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HomeMy WebLinkAboutSEPTEMBER 7,1993_3 I I OlIO - So 0 O'!'{)773 35:0228 "-c:. CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL (Aug.10,1993) (APPROVED ORD. & RES. READ BY TITLE ONLY CITY ATTORNEY ~IIO''IV CITY COUNCIL PROCLAMATION (Celia Kalm) M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING SEPTEMBER 7, 1993 The City Council and the Arcadia Redevelopment Agency met in a regular meeting at 7:40 p. m., Tuesday, September 7, 1993 in the City Hall Council Chamber. Cantor David Julian, Temple Shaarei Torah Human Resources Commissioner Celia Kalm PRESENT: Councilmembers Fasching, Harbicht, Lojeski, and Ciraulo ABSENT: Councilmember Margett On MOTION by Councilmember Fasching, seconded by Mayor Pro tem Lojeski and CARRIED, Councilmember Margett was EXCUSED. On MOTION by Mayor Pro tem Lojeski, seconded by Councilmember Harbicht and CARRIED, the minutes of the City Council work session of August 10, 1993 were APPROVED. Approval of the minutes of the adjourned and regular meetings of August 17, 1993 were deferred to the next Council meeting on September 21. It was MOVED by Councilmember Harbicht, seconded by Councilmember Fasching and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. The City Attorney announced that, "the City Council met this evening in a closed session pursuant to Government Code of the State of California which authorizes closed sessions for the purposes of discussing certain pending real estate transactions, and to instruct the City's negotiator in regard to these transactions. The specifics of that transaction were specified in a special meeting notice and were also reiterated prior to the closed session". PRESENTATION Mayor Ciraulo read a proclamation: "WHEREAS the Arcadia City Council is pleased to acknowledge individuals and groups for their service to the community as well as for specific achievements; and WHEREAS the acknowledgement comes in the form of certificates of commendation or proclamations; and WHEREAS Celia Kalm graciously volunteered to design new certificates and proclamations which would more fully reflect City Council appreciation; and WHEREAS she donated her time, talent and experience to create these new documents for presentation to the public; and WHEREAS her efforts to provide the many contributions for which she .is well known in our community; now, therefore I, Joseph C. Ciraulo, Mayor of the City of Arcadia do hereby PROCLAIM September 7, 1993 to be Celia Kalm Day". The proclamation was presented to Celia Kalm by the Council. 1 9/7/93 1. PUBLIC HEARING ARCADIA BD.OF REALTORS FUND RAISER (Bingo Permit) (APPROVED) (),J{'O -.:<() 2. PUBLIC HEARING WILDERNESS PARK (Weekend Closure) (APPROVED) ()7'-fO -,0 35:0229 Celia Kalm thanked the Council for honoring her so perfusely, and said she is honored to be able to serve the community she lives in. She also thanked all the people who give so generously of their time to make Arcadia the fine community that it is. "Most of all, I would like to thank the five gentlemen who serve on our City Council. Their endless hours of service and dedication have gone past the point of being thankless and gone right in to 'can't win'. No matter how long their deliberations, or how logical a path they have chosen, for every decision they make, it seems that there is someone out there who is unhappy and probably someone who just doesn't care. So tonight I would like to say for the record, 'thank you, gentlemen, for always acting in the very best interests of very single commitment and thinking of us all'. Thank you." The Arcadia Board of Realtors annually holds a charitable fund raising event. This year they are requesting a permit from the City to hold a bingo game at their annual event. Proceeds from the bingo game will go the Arcadia Welfare and Thrift Shop as the Arcadia Board of Realtors annual CanTree project. This event is proposed to be held at the Community Center, September 18, 1993. This permit, if granted, would be limited to one scheduled event with the annual bingo game as a fund raiser. I Mayor Ciraulo declared the hearing OPEN. Richard DeAvila, 10056 Green Street, Temple City, Chairman of the Fund Raising Committee, stated, in part, that this fund raiser is an annual event. The money raised will go to the Arcadia Thrift and Welfare Shops. Approval is requested. No one desiring to be heard, the hearing was CLOSED on MOTION by Mayor Pro tem Lojeski, seconded by Councilmember Fasching and CARRIED. It was MOVED by Mayor Pro tem Lojeski, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows to APPROVE issuance of a bingo permit to the Arcadia Board of Realtors to conduct a bingo game as their annual fund raiser. AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett Because of overcrowding and concern for potential problems. the City Council has closed Wilderness Park to the general public on weekends. Organizations will continue to use the park on weekends, on a reservation basis only. Per Council direction, staff has prepared a report outlining various considerations and policies necessary to continue the closure policy and to emphasize the fact that the area is a Wildlife Sanctuary: I) Close the park to the general public on weekends; 2) Continue to allow groups and organizations to use the park on a reservation use only basis on weekends; 3) Change the name of the area to "Arcadia Wilderness Preserve"; and 4) Improve and expand nature-oriented activities. Work with organizations such as the Humane Society to enhance the use of the area for nature study. I Mayor Ciraulo declared the public hearing OPEN. Robert Kirknatrick, 3117 Center Street, Arcadia, stated, in part, that