time Council must make a decision on the actual library award of bid, you will have had a chance to review funding alternatives - - whether you use the cash on hand and do the library, or leverage the c~sh or do other forms of cash alternatives to create a Master Plan for the City. In the past, this City has created a very good replacement fund for equipment. .. We have not put penny one away for buildings and now we are facing the reality of $5,000,000 for a library and we are at zero dollars for any future building, and having no significant revenue source to pay for that, I, as City Manager, have never suggested stopping the library project. I think it is an important project. The Council must simply weigh this project and its cost against all the other projects and, more importantly, how are you going to pay for all the projects together. So I am suggesting that the Council authorize staff to continue with the going out to bid per the schedule suggested; that we complete the Master Plan study phase with financing; that prior to the award of bid, the Council will at least have a chance to look at alternative financing mechanisms to see if we can leverage more dollars for more projects. The Library Board has submitted a separate recommendation requesting the Council to continue with the project as was per the existing schedule with their recommendation to just go forth with the project as proposed. There is not a significant difference from their recommendations and mine -. we both want to go forward; the difference is how Council wants to pay for the project." I Councilmember Lojeski stated, in part, that during all the discussion among Councilmembers of the needs of the library, no one on the Council has ever suggested at any time stopping the proposed project. He does not know where that misconception is coming from. There is no change in priorities. We have to go to bid but we still don't know exactly what we are talking about in terms of cost of this project. It is prudent to continue the project with an overall finished product in mind, but it may take longer than the projected schedule. Times and circumstances have changed. We should not continue until we know how funds can be available, but we need to put this into perspective. A lot of letters and telephone calls have come from concerned citizens. The library is a highly used public building and something has to be done about it, but we have to have a plan first. Councilmember Lojeski would like to see what the numbers are when the costs come in. Perhaps Lisa Sachs or City staff could look at an alternative or perhaps look at the possibility of changing the sequence of how things will take place. ADA standards have to be looked at. We know there are structural problems with the existing building and we should put that into the equation too. Councilmember Lojeski was part of the original committee when it was decided to start this project. He has watched this develop. He suggests that the three new council people spend some time in the City Manager's office in order to really understand how this library project grew, and the need to keep the existing facility where it is, adding to it, and restructuring the interior. Mayor Young stated, in part, that she was on the Council when this project was originally discussed and there was the possibility of a grant available from the state. That grant money was the big impetus for lot of the planning that was started in 1989. However, she is concerned that the police station has just moved in portable units to provide room for their staff. She also agrees with Councilmember Lojeski that we all feel that the library needs a lot of help. What will we do if we go ahead and rebuild the library with no funds for furniture or fixtures? The money for these projects is a big problem, and she agrees with the City Manager that there is a need for a master plan. 7 8/16/94 36:0289 Mayor Pro tem Chang agreed with the design changes and with not paying prevailing wage. This should result in considerable savings. The City Manager noted that there was not much more that could be changed or shaved off. In reply to Mayor Pro tem' s question, the City Manager said that there is money in the budget reserved for the library. Mayor Pro tem Chang said that the library is very important in the community; essential to the quality of life in the community; and to education of the children. In the present library the seating is inadequate; audio visual materials cannot be provided; there are no small meeting or study rooms; there are a lot of deficiencies because of ADA requirements; the roof is leaking; the electrical and water systems should be upgraded; there are no fire sprinklers; energy standards are not met, etcetera. The library was built thirty,three years ago. The Council has allocated funds for this I project. There are problems of priorities. Fire stations No. 1 and No.3 can be put off. The city hall is not an emergency situation; it could wait another ten or twenty years. The Police Department has been doing the modular expansion which is nice, and could be temporary for twenty years. In his opinion, the library is the most urgent issue. The second problem is that of maintenance. The problem of equipment might be solved by the Friends of the Library, and the Library Foundation, which is now being established. He has trust in the community for help with the work of the Foundation and the Friends. He is in favor of the project. Councilmember Margett stated, in part, that