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HomeMy WebLinkAboutJUNE 15,1993_2 1 1 (;)110 _1>-'0 ai5IS..'U ~~ e 35:0151 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROV. (May 18.1993) (May 25,1993) (June 1,1993) (APPROVED) ORD. [, RES. READ BY TITLE ONLY CLOSED SESSION O/lO.-In 1- PUBLIC HEARING MP 93-004 (1863 Oakwood Avenue) (APPEAL DENIED) ;)., ',,) " M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING JUNE 15, 1993 The Arcadia City Council and the Arcadia Redevelopment Agency met in a regular meeting at 7:37 p. m., Tuesday, June 15, 1993 in the City Hall Council Chambers. Rev. Linda Harrison, The Santa Anita Church Councilmember Robert Harbicht PRESENT: Councilmembers Fasching, Harbicht, Margett and Ciraulo None Loj eski, ABSENT: On MOTION by Councilmember Harbicht, seconded by Councilmember Margett and CARRIED the minutes of the regular meeting of May 18, 1993, the adjourned regular meeting (work session) of May 25, 1992, and the adjourned and regular meetings of June 1, 1993 were APPROVED. It was MOVED by Mayor Pro tem Lojeski, seconded by Councilmember Harbicht and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. City Attorney announced that, "The City Council and Arcadia Redevelopment Agency met in a closed session earlier this evening and will be adjourning to a closed session at the conclusion of this evening's regular meeting, pursuant to California Government Code Section 54956.8, to discuss the potential acquisition of property generally located in the area of the northeast corner of Second Avenue and Santa Clara, and other property transactions regarding that area and our negotiations with various owners including the Johnsons, Western Security, Emkay, the Flood Control District and the Army Corps of Engineers. There will be attorneys at the .closed sessioDo to discuss that item at the conclusion of this evening's meeting". Consideration of an appeal filed by the Highlands Homeowners' Association and its Architectural Review Board, to the Planning Commission's approval of an appeal thus overruling the Highland Homeowners' Association's Architectural Review Board's denial of a proposed two-story single-family residence at 1863 Oakwood Avenue. On March 30, 1993, the Architectural Review Board (ARB) of the Highland Homeowners' Association denied the applicant's proposal to construct a 7,723 square foot two-story residence including a 1,796 square foot subterranean 3-car garage and workshop area. The Architectural Review Board determined that the residence's easterly elevation which shows the subterranean garage has the appearance of a three story house and that such a design is incompatible with other homes in the area. The applicant appealed the ARB's denial to the Planning Commission. The Commission at its May 11, 1983 meeting voted to grant the 1 6/15/93 35:0152 appeal and overrule the Homeowners' Association denial with the findings that the proposed residence, which will have a balcony area added to its east elevation, as requested by the Commission would be architecturally harmonious and compatible with th~ surrounding neighborhood, and would not be detrimental to the adjacent properties and improvements. It also determined that the granting of the requested modifications for the relocation of the existing pool equipment and the subterranean garage would secure an appropriate improvement. The Highlands Homeowners' Association and Architectural Review Board appealed the Planning Commission's action on May 17, 1993.. Mayor Ciraulo declared the public hearing OPEN. IN FAVOR OF THE APPEAL Jim Thomas, President, Highlands Homeowners' Association, and Member, Architectural Review Committee, 1637 Elevado Avenue stated, in part, that he is present because the Board of Directors is concerned that this proposed house does not fit in the neighborhood. The majority of the homes are one-story, ranch style, nestled among the trees. This house will not be harmonious with the surrounding structures; it gives the appearance of being a three-story house. He suggested the garage be redesigned so it would not be a subterranean garage and a setback on the second story so that it would not look like a sheer wall. The addition of the balcony had not been presented to him previously; however, he did not feel that the balcony would solve the problem. Raloh L. Bicker, Chairman, Architectural Review Board, Highlands Homeowners' Association, 101 White Oak Drive, explained the reasons for the ARB's denial, although he realizes that the project complies with the City Code. He does not think that compliance with the Code should be the only requirement. The ARB does not feel that this structure will be compatible with other homes in the area, and its approval for construction would set an undesirable precedent for other similar projects. The opposition is not because it is a two-&tory house. It is his opinion that this structure gives the 'impression of being a three-story house, and this is an undesirable precedent. The Highland Homeowners' Association and its Architectural Review Board and members request the City Council to overrule the Planning Commission's decision in their overturning of the ARB's denial of this project, and find as the ARB Review Board did, that the proposed house is not compatible with other homes in this area. Mr. Bicker presented letters from two additional homeowners in favor of the appeal who could not be present this evening. Constance Levv, 1850 Oakwood Ave., stated, in part, that she appreciates the beauty of the highlands because of the trees and the mountains. She thinks this is a speculation house, and may set a precedent for other unharmonious houses in toe neighborhood. She supports Mr. Bicker's opinion. Marjorie Totten, 2061 Elkins Place, stated, in part, that she has lived in Arcadia since 1948, and on Elkins Place since 1986. she moved from South Arcadia because she did not like what was happening there in that the neighborhoods were not uniform any more. She is concerned that the look of uniformity be maintained. Chervl Palfrev, 1842 O~kwood Ave., stated, in part, that her house will face this proposed remodel, and it may come to the point that she will have to move from the area if this remodel proposal is approved. She thinks there will be other people in the community who will reconsider moving into the area if this is going to be the trend. She presented some signatures of her 2 6/15/93 1 I 35:0153 neighbors supporting the homeowners' association in its opposition to these plans. Garv C020rno, 144 White Oak Drive, stated, in part, that the last ten