he has lived in this community all his life, raised four sons and now has grandchildren. He and all of his family have enjoyed Wilderness Park all of these years. He has not noticed any problems with drugs or alcohol. There is a parking problem, but he feels that could be solved by allotting more space for parking. Weekends are the only times he and his family have to 2 9/7/93 35:0230 enjoy Wilderness Park. weekend closing. He hopes Council will reconsider this Brvan Boskin, San Gabriel unincorporated County area, stated, in part, that in his opinion, the proposed closure of Wilderness Park on weekends is exclusionary, and will probably be challenged in court. Also, he feels there is racism involved here on the part of the Council and the homeowners' association members. If this action is taken, it will mean that the City is bowing to the demands of a small, select group. He also feels that such a closure of the park on weekends is setting a precedent which may eventually result in closure of other public parks. I At the request of Mayor Ciraulo, the City Attorney noted that in the event the Council wishes to take action to close Wilderness Park on weekends, such action will be legal. As property owners, the City and the Council have the right to restrict the use of the park. No one else desiring to be heard, MOTION by Mayor Pro tem Loj eski, Fasching and CARRIED. the hearing was CLOSED on seconded by Councilmember Councilmember Fasching stated, in part, that Wilderness Park is not a typical park; it is basically a wilderness and nature preserve, and should be treated as such, i. e. with care and concern. In addition, because of its location in the heart of a residential area, the traffic traversing city streets for access to the park is an imposition upon the residents. He feels that Wilderness Park should be established as a wilderness preserve. Councilmember Harbicht said that he felt that Wilderness Park is a public facility, and that its closing is a drastic measure. He does not think there are such drastic circumstances; merely an overcrowding problem. A simple solution to this would be merely to restrict entry to the park when the parking lot is full. The Police Department has stated that crime is no greater than in any other park, and actually it is a very safe area. Arcadia is, in effect, saying to its neighbors, "please come to our race track and spend money; please come to our regional mall and spend money; please come to our new revitalized downtown area and spend money; but don't use our parks". He does not think that is the Plessage Arcadia wants to send to its neighbors. The hikes, nature programs and children's programs featured at Wilderness Park are extremely beneficial. Closing Wilderness Park on weekends is a drastic solution to the problem. I Mayor Pro tern Lojeski stated, in part, that the number of people using the park and the problems have escalated, and referred to the police report. Wilderness Park will still be open through the week, and will be used as a nature preserve. Council has carefully studied this matter, and must consider the safety of those using the park and the citizens. Councilmember Fasching agreed that nature walks, starlight hikes, scouting programs and other programs will be continued on weekends, and incorporated into the wilderness preserve. Also the park would be open to people to visit on weekdays. Council must be concerned with the welfare of the people of Arcadia. Wilderness Park is not a typical park and the time has come when it should take a new direction and be designated a wilderness preserve for the benefi t of all people, particularly young people. Mayor Ciraulo stated that Wilderness Park is a remote area. There have been reports of gang activity, graffiti, as well as overcrowding. This is inviting trouble. The new measures will not exclude organizations or groups or any of the programs. He is in favor of accepting staff's report and proceeding in that direction. Councilmember Fasching would like to be sure that Arcadia residents are aware of Council's concerns, and suggested 3 9/7/93 3. 01<10 _ Ir"" 35:0::3l continuing chis public hearing so chat more public testimony can be rec.eived. It was MOVED by Mayor Pro tem Lojeski, seconded by Mayor Ciraulo and CARRIED on roll call vote as follows to ACCEPT the recommendations of the Recreation Director to: I) Close the park to th$ general public on weekends; 2) Continue to allow groups and organizations to use the park on a reservation use only basis on weekends; 3) Change the name of the area to "Arcadia Wilderness Preserve"; and 4) Improve and expand nature-oriented actiVities and work with organizations such as the Humane Society to enhance the use of the area for nature study. Staff is DIRECtED to provide an ordinance amendment to change the name of the park. AYES: NOES: ABSENt: Councilmembers Fasching, Lojeski and Ciraulo Councilmember Harbicht Councilmember Margett I AUDIENCE PARTICIPATION Raloh Bicker, 101 White Oak Drive Architectural Review Board Chai~an and Member of the Board of Directors, Highlands Homeo~ers' Association, thanked the Council for the action they have taken with regard to closing Wilderness Park on w~ekends. , ! Mr. Bicker continued and stated that he is presenting Council with petitions with signatures from 472 of 650 homes in the area (71%), Many of the petitions contain two signatures which represent more than 900 voters. This petition states: "We the underSigned homeowners/residents of the highlands area of Arcadia are e~tremely displeased and disappointed by your action on June IS, 1993. You voted 3-2 to allow the construction at 1863 OakwOOd Avenue of a massive two-story house above a