he is supportive of the library project. He is not saying we should not do something about the library. The problem is availability of funding. It is a good recommendation to look at replacement priorities. This is a good business measure, and should have been approached thirty years ago. Replacement funds should be being set aside for the new fire station and the community center building. Availability of various avenues of funding should be explored, and options investigated. He likes the idea that this library project is citizen driven; that is the way it should be. Councilmember Kuhn is 100% in support of the library. She would like to see a project which would give us a life span of a few more than thirty years. That seems like a short life span for such a facility. She thinks the library should be harmonious in appearance with the other City buildings, and if we cannot afford the brick, would like to see a brick veneer to tie in with the community center and the new fire station. We need to have a building that will be easily maintained. In response to her questions, Mr. Nardini said there is an enormous amount of room in the basement of the building which could be utilized for collections, perhaps with access only by the library staff. There is room for expansion. The library will be upgraded with conduit for future electronic capabilities. There is flexibility for the future. Library Science is a fast moving field. Storage of the written word will be more compact and easier to access. Thirty years is the minimum that the building will be structurally sound with a proper amount of maintenance. I Mayor Young stated that the City Manager has a recommendation in his report for the City Council to give staff direction for the proposed alternatives for the exterior. Council has seen one proposal tonight, but she does not think that the three new councilmembers have seen the others. The City Manager pointed out that there were two corners of the proposed renovation shown by the architect, and the brick veneer. One alternative is to follow Councilmember Lojeski's suggestion to have staff meet with the new councilmembers and discuss the three alternatives, which will be built into the bid specs as alternatives. It is not necessary to make that decision tonight. At the time staff brings back the bids, they will try to prepare 8 8/16/94 I I 2. 6"-'"'' NUISANCE ABATEMENT (533 Va lido Road) (30 DAY CONTINUA- TION) .. ' " ," ,t 36:0290 an estimate of annual maintenance and operation costs for the project. In reply to a question from Mayor Pro tem Chang, the City Manager reiterated that staff is suggesting that in order to keep the project on track, that we leave the alternatives in the plans and specs as alternatives to the bid. That will allow staff to keep the schedule going. Also, staff can meet with the three new councilmembers separately, so that they can better understand the concept. When the bids come back in, Council can then look at the bids and make the decision. The City Manager is afraid that if the going out to bid is delayed for this study, the schedule will also be delayed. Councilmember Margett stated, in part, that one of the essential aspects of downtown revitalization is to bring people into the area. In considering a master plan, he believes downtown revitalization should be taken into consideration. For instance, perhaps some thought should be given to rebuilding the City government structures in that area, rather than building on the existing site, putting the City's money into the area that needs revitalization. The City Manager said that there had been some discussion of infusing the public employees and the government center into the downtown core. One idea was putting City buildings in the county park, and using the present facility for recreation or other use. Those alternatives can be studied, although they have not been programmed in the budget. The concept was to keep the cost of the master plan down. This civic center block has been studied a number of times. Too many studies or too many versions may delay the end result. If Council so wishes, a study can be made to provide some rough figures for moving the City Hall and Police Station. Councilmember Margett said he felt there would be economic value in moving to the downtown area. Planning should be done for the future not just---... ---..... for planning to rebuild the City Hall and police station in the same old sites. Also consideration should be given to the possibility of the light rail system coming into the downtown and how that might relate to the city buildings. Councilmember Margett also suggested that "quick/smack" type of planning advice, suggestions and analysis could come from citizens in the community, after which consultants could come in, if needed. The City Manager agreed that local expertise may be available for land and construction costs, but probably outside financial consultants will need to be consulted to give a menu of financing mechanisms available. It was MOVED by Councilmember Lojeski, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows to AUTHORIZE staff to go out to bid for the library project without the requirement of prevailing wage; upon receipt of bids, EVALUATE them relative to total cost, including maintenance, energy and utility costs; EVALUATE this project in relationship to the physical facilities master plan report and, at that time, Council to make a decision as to the Library Project status and