years have seen the evolution of the neighborhood associations. The Architectural Review Board of the Homeowners' Association has done an excellent job in the past in preserving the harmonious appearance of the area. He hopes the Council will support the Association and the ARB in this endeavor. IN OPPOSITION TO THE APPEAL 1 William K. Calla2v, 1863 Oakwood Avenue, stated, in part, that he is the owner of the property under discussion. He has lived in Arcadia for many years, and plans to continue his residence here. He has no intention of building a spec house ... moving in, making a buck, then running away. His architect created a beautiful and functional building plan, and he is very surprised that Ralph Bicker and the Architectural Review Board are so opposed to it. Gerrv E. Busse, Architect, 188 White Oak Drive, Arcadia, stated, in response to a question from Mayor Pro te~ Lojeski that the address of this property will remain the same as it is presently. Mr. Busse noted that the view of this house that the ARB objects to is the view from the two easterly neighbors who signed the original application of approval required by the Homeowners' Association and the Planning Commission. The City Council adopted the ordinance with which the structure complies. The project will be an asset to the area; it will not be an eyesore. With regard to the comments made earlier about the garage and driveway, the existing driveway does not comply with the ordinance; his design does meet this criteria. The height of the proposed structure and everything else meet the requirements of the City Code; there are no exceptions. Mr. Busse presented a rendering of the proposed house which shows the culmination of the design and conditions which the Planning Commission approved. No one else desiring to be heard, the hearing was CLOSED on MOTION by Councilmember Fasching, secoilded by Mayor Pro tem Lojeski and CARRIED. Considerable discussion ensued among the Councilmembers. Councilmember Harbicht noted that the Planning Commission did a nice job in imposing some conditions which, in his opinion, answer most of the objections he has heard tonight. In response to questions from Councilmember Margett, Mr. Busse discussed at length the gradient line and elevations indicated on the drawings he had presented. 1 Because Councilmember Fasching had further questions, it was MOVED by Councilmember Fasching, seconded by Councilmember Margett and CARRIED to re-open the public hearing. IN FAVOR OF THE APPEAL Raloh L. Bicker, 101 White Oak Drive, in response to questions from Councilmember Fasching, stated that he has seen the revised plans which had been developed following meetings with and suggestions from the Planning Commission and Planning staff, and that some members of the Board had seen it. He indicated that it was his opinion that the facade would still give the impression of a three-story structure. He also did not agree that the subterranean garage should be located as shown on the rendering. A second floor setback had also been suggested. The architect chose not to do that, but did agree to the use a balcony to soften the line of the facade. The balcony had been the suggestion of one of the Planning Commission members, not the Architectural Review Board. 3 6/15/93 MOTION 2. PUBLIC HEARING FY 1993-94 OPERATING BUDGET (APPROVED) 0.3 "0 ....- ,. ...._', 35:0154 IN OPPOSITION TO THE APPEAL Gerrv E. Busse, 188 White Oak Drive, reiterated that the location of the driveway and garage proposed by Mr. Bicker does not comply with the City Code. The addition of the balcony is going to give a very strong lineal feel and break up the three-story appearance. He also. reiterated that the structure he designed meets every ordinance and guideline of the City. IN FAVOR OF THE APPEAL Constance Levv, 1850 Oakwood Avenue, stated in part that she does not understand how a 7,000 square foot house on a 10,000 square foot lot can be approved. Guidelines are fine, but the Association is not concerned about that because they are not 1 builders; however they do have a say about the appropriateness of a property. This house is not in conformity with the other houses in the Highlands. It was MOVED by Councilmember Harbicht, seconded by Councilmember Fasching and CARRIED to CLOSE the public hearing. Considerable discussion ensued among the Councilmembers. The possibility of continued meetings between the owner, the architect and the Architectural Review Board in an effort to come to some compromise was suggested. Also considered was the possibility of a continuance of the hearing. Mr. Callagy stated that he preferred to have a decision. Various opinions were expressed by Councilmembers as to just how much impact upon the community this structure would present. It was MOVED by Councilmember Harbicht to DENY the appeal. Mayor Ciraulo announced: The motion DIED for lack of a second. After further discussion, the City Attorney stated, in part, that Mr. Callagy is entitled to a decision this evening. Mr. Callagy stepped forward and stated that he would have no objection to moving the second story back a little. if it were possible, but he is told that it isn't possible. And,: he cannot see how the swimming pool could be moved. Further, he is not interested in a continuation of the hearing to allow time for more discussions with the Architectural Review Board. \ Councilmember Fasching, after several comments, then seconded Councilmember Harbicht's MOTION and it was CARRIED on roll call vote as follows to DENY the appeal and uphold the Planning Commission's action in overruling the Highland Homeowners' Association Architectural Review Board's denial, and DIRECT Staff to prepare a resolution with findings to reflect the decision and deliberations of the' Council. " AYES: NOES: ABSENT : Councilmembers Fasching, Harbicht and Lojeski Councilmembers Ciraulo and Margett None I Mayor Ciraulo called a brief RECESS The meeting RECONVENED at 9:20 p.m. Consideration of the FY 1993-94 Operating Budget. The City Manager provided a brief introductory review of the budget process stating, in part, that the City Council and City stsff have been working on this budget since November, 1992. The budget for the coming fiscal year is unavoidably about change and growth in the City organization and the community. With Council policy guidance, staff has been working to resolve the balancing of the delicate equation of resources and revenues with expenditures, given the complexity of accounting policy and other 4 6/15/93 35:0155 1 requirements. In January of 1993 we started with an estimated