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HomeMy WebLinkAboutAPRIL 2,1991 33:0078 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I INVOCATION P LED G E OF ALLEGIANCE ROLL CALL MINUTE APPROVAL (March 19,1991) (APPROVED) ORD. & RES. READ BY TTTLE ONLY I ARCADIA METHODIST HOSPITAL VOLUNTEER WEEK PROCLAMATION CLOSED SESSION MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGUlAR MEETING APRIL 2, 1991 The City Council and the Arcadia Redevelopment Agency met in a regular meeting at 7:40 p.m., Tuesday, April 2,1991, in the Arcadia City Hall Council Chamber. Rev. Terry Butler, Arcadia Community Vineyard Church Mayor Pro tern Charles E. Gilb PRESENT: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht and Young Councilmember Fasching On MOTION by Mayor Pro tern Gilb, seconded by Councilmember Harbicht and CARRIED, Councilmember Fasching was EXCUSED. On MOTION by Mayor Pro tern Gilb, seconded by Councilmember CiFaulo and CARRIED, the Minutes of the Adjourned and Regular Meetings of March 19, 1991, were APPROVED as corrected to reflect the "No" vote of Mayor Pro tern Gilb for Agenda Item 9b, the introduction of Ordinance No. 1933. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tern Gilb and CARRIED, that Ordinances and Resolutions be read by title only and that the reading in full be WAIVED. PRESENTATION On behalf of the City Council, Mayor Young presented a proclamation to Jo Ann Cork, Co-Director of Volunteer Services, Arcadia Methodist Hospital, proclaiming April 21 - 27, 1991, to be Methodist Hospital Volunteer Week and to recognize the special volunteers who donate their time, energy and talents to their community. The volunteers have given 1.4 million hours of service since the hospital was opened; $1,300,000 has been donated to the hospital through their efforts. CITY ATTORNEY The City Attorney announced that, "the City Council and the Agency had a special meeting this evening commencing at 6:30 p.m., specifically that was for the City, with regard to Government Code Section 54957.6. The purpose was to give instructions to the City's negotiator with regard to labor relations. In addition, pursuant to 54956.9(c) of the -1- 4/2/91 ARCADIA COALITION FOR EDUCAT10N OIS"O_30 ACE- 1. PUBLIC HEARING T.A. 91-002 (Amend. Real Estate Sign Regs. - R-M & R';'O Zones & Adding Sign Regs. to R-l Zone) (APPROVED) (j'J fo - 6 '5" 33:0079 California Government Code, the Agency met in a CLOSED SESS10N to discuss the initiation of litigation, specifically that would be against the County, with regard to certain property tax administration fees applicable to tax increment." On suggestion by Mayor Pro tern Gilb, it was the consensus of Council that the procedural ordinance be waived.to enable the Superintendent of Schools to make a presentation to Council at. this point in the meeting. Dr. Terrence Towner, Superintendent of Schools, stated, in part, that he is present tonight to speak of the formation of th~ Arcadia Coalition for Education (ACE). The Coalition's beQiefs are non-political. They are philosophical, however, I in; that they make a clear statement about the importance to California of investing in its greatest natural resource.. .its children. It is not the intent of the Coalition to enter into the political arena on this issue. It is the intent to make the public aware of the importance for all Californians of investing in our state's future through a superior public education system, and to ensure that our elected representatives reflect that importance in actions taken in Sacramento. The Arcadia Coalition for Education is composed of community members who share the belief that the education of today's children is critical for the future social and economic health of the State of California. Dr. Towner further stated the Coalition members' seven-point statement of beliefs and requested the support of the City Council through the adoption of a resolution to be presented at a future City Council meeting. It was then MOVED by Councilmember Harbicht, seconded by Councilmember Ciraulo and CARRIED on roll call vote as follows to DIRECT staff to prepare a resolution in support of the Arcadia Coalition for Education goals, for approval at the April 16, 1991, Council meeting. AYES: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht, and Young None Councilmember Fasching Consideration of T .A. 91-002 clarifying the location of arrow. type directional real estate signs; addressing the use of banners, pennants and similar attention attracting displays in single-family residential zones, and adding sign regulations to the R-l zone. The Municipal Code is written in such a manner that unless something is specially indicated as a permitted use, it is prohibited. A recurring problem the , City has had is the display of pennants, flags, banners, etc., on new residential projects, and although the Code does not permit such, it does not specifically state that they are prohibited. Previously, the R-l zones did not have these real estate sign regulations included, but rather the R-O regulations were applied to the R-l zone. This text amendment will clarify that practice by adding the regulations specifically to the R-l zone. It will also specifically add wording which states that flags, pennants, banners, etc., will be prohibited. It will amend the wording in the directional- arrow-type