priority. AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None Consideration of report and recommendation regarding public nuisance case at 533 Valido Road (property owner: Mrs. Mary Card). On May 17, 1994, the City Council adopted Resolution No. 5790 declaring the property at 533 Valido Road a public nuisance and ordering the abatement of said nuisance within 90 days (by August 17, 1994). During May and June, Mrs. Card, the property owner, made no progress in cleaning the house. On July 12, staff met with Ms. Peters (Mary Card's attorney) in order to initiate a course of action to cause clean up or demolition of the 9 8/16/94 3. RE-STRIPING EL MONTE AVENUE fro DUARTE RD. TO LAS TUNAS AVE. (APPROVED) O~,W -"*0 36:0291 structure. Exterior clean up and fumigation arranged by the City was completed and interior clean up started. After assessing the amount of work necessary to clean the entire hous~, staff determined that clean up would cease, but material would be located such that adequate evaluation could be made by a contractor to determine what would be necessary to bring the property into code compliance. In addition, Ms. Peters agreed to provide to the City, no later than Friday, August 12, 1994 a letter and a contractor's report outlining what action would be taken to bring the property into code compliance. The City Manager noted that at the conclusion of Council's earlier discussion, it was the consensus of Council to give the property owner (Mrs. Mary Card) and her attorney (Ms. Peters) thirty additional days to bring something more formal back to staff. However, they must submit a detailed schedule for completion and/or correction of the property by August 26, 1994. It was MOVED by Councilmember Lojeski, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows that the matter of abatement of the public nuisance at 533 Valido Road be CONTINUED for a maximum of thirty days to determine what action will be taken by the property owner to abate the public nuisance. If no action is taken during that period of time, the Community Development Department shall schedule a public hearing to consider demolition of the house, per City Council Resolution No. 5790. AYES: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None NOES: ABSENT: At its meeting of July 19, 1994, the City Council requested staff to report on a possible reconfiguration of existing traffic lane striping on El Monte Avenue between Duarte Road and Las Tunas Drive to provide more lanes and reduce bicycle lane widths. A portion of El Monte Avenue from Duarte Road to Lemon Avenue will be resurfaced with slurry seal in August 1994, and subsequently re-striped. Four options were submitted for Council's consideration. I Considerable discussion ensued among the councilmembers concerning the re'striping and the bicycle lanes. It was the consensus of Council that Option No. 4 should be implemented. This option would consist of a minor change in the traveled lane width (from 12' to 11'), and division of the existing bicycle lanes into separate parking and bicycle lanes. Pavement striping would provide a 2,way left turn lane (10' wide), through traffic lane (11' wide) in each direction, bicycle lanes (each 5' wide) and curb parking lanes (each 7' wide). It would be necessary to prohibit on-street parking and stopping (red curb) for I approximately 100 feet on the east side of El Monte Avenue south of Duarte Road. The fiscal impact would be an additional cost . of approximately $2,000 in gas tax funds. It was MOVED by Councilmember Kuhn, seconded by Councilmember Margett and CARRIED on roll call vote as follows to DIRECT staff to re-stripe El Monte Avenue from Duarte Road to Las Tunas Drive to facilitate vehicular right turns at the intersections and delineate the bicycle and parking lanes as indicated in Option 4 of staff report dated August 16, 1994; DIRECT staff to prohibit on-street curb parking and stopping (red curb) for approximately 100' on the east side of El Monte Avenue south of Duarte Road; APPROPRIATE an additional $2,000 in Gas Tax Funds to accomplish the re,striping as recommended. AYES: NOES: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None 10 8/16/94 I I 4, DEDICATION PLAQUE POLICY (APPROVED) 0//0 71) 1. ORDINANCE NO, 2015 (ADOPTED) U"-2,of', O..lo{tJ - ;).~.. 36:0292 ABSENT: None Report and recommendation to implement a dedication plaque policy. Former City Councilmember Roger G. Chandler addressed a communication to the City Council with regard to the inscription of City Councilmember names (past and present) on dedication plaques. Considerable discussion ensued among councilmembers in this regard. Councilmember Lojeski noted that, although Roger Chandler's letter included his name (Lojeski), he had not encouraged this, and did not think there was any reason that the community center plaque needed to be changed to include his name. The community center was approved, constructed and dedicated during the terms of two different City Councils. Councilmember Lojeski pointed out that this situation was true of a number of other dedicated sites in the City. It would be very expensive to re,do all the dedication plaques. Actually, he would even discourage the use of plaques, or not listing any council members. Mayor Young agreed that this is unnecessary and inappropriate considering the City's budget constraints in this fiscal year. Councilmember Lojeski also pointed out that the plaque in the council chamber commemorating the 1984 Olympic events held in Arcadia was paid for by entities in the