revenue shortfall of approximately $2.2 million. We have proposed to make up this shortfall in the coming year through the use of #1 million in reserve funds; through revenue enhancements totaling about $266,000; and through proposed expenditure reductions of approximately $880,000, thereby bringing the budget into balance. Other things affected the budget equation that were undertaken by the Council, such as, the elimination of half a position in the Finance Department, which produced a savings of $20,000, as a result of a new telephone system. Also, the elimination of a position in the Redevelopment Department budget for a savings of approximately $60,000; and the elimination of traffic control costs in the Police Department of approximately $82,000. The budget staff is proposing is also a multi-year kind of a document. It anticipates future fiscal years and provides guidance in balancing those budgets as well. This is somewhat of a new approach and was provided to the Council at their request. Council previously requested a constructively critical evaluation to assure that every dollar spent by the City serves real citizen needs in the best possible manner. They have provided guidance that City programs should seek to improve the future ... not merely to continue the past. In some areas this direction will entail new expenditures, in other areas a discontinuance of past expenditures. This process of reasons to change is consistent with and required by the dramatic fiscal constraints that we are confronted with in the coming year. Over the past six months of budget review we have had to deal with the general economic recession which has contributed to reduced City sales taxes and business dislocations. Also, the state has pirated some $810,000 from the City in terms of property taxes and redevelopment tax increment this past year. Other revenue reductions include the reduction in revenue from Santa Anita Race Track of approximately 25t. And, the need to address the balancing of last year's budget through the use of approximately $1 million in non-recurring Public Employees Retirement System rebate funds. I The budget also included a completion of City priorities which have been identified in the Council priority planning sessions of the past year. These priorities include construction of Fire Station No.2; completion of plans for expansion of the City Library; completion of Nordstrom department store to Santa Anita Fashion Park Hall, and also includes implementation of a downtown revitalization strategy including the possibility of attracting a major new retail outlet, a theatre complex and the extension of the "Blue Line" light rail to Arcadia. This fiscal year's operating budget is balanced through nearly $500,000 in voluntary employee salary increase deferrals. This is a selfless contribution by the employees of the City organization to the welfare of the community. The Finance Director then reViewed some of the financial components of the FY 1993-94 budget. In total, the proposed expenditures for all funds for the FY 1993-94 amount to $57,438,000. That compares to last year's $49,518,000, an increase of about 16t. On the revenue side, for all funds, total revenue for the coming year is estimated at $51,800,000, as compared to $45,827,000 for the previous year, an increase of about 14t. Our combined fiscal position is a healthy one. The General Fund is a major operating fund for the City. Last year showed revenues of $22,836,000, compared to $23,864,000, for the next year, an increase of about 4.5t. The expenditues in the General Fund will increase from $23,832,000 to $24,806,000, an increase of about 4.1t. This budget does not include the results of any actions the State may take. Hayor Ci~aulo declared the public hearing OPEN Ginnv Jovce, Councilmember, City of Duarte, stated, in part, that she would like to share the success they have had with the San 5 6/15/93 35:0156 Gabriel Valley Commerce and Cities Consortium which is an organization that was formed as a partnershi~ between City government and businesses of the Valley, They are concern,od with business retention as well as attracting new busine;ses. Contributions are needed to help with the funding. They hope Arcadia will help support this effort. It was noted that membership in the consortium has been included in the redevelopment budget for the coming year. Jack Saelid, 821 Balboa Drive, reviewed and expressed his opinion on a number of items in the proposed budget. He noted that last year's budget had been balanced by the receipt of a one-time overpayment refund from PERS. He felt the community should thank the employees who voluntarily deferred salary increases. Mr. I Saelid was shocked by the lack of detail presented in the budget and commented that it seems only reasonable that expenses should be clearly identified when you're trying to save 4% of the operating budget. Our citizens, he noted, and the employees who have already demonstrated their good faith in deferring their pay raises, have a right to expect that each Councilmember who votes for adoption of this budget has carefully and thoroughly reviewed the line items for possible savings. He questioned accounting practice related to the .unfunded PERS liability of $362,000 which appears to be based on pay scales prior'to the employee action to defer raises. Mr. Saelid noted two budget items which stand out. Expenses in the City Manager's Office show an increase of $44.7% for official meetings, and 42.5% for memberships and publications. Is this'belt tightening? The City Council shows an increase of 4.5% in the supplies and services category. If for no other reason than appearances, the Council should hold the line on some of these expenses. In terms of revenue he suggested there might be other sources of revenue without tax increases. He also suggested that the Redevelopment Agency return some of the funds borrowed from the City. Going into debt is not wise; spending more than is being received cannot continue indefinitely; and tapping the City's reserves should only be done in an emergency when all economies have been exhausted. No one else desiring to be heard, it was..MOVED by Councilmember Fasching, seconded by Councilmember Harbicht and CARRIED to CLOSE the public hearing. In response to questions from Councilmember Harbicht, staff explained the items in the Downtown Revitalization Program including Huntington Drive improvement, the crosswalk signals, the traffic synchronization program, etc. It was MOVED by Councilmember Harbicht to remove the $12,000 item from General City for