sign regulations to be consistent with other real estate signs. A Negative Declaration has been prepared for this text amendment. I Mayor Pro tern Gilb noted there is a real estate firm in the City that has been putting their signs in the street; in turning around a corner, autos almost run over them. Staff agreed such signs are illegal. -2- 4/2/91 I I 2. PUBLIC REARING I.A. 91-003 (Amend. "R" High Rise Overlay Regs. & Adding CUP Regs.) (APPROVED) OS- 2'0 -~S- 33:0080 Mayor Young declared the hearing OPEN. No one desiring to be heard, the hearing was CLOSED on MOTION by Mayor Pro tem Gilb, seconded by Councilmember Harbicht and CARRIED. It was then MOVED by Mayor Pro tem Gilb, seconded by Councilmember Rarbicht and CARRIED on roll call vote as fo~lows that the Negative Declaration be APPROVED and FILED and find that the text amendment will not have a significant effect on the environment; and DIRECT staff to prepare the appropriate ordinance. AY~S: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht and Young None Councilmember Fasching On February 5, 1991, the City Council directed staff to prepare a text amendment amending the "R" High Rise Overlay zoning regulations, creating five high rise overlays. The existing "H" zone permits buildings to be eight stories (85 feet) without any required review by the Planning Commission or the City Council, provided the project complies with the setback and other development standards set forth in the Code. The proposed text amendment recommends that the existing "H" zone regulations be amended to create five levels of "H" zoning, ranging from 4 to 8 stories maximum heights. In addition, any project within an "H" zone area which exceeds the height limit of the underlying zone should be required to obtain a conditional use permit. This requirement will give the Planning Commission the authority to review each proposed proj ect, and also require the evaluation of the proj ect' s potential environmental impact, possibly requiring the preparation of an environmental impact report. The environmental review will assist the City in its determination as to the appropriateness of the project and set forth measures necessary to mitigate any significant adverse environmental impacts. At this time no action is being taken to re-zone any particular piece of property but only changing the text to create the zoning which could be subsequently applied to the high rise zones in the City. The Planning Commission at its March 12, 1991, meeting voted to recommend approval of Text Amendment 91-003. In response to a question from Councilmember Harbicht regarding Section 9276.2.6, staff replied that at this time balconies may encroach into not more than twenty percent (20%) on any front, side, or rear yard. Under Text Amendment 91- 003, balconies would be allowed to encroach, subject to the Building Code requirements, and also be subject to review as part of the conditional use permit. Basically, it is something that could be part of the consideration of a specific project. Mayor Young declared the hearing OPEN. No one desiring to be heard, the hearing was CLOSED on MOTION by Councilmember Giraulo, seconded by Councilmember Rarbicht and CARRIED. It was then MOVED by Councilmember Harbicht, seconded by Councilmember Ciraulo and CARRIED on roll call vote as follows that the Negative Declaration be APPROVED and FILED and find that the amendment will not have a significant effect on the environment; and DIRECT staff to prepare the appropriate ordinance. -3- 4/2/91 3. PUBLIC REARING (Source Reduction and Recycling Element - Prelim. Draft) (REFERRED TO STAFF FOR REVIS1ONS) Og20_ ~O 0fUE, ..,'~k, . .liO!;! . ~1'...r.~'1 33:0081 AYES: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Rarbicht and Young None Councilmember Fasching In 1989, the State Legislature enacted AB 939, which was signed into law by Governor Deukmej ian as the California Integrated Waste Management Act of 1989. Of greatest significance, the Act requires cities and counties to develop plans, 1. e., the Source Reduction and Recycling Element (SRRE). This to address each respective agency's goals and objectives to attaining the mandated waste reduction goals of 25% in 1995 and 50% by the year 2000. The Act requires that the SRRE's be developed using an I "integrated waste management hierarchy" which emphasizes source reduction. Recycling and composting are lesser means of reducing waste, with environmentally safe transformation or land disposal being the least desirable alternative. The Act further requires cities to maximize the use of all feasible source reduction, recycling, and composting options in order to reduce the amount of waste being disposed through transformation or land disposal. The 25% and 50% goals are developed from a 1990 base year Waste Generation Study. The City's SRRE has been developed by the consulting team of Charles Abbott and Associates and Gershman, Brickner and Bratton (CAA/GBB), under the direction of the San Gabriel Valley Waste Management Joint Powers Authority. The JPA is a consortium of West San Gabriel Valley cities that have merged together to achieve economies of scale by retaining one consulting firm to prepare the twelve cities' SRRE plans. In February of 1991, Council received copies of the Preliminary Draft of the Source Reduction and Recycling Element. The