City. Further, it was noted the plaque for construction of the Council Chamber lists Council names for the ground breaking and for the dedication. Councilmember Margett agreed the City can not afford to change plaques on structures in the City because a name might have been inadvertently omitted. Staff noted that plaques in many cities list only councilmembers in office at the time of dedication of the facility. Mayor Pro tem Chang said he agrees that existing plaques not be changed, but, Council should establish a policy one way or the other. It was MOVED by Mayor Young, seconded by Councilmember Lojeski that future dedication plaques for City facilities show the names of the councilmembers at the time of dedication. AYES: NOES: ABSENT: Councilmembers Lojeski and Young Councilmembers Chang, Kuhn and Margett None THE MOTION FAILED. Councilmember Lojeski said if it is Council's decision to add names he believes that the Community Center and Fire Station buildings should be included. He thinks it is a waste of money and effort, but if that is the direction Council wishes, it should be consistent. A brief discussion ensued of this matter. It was MOVED by Councilmember Margett, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows that only future City dedication plaques list the names of Councilmembers at the time of ground breaking and at the time of dedication of the building. AYES: NOES: ABSENT: Councilmember Chang, Kuhn and Margett Councilmembers Lojeski and Young None CITY ATTORNEY The City Attorney presented and read by title Ordinance No. 2015: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING, DELETING AND ADDING VARIOUS SECTIONS TO THE UNIFORM FIRE CODE AND THE UNIFORM BUILDING CODE AS ADOPTED BY THE ARCADIA MUNICIPAL CODE". It was MOVED by Councilmember Lojeski, seconded by Mayor Young II 8/16/94 2. ORDINANCE NO. 2020 (INTRODUCED) O,;'f<n -(> ~' 3. RESOLUTION NO. 5813 (ADOPTED) osS"o-th "" <I. .. J ...., .., . t )4. 1<..- . 4. CLAIM OF J.DOWNING (DENIED) to <It) '-I() 5, CLAIM OF J.CHRtSTENSEN (DENIED) I@ 'ItJ . 'to 6,,7., & 8. CLAIMS OF K. REED P. SMITH W. McKENZIE (DENIED) (it! ,-,It)... \f(; 36:0293 and CARRIED on roll call vote as follows that Ordinance No. 2015 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None The City Attorney presented for introduction and read by title Ordinance No. 2020: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE EXCEPTION CLAUSE TO SECTIONS 9251. 2 .12., AND 9252.2.21., OF THE ARCADIA MUNICIPAL CODE TO PROHIBIT HOUSES FROM HAVING MORE THAN A SINGLE-STORY DIRECTLY ABOVE ANY PROPOSED BELOW GRADE OR SUBTERRANEAN GARAGE IN THE R- o AND R,l SINGLE,FAMILY RESIDENTIAL ZONES". It was MOVED by Councilmember Margett, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows that Ordinance No. 2020 be and it is hereby INTRODUCED. I AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None The City Attorney presented and read by title Resolution No. 5813: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ESTABLISHING FEES AND CHARGES FOR VARIOUS CITY SERVICES: VEHICLE EQUIPMENT CORRECTION INSPECTION AND LAND-USE COVENANT PREPARATION FEE". It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows that Resolution No. 5813 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers None None Chang, Kuhn, Lojeski, Margett and Young ."'---/ On recommendation of the City Attorney, the claim of J. Downing was DENIED on MOTION by Councilmember Margett, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None On recommendation of the City Attorney, the claim of J. Christensen was DENIED on MOTION by Councilmember Lojeski, seconded by Mayor Young and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None I On recommendation of the City Attorney, the claim of K. Reed, the claim of P. Smith and the claim of W. McKenzie were DENIED on MOTION by Councilmember Lojeski, seconded by Councilmember Kuhn and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Lojeski, Margett and Young None None 12 8/16/94 I I CLOSED SESSION OliO '10 LOJESKI (In Memory of Jean Goodrich) ADJOURNMENT (Sept,6,1994 7:00 p.m.) ATTEST: Alford, 36:0294 MATTERS FROM STAFF None The City Attorney stated that City Council will enter a Closed Session pursuant to Government Code Section 54957.6 for a conference with labor negotiators Dan Cassidy and Gary Rogers regarding unrepresented employees and AFSCME Local 22264, the Arcadia Firefighters' Association and Arcadia Police Relief Association. The second part of the Closed Session will be pursuant to Government Code Section 54956.9, to discuss the existing Worker's Compensation case of Swearengin vs. Arcadia. Councilmember Lojeski adjourned the meeting "in memory of Jean Goodrich who passed away on August 6, 1994. She resided in Santa Monica, California. Jean was born in 1923 in Fullerton, California. She worked in the executive offices of Merle Norman, Inc.. and more recently, Santa Monica Bank. She was a volunteer at her community church. She spent a lot of time in the City of Arcadia. Jean is survived by her sister, Terry; her sons, Cliff and Richard; one nephew; and seven grandchildren. She will be dearly missed. The meeting is adjourned in memory of Jean Goodrich. " At 9:14 p. m. the Council entered the CLOSED SESSION, RECONVENED and ADJOURNED the regular meeting at 10: 32 p. m. to Tuesday, September 6, 1994 at 7:00 p. m. in the Council Chamber for a regular meeting to conduct the business of the Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters and evaluation of properties. @rlitpa~ All 13 8/16/94