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HomeMy WebLinkAboutMARCH 16,1993 I I O/IO-S,-O 031- 6' . 35:0061 fO f~ ~ CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL CLOSED SESSION ELECTION SIGNS D~To- >'"0 rJ!,P HOSPITAL & CITY 90TH ANNIVERSARY CELEBRATION PLANS 01';0. .30 /'Jsf' WATER SYSTEM MAINTENANCE & IMPROVE- MENT PROGRAMS ()7~ 0 f.: - M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING MARCH 16, 1993 The City Council and the Arcadia Redevelopment Agency convened in an Adjourned Regular Meeting on Tuesday, March 16, 1993 at 6:30 p.m. in the Council Chambers Conference Room. PRESENT: ABSENT: Councilmen Ciraulo, Harbicht, Lojeski and Fasching Councilman Margett On MOTION by Mayor Fasching, seconded by Councilman Harbicht and CARRIED, the absence of Councilman Margett was EXCUSED. The City Manager requested a Closed Session later this evening to discuss potential litigation. After a brief discussion Council reaffirmed their position regarding the illegal placement of election signs in the public right-of-way and on any public property including utility poles. Election signs posted or displayed in prohibited places will be removed by the City. Councilman Harbicht commented that he would like to have staff remove illegally placed signs immediately rather than go through the process of writing the candidate a letter first before removal. Councilman Lojeski agreed and added that if the regulation is going to be enforced for local candidates, it should be enforced for all candidates. The City Attorney commented that he would go over election sign procedures with the relative City departments. Staff reported on tentative plans for the Methodist Hospital and City 90th Anniversary Celebration, The committee is developing plans for a low budget picnic-type of "Afternoon in the Park" event. They plan to hold the event at the Arcadia High School on the grass area near the band building. There will be music throughout the afternoon, and a "Battle of the Bands"; also booths for City and hospital information; a penny carnival; demonstrations by the police and fire departments; photo opportunities for children with firemen; a frisbee demonstration; popcorn and soft drinks; the Recreation Department will be involved with the children's games; the service clubs in the City will be asked to manage the penny arcade games, etcetera. Council agreed that they liked the plan. The City Water Manager, 'Mr. Davidson, and the City Water Superintendent, Mr, Smitherman, presented a slide program and talk centered on the current maintenance and improvement programs for the City's water systems which are managed by the Water Division of the Public Works Department. Mr, Davidson stated in part that the Water Division is involved in over a dozen such programs, six of which he presented this evening as key programs for which most of the water funds are spent: 1) The rehabilitation and repair of the fifteen (15) City wells, most of which were drilled in the 1920's and 1930's and are still in service; 2) Rehabilitation of six steel water reservoirs which are currently being re-coated. In addition, there are nine concrete tank reservoirs, some of which are fully buried and some partially buried. One of these tanks dates back to the 1900's 1 3/16/93 PROP. A PARKS & REG. FUNDS 07"iO-;).C' 35:0062 and is still in service. The others date back to the early 1930's; 3) Upgrade pumping station (electrification of the Peck Road well); 4) Maintain and repair nineteen (19) pump stations and well buildings; 5) Upgrade of motor control center for eleven (11) pump stations. The motor control center was described as the brain of the pump station that tells pumps when to come on and off; 6) Rehabilitation/Replacement of water mains. Mr. Davidson noted that the City has 164 miles of pipeline in the system that are maintained or replaced, when necessary. Half of this water system is over 50 years old and near its useful life of 50 to 70 years ... which is the long term. Mr. Smitherman then displayed slides and described in detail the maintenance, rehabilitation and repair programs for the City water wells to increase water flow and reduce pumping costs. The rehabilitation of the steel tank reservoirs and other programs previously mentioned by Mr. Davidson were explained also. I In reference to the projected cost of rehabilitation and future replacement of the reservoirs, as well as waterlines and other water facilities, Mayor Pro tem Ciraulo.noted that the City could be facing some major financing problems in the future maintaining these programs and especially the potential replacement of the reservoirs. He inquired if staff has been budgeting for this? Mr. Davidson indicated the big thing the City will be faced with in the future is the replacement of the older reservoirs, some of which are 70 to 100 years old. His estimate of these costs is about $15,000,000. A program is budgeted in the Capital Improvement Program for 1993-94 as a master plan for the City's water system. This program will identify ultimate water storage needs, according to Mr. Davidson. A discussion ensued of the means by which these projects could be funded. Mr. Davidson commented the Water Fund is funded $1,000,000 per year out of water rates, however, these funds are mostly spent on current programs as described by Mr. Smitherman. The $15,000,000 could be taken from the water rates over 5 or 10 years after adjusting the water rates charged customers to accommodate the expenditure, or the City could go to bonds. Currently the Water Fund has a balance of $2,000,000 of which $500,000 to $800,000 is expended yearly to keep the systems functioning ." this does not include major facility work. In response to Mayor Fasching, Mr. Davidson reported the master plan he mentioned would be developed in one year, after which the Water Division will develop a long-term program. Further, a previous plan was developed in 1978 to 1980 it was a hydraulic analysis of the system water plan rather than a master plan. The City has been maintaining, rehabilitating and repairing the facilities on a pay-as-you-go system. Mr. Davidson suggested that a sinking fund be established with a component in the water rate just for the replacement of the larger water facili ties in 50 years, Further discussion ensued' of the expected life of the other water systems and the need for a 10- year program for funding all programs over that time. Mr. Davidson clarified that his major concern is the older reservoirs and their eventual replacement. Leaks from the water mains can be repaired, but if a reservoir starts falling apart "it's all or none". Mr. Smitherman added that the current re-coating of the steel reservoirs will add 25 to 30 years to the integrity of the steel tanks after which they could be again re-coated. I At the November 3, 1993 election the voters of Los Angeles County approved Proposition A, the Safe Neighborhood Parks Act. The City of Arcadia will receive approximately $517,500 of per parcel Grant Funds. These funds can be used for capital outlay projects to acquire, develop, improve or restore real property for parks and recreation purposes. The Los Angeles County Department of Parks and Recreation will administer the program. In order to begin the process of fund distribution, the County has requested 2 3/16/93 35:0063 that each agency submit a preliminary list of possible projects. The list should include an estimate of the approximate funds requested and a proposed timeline. The Arcadia Parks and Recreation Commission has requested that Council consider their recommendation for use of these funds for projects as listed on the March 16, 1993 staff report as follows: 1993-94 - $100,000 $150,000 1994-95 - $ 60,000 $ 75,000 I 1995-96 - $ 60,000 $ 72 , 500 American Disabilities Act requirements, various parks. Arcadia High School, baseball field lights. Bonita Park Project - parking lot fence, new backstop, new shelter. Wilderness Park Project, restroom renovation, parking lot improvements. Tierra Verde and Newcastle Park, restroom renovations. Eisenhower Park Renovation, sprinkler system, new playground equipment, etc. A discussion ensued of the request that a portion of these funds be used to light the High School baseball field. Mayor Fasching and Councilman Harbicht felt the need for additional information before giving direction to staff regarding possible projects for the expenditure of these funds. This item will be placed on a work session agenda for discussion and possibly a presentation by the Arcadia Booster Club, ADJOURNMENT At 7:36 p.m. the City Council Adjourned Regular Meeting adjourned sine die. ATTEST: I 3 3/16/93