March 28, 1991, staff report contains a summary of the SRRE. Pursuant to the requirements of the California Integrated Waste Management Act, the City Council will open a public hearing this date to receive public input on the Preliminary Draft of the SRRE. In June 1991 the final draft will be brought before the City Council for consideration and then forwarded to the Los Angeles County Integrated Waste Management Task Force for incorporation into the Countywide Plan. Before the end of 1991, the Task Force will forward the Countywide Plan to the State for consideration and approval. Helen Wanninl!:, Consultant with Gershman, Brickner and Bratton, also Project Manager for the twelve cities in the San Gabriel Valley Joint Powers Authority, stated that she is in attendance to present slides which will show Council where the Preliminary Draft SRRE stands in the planning process, and to answer questions from Council and the public. "AB 939, a. you're all aware, was passed in 1989. It is a brand new '1 law that for the first time puts responsibility directly on the shoulders of the cities for managing the waste that can be found and characterized within your boundaries. It further requires that the cities put into effect programs and activities that can be quantified to show how they will meet a State goal of 25% by 1995 and 50% by the year 2000. This law was passed largely as a result of dwindling landfill space and the desire to prepare to reduce the amount of waste and to get to know the waste better, and also to fulfill responsible actions in the future toward source reduction and recycling of our waste rather than simple disposal. The plan also requires that there be an identification of the type of waste, any characterization of the waste that would be unique, and that which would require special management techniques, also has to be identified. All of these must be incorporated in a plan that will go over a ten-year implemantation pariod. The City, in order to fulfill the requirements of State law -4- 4/2/91 33:0082 and to achieve some economies of scale in preparing their plan and to further, hopefully, find some economies of scale in regional solutions, participated in a Joint Powers Authority with eleven other neighboring cities in the San Gabriel Valley. Each city, however, by law, must have a city- specific plan. There can be similar options chosen based on similar demographics and similar preferences, but State law requires that there cannot be one plan only as a basis of a Joint Powers undertaking. I "The plan, first of all, characterizes the waste. of each city and the City of Arcadia. As a result of the approach used, which was a direct-interview approach of haulers, of businesses, and of your residential hauler, as well as the Turf Club; the initial base year of 1990 generation for the whole year is estimated to be 92,734 tons. Of that amount, for 1990, 24,662 tons was diverted largely through a very, very good, well managed program undertaken by the Santa Anita Turf Club. Of the amount diverted, 98% comes from the Turf Club's activities and 2% comes from the curbside program now in effect in the City of Arcadia. The plan targets programs, as required by law, in four main areas: how materials can be reused, repaired, or how there can be policies adopted by the City that would raise public awareness so that you wouldn't be purchasing things that you would eventually even have to reuse or repair or dispose of. A recycling plan is also part of the SRRE, and recycling occurs when new objects are made from used consumer items. Yard waste is also a component in the City of Arcadia that needs to be addressed because it is a relatively large component, as it is throughout the Los Angeles region. There are programs addressing how yard waste can be both reduced or recycled. Special waste will vary from city to city; largely, though, in the residential sections, you're going to have bulk items like furniture, appliances, even bicycles, other items that according to State law are called "special wastes," and there are programs that you can also view to reuse them, repair them, or in the case of appliances, recycle them as scrap. There are also unique ways, such as automobile oil at your service stations or oil from restaurants, that can also be addressed as special wastes and quantified to meet the goals. I "Oh your source reduction, there are targeted materials of office paper, yard waste, appliances, and clothing. The office paper, primarily from the commercial sector; and yard waste from the residential sector; appliances from largely residential, and clothing as well. These materials, we thought, could have special programs identified to implement source reduction, which is just as it says, it is a method of diversion that really is to reduce the amount of waste; it is not recycling the waste. Appliances can be reduced by programs whereby a hauler can have separate collections. The appliances can be taken to Goodwill Industries, resold, or can be donated. If that can be quantified by weight, the City would get credit for that kind of activity. There were two priorities--two levels of implementation given for source reduction: primarily emphasized are technical support and separate collection of items so that they can be reused or repaired at a lower level of priority, but still one that could be considered in the long run if the waste stream is not reduced at the rate the plan would like to see it. One would be to institute a very aggressive program of backyard composting, whereby citizens could learn the techniques of keeping the yard waste onsite, using it for their gardening purposes, or adopting some site management techniques whereby they would leave grass clippings on the lawn rather than putting them out for disposal. The second secondary priority item would be to adjust your current per-can-rate system so that there would be greater incentive to set out less waste by raising the rates. Program requirements for source -5- 4/2/91 33:0083 reduction will require staff support so that there can be quantification and monitoring of source reduction activities. "Recycling targets: now we have a recycling target... the percentages, by the way, are of the contribution of the whole toward the whole 25% and 50%. Residential recycling now is about 1 to 2%. By 1995 we want it to be about 5.9 or 6%; in the year 2000, about 11%. In the commercial sector we would hope it would increase by the year 2000 to almost 20% of the total goals. These have assumptions that the City will, in order to accomplish recycling, have to expand the current curbside program for single families to the multi-family units in the City. And would have to encourage the School District to adopt a program of source reduction and recycling, and over time more and more materials would have to be added, especially materials that would have some weight- -we were thinking in terms of mixed paper--by 1994 and 1995 if the City does seem to be falling a little bit behind the goals. Yard waste is going to be targeted largely for the residential sector of the City; that's where most of it is anyway. And there is ease of collection...residences are already setting out separate containers for their yard waste. The City would like to continue this practice and improve it. Both grass and wood waste are targeted, combined together, and used as landfill cover. The assumption is that the landfill cover program at the last Los Angeles Sanitation District's landfills will be approved by the State Department of Health. The California Integrated Waste Management Board has told us and others in public meetings that they will not stand in the way of the Department of Health's approval and that they will allow it as a recycling activity. It's not final yet. I "We have combined programs, each one of which you can see will have their contribution toward their overall goals as time goes on. The plan, right now, has very conservative assumptions that source reduction activities are going on. Some of them were identified during our research activity, but they were not quantified at the moment. People were doing good things, but it was really impossible at that stage to be able to go back through all of 1990 and set weights to some of these good activities. An example Alex was telling me about the other day, the Library has a program whereby paperback books are accepted for reuse by people who come to the Library. In the future, if the Library could weigh those books, that amount would go into the City's overall annual report for diversion. We would expect source reduction activities like this to increase once we get improved monitoring and weights actually attached to these activities. So I think these are conservative estimates of the contribution of source reduction toward the overall goal. "The 1990 year starts with very conservative assumptions. You I can see the contribution by each component toward the overall goal. By the year 2000 we expect 41%. Now, the State goal says try to aim for 50%. There are other assumptions as we go into a final draft that can be incorporated, some actions that would...over time.. .raise maybe some of the extraction of materials for recycling, and that would involve mandatory requirements. These are decisions that we expect that the staff and the Council will be making with citizen input before the draft goes final. As it stands now, we tried a very conservative approach based on assumptions that the program will be voluntary. -6- 4/2/91 'f~ 33:0084 "Impacts of the plan: the State law has made changes in all of our lives and it will also increase the cost of our solid waste management in the City of Arcadia. Examples of changing lifestyles will place more and more emphasis on source reduction, as I've said before. If you want to use the word "lifestyle" and apply it to businesses, there will be changes there. Businesses will be required to cooperate in terms of reporting their activities; working with the City in their technical assistance program to identify materials that are not being recycled now that can be; materials that can be reduced or reused. What is also required will be a reporting system by both residences and businesses to see exactly what is happening each year. I "Funding sources: we are working with the City also to identify ways that the administrative costs and other costs associated to the City can be paid for. Largely, they are fee based. There already is a collection fee through the households. Commercial collection- - there could also be a percentage of the disposal costs levied for the commercial sector cost. Other sources are typical fees that would have a surcharge targeted just for the solid waste management program for the City of Arcadia." The discussion then began. Mayor Young posed the question of appliances that a household donates to the Goodwill or another charitable organization, how can these items be credited to the City as part of our source reduction requirement? Ms. Wanning suggested the City could work out a cooperative arrangement with Goodwill, who, she noted, keeps track of quantities received, only not on a city-by-city or household- by-household basis. Goodwill, she added, indicated that it would be relatively easy to begin a system that would give credit city-by-city. Ms. Wanning added that if numerous other organizations are picking up these items, keeping track and giving source reduction credits to the City would be complicated. An alternative plan would be to leave this matter up to the residential refuse hauler and perhaps institute a system just for appliances, or somehow keep track of the weights and supply proof that the items are being recycled and reused. Councilmember Harbicht noted that Newco is currently picking up the larger items, they are being diverted, not landfilled; basically, then, Newco could keep track of these larger item pickups.. . other than those picked up by other organizations such as Goodwill. I In response to Councilmember Harbicht's observation that the City may be facing a penalty of $10,000 a day if Arcadia does not comply with the target reductions, Ms. Wanning responded that the Board will not just automatically penalize the City. The regulations read that if the City has not been able to show to the Board good-faith efforts, and has not prepared a plan, or has not done any implementation activities to show that they are trying, the Board, at its judgment, after lengthy public hearings, can then levy a fine...but it is not just automatic. Councilmember Harbicht noted that Ms. Wanning's report lists a reduction of 41.3' by the year 2000 when actually the City is required to reduce by 50' by the year 2000. Ms. Wanning explained, the report contains conservative assumptions based on the actual reported quantities of base year 1990. Other activities could be added to the report such as certain mandatory reduction requirements which would increase the percentage figure by 2 to 3'. She noted that Arcadia does not have heavy industry which would have been helpful; however, the race track recycled waste will be included in the source reduction percentage goal for the City. In response to Councilmember Harbicht, Ms. Wanning verified that the law states the source reduction must be quantified in weight -7- 4/2/91 33:0085 rather than bulk, although bulk is what takes up space in landfills. Councilmember Harbicht asked Ms. Wanning why is it that the City won't get credit for the 20,800 tons of horse manure generated by the race track which is currently being diverted. Ms. Wanning responded that the City may very well receive credit for this item. The race track has found some alternative markets that would qualify under AB 939 laws. Any waste however that is burned, even if it does create a new product such as electricity, does not qualify for diversion until after 1995, and then only 10% of the tonnages that are put into a burn facility. If there are non-burn markets used, then the law will allow full credit. Based upon her conversation with Mr. Hershey of the race track, they are I fully aware of this situation and have found alternative markets. Councilmember Harbicht commented that if the idea is to divert tonnage away from landfills, and this is done, why is only a 10% credit allowed. Ms. Wanning did not understand this either. Councilmember Harbicht noted, a large part of the source reduction deals with yard waste compost. Currently Arcadia's residential yard waste is being diverted for composting. He asked, why would composting do anything for Arcadia in terms of meeting the previously mentioned goals? Ms. Wanning explained the section on composting addressed State law. There is a great emphasis on composting, whether there are markets or not and is it economically feasible; therefore, the report discussed composting alternatives at length. Staff, in response to Councilmember Harbicht, replied that Newco is currently diverting the residential yard waste to burn centers which are creating energy. The City will not receive credit until 1995, and then only for 10% of the tonnage. Referring to the report, Councilmember Harbicht commented that the consultants recommended that the City leave grass clippings from parks and such on the ground. What would be the downside if the City decided to implement this practice? Ms. Wanning responded that it is her understanding that there are very few types of grass that would really be adversely affected by this practice. However, there seems to be a public perception that certain types of grass would be thatching if the clippings were not removed. Further, source reduction is achieved by cutting down on the amount of grass that is disposed of or hauled away. And, if the grass is cut just once and then weighed, that amount can be counted toward the City's reduction goals from then on whenever the grass is cut and left on. Councilmember Harbicht asked then if there are no negatives to this practice, why are we waiting.. .why not start doing this immediately? Removing grass catchers from mowers would not take a great deal of study or planning. Staff responded that implementation of the program is being spread out over time until 1995; however, certain programs can be accelerated. I Councilmember Harbicht stated that he believes a lot of waste reduction or diversion from landfills will come about because companies are going to become more conscious of the problem and change their packaging practices; this will happen on the national level. The City will not get credit for any of this reduction; so if, in fact, Arcadia did reduce the waste stream by 50% there may be another 5 or 10% in addition to the 50% because of these changes at the national level. Ms. Wanning agreed that large companies are becoming more environmentally conscious in their packaging, and added, there does seem to be a trend in that direction. -8- 4/2/91 oJ; , I 4. 5. 6. 6a. ROLL CALL 6b. MINUTE APPROVAL (Mar. 19, 1991) (APPROVED) 6c. ADJOURNMENT 7. 8. 8a, PUBLIC HEARING SCHEDULED (April 16, 1991) OS-~() _ {;, 5" I 8b. T.P .M. 91-002 SUBSTANDARD LOT WIDTH (Lot 2 - C. Bluth, Owner) (APPROVED) OS6~ _;:)-,;- 33:0086 The City Council having completed their questions and comments, Mayor Young invited those in the audience who wished to speak to the subject to come forward. No one responded. Councilmember Harbicht MOVED to close the public hearing, seconded by Councilmember Ciraulo and CARRIED by general consent. Upon the advice of the City Manager that no other Council action was necessary, Mayor Young then REFERRED the Preliminary Draft of the Source Reduction and Recycling Element back to staff for completion of the revisions. AUDIENCE PARTICIPATION Nona CITY COUNCIL RECESSED IN ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Members Ciraulo, Gilb, Harbicht and Young Membar Fasching On MOTION by Member Gilb, seconded by Member Harbicht and CARRIED, Member Fasching was EXCUSED. On MOTION by Member Gilb, seconded by Member Harbicht and CARRIED, the Minutes of the meeting of March 19, 1991, were APPROVED. The meeting ADJOURNED to 7:00 p.m., April 16, 1991. CITY COUNCIL RECONVENED CONSENT ITEMS PUBLIC HEARING SCHEDULED for consideration of Text Amendment 91-004, adding a new zoning designation of R-l, 15,000, establishing a new Second One-Family zone that requires a minimum lot size of 15,000 square feet. It was MOVED by Councilmember Harbicht, seconded by Councilmambar Ciraulo and CARRIED that Text Amendment 91-004 be scheduled for a public hearing on April 16, 1991. The Planning Commission at its March 12, 1991, meeting voted to approve T.P.M. 91-002 creating three single-family lots from two lots at 251 Whispering Pines Summit and 319 Whispering Pines Drive (Lot 1 of Tract 42936). The existing two lots contain a total area of 299,300 sq. ft. The property at 251 Whispering Pines Summit is developed with a single- family dwelling. The property at 319 Whispering Pines Drive is undeveloped. Both properties are zoned R-M (residential- mountainous). Mr. Bluth is proposing to subdivide the north portion of the existing lot at 251 Whispering Pines Summit along with the southerly 18'-0. of 319 Whispering Pines Drive and create a new lot fronting on Whispering Pines Drive. Of the three affected lots, Lot 2 is a flag lot; the lot width is 118' at the building line with only 18' of frontage for access to the parcel. Councilmember Harbicht noted that in the past, flag lots have not been allowed in the City. His -9- 4/2/91 8c. FIRE STATION NO. 2 PROJECT (Arch. Servo Agrmnt. ) (CONTINUED) O?30.5v N~ ~~: COnd-, 33:0087 questions are (1) does the City want a flag lot anywhere, and (2) does the City want to make it possible for further development of the hillside? He noted the lot is very visible from the west; if approved, it will be developed; at present the lot is in a natural state. Mayor Young agreed. She felt it might be opening the door for future requests. In reply to a question from Councilmember Ciraulo, staff said that in this particular subdivision there are three flag lots at the extreme north end of the project which were approved as part of the original tract. At the time it was felt it was better to have them access off a twenty-two-foot-wide easement than to 'extend a full-width public street further up into the hill. Mr. Bluth could develop the access with a cul-de-sac bulb off of Whispering Pines Drive. It could be developed in any case. It was then MOVED by Councilmember Harbicht, seconded by I Councilmember Ciraulo and CARRIED on roll call vote as follows that the modification to allow 18' of lot frontage on Parcel 2 in lieu of 100' required (per Section 9250.4.3) be APPROVED. AYES: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht and Young None Councilmember Fasching The Request for Proposals to provide architectural design and engineering services for replacement of Fire Station No. 2 on Baldwin Avenue was sent to eleven architectural firms. Eight proposals were returned. Fire Chief Gardner, Joe Lopez and Bill Woolard, as an architectural selection committee, reviewed the eleven proposals. Eventually, six firms were eliminated. The two firms remaining were considered to be the most experienced in fire station design. As a basis for comparison, architectural fees were estimated on a percentage of construction valuation. A valuation equivalent of $1.5 million was utilