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Home My WebLink AboutMARCH 23,1993 I I 0110 _ r) Os ~.f a :> 35:0069 I~ Cc. CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED fu~D ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL CLOSED SESSION 0110- yO 1. AB 939 (Source Red' n & Recycl- ing Element Funding Proposal) Of,) 0-.)0 MINUTES CITY COUNC1L OF THE CITY OF ARCADIA ADJOURNEO REGULAR MEETING (WORK SESSION) MARCH 23, 1993 The Arcadia City Council convened in an Adjourned Regular Meeting (Work Session) on Tuesday, March 23, 1993 at 5:40 p,m, in the Council Chambers Conference Room, PRESENT: ABSENT: Councilmen Ciraulo, Margett and Fasching Councilmen Harbicht and Lojeski (Councilman Lojeski arrived at 5:43 p,m,) It was MOVED by Councilman Margett, seconded by Mayor Pro tern Ciraulo and CARRIED. to EXCUSE the absence of Councilmen Harbicht and Loj eski. ORAL COMMUNICATIONS None The City Attorney announced that, "The City Manager requested a Closed Session on the continuation of his performance evaluation, and that will be under Government Code Section 54957 for a Closed Session this evening.". Consideration of the vehicle by which the City may fund the administrative program for the Source Reduction and Recycling Element (SRRE) of the California Integrated Waste Management Act (AB 939), The Act requires that cities and counties develop plans for mandated waste reduction goals of 25% by January 1995, and 50% by January of the year 2000, At the Council's February 23, 1993 work session staff presented several funding alternatives for the administration of the City's SRRE program, Two additional alternatives for funding administration of the program have since been studied: A graduated fee based upon the monthly reportable volumes dumped by the commercial haulers. A graduated fee based upon the gross revenues receivable reported by the haulers. At the direction of the Council, staff met with the five refuse haulers licensed by the City and discussed these alternatives to solicit their input into this process, All five haulers, in general, support the concept of a permit fee on gross revenues receivables as being the easiest to administer and the fairest to the haulers/customers, The haulers would likely pass the fee along to their customers. Staff proposes to assess a "franchise" or "permitting" fee to the commercial haulers based upon gross revenues receivable, Such fee will be a condition of issuing a commercial refuse permit in the City. Staff estimates that the haulers generate $880,652 per year. In order to raise sufficient commercial funds ($81,000 in 1993-94), a 9 1/2% fee would need to be imposed. It was noted that the Cities of Burbank, Glendale and Pasadena each charge their commercial haulers 11%, After discussion the Council directed staff to begin the to implement staff's recommendation for the AB 939 package to arnninistrate the program through the public process funding hearing 1 3/23/93 2. PROP. A (Park Bond Act Funds) () 7;\.1 J <::; 35:0070 1?t'ocess I and the required ordinance and resolution actions to ~,nplement the following: RESIDENTIAL REFUSE FEES Assess residential refuse fees of $, 30/month/unit, totaling $70,411, CONSTRUCTION AND DEMOLITION REFUSE FEES Assess "$6,25fbuilding permit issued and $l,OO/miscellaneous permit issue, totaling $10,311, SANTA ANITA RACE TRACK Collect a flat fee of $40,235 directly from the race track, I COMMERCIAL REFUSE FEES Assess a 9,5% fee based upon total gross receivables reported by the haulers, totaling $83,662. The Arcadia Recreation and Parks Commission, at its March 10, 1993 meeting, at the request of the Los Angeles County Parks and Recreation Department, prepared a list of proj ects for the Council to consider in expectation of $517,500, the City may receive in Proposition A Funds (the Safe Neighborhood Parks Act), Following is a revised list for which the funds could be used: 1993-94 $100,000 American Disabilities Act requirements, various parks Arcadia High School, baseball field lights $150.000 1994-95 $ 60,000 Bonita Park Project. parking lot fence, new backstop, new shelter Wilderness Park Project, restroom renovation, parking lot improvements $ 75,000 1995-96 $ 60,000 $ 72, 000 - Tierra Verde and Newcastle Park, restroom renovations Eisenhower Park Renovation. sprinkler system, new playground equipment, etc. The Commission's recommendations were first considered at Council's Karch 16, 1993 Adjourned Regular Meeting, At that time Council questioned the use of these funds for lighting the Arcadia High School baseball field, and requested that the Arcadia Boosters Club present their request that Prop, A funds be used for lighting at the high school, Mr, Will Laun, Executive Director/Treasurer, Arcadia High School Boosters Club, and Mr, Ben Smith were in attendance to give a I presentation on behalf of the Booster's Club to explain the need for funds to light the baseball field at the high school, Mr, Smith stated in part that the only "pure 90. foot" baseball diamond currently existing in the City, is the field at Arcadia High School. Mr. Smith related the various teams and the increased number of games played this season, which warrant a lighted field at the high school... If night games could be scheduled it would greatly benefit the entire program, Some of the leagues have 10.12 teams, such as the Stan Musial League, Many Arcadia young people are involved in the leagues", Mr, Laun provided Council with information of