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HomeMy WebLinkAboutFEBRUARY 16,1993_2 I I (lIfU-SO _ 0,( 16 {U 3):0040 Cc. CITY COUNCIL PROCEEDINGS ARE TAPE RECORDEO AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL (1/26/93) (2/2/93) (APPROVED) ORD. & RES. READ BY TITLE ONLY SISTER CITY COMSN. (Funds - Koala Band Visit) (J1.:lO- 'iSe;) 1. CLOSED SESSION 0110 'IV M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING FEBRUARY l6, 1993 The City Council met in a regular meeting at 7;30 p, m,. Tuesday, February 16, 1993 in the Arcadia City Hall Council Chambers, Rev, Susan Walker, The Santa Anita Church ~irl Scouts Emily Hatch and Heather Light PRESENT; Councilmen Ciraulo, Harbicht, Lojeski, Margett and Fasching ABSENT: None On MOTION by Councilman Lojeski, seconded by Councilman Margett and CARRIED, the minutes of the adjourned regular meeting (work session) of January 26, 1993 and the adjourned and regular meetings of February 2, 1993 were APPROVED. It was MOVED by Mayor Pro tem Ciraulo, seconded by Councilman Harbicht and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, PRESENTATION Members of the Arcadia Sister City Commission, Tom Romano. Robert Westfall, Beverly Street, Peter Daily, Jerre Lean and Beth Wells, presented a check for $2,500 to the City Council which the Council had given to the Commission as seed money co hosc the Newcastle, New South Wales Koala Band which visited Arcadia in Deqember and January. While the group was in Arcadia, they were entertained by the Sister City Commission, the citizens and the host families, Tom Romano expresed appreciation of the Council's action in advancing this money to the Commission, AUDIENCE PARTICIPATION None CITY ATTORNEY The City Attorney announced that, "the City Council met in a CLOSED SESSION this evening pursuant to Government Code Section 54956,9(c) to discuss a situation of potential litigation based on various facts and circumstances'that made it necessary to go into a closed session to consider whether we were going to initiate litigation". For the benefit of those present and the television audience, the City Attorney gave a brief review and explanation of the provisions of the Ralph M, Brown Act (California Open Meeting ~w), 1 2/l6/93 2. 2a. PUBLIC HEARING SCHEDULED (Mar. 2, 1993) Os ,bO-GfJ ;~~AL MAP 50780 (3l9 California St. ) 2c. OCf')O.'a'O ADVERTISE FOR BIDS (Rehab. Holly Av. fr. Htg.Dr. to Live Oak Av. Job No.666) (11';"\0-/-" 2d. CONTRACT AWARD (Reconst. Alley So. Htg. Dr. bet. First.Av. & Second Av. Job No. 530) 2e. C,; '10 . .3 0 EQUIP. PURCH. SEVEN PATROL CARS (Police Dept. ) 3. ()C{,/o- 'I03a. , CITY TREE REMOVAL (2050 Canyon Rd. ) (APPROVED) 35:0041 CONSENT ITEMS PUBLIC HE.~~ING SCHEDULED for March 2, 1993 for consideration of an appeal to the Planning Commission's denial of MC 92-074, a request to permit a height of 8' -6" for an existing gate entrance; and a height of 7' -9" for existing light fixtures atop 6' -0" posts at same gates; and a height of 5' -0" for existing wing walls in lieu of 4'-0" allowed at l825 South Second Avenue (Annabell Tan, applicant/appellant),' APPROVED Final Map 50780 for a 7-unit residential condominium project at 319 California (Loren Phillips, the architect on behalf of Fred Lin, property owner), Approval is on the condition that before the final map is =ecorded, all conditions of approval shall be complied with to the satisfaction of the Director of Public Works. I AUTHORIZED staff to prepare plans and advertise for bids for rehabilitation of Huntington Drive to Live Oak Avenue - Job No. the City Clerk to advertise for bids, specifications and Holly Avenue from 666; and AUTHORIZED AWARDED contract in the amount of $34,652,00 to Moreno Asphalt and Seal Coat for reconstruction of alley South of Huntington Drive between First Avenue and Second Avenue - Job No. 530 - CDBe Project No, D-926l9; WAIVE any informalities in the bid or bidding process; and AUTHORIZE the Mayor and City Clerk to execute a contract in a form approved by the City Attorney, WAIVE compliance with the specific bid process of the City of Arcadia, and AUTHORIZE the purchase of seven police patrol cars from Maurice J. Sopp and Sons Chevrolet for a total amount of $98,598.43, Said award based upon the Los Angeles County contract T-337, Funds for the purchase of the seven vehicles are budgeted in the Equipment Replacement Fund FY 1992-93, in the amount of $l22, 500.00. Appropriation also includes necessary accessories - sirens, light bars, etc. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON MOTION BY COUNCILMAN HARBICHT, SECONDED BY MAYOR PRO TEM CIRAULO AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmen Ciraulo, Harbicht, Lojeski, Margett and Fasching None None I NOES: ABSENT: CITY MANA~ER Consideration of a request for removal of a City parkway tree at 2050 Canyon Road. Considerable discussion ensued among Council with regard to the request from Mr. & Mrs. Robert Murphy that they be allowed to'remove a City Italian Stone 'Pine tree because the roots of the tree are damaging their driveway. City policy regarding tree roots is that the City assumes no responsibility on private property for root pruning/removal or for damage caused by roots, The Public Works Director r.oted that a root barrcer could be used which would control the problem for five or ten 2 2/l6/93 I I 3b. CONSTRUCTION OF FIRE STATION NO. 2 - (Final Plans & Specifica- tions) (APPROVED) 0730-<' 0 4. 4a. ORDINANCE NO. 1984 (ADOPTED) ()~::W.,,/ 4b. (j!>-,JO-7D ORDINANCE NO. 1985 (ADOPTED) 35:0042 years at a cost of approximately $700. The cost to remove the tree and replace it would be approximately $2,600. This tree is approximately fifty years old, and there are many such trees in that area. Staff suggested an arborist could be contacted to look at the tree and give a professional opinion, Councilman Margett felt that if a decision should be made to trim the roots, it would be important to make sure this did not weaken the tree, possibly causing it to fall in the event of a high wind, Councilman Lojeski said the property owner should be informed of alternatives to removing the tree such as trimming or controlling the roots. In his opinion, Co~ncil does not need to change the City's policy, Council should consider each such request to remove a tree on a case-by-case basis. Councilman Harbicht noted that the property owner does not need City permission to control the roots on his private property. It was MOVED by Councilman Harbicht, seconded by Councilman Lojeski and CARRIED on roll call vote as follows to give the homeowner at 2050 Canyon Road permission to remove the Italian Stone Pine tree at his own expense on the condition that it be replaced with a tree that is acceptable to the City. and that the City Engineer be DIRECTED to send the homeowner information on alternatives such as root barriers. Mayor Fasching felt an arborist should look at the tree and provide advice. This is a serious situation of trees which were planted in that area forty years ago. Other property owners on that street may want to remove trees and the neighborhood will look bare. He does not want to give permission to take the tree out until he receives the complete story and a complete program is worked out. AYES: NOES: ABSENT: Councilmen Harbicht, Lojeski and Margett Councilmen Ciraulo and Fasching None It was MOVED by Councilman Harbicht, seconded by Mayor Pro tem Ciraulo, and CARRIED to APPROVE the final plans and specifications, and AUTHORIZE the Director of Public Works to advertise for bids for construction of Fire Station No.2, AYES: Councilmen Ciraulo, Harbicht, Lojeski, Margett and Fasching None None NOES: ABSENT: CITY ATTORNEY The City Attorney presented and read the title of Ordinance No. 1984: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADDING SECTION 9 TO ARTICLE V OF THE ARCADIA MUNICIPAL CODE ADOPTING TRIP REDUCTION AND TRAVEL DEMAND MEASURES IN ACCORDANCE WITH STATE GOVERNMENT SECTIONS 65089 AND 65089,3", It was MOVED by Mayor Pro tern Ciraulo, seconded by CouncillL:1 Harbicht and CARRIED on roll call vote as follows that Ordinance No, 1984 be and it is hereby ADOPTED. AYES: Councilmen Ciraulo, Fasching None None , . Harbicht, Margett and Loj eski, NOES: ABSENT: The City Attorney presented and read the title of Jrdinance No, 1985: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, 3 2/16/93 4c. ORDINANCE NO. 1986 (INTRODUCED) 0-;)<0 -;,~- 4d. ORDINANCE NO. 1987 (INTRODUCED) O~-\ .;. '1 ~ 4e. RESOLUTION NO. 5715 (ADOPTED) f);.f<fo- s.:O 5. 6. i)lf(jf:)Q HARBICHT (Work Sessions) 35:0043 CALIFORNIA, REPEALING SECTION 8040 OF THE ARCADIA MUNICIPAL CODE REGARDING VARIANCES FROM THE BUILDING CODE", It was MOVED by Councilman Lojeski, seconded by Councilman Margett and CARRIED on roll call vote as follows that Ordinance No, 1985 be and it is hereby ADOPTED. AYES: Councilmen Ciraulo, Harbicht, Lojeski, Margett and Fasching None None NOES: ABSENT: The City Attorney presented for INTRODUCTION and read the title of Ordinance No. 1986: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING SECTIONS 9251,2.12 AND 9252,2,2l OF THE ARCADIA MUNICIPAL CODE PROHIBITING BELOW GRADE, TUCK-UNDER AND SUBTERRANEAN GARAGES IN THE R-O AND R-l ZONES". ,I It was MOVED by Councilman Margett, seconded by Councilman Harbicht and CARRIED on roll call vote as follows that Ordinance No. 1986 be and it is hereby INTRODUCED. AYES: Councilmen Ciraulo, Harbicht, Lojeski, Margett and Fasching None None NOES: ABSENT: The City Attorney presented for INTRODUCTION and read the title of Ordinance No, 1987: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 7230 OF THE ARCADIA MUNICIPAL CODE REGARDING RIGHT-OF-WAY STRUCTURAL OBSTRUCTIONS", It was MOVED by Councilman Lojeski, seconded by Mayor Pro tern Ciraulo and CARRIED on roll call vote as follows that Ordinance No, 1987 be and it is hereby INTRODUCED, AYES: Councilmen Ciraulo, Harbicht, Lojeski, Margett and Fasching None None NOES: ABSENT: The City Attorney presented and read the title of Resolution No, 571,5: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DECLARING THAT WEEDS GROWING UPON AND IN FRONT OF, AND BRUSH, RUBBISH, REFUSE, AND DIRT UPON AND IN FRONT OF CERTAIN PRIVATE PROPERTY IN THE CITY ARE A PUBLIC NUISANCE, AND DECLARING ITS INTENTION TO PROVIDE FOR THE ABATEMENT THEREOF, (PUBLIC HEARING MARCH 2, 1993)". It was MOVED by Councilman Harbicht, seconded by Councilman Margett and CARRIED on roll call vote as follows that Resolution No. 5715 be and it is hereby ADOPTED. I AYES: Councilmen Ciraulo, Harbicht, Lojeski, Hargett and Fasching None None NOES: ABSENT: ~ MATTERS FROM STAFF None MATTERS FROM ELECTED OFFICIALS Councilman Harbicht initiated a discussion among Councilmembers as to the value of continuing the Council work sessions. He noted his problems with the work sessions: l) City Council 4 2/l6/93 I MARGET! (Work Sessions) CIRAULO (Work Sessions) LOJESKI (Work Sessions) FASCHING, (Work Sessions) I LOJESKI (Arboretum Tree Expert) FASCHING (Fed Funding for Loca.l Infra- structure Projects) , " ,- - sessions are now telecast to the citizens. The work sessions by contrast are almost private meetings. Technically, they are not in violation of the Brown Act, but they are held in the Conference Room; members of the citizenry do not attend, A lot ~ work is being done in these work sessions. and what finally - appears at the regular Council meeting is merely an item on the consent calendar, For example, at the last Council meeting, the matter of the Fire/Police dispatch system was addressed as a consent calendar item, but it had previously been discussed at four work sessions, Information about such a high cost and public safety item is important to the community, 2) Council is spending a lot of time studying what he considers to be routine matters, This wastes both Council and staff time, 3) Council is not addressing matters in a timely fashion; many items are being delayed until they can be considered at a work session. He listed some examples, Councilman Harbicht would like to see Council cancel the automatic work sessions and call such sessions only when there is a need for wide ranging discussion and exchange of ideas, Councilman Margett agreed with some of Councilman Harbicht's points. but thought that the necessity of making quicker decisions in the Council meetings means that a particul'. issue would be shortchanged, Perhaps a criteria should be es lished for items to be considered at a work session. He woul, _ike to continue the work sessions, but perhaps limit them to one issue per session. Mayor Pro tern Ciraulo said there is a great deal of value in discussing one or two items at great length in a work session in preparation for a Council meeting. Also, it gives opportunity for interaction and an in-depth look at the issues prior to making a decision. He agrees that less important items need not be presented at a work session, He would like to see the work sessions continue to be held every other week, but that they should be limited to one or two items. Councilman Lojeski shares concerns on both sides of the discussion. He agrees that many of the staff reports can be read prior to the Council meeting, and a decision made at the meeting, thus eliminating the need for discussion at a work session, He agrees with the idea of setting some strict parameters for subject matter and discussions at the work sessions, Mayor Fasching disagrees with Councilman Harbicht's suggestions, He feels the discussion of subject matter at the work sessions has been very profitable to him in fulfilling his roll as Councilman. The responsibilities and the projects planned to be accomplished for the City take a lot of study and consideration, He feels that those elected should be willing to put in the time, However, a time limit should be put on the work sessions. Based on input from Councilmen, the City Manager brings the items that need special attention to a work session. Not every item can be discussed at length at a Council meeting. Work sessions are public meetings, attended by the press and listed in the newspapers, and they are invaluable and important to Councilmembers in fulfilling their positions in the City. It was the consensus of Council that each Councilmember give his thoughts to the City Manager as to what kind of items should be discussed, and how often work sessiOns should be held. The City Manager will then return to Council with his recommendations. Councilman Lojeski suggested that the Public Works Director might like to contact John Provine at the Arboretum. This person is an expert on trees and perhaps he could be contacted with regard to some of the questions raised about trees. Mayor Fasching referred to the Clinton Administration short term spending plan for local infrastructure projects, and inquired if 5 2/16/93 FASCHING (City/ Caltrans Joint Proj. Soundwalls) {J>'<>o, FASCHING (In Memory of Bob Crumley) 7. ADJOURNMENT (Feb.23,l993 5:30 ry.m.) ATTEST: D: 0045 such funding could be applied to the Blue Line cons:ruction project, Staff responded that Federal fun ',cng is dccected to short term projects that can be completed in one year, Smaller an4 more immediate projects that could receive Federal funding ~e being looked at for possible application, Mayor Fasching. in reference to the proposed joint City/Caltrans soundwall project on the west bound Route 210 Freeway in Arcadia, stated that the project is to be submitted by Caltrans on or before June 30. 1993 for consideration in the last two years (l999-2000) of the seven year STIP cycle beginning in 1994, However, Caltrans will be trying to get additional money and, if possible, the project may be considered earlier, "I would like to close the meeting tonight in memory of a dear departed friend, Most of us here on the Council knew Bob Crumley who was born in Los Angeles in 1926 and passed away January 25, 1993 in Arcadia, Bob was for many years an account manager for Western Airlines and Delta. He retired several years ago from that position. Bob is survived by his wife. Margaret Margo Crumley of San Oimas; daughters. Susan Crumley and Sandra Kalomiris; a brother, Dennis Crumley; and granddaughters, Stephanie Crumley and Kelly Kalomiris, Bob was a wonderful man and I know he went through a very tough time for a couple of years before he passed on, But all the time when he really was in bad shape, Bob always had a smile on his face, He was never down, he always tried to stay up. He will be sadly missed and I close the meeting tonight in his honor," I At 8:30 p. m, the City Council ADJOURNED to 5;30 p, m., Tuesday, February 23, 1993 for an Adjourned Regul.ar M-eeting (Work Session) to conduct the business of the Council a'\d any CLOSED SESSION necessary to discuss personnel, litigation matters and evaluation of properties. ching, Mayor I 6 2/16/93