services of Mr. William Lewis as facilitator at Council planing priority sessions. The MOTION DIED for lack of a second. Councilmember Harbicht expressed concerns about items of the I assistant consumer survey to be conducted in the coming year; figures for contributions to health insurance are still uncertain at this time; obtaining additional information regarding the PERS refinancing and the possibility of a moratorium on increases; funds budgeted for the demolition of the armory site. Councilmember Harbicht questioned the employee health insurance medical benefit rebate policy, since some employees have deferred pay increases and the cost of medical insurance will increase, yet employees will not have reduced paychecks. Staff responded the City will pickup this cost, if any. In response to questions from Councilmember Harbicht, Fire Chief Gardner explained the increase in plan check fees which will generate an additional $20,000 and will help defray the cost of the time the Deputy Fire Marshal spends on the plan checks. 6 6/15/93 35:0157 Councilmember Harbicht stated this is a tax increase and he is not comfortable with a tax increase at this time. It was MOVED by Councilmember Harbicht to eliminate this increase from the budget. The MOTION DIED for lack of a second. In response to Councilmember Harbicht's question, the Fire Chief explained the addition of a fire hydrant maintenance program. He also explained the Fire False Alarm revenue item and the fact that the revenue item will probably decrease when alarm problems are solved. I Councilmember Harbicht questioned the Official Meetings item of $68,447 which is an increase over last year. He felt that significant savings could be achieved in this area. Councilmember Harbicht MOVED to cut the Conference items from $68,000 to $34,000. Councilmemher Fasching would like to review the matter first. The MOTION DIED for lack of a second. Mayor Ciraulo requested a report. Councilmember Harbicht MOVED to delete an item of $35,000 for annual physical examinations for management personnel. He suggested these examinations could be on a two-year basis, rather than annual. The MOTION DIED for lack of a second. In response to a question from Councilmember Harbicht, the Recreation Director responded that the funds for the Senior Citizen Volunteer Lunch have been placed in the Senior Citizen General Fund, and are still part of the budget. Councilmember Harbicht inquired about the justification for increase from $3,000 to $5,000 in the City Council Public Relations item. It was MOVED by Councilmember Harbicht, seconded by Mayor pro tem Lojeski and CARRIED on roll call vote as follows to decrease the City Council Public Relations budget from $5,000 to $3,000. NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None '. AYES): In response to questions from Councilmember Harbicht, Librarian Kent Ross explained the item for air conditioning unit and elevator maintenance. Mr. Ross further explained that the budget for book purchase had been reduced by $20,000, subscriptions included. The Library will not be able to continue purchase of audio cassettes. Councilmember Harbicht said he would like to see a $20,000 reduction from the meeting fund and restore that amount to the book purchase fund. I In response to questions from Councilmember Harbicht regarding the medical/dental, insurance fund where $200,000 more is spent than has been provided for, staff noted that a major cost increase this year is expected to be seen in the Workers' Compensation item among others, and that it is expected that the recently engaged ARM Tech consultants will be able to help the City reduce insurance expenses. In response to questions from Councilmember Harbicht regarding the State Gas Tax Fund, the Public Works Director explained that several large projects are planned for FY 1993-94 and funds are being saved for these purposes. The Public Works Director also responded that the freeway sound walls project will not be initiated in the next fiscal year. With regard to the Transit fund totals , staff explained that Dial-A-Ride senior fares and full adult fares are combined. the With regard Councilmember to the expansion of the Blue Line, it is Harbicht's impression that Arcadia's contribution 7 6/15/93 35:0158 will be $7 million dollars, which can be paid out of Prop. A and Prop. C funds. Staff responded there is an ending balance at this time of $3,691,864 for this purpose. In response to questions from Councilmember Harbicht Police Chief Johnson said the $245,000 for traffic control is ~ reduced amount due to reduced race track traffic. Formerly the amount was $420,000. Chief Johnson also replied that the $129 115 item is budgeted for capital equipment, computers, etc. ' Councilmember Harbicht noted with regard to the Lighting Maintenance Fund, that the beginning amount is a negative $140,000 and ends with a negative $197,528, another $60,000 in deficit. Why was the assessment to the lighting district not adjusted? Staff explained that major improvements had been made, and if they had been reflected--4n the rates the assessments would be so high they would have !been unreason~ble, so they have been funded over a period of three years, rather than assess the full cost in the first year. With regard to the Redevelopment Fund, there is a significant expenditure listed for moving the water tanks. Councilmember Harbicht wonders if that should be reflected in the budget now because there is a possibility that it will not be done. He is not convinced that the City should be moving ahead with the project, and he is reluctant to put it in the budget. If it is later decided to proceed with the project, the budget can be modified, and he would prefer to do it that way. Councilmember Margett thought it would be too hard to do it that way; it is better to have the funds available if needed. It was MOVED by Councilmember Harbicht that the funds associated with the moving of the water tanks be removed from the budget, to be put back in if it is decided to go ahead with the project. The MOTION DIED for lack of a second. Councilmember Fasching questioned the $420,000 item for City Hall Improvement. When this was discussed with Council previously, space requirements were identified and consideration given to a City Hall remodel and/or redesign of departments. This item identifies only City Manager's Office, City Attorney's office, walkway improvement, sandblasting, repainting and expansion of Public Works Department. Staff responded that the money is to be set aside for the plan which Council has laid out. Nothing will be done until after a master plan is approved by Council. Councilmember Harbicht noted the budget indicates that the money is to be spent in this year; it does not indicate money to be set aside; it is presented as expenditures to be made in 1993-94. This is time when we should be tightening belts and putting such items off until we see where we stand. The City Manager stated that there is no intention to spend the money; they are funds to be set aside for the future. Councilmember Fasching said there is a real need for improvement of City Hall, but he would like to see it done as a project whereby everybody benefits. Councilmember Fasching questioned the budget item of $50,000 for an emergency generator for the Council Chamber for use in the event of emergency or disaster and the subsequent loss of electrical power. It was MOVED by Councilmember Fasching, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows to remove the emergency generator item from this budget. In response to questions from Council, Fire Chief Gardner replied that the Council Chamber becomes a command post for the City in an emergency. The long range master plan for preparing the City in the event of a major disaster, possibly an earthquake, indicates that the Council Chamber will be used for public assembly' the Conference Room will become the City's information center. 'Phone banks will be set up, and it will be advertised in the community that citizens needing help should contact City 8 6/15/93 I I 1 I RESOLUTION NO. 5733 (ADOPTED) O.3~O - <-;'(') 3. PUBLIC HEARING FY 1993/94 - 1997/98 CAPITAL IMPROVEMENT PROGRAM (ADOPTED) tJ oj )() .310 RESOLUTION NO. 5732 (ADOPTED) 0- " ,.,( .9 35:0159 Hall, Also, staff will be on duty 24 hours a day. The facility will be of no use if it can not operate on emergency power. Mayor Ciraulo said this City prides itself on being ready for any emergency, and does not think this is a proper area for cutting back. AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski, Margett Councilmember Ciraulo None Councilmember Lojeski questioned $800,000 for roadway construction. Orange Grove Avenue - and when it will be possible to continue with this project. The City Attorney presented and read the title of Resolution No. 5733: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CALIFORNIA, ADOPTING A BUDGET FOR THE FISCAL YEAR 1993-1994 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED". It was MOVED by Mayor Pro tem Lojeski, seconded by Councilmember Fasching and CARRIED on roll call vote as follows that Resolution No. 5733 be and it is hereby ADOPTED. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: Consideration of the FY 1993/94 - 1997/98 Capital Improvement Program for the City of Arcadia. Staff confirmed to Councilmember Harbicht that money put in this program expresses intention to make these expenditures, but any expenditure over $15,000 will come back to Council for approval before the expenditure is made. This is just a projection and a guideline of a spending plan for the next five years. The first year, however, is more detailed than the succeeding years. Councilmember Harbicht MOVED to remove the $420,000 City Hall renovation plan from the budget because he thinks it is a piecemeal approach. Because of the current economic situation, Council should look at this carefully; there are a lot of things that can be postponed. The MOTION DIED for lack of a second. In reply to questions from Councilmember Harbicht, staff responded that the fire station construction was incorporated in last year's budget, and Council approved an additional appropriation during this current fiscal year. There are funds budgeted in the second year for the library construction. That was done in the event the libra~ project does not go ahead as planned. There is no money hi the first year budget for expansion at this time. Discussion ensued with regard to the costs of the library expansion. Staff indicated that there was too much project and not enough budget; the second year budget includes many of these items. Councilmember Harbicht MOVED to remove the $55,000 expenditure to revamp the City Manager's office. The MOTION DIED for lack of a second. Mayor Ciraulo declared the public hearing OPEN. No one desiring to be heard, the hearing was CLOSED on MOTION by Councilmember Margett, seconded by Mayor Pro tem Lojeski and CARRIED. The City Attorney presented and read the title of Resolution No. 5732: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, 9 6/15/93 4. O/~O_I,()ARCADIA BEAUT. COMSN. (Eicherly & Ulrich) <tJ LIBRARY BOARD 0(.20-.2 (Dumbacher) .1 ,r ' , PLANNING COMSN. (Amato) ,7/ '". ( ." RECREATION COMSN. (Pawley) O/,n' . pl SENIOR CIT. COMSN. (Gathers) i!1.!(4 - ~ (' SISTER CITY COMSN. (Street) {In (). 'I () SENIOR CIT. COMSN. (Duckwall) ',:'~ (' ./0 SENIOR CIT. COMSN. (Barnes) (Died for Lack of Seco.nd) SENIOR CIT. COMSN. (Chang) 35:0160 CALIFORNIA, ADOPTING A CAPITAL PROGRAM FOR 1993.94 THROUGH 1997- 1998 FISCAL YEARS", It was MOVED by Councilmember Fasching, seconded by Councilmember Margett and CARRIED on roll call vote as follows that Resolution No. 5732 be and it is hereby ADOPTED. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: APPOINTMENTS TO BOARDS AND COMMISSIONS It was MOVED by Councilmember Margett that, due to the lateness of the hour and the fact that Council has not had an opportunity to review the citizen resumes in a closed session, that the decisions regarding appointments to the Boards and Commissions be delayed to the next Council meeting. The City Attorney advised that, pursuant to the Brown Act, such appointments could not be matters for closed session discussion. I The motion DIED for lack of a second. It was MOVED by Mayor Pro tem Lojeski, seconded by Mayor Ciraulo (?) and CARRIED on roll call vote as follows that Pat Eicherly and Peter Ulrich be reappointed to the Arcadia Beautiful Commission for full four-year terms to June 30, 1997; Mavis Dumbacher be reappointed to the Librarv Board for a full four- year term to June 30, 1997; Emil Amato be reappointed to the Plannin2 Commission for a full four-year term to June 30, 1997; Jon Pawley be reappointed to the Recreation Commission for a full four-year term to June 30, 1997; Don Gathers be reappointed to the Senior Citizens' Commission for a full two-year term to June 30, 1995; and Beverly Street be reappointed to the Sister City Commission for a full four-year term to June 30, 1997. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT : It was MOVED by Councilmember Fasching, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows to nominate Jo Duckwall for appointment to the Senior Citizens' Commission for a full two.year term to June 30, 1995. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: It was MOVED by Councilmember Harbicht to nominate Esther Barnes for appointment to the Senior Citizens' Commission for a full two-year term to June 30, 1995. The motion DIED for lack of a second. I It was MOVED by Mayor Pro tem Lojeski, seconded by Councilmember Margett and CARRIED on roll call vote as follows to appoint Dr. Sheng Chang to the Senior Citizens' Commission for a full two- year term to June 30, 1995. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: 10 6/15/93 o I.:l.e:> _ "if) I 5. 03~C) .10 N'\"~" o ,!.~'t)~, : (l 35:0161 It was HOVED by Mayor Ciraulo, seconded by Councilmember Fasching and CARRIED on r~ll call vote as follows to nominate Jean Cope for appointment to the Sister City Commission for a full four-year term to June 30, 1997, AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: It was MOVED by Mayor Pro tem Lojeski, seconded by Mayor Ciraulo and CARRIED on roll call vote as follows to nominate Bob Baderian for appointment to the Personnel Board for a full four-year term to June 30, 1997. AYES: Councilmembers Fasching, Harbicht, Lojeski, Hargett and Ciraulo None None NOES: ABSENT: AUDIENCE PARTICIPATION Cliff Goodrich, President, Santa Anita Race Track, stated, in part, that last year for the first time the Irish Fair was held at Santa Anita, and at that time the City admissions tax was waived. This event is planned to be held again on this coming weekend. The track will also be open at the same time for satellite betting. The admissions tax ordinance was written before the satellite wagering came into being. Since this is an extra event held in conjunction with the satellite betting, he questions whether the admission tax is appropriate for such events. Andv Miller, Gestetner Corp., stated, in part, that he is present to protest the bid process recently completed for lease of high speed copiers for the City Hall and the Police Department. He feels that the Gestetner Corporation was unfairly disqualified from'the bidding process, and that the bid was written in favor of one competitor. He stated that the Gestetner copier is $4,000 less than the machine recommended by the Purchasing Officer and requests that the bidding process be reopened. The Purchasing Officer was present to answer several questions from Councilmembers. Hayor Ciraulo stated this matter would be open for discussion later in the meeting when this recommendation is taken under consideration. CITY COUNCIL RECESSED I~ ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY 6. I 7. 7a. ROLL CALL PRESENT: ABSENT: 7b. HIN.APPROVAL (May 18,1993) (June 1,1993) (APPROVED) 7c. ADJOURNMENT 8. Agency Hember Fasching, Harbicht, Lojeski, Hargett and Ciraulo None On MOTION by Member Fasching, seconded by Member Hargett and CARRIED, the minutes of the meetings of May 18, 1993 and June I, 1993 were APPROVED. The meeting adjourned to 7:00 p. m., July 6, 1993. CITY COUNCIL RECONVENED 11 6/15/93 9. 9a. 9b. 9c. GRAFFITI REMOVAL SERVICES t)J yO. 6 ~ !?I'. ,? ,9d. , " . TEMP . ST. CLOSURE (Monte Vis ta Rd. - Volante to Catalpa Rd.) (l F.; (I ge. "';'1 EXCLUSIVE REFUSE AGREEMENT AMENDMENT (Newco) 9f. (JAr). ..~ CHAMBER/COMM. BUS.EXPO.'94 (Community Center) 'I j 1 ,. ,,'1 J ." "'- .~\.' 9g. CITY MANAGER PRO TEM (Fire Chief Gardner) (Police Chief Johnson - ALT.) ~, '" " 9h. ADMISSION TAX WAIVED (Irish Fair Santa Anita Race Track - June 19-20, 1993) 'Ie' ,,1.10 9i 'f " '. . i COMMUNITY PICNIC BANNER (Hospital Bridge) 35:0162 CONSENT ITEMS Considered separately (see page 13) Considered separately (see page 13) AWARDED contract for the removal of graffiti from City private property, public right of way property, and water facilities to Urban Graffiti Enterprise. The funding for private property graffiti removal has been budgeted in the amount of $20,000 for FY 93/94 in the General Fund. The public right-of-way and water facilities graffiti removal is expected to be funded through salary savings in fiscal year 1993-94. I APPROVED request for temporary street closure for Fourth of July block party on Monte Vista Road from Volante Drive to Catalpa Road from 2:00 p. m. to 10:00 p. m. Permission subject to conditions set forth in staff report from the Public Works Director dated June 15, 1993. . APPROVED Amendment to Exclusive Residential Refuse Agreement with NEWCO Waste Systems, Inc. to establish the method of fee collection in accordance with Ordinance No. 1989 and a 30 cent per month fee increase per residential unit; and AUTHORIZED the Mayor to sign the amendment, upon approval as to form by the City Attorney. APPROVED the use of the Community Center for the Chamber of Commerce. Business Expo '94 to be held ~n March, 1994. APPROVED appointment with Neal Johnson necessary. of Gerald Gardner as City Manager Pro tem, serving as alternate should it become WAIVED admissions tax for the ~heduled Irish Fair and music festival at the Santa Anita Race Track on July 19 and 20, 1993 on a one time basis because of the late notice of this scheduled event. Staff is INSTRUCTED to report back on a discussion of the application of the admissions tax on future events. I APPROVED affixing a banner advertising the Community Picnic celebrating the 90th anniversary of the City and Methodist Hospital planned for July 18, 1993, to the exterior of the bridge which adjoins the hospital to the medical facility at 301 W. Huntington Drive. This to be subject to approval by the City Attorney of the necessary documentation. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON MOTION BY MAYOR PRO TEM LOJESKI, SECONDED BY COUNCILMEMBER HARBICHT AND CARRIED ON ROLL CALL VOTE AS FOLLOWS; 12 6/15/93 I I 9a. " 9b. LEASE CONTRACT AWARD (Two Xerox 1090 Copiers) (City Hall " Police Dept.) (),?o(ri - .i~ 10. lOa. FY 1994-96 SHORT RANGE TRANSIT PLAN ARCADIA DIAL- A-RIDE (APPROVED) eJ d '\~; . 35:0163 AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: Consideration of recommendation of staff to award the for the lease of two Xerox 1090 copiers for a period years to the low bidder, Marathon Copiers. contract of three Kave Fuentes, Purchasing Officer, was present to answer questions from Councilmembers regarding the reasons for the recommendation of the leasing of the Xerox copiers and the rejection of the other bids. Mrs. Fuentes also outlined the reasons for the disqualification of the Gestetner bid, protested earlier by Mr. Andy Miller. These reasons included poor quality of the copies, lack of ability to quickly copy material of various sizes, lack of speed in copying large batches of multi-page material, questions as to the copier's ability to withstand the hard and continuous usage, especially in the Police Department, etc. Caot David HiniE, Arcadia Police Department, stated, in part, that the Xerox 1090 which has been in use in the Police Department for the past several years has given satisfactory performance. He agreed with Mrs. Fuentes that the copier is in almost constant use and the ability to quickly copy a variety of different sizes and kinds of material is extremely important. It was MOVED by Councilmember Fasching, seconded by Coundlmember Harbicht and CARRIED on roll call vote as follows to ~ the contract for the lease of two Xerox 1090 Copiers from Marathon Copiers for a period of three years. The funds for the lease of the copier for the Police Department are budgeted yearly in the Police Department Operating Rudget. Funds for the lease of the copier for City Hall are budgeted annually in the Duplication Revolving Fund. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT : CITY MANAGER ,'" Staff presented the FY 1994-96 Short Range Transit Plan (SRTP). The SRTP is prepared by staff and submitted to the Los Angeles County Transportation Commission (LACTC) and the Southern California Association of Governments (SCAG) for approval. Preparation of the SRTP is required in order to maintain eligibility for state and federal transit grants. The SRTP is a three year transit forecast prepared annually by staff. Fiscal Year 1993 data is used to develop future state, federal and local transit funding levels as well as future non. financial projections. FY 1994-96 data is used for planning purposes only and does not obligate the City or other government agencies to specific service or funding levels. The SRTP includes capital project justification for the purchase of three replacement paratransit vans and five replacement sedans in FY 1994 and three replacement paratransit vans in FY 1995. Also included are operating budget projections estimating total federal, state and local monies at $982,300 for FY 1994. Staff also presented a comprehensive report on the current status of the Dial-A-Ride system in Arcadia, including number of vehicles, ridership numbers, special services for persons wi th disabilities, response time, current and projected revenues, etc. 13 6/15/93 lOb. RESCINDING () < ,-r .,' ,. RESOLUTION NO. 5710 (APPROVED) () 3J10-IO RESOLUTION NO. 5734 (ADOPTED) 35:0164 It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows to APPROVE the Arcadia Dial-A-Ride FY 1994-96 Short Range Transit Plan. AYES: Counci1members Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: Consideration of the possibility of rescinding Resolution No. 5710. This Resolution was adopted to preserve the City's option to consider the issue of financing in the event the Council chose to issue bonds at some later date, after expenditures had already been made for certain identified projects. Resolution No. 5710 in no way obligates the City to issue bonds. 1 The City Attorney presented and read the title of Resolution No. 5734: . A RESOLUTION OF THE CITY OF ARCADIA, CALIFORNIA, RESCINDING RESOLUTION NO. 5710, DECLARING INTENTION TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF OBLIGATIONS.. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows that Resolution No. 5734 be and it is hereby ADOPTED. Councilmember Fasching pointed out for the record that when this plan was brought to Council, it was a study item for the possibility of using this financing option' to fund certain capital projects that were under way, i. e., the fire station, the library construction and participation in the expansion of the Fashion Park mall through construction of a parking lot. Those items were listed in the Resolution and the Resolution did read to some people that Council was possibly going to borrow the money. Councilmember Fasching reiterated that this Was merely a study matter. At the time it was brought to Council, it was pointed out that if Council did not adopt the resolution at that time to preserve the possibility of financing for those three projects, Council would not be abl~ to do so at any time in the future. It seemed good business to'Councilmember Fasching that if Council wanted to protect its position, that Council approve the resolution, study the situation and act from there on. As it now stands, Council has funded, for all intents and purposes, the fire station and the mall expansion, and therefore there is no intention of going into any financing situation on those projects. Political pressure was brought onto this Council by a small select group within the City who did not approach Council to obtain an explanation, but proceeded to inform about 14,000 people in the community that Council Was going to put the City into debt. He does not agree that Council should give in to this political ,pressure. Councilmember Margett agreed completely with Councilmember '1 Fasching's comments. He reiterated that it would be good business for Council to preserve this financing option for this Council as well as future Councils. Councilmember Harbicht stated that a future Council would have the option of issuing bonds to finance capital projects if it should become desirable to do so. Resolution No. 5710 specifically mentions the three projects discussed earlier. Rescinding Resolution No. 5710 will not take away the options of future City Councils. Mayor Pro tem Lojeski agreed that the option was not going to be exercised at this time although it is still there with regard to the Library, because nothing has been done at the library at this point. He would just as soon put an end to the confusion about this issue. He agreed with Councilmember Harbicht that future Councils would be in a position to make their own decisions regarding financing capital projects. 14 6/15/93 1 I 11. lla. RESOLUTION NO. 5730 (ADOPTED) Ot:(1.(') . Hi llb. RESOLUTION NO. 5731 (ADOPTED) O'if.JO.,,;l llc. CLAIM OF E. BARKER (DENIED) I;J ~f,) " !,.J lld. CLAIM OF D. O. CHINN (DENIED) '\ . If' .. ',I; 1 12. CITY - ATTORNEY 35:0165 AYES: NOES: Councilmembers Harbicht, Lojeski, and Ciraulo Councilmembers Fasching and Margett (for reasons listed above) None ABSENT: CITY ATTORNEY The City Attorney presented and read the title of Resolution No. 5730: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CALIFORNIA, APPROVING SUPPLEMENT NO. 014 TO AGREEMENT NO 07-5l3i TO ENCUMBER FEDERAL AID FUNDS FOR PAVEMENT REHABILITATION OF HOLLY AVENUE FROM CAMPUS DRIVE TO LIVE OAK AVENUE, JOB NO. 666, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUCH RESOLUTION". It was MOVED by Councilmember Margett, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows that Resolution No. 5730 be and it is hereby ADOPTED. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: The City Attorney presented and read the title of Resolution No. 5731: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE SUBMITTAL OF THE TRANSPORTATION DEVELOPMENT ACT CLAIM FORM TO RECEIVE FUNDS FOR THE OPERATIONS OF THE CITY OF ARCADIA DIAL-A-RIDE FOR FISCAL YEAR 1992-93". It was MOVED by Mayor Pro tem Lojeski, seconded by Councilmember Margett and CARRIED on roll call vote as follows that Resolution No. 5731 be and it is hereby ADOPTED. AYES: Councllmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo NOES: None ". ABSENT: None On the recommendation of the City Attorney the claim of E. Barker was DENIED on MOTION by Councllmember Harbicht , seconded by Councilmember Margett and CARRIED on roll call vote as follows: AYES: Councllmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo NOES: None ABSENT: None '. On the recommendation of the City Attorney, the claim of D. O. Chinn was DENIED on MOTION by Mayor Pro tem Lojeski, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows; AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo NOES: None ABSENT: None MATTERS FROM STAFF On recommendation of the City Attorney, it was MOVED by Councilmember Harbicht, seconded by Councilmember Margett and CARRIED on roll call vote as follows affirming that the need to take action on this item arose after the agenda was posted. 15 6/15/93 TEMPORARY STREET CLOSURE (Magna Vista Avenue) (APPROVED) :)" ,-';) -:, n 13. LOJESKI (Graffiti on Water Tanks and Buildings) (Unlit Street Lights - Huntington Dr.) () ?(.H " f /t/t)I' (Possibility of Closure of County Park in Arcadia) MARGETT (La,ndscaping - Sunset & Michillinda) 35:0166 AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None NOES: ABSENT: It was then MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows to APPROVE a temporary street closure for a Fourth of July block party on Magna Vista Avenue from 2:00 p. m. to 10:00 p. m. Permission is subject to conditions set forth in staff report from the Public Works Director dated June 15, 1993. AYES: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo None None I NOES: ABSENT: HATTERS FROM ELECTED OFFICIALS Mayor Pro tem Lojeski noted while traveling east on the 210 Freeway the northern exposure of the water tanks can be observed to be absolutely covered with graffiti. There are buildings on Santa Clara Street which are also covered with graffiti. Staff will check on these two sites. Mayor Pro tem Lojeski called staff's attention to unlit street lights near Home Federal along Huntington Drive. These lights have been out for over a year. Lights near the Baldwin Avenue entrance to the mall are also out. Staff will check these lights. Mayor Pro tem Lojeski inquired if there is any further information available regarding Los Angeles County park funding cutbacks. Is there any indication of the seriousness of the possibility of closing the County Park in Arcadia? Staff replied there is to be a meeting with County officials next week to discuss potential cutbacks in County services. More information should be available at that time. Councilmember Margett said the new wall atld landscaping which the City did on Sunset and Michillinda is very attractive. He thought it would be even more attractive if there were some color. Perhaps Public Works could plant some flowers in that area. MARGETT "I would like to adjourn tonight's meeting in memory of Cara (In Memory Yehle. She was born January 30, 1975 and died when she was of Cara Yehle) eighteen on June 1, 1993. Cara was a 1992 Arcadia High School graduate and currently a straight A student at Mount San Antonio College. Her great passion in life was dance and she recently auditioned to get into the dance program at Cal State Long Beach and was accepted. Cara is survived by her mother, Cindy Yehle; I father, George Weis; aunt, Michelle Lucero; stepbrothers, Christian and Kinder and grandparents, very close personal friends of mine, Joan and Bob Yehle." LOJESKI (In Memory of Alvira "Maidie" Thomas Bong) "I would like to adjourn tonight's meeting in memory of Alvira "Maidie" Thomas Bong who was born March 27, 1894 near Richmond Utah that is now Logan, Utah. She passed away June 5, 1993, about nine months short of her 100th birthday. She was the matriarch of the Bong family. The name is synonymous, I think, with the redevelopment in our downtown Arcadia business area. Maidie was one of ten children. Her father had built and operated the first hotel in Ogden, Utah and after living in Salt Lake City later she met and married Clifford Carl Bong, a civil engineer. In 1923 they moved to Long Beach and eventually followed that move to the City of South Gate where Clifford Bong became Superintendent of Construction at (inaudible) 16 6/15/93 1 I 14. ADJOURNMENT (June 29,1993 5:30 p.m.) ATTEST: / Jun . Alford, 35:0167 Construction Company of Los Angeles and was the Project Manager on such jobs as the All American Canal in Arizona, Nellis Air Force Base, in Las Vegas and Lido Isle. In 1932 Clifford and Maidie Bong moved to Arcadia. In the mid-30's the Clifford C. Bong Construction Company was formed, with Clifford's company doing contracts with the Department of the United States Engineers. Clifford passed away in 1973. He raised three sons, Thomas, Howard and Richard. Maidie during her life enjoyed raising and riding Arabian horses. She was also a specialist in the preservation and restoration of antique dolls, and had an admired treasured collection of antique dolls. She was 4'.10" and weighed 98 pounds. I think a lot of our staff members met this lady. She seemed to be always in control of her life. She was practical, had far sighted judgement, was a kind, gracious, very patriotic and real fear!ey lady. She left a legacy of eight grandchildren, 11 great grandchildren and 2 great great grandchildren. I would like to adj ourn tonight's meeting in memory of Alvira "Maidie" Thomas Bong." The City Council ADJOURNED to a CLOSED SESSION, RECONVENED and -ADJOURNED at 12:30 a. m., June 16,1993 to Tuesday, June 29,1993 at 5:30 p. m., in the Conference Room of the Council Chambers for an Adjourned Regular Meeting (Work Session) to conduct the business of the Council and any Closed Session necessary to discuss personnel, litigation matters and evaluation of properties. ,J 17 6/15/93