previous "Boosters" efforts to obtain lighting for the high school field, including estimates from contractors, Three proposals had been received, The contractors were all within $2.000 of each other in their proposals, The lowest bid totaled $127,842, The Boosters 2 3/23/93 I I 3. EMPLOYEE SUGGESTION AWARDS PROGRAM 0,);20 .",l ~ 4. CIRAULO (Graffiti Removal Program) (Oak Trees - Flood Control Basin) 3S:007l suggested $150,000 in Proposition A funds for the project because of possible unforeseeable costs during construction, according to Mr, Smith, Considerable discussion ensued of the use of the field after baseball season ends, Mr, Smith explained at length the many benefits of a lighted field to the City and that other athletic programs could use the outfield for practice, such as the soccer and football teams, Mayor Fasching said that he would be in favor of allocating the $150,000 for the Arcadia High School baseball field lights and other renovations, if there are any funds left over after constructing the field lights, Council concurred Mr, l.aun added that it would cost $9,77 per hour to light the field when in use, The Boosters Club would have fund raisers to cover these costs. The City Manager suggested the materials could be purchased by the City which would save $6,000 in sales tax, A brief discussion ensued of the City's bid process for projects, The Recreation Director noted that the Proposition A fund program is still in the preliminary stage and tonight's presentation was just for discussion, At the request of the City Council, staff investigated an employee suggestion awards program for City employees, One of the key goals of such a program is to recognize and reward City employees who contribute workable solutions for the improvement of City government, The "Policy" of the proposed awards program recognizes that "employees are this organization' 5 greatest resource", The objectives of the program are to: save money: increase revenue; simplify procedures; improve morale; improve working conditions; improve service. Personnel staff would be responsible for the implementation and coord! 'oion of the program. Staff also recommends that the Personnel ~oard function as the Employee Suggestion Awards Committee, The Personnel Board was presented an earlier draft of this proposal at its March 11, 1993 meeting, The Board considered the proposal, recommended some modifications, and requested the policy be returned to them for final review, Staff and Council proceeded to go through the draft of the proposed Employee Suggestion Program, which is fully detailed and attached to the March 18, 1993 staff report. Staff explained the program which would be implemented on a trial basis for one year, after which the success of the program shall be evaluated, modified andlor recommended to continue. At the conclusion of staff's report and the discussion, Council expressed their approval of the program and directed staff to implement the same. ITEMS FROM COUNCIL MEMBERS Council agreed with Mayor Pro tern Ciraulo that the graffiti removal program in the City of Azusa is a great idea, in particular, the refrigerator magnet item which they have distributed within Azusa, Mayor Pro tem Ciraulo commended Donna Butler, Assistant Planning Director, for her persistent effort in working with County Flood Control to preserve the oak trees in the flood control channel in the Highland Oaks area, Council will mention the City's oak tree preservation policy to Supervisor Michael Antonovich at a meeting scheduled for tomorrow morning, March 24, 1993, The City Manager noted also that the subject of light rail will be raised at that meeting with County Supervisor Antonovich tomorrow morning. 3 3/23/93 LOJESKI (Property Mainte- nance) (Rename the Personnel Board) FASCHING (Library Expan- sion) 35:0072 Councilman Lojeski requested that the property maintenance, code enforcement officer. check the Foulger Ford site on Huntington Drive, and the Teledyne property on Fifth Avenue and Santa Clara, Both properties are in need of clean.up and weed abatement, Councilman Lojeski commented that since the Personnel Department will now be renamed the Human Resources Department, shouldn't the Personnel Board be renamed also, and wouldn't the City Charter have to be changed also? The City Attorney said eventually the Charter would have to be adjusted, He will provide Council with addltional information regarding an ordinance to change the name of the Personnel Board. also the Parking District Commission, which was changed from Parking Place Commission some months ago. An election would be not required to make these adjustments to the City Charter, according to the City Attorney. I Mayor Fasching noted that the architect for the Library Expansion project, Charles Walton and Associates, has estimated that the project will cost $5,2 million, Council had previously set the budget for this project at $3,5 million, The architects will submit their design and estimate to the Library Project Committee at an as yet unscheduled meeting, after which Council will review the situation, Councilman Margett noted the $5,2 million indicates a 40% increase in cost. The committee will go over the plan and the estimate with the architect, ADJOURNMENT At 6:48 p. m, the City Council entered a CLOSED SESSION, RECONVENED and ADJOURNED at 7:30 p. m. to Tuesday, April 6, 1993 at 7:00 p,m, in the Conference Room of the Cit:y Hall Council Chambers, ATTEST: I 4 3/23/93