subterranean garag$. From the Oakwood side this house will have the distinct appearance of a three-story structure. You took this action over the V$ry strong and valid objections of our Highlands Homeo~ers Association Board of Directors, our Architectural Review Board and some sixty Oakwood and Grandview area residents who took the time to attend the hearing. Because the design otherwise met city codes, you apparently saw fit to approve the plans and allow a code modification to permit construction of the subterranean garage, after the architect promised to disguise the three-story side of the house. In so doing, you overrode the judgment of the duly authorized Architectural Review Board and the sentiments of the residents. These groups made it clear to you that this house would not be compatible nor in harmony with the other homes in their neighborhood. "We hereby respectfully petition the City Council to act immediately to amend Ordinance No. 1986 (which it adopted on March 2, 1993, to prohibit subterranean garages in all R-l and R-O Zones except our hillside area) so that such prohibition will I also include our area. It is important that this be done before additional plans for such overheight houses are submitted for approval. , "We are proposing two options for your consideration: (1) Amendment of Ordinance No. 1986 so that the prohibition of subterranean garages now in force in all other R-I and R-O Zones extends equally to the hillside area. This can be achieved by removing the language in the last "IJHEREAS" of the ordinance which reads, 'However, the Council also noted that there might be e~ceptions such as in hillside areas where this type of parking might be appropriate and should be allowed through the modification process', or, and this one seemed to have probably a little stronger support from people, although I would say there were probably more signers in the area where the split level or the three-story house might occur than I had down in the lower 4 9/7/93 I I O? <lO~/O N5P ()~'I(l-:tl /Its/'"' 0'r.;2(1 - (:,0 NS? O,'fO-IO rJ5P 4. 5. 5a. ROLL CALL 35:0232 part of the highlands. I had a very high percentage up there along Highl'and Vista, Highland Oaks, Carolwood and Elkins Place. Alta Oaks has a lot of places where that can happen. This other proposal would be: (2) Amend the ordinance to require that any proposed hillside area house with a subterranean garage be limited to thirty feet in height, measured from the garage floor to the rooftop for that portion of the structure directly above the garage and the subterranean structure. The height of the remainder of the house should be governed by the present code. "We look forward to your cooperation in implementing this vitally important ordinance amendment, so that the laws written to protect the beauty of Arcadia by precluding mans ionization will extend into the Highlands as well as the rest of Arcadia." Councilmember Fasching suggested the possibility of a town hall meeting with the homeowners' association members. Elmer Black, 2236 Highland Oaks Drive, stated, in part, that his house is next to the driveway to Wilderness Park. He thanked Council for their support in closing the park on weekends. The president of the homeowners' association did not come to give a formal presentation at the public hearing, but a number of people in the audience are in favor of this action. He has lived at this location since 1976,. and the problem has developed into a bad situation. He agrees that the park should remain as a nature center. Mel Cohen, 2282 Highland Vista Drive, stated, in part, that he also supports the closing of the park on weekends. His house overlooks Wilderness Park. He has lived in the area since 1987 and during the last three or four years they have seen riffraff come into the park on weekends. He has come to Council with the association president several times to say that something had to be done. He commends Council for taking the position of closing Wilderness Park on weekends. He is sorry everyone cannot enjoy the park during the week as some of the residents can, but the overcrowding is realistic. He loves where he lives and does not want any riffraff coming into the City. ! Bob Chenl\v, 412 Cabrillo Road, stated, in part, that he is addressing the item regarding Newco Waste Systems to be considered later in this meeting. He told Council that Arcadia has a fine trash service in Newco. From surveys which have been done, Arcadia has the lowest rates in the area. He noted that a previous City Council, of which Councilmember Harbicht and Mayor Pro tem Lojeski were members at that time, had actually driven Best Disposal into bankruptcy. Councilmember Harbicht and Mayor Pro tem Lojeski denied this, and said they had put the trash service contract out to bid and Best Disposal did not come in with the lowest bid. Mr. Cheney reiterated that Newco is a good vendor, doing a good job for Arcadia. Ol~a Hassler, 128 Elkins Avenue, stated, in part, that she and her children have enjoyed Wilderness Park for many years, and she would like to see it preserved. Speeding cars on Elkins Avenue and Highland Oaks Drive have become a problem, and she is in support of those who are trying to control these problems by limiting access to Wilderness Park. CITY COUNCIL RECESSED IN ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Fasching, Harbicht, Lojeski and Ciraulo Agency Member Margett On MOTION by Member Loj eski, seconded by Member Harbicht and CARRIED, Member Margett was EXCUSED. 5 9/7/93 5b. REQ. TO ROLL OVER TAX INCREMENT FUNDS TO AGENCY PROJECT FUND AND EXTEND TERMS OF TOTAL DEBT TO CITY FOR FY 1993-94) (APPROVED) 0610 . S-~ 5c. DESIGN REVIEW B/ A ATM MACHINE (201 N. Santa Anita Av.) (CONT'D TO Sept. 21, 1993) O~'IO - 11'0 5d. ADJOURNMENT 6. 7. 7a. ROLL-OVER & EXTENSION OF TERMS OF OUTSTANDING AGENCY DEBT FY 1993-94 '.' -; 35:0233 The Arcadia Redevelopment Agency Tax Increment Fund exists for the repayment of interest and principal on long term debt. The source of funds for these payments is tax increment revenue and each year at June 30, the Agency repays the City any loans outstanding between the City and the Agency to the extent that funds are available in this fund. The annual repayment of existing debt between the Agency and the City is recorded in order to utilize tax increment funds for the intended use, and to formally recognize and document the loans between the City and Agency annually. The outstanding loans from the City to the Redevelopment Agency at June 30, 1993 total $5,024,635.17. The Tax Increment Fund at June 30, 1993 has an estimated cash balance of $2,038,957.36. It was MOVED by Member Harbicht, seconded by Member Lojeski and CARRIED on roll call vote as follows that the Agency pay $2,038,957.36 of loans outstanding at June 30, 1993, to the City of Arcadia and that the Agency re-borrow $2,038,957.36 and deposit such amount in the Agency Project Fund. In addition, the Agency accept an extension for the repayment of the remaining outstanding debt of $2,985,677.81. All loans to the City to be due and payable on June 30, 1994. I AYES: NOES: ABSENT: Agency Members Fasching, Harbicht, Lojeski and Ciraulo None Agency Member Margett Consideration of Bank of America proposal to expand the existing ATM Versateller located at the northwest corner of Santa Anita/Santa Clara from one to two machines by enclosing the existing open public access area and creating a new semi-enclosed area closer to the street. The proposal has been reviewed by the departments. Public Works has requested special conditions due to the sight visibility problems. Their conditions are that the access point on Santa Clara be made for ingress only and so marked with "tiger teeth" installed, and that the owner shall also maintain the height of the existing landscaping to three feet. JoseDh Alvarez, 2931 Warwick Avenue, Los Angeles, Metro Construction on behalf of Bank of America, was present and responded to various questions from the Agency Members with regard to Bank of America's proposal. He explained that the Bank of America wishes to install an additional ATM machine, however, the concrete "footprint" will not be increased. Considerable discussion ensued among the Agency Members regarding the visibility for drivers exiting from that location as well as the safety of individuals using the ATM machines. Member Fasching was not in favor of installing "tiger teeth" in the driveway. The possibility of redesigning the ingress and egress was discussed. It was the consensus of the Agency Members that further consideration of this proposal be CONTINUED to September 21, 1993. I The meeting ADJOURNED to 5:30 p.m., Tuesday, September 14, 1993.. CITY COUNCIL RECONVENED CONSENT ITEMS ACCEPTED payment of $2,038,957.36 from the Redevelopment Agency on outstanding City loans as of June 30, 1993; and RE-LOANED the $2,038,957.36 to the Agency Project Fund. APPROVED extension of 6 9/7/93 .' f , I I 7b. 35:0234 repayment on the remaining outstanding debt of $2,985,677. 81; all loans to be due and payable on June 30, 1994. Considered separately (see page 7) 7c. ,;'f>'O.7,- WORK ACCEPTED ACCEPTED the project and AUTHORIZED final payment to the (Sandblasting, contractor. Techno Coatings, Inc., in accordance with the Coating & contract documents. The work consisted of sandblasting, coating Seismic and seismic retrofit of six steel tanks - W. O. 695. The Retrofit - contract amount of $586,049 was funded from the Water Facilities Six Steel Replacement Fund. Ten percent (lOt) retention payment becomes Tanks - due and payable 35 days after. Council's acceptance of work and W.O. 695) completion of all corrections of record. 7d. c)'101{)- '10 WORK ACCEPTED ACCEPTED the project and AUTHORIZED final payment to the (1992-93 Ann. contractor, Traffic Operations, Inc., in accordance with the Traffic contract documents. The work consisted of the 1992-93 annual Striping & traffic striping and pavement markings program - Job No. 540. Pav't Mark'gs The contract amount of $54,032.94 was funded from the 1992-93 - Job No. Public Works Operating Budget. Ten percent (lOt) retention 540) payment becomes due and payable 35 days after Council acceptance and completion of all corrections of record. 7e. 7b. CONTRACT AWARD CITY HALL TELEPHONE SYSTEM (Pacific Bell - Norstar Meridian System) (APPROVED) (js<(O - 30 7e. Considered separately (see below). THE ABOVE CONSENT ITEMS 7a, 7c and 7d WERE APPROVED ON MOTION BY MAYOR PRO TEM LOJESKI, SECONDED BY COUNCILMEMBER HARBICHT AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett NOES: ABSENT: The telephone system currently installed at City Hall has been in operation for more than ten years. The system is outdated. The acquisition of a new telephone system is budgeted in the Capital Outlay Fund. Request for Proposal forms were mailed to thirteen prospective bidders. The low bid of $37,091.45 was received from Pacific Bell - Proposed Norstar Meridian System. In response to questions from Council, staff responded that the proposed voice mail system will be added to the new telephone system within the next three months and will be considered separately. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows to AWARD the contract for the purchase of a Norstar Meridian System to Pacific Bell. Contract to be awarded for the amount of $37,091.45 plus contingency amount of $3,709.15 for a total of $40,800.60. AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett COUNCIL HAS This Conditional Use Permit (CUP) 92-003 involves a proposed FINAL inert land fill on 85 acres of property at 12321 Lower Azusa Road DECISION _ (Rodeffer Property). Accordingly, it is the subject of an INERT LANDFILL inclusive draft environment impact report. Because of the type 12321 LOWER and scope of the proposed project and the need for full AZUSA ROAD _ environmental review and comments, it is recommended that the RODEFFER PROP review process for the conditional use permit be a two step (CUP 92-003) . process: The Planning Commission shall review the Environmental (APPROVED) Impact Report (EIR) and. CUP and transmit its record and recommendations in resolutlon form to the City Council. The City t)~'i(') - If) 0'. -f:J - it) 7 9/7/93 8. 8a. ANALYSIS NEWCO WASTE SYSTEMS REPORT (CONT'D TO OCT. 5,1993) O'i!:;r: -f/I 35:0235 Council will be the final decision making body as to both the EIR and CUP. This is in lieu of the procedure whereby the Planning Commission acts as the final decision maker, subject to appeal to the City Council The proposed two step process would allow for extensive environmental review and comment by the public and create a well-documented record. City Charter Section 806 and Arcadia Municipal Code Section 9060 provide authority for such Council action. It was then MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows that the Planning Commission be DIRECTED to transmit its recommended decision in the form of a resolution with findings to the City Council, along with a complete record of the Commission proceedings, for a public hearing and final decision by the City Council (CUP 92-003). I AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett CITY MANAGER The current Exclusive Residential Refuse Agreement was entered into March 1, 1989 between the City and Best Disposal. As a result of bankruptcy proceedings, Newco assumed responsibility of the contract in April, 1990. This agreement is scheduled to expire February 28, 1994. At the August 10, 1993 work session, Newco Waste Systems asked the City Council for a two year contract extension on their existing agreement arguing the need to recoup their capital investment. Newco stated that they would agree to sustain the current refuse rates if their contract was extended for two years. As shown on the refuse survey provided by Newco, Arcadia currently has one of the lowest refuse rate structures in the San Gabriel Valley. Similarly, the City of Monrovia, where Newco also provides exclusive residential refuse service, has refuse rates that are slightly higher than Arcadia's. In an effort to better understand and substantiate Newco' s report, staff was asked to prepare an analysis. Staff recommends against granting Newco a two year contract extension. Staff feels that additional efforts by Newco are needed in several areas, i. e. equipment and vehicle maintenance, recycling programs, public education and outreach. If Council decides not to grant the extension and directs staff to proceed with the Request for Proposal process, Newco would be given every opportunity to compete in that process, and would not be prejudiced by this analysis. Newco was provided an opportunity to review and comment on the staff report. Their written comments are included in the September 7, 1993 staff report. I Bernie Nash, Newco Waste Systems, Inc., 901 S. Primrose Avenue, Monrovia, stated, in part, that Newco's vehicles are well maintained and that they pass a California Highway Patrol inspection each year. Also, they made an effort to educate the residents regarding curbside recycling and waste diversion. At the present time such an educational brochure is awaiting comments from City staff before distribution. Newco assumed outstanding liabilities from Best Disposal which will not be fulfilled until the end of 1994. However, Newco' s financial situation is and has been strong as most assets in the corporation are debt free. Newco will be able to continue to fulfill its contract with the City and maintain the present rates, which are the lowest in the area. Newco will not go out of bUSiness or make any attempt to sell the company. 8 9/7/93 I I MOTION TIE VOTE 8b. LIBRARY CONSTRUCTION (C. LP Modification for Funding) (APPROVED) uJ30-70 35:0236 Considerable discussion ensued among Councilmembers with regard to extending Newco's contract for an additional two year period. Councilmembers Harbicht and Fasching were in agreement with such an extension of Newco's contract. Both felt that Newco has provided competent residential refuse service with a very reasonable rate structure and see no reason to proceed with a Request for Proposals from other companies. The City Attorney replied in answer to questions I that there is a cancellation clause in the City/Newco contract in the event the Council should determine in the future to terminate the agreement. He also noted that certain conditions can be negotiated in a contract extension. It was MOVED by Councilmember fasching, seconded by Councilmember Harbicht to extend the contract with Newco Waste System for an additional two year period with provisions for waste reduction and education of the residents. Mayor Pro tem Lojeski and Mayor Ciraulo were concerned that staff had recommended against the contract extension. They felt that certain questions were on the table to be resolved and that a Request for Proposals might be in order. AYES: NOES: ABSENT: Councilmembers Fasching and Harbicht Councilmembers Ciraulo and Lojeski Councilmember Margett Since this is a tie vote, the consideration of the Newco contract extension is CONTINUED TO OCTOBER 5. 1993. At the Council study session of August 10, Charles Walton Associates AlA, Inc., the architects the City hired to analyze the existing library structure and design a new library also presented a design and cost summary to the Council. The architects have estimated the cost to renovate and expand the Library to be approximately $5.5 million dollars. This figure includes $1,071,673 in additional desirable items listed in the September 2, 1993 staff report; as well as $4,478,728 for construction and other costs. The Finance Department has prepared a financial analysis which attempts to identify some available resources to provide the necessary funding for this project by eliminating or rescheduling current budgeted proj ects in the Capital Outlay Fund. By allocating $1,608,203 from the Capital Outlay Fund; $3,427,625 from the Facility Construction Fund; and $514,573 from the Equipment Replacement Fund, for a total of $5,550,401, sufficient funds are available for this project. Considerable discussion ensued among the Councilmembers regarding the relative merits of using some of the funds to renovate the present library rather than completely renovate and expand the library together with the desirable additions. Mayor Ciraulo and Councilmember Harbicht felt Council should go ahead with the expansion of the Library together with six selected items on the desirable additions list. This to be funded by eliminating or rescheduling certain other budgeted projects as proposed by staff. Mayor Ciraulo suggested that approval be given to the basic $4,478,728, together with $450,000 for the six desirable items (staff report dated September 2, 1993) for a total of approximately $4,950,000 million. These items include: (2) Relocate/Repair/Replace Water Bearing Mechanical Equipment On Grade Mechanical Yard - $57,500; (3) Re-do Entry Walks & Landscaping - $83,150; (4) Repair of Existing Irrigation System - $20,000; (5) New Parking Lot Lighting $156,000; (10) Replace/Modify Existing HVAC System for Energy Efficiency $80,000; and (11) Electronic Energy Management System - $50,000. The other items can be delayed until after the library project is finished, and money can be added for those purposes as available. Councilmember Fasching was in favor of the renovation 9 9/7/93 8c. CONSULTANT RE. WATER LINE RECONST. & DESIGN SERVICES (Htg. Dr. fro Santa Anita Av. to Second Av.) .cCONT'D from 8-17-93 CC Mtg.) (APPROVED) 06 W -O.:t. 35:0237 of the library; but objected to taking the money for this purpose from other projects such as the Civic Center Project. It ~as MOVED by Mayor Pro tern Lojeski, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows to accept staff's recommendation for the funding of the rehabilitation of the existing library with the addition of the new portion of the 21ibrary at a cost of $4,478,728 and items 2, 3,4, 5, 10 and 11 of the desirable additions list attached to staff report dated September 2, 1993 at a cost of $450,000. AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett Consideration of staff's request to retain ASL Consulting Engineers to provide design services for the rehabilitation of Huntington Drive (Santa Anita Avenue to Fifth Avenue) and Huntington Drive water line reconstruction (Santa Anita Avenue to Second Avenue). Also, staff's request for authorization to replace two prior approved projects (cement lining of existing 16" water main and construction of ten (10) 8" water main laterals) at a budgeted amount of $185,000 and $50,000 respectively, with a Parallel Main Project (PMP) in Huntington Drive from Santa Anita to Second Avenue. The estimated cost to construct the PMP is $415,000. With Council's approval, staff could utilize the already approved funds of $235,000 toward the PMP. If the PMP is approved, it is requested that Council appropriate an additional $180, 000 from the Facilities Replacement Fund for a total of $415,000 for the PMP. I \ Councilmember Harbicht expressed his concern that this request represents an additional $180,000 over and above the amounts previously approved for a portion of this project. Considerable discussion ensued between the Councilmembers and the Water Manager who explained the benefits of the proposal and answered Council's questions. Councilmember Harbicht was also concerned that the widening of the sidewalk would eliminate fourteen parking places on the south side of Huntington Drive. Parking is already a problem for the businesses on the south side of Huntington Drive. Councilmember Fasching felt that parking on the south side in the alley could be achieved with the cooperation of the business owners, and education of the public. I It was then MOVED by Councilmember Fasching, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows to AUTHORIZE staff to replace the two prior approved water projects (cement lining of existing 16" main and 8" water main laterals) with the Parallel Main Project in Huntington Drive from Santa Anita Avenue to Second Avenue; APPROPRIATE an additional $180, 000 from the Water Facilities Replacement Fund for the Parallel Main Project; and AUTHORIZE staff to issue a purchase order to retain ASL Consulting Engineers in the amount of $33,500 to prepare I plans and specifications for Huntington Drive Rehabilitation and Huntington Drive Water Line Reconstruction (Parallel Main Project). Councilmember Harbicht said that even though he is concerned about the additional cost, he will vote in favor of this motion because he accepts that it makes sense to do what is being recommended by staff if the Downtown Revitalization Plan goes forward. Councilmember Fasching noted that it is part of the motion that this project will be in conjunction with the Downtown Revitalization plans. AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett 10 9/7/93 I I 8d. TEMPORARY BANNERS COMMERCIAL ZONES (APPROVED EXISTING REGULATIONS & REDUCT'N IN MODIFICA- TION FEES) C1~'iJo .;'0 9. 9a. ORDINANCE NO. 1995 (ADOPTED) Oi.!20-hO 9b. RESOLUTION NO. 5747 (ADOPTED) t).:H i) I.!.I c 35:0238 During the past few months the City has received numerous complaints from business owners regarding the number of days temporary banners are allowed to be displayed on commercial buildings. In response to these complaints, staff is suggesting some possible alternatives for consideration by the City Council. The existing code permits banners for a maximum of 30 days per year. The regulations allow not more than two banners for any one business with a total surface area of 32 square feet. Currently if a business owner wants a larger banner or wants to display a banner for longer than the 30 day period, they may apply for a modification to the regulations, at a cost of $210. It is staff's understanding that Mr. Michael Freedman of Freedman, Tung and Bottomley will be coming back with recommendations as to possibly modifying the City's strict sign ordinance, especially as it relates to banners. Discussion ensued as to the possibility of adopting a moratorium suspending the enforcement of the 30 day time limitation for temporary banners in all commercial areas until such time as staff has had the opportunity to study the problem and come back to the Council with a recommendation. Councilmembers Fasching and Harbicht felt that a moratorium could result in an unacceptable number of banners in the commercial areas. Also, it was noted that after a. certain period of time many of the banners become worn and unsightly. It was MOVED by Councilmember Fasching, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows that staff be DIRECTED to continue compliance with the existing regulations, but reduce the fee for modifications relating to temporary banners from $210 to $63. AYES: NOES: Councilmembers Fasching, Harbicht and Lojeski Mayor Ciraulo (He would prefer to see a moratorium on enforcement.) Councilmember Margett ABSENT: CITY ATTORNEY The City Attorney presented for adoption and read the title of Ordinance No. 1995: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING VARIOUS SECTIONS OF CHAPTER 2, ARTICLE IX REGARDING STORAGE AND AMENDING CHAPTER 1 OF ARTICLE V TO INCLUDE REGULATIONS FOR THE COLLECTION AND LOADING OF RECYCLABLES IN THE COMMERCIAL, INDUSTRIAL, MULTIPLE FAMILY, SPECIAL USE AND PUBLIC USE ZONES". It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Lojeski and CARRIED on roll call vote as follows that Ordinance No. 1995 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo None Councilmember Margett The City Attorney presented and read the title of Resolution No. 5747: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE REQUIRED TO BE RAISED FROM PROPERTY TAXES NECESSARY FOR THE FISCAL YEAR 1993-94 TO PAY THE INDEBTEDNESS OF THE CITY OR DISTRICTS". It was MOVED by Mayor Pro tem Lojeski, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows that Resolution No. 5747 be and it is hereby ADOPTED. AYES: Councilmembers Fasching, Harbicht, Lojeski and Ciraulo 11 9/7/93 10. 11. FASCHING ("Matters From Elected Officials" Moved on Agenda) (Chief Johnson Commenda- tion) (Boy Scouts t"/!:-.' .. 'I Lease of Armory for ^ Halloween) (Water Usage) O",'U . I. (l (Sound .1 Wall) .v ~r (Leaf Blowers & Rec. Veh. Parking) LOJESKI (Direct- ional Signs) (Arcadia Pops Orch./ CC Mtg. Telecasts) 35:0239 NOES: ABSENT: None Councilmember Margett MATTERS FROM STAFF None MATTERS FROM ELECTED OFFICIALS Councilmember Fasching presented for Council consideration the suggestion that since the Council meetings are televised and some of the meetings go on to a late hour, that the "Matters from Elected Officials" segment be moved to an earlier point in the meetings, when a larger number of residents would be watching. He suggested this might be considered to be placed on the agenda following the "Arcadia Redevelopment Agency" and before the "Consent Items". Councilmembers Harbicht and Lojeski did not have opinions about this. Mayor Ciraulo asked the City Manager to place this item on the upcoming agenda in the spot suggested by Councilmember Fasching. I Councilmember Fasching said that the City Manager received a letter from the Boy Scouts of America commending Police Chief Neal Johnson for a fine job as Chairman of Security Services for the 1993 National Scout Jamboree. Chief Johnson was in charge of protecting over 35,000 boy scouts, their leaders, 6,000 staff members and visitors. Councilmember Fasching proposed that a Proclamation from the City be presented to Chief Johnson. In response to a question from Councilmember Fasching, staff noted that a tentative agreement will be brought to Council for consideration of leasing the armory site to the Boy Scouts for a Halloween Haunted House for a rental fee of $100. Councilmember Fasching complimented the Arcadia citizens for the fact that water usage is still 18% below the usage three years ago. Councilmember Fasching said that the Arcadia sound wall is No. 1 on the Caltans list for construction in the year 2000. He would like to see this matter speeded up if possible. Councilmember Fasching suggested Council study the effect of leaf blowers in the City and the presence of recreational vehicles parked in front of residences on a permanent basis. Staff will provide report. Mayor Pro tem Lojeski noted that a letter had been received from Mr. Goodrich of Santa Anita Race Track regarding directional signs. The City Manager replied that item will be on the agenda at the next Council Work Session. Mayor Pro tem Lojeski suggested further research regarding the possibility of the Arcadia Pops Orchestra providing background music before the City Council meeting telecasts. I (Cable TV Mayor Pro tem Lojeski suggested a short note to the applicants Comsn.Status/ for membership on the Cable Television Commission regarding its Applicants) status. (Prop.Maint. Lv.Oak & Las Tunas) LOJESKI (In Memory of Earl S. Ricker) Mayor Pro tem Lojeski called attention to a property maintenance problem at Live Oak Avenue and Las Tunas Drive because of weeds and overgrowth. "The first individual I would like to adjourn tonight's meeting in memory of is an individual who I met many, many years ago. And he was one of the, I think, leaders and developers of the 12 9/7/93 I I LQJESKI (In Memory of Catherine (Cay) Mortenson) HARBICHT (In Memory of Robert Anthony Huddy) 35:0240 City of Arcadia. particularly of what we know as the college streets area, which is just north of the race track. Earl Ricker passed away on August 13, 1993. Earl was born in Pasadena on March 8. 1909 and attended Pasadena schools and graduated from Occidental College in 1931. He was very prominently known for announcing most of the J. C. sponsored Rose Bowl Games and was the announcer for the New Year's Day games thirty-nine times. His career consisted of forty-two years with the Pacific Telephone Company which he retired from in 1974. He also was a member of the Pasadena Tournament of Roses Association for almost sixty years. As an avocation while he was working for the telephone company, Earl built luxury homes in the Pasadena. Arcadia and San Marino areas. Many people still own the houses they purchased from Earl. He built them on the college named streets. You always knew that if there was a cost overrun, he came out and paid for it out of his own pocket. It was real quality construction. In 1976 he and his wife, Lucille moved to Bonsall which is near Escondido and became very active in the community for almost seven years - - served on various committees. He was a fund raiser for the Fallbrook Music Society and was on the Board of Directors of the La Verne - Citrus Association. In addition to his sister, Ricker leaves his wife, a son, Dr. Ronald Ricker of Los Angeles, a daughter, Ruth Marie, of Oakland, Iowa; seven grandchildren, two stepsons, who live in Concord and Portland, Oregon. At his request, there were no open services and he suggested that contributions be made to the City of Hope. Again, I would like to close the meeting in memory of Earl S. Ricker, a real leader and developer in what we consider to be our community of fine homes here in Arcadia." "I would to adjourn tonight's meeting in memory of a very personal and long-time friend, Catherine (Cay) Mortenson was a resident of Arcadia from 1949 to 1984. She passed away in her sleep on Thursday, August 5, 1993 in Seattle at the age of eighty-six. A memorial service was held in the Art Lecture Room of the Public Library which is named after Mrs. Mortenson on Monday, August 9 at 4:00 p. m. with reception following. She received a Bachelor's Degree with honors in English from Ohio State University in 1930 and was hired by a publisher to work in New York City. Many years later she met her future husband, Ernest Mortenson, who was an attorney. They were married in 1941 and eventually settled in Arcadia. Mrs. Mortenson enthusiastically volunteered for the Red Cross, Cancer Society, PTA, Meals on Wheels and many other civic causes. She was the first coordinator of volunteers and was a charter member of the Auxiliary at Arcadia Methodist Hospital. For twenty-three years she served as a member of the Holiday Homes Tour Board and served as a volunteer with the Pasadena Legal Aid Society of 1974 handling family law cases as a paralegal volunteer. In recognition of her outstanding service, she was named Arcadia Senior Citizen of the Year in 1977. Her first love was always books, and she co-founded the Arcadia Friends of the Library, chaired the used book sale for sixteen years, served as president of the State Friends of the Library. Her sale method procedure was eventually adopted by the American Library Association. Cay Mortenson is survived by her son, Philip; grandson, Scott, both of Seattle. Memorial contributions may be made to the Friends of the Arcadia Public Library. Arcadia has truly lost two stellar, outstanding citizens". "I would also like to close the meeting in memory of a long-time Arcadia resident, Robert Anthony Huddy who passed away last week. Bob was a former Planning Commissioner of the City of Arcadia and was a World War II veteran. He is survived by his daughter, Carolyn Anfinrude; son, Robert; grandchildren Stephanie, Sam and Ashley; brother, William; sisters Helen Donald, Marci Ann Jackson and Margaret Johnson and his close friend Joanne Tobman. I would like to close this meeting in memory of Robert Huddy." 13 9/7/93 LOJESKI 12. ADJOURNMENT (Sept.14,1993 5:30 p.m.) ATTEST: 35:0241 "As an additional little point on Bob. He was a true friend of Arcadia. He'was a real staunch supporter of the Arcadia Downtown Business Association. Even at times when he was physically ill and not doing real well, he still attended the meetings and was always there to contribute wherever he could. As Bob said. he was a long standing fine member of our Planning Commission". The meeting ADJOURNED at 11:43 p. m. to 5:30 p. m. Tuesday September 14, 1993 in the Conference Room of the Council Chambers for an Adjourned Regular Meeting (Work Session) to conduct the business of the Council and any Closed Session necessary to discuss personnel, litigation matters and evaluation of properties. Ju ..1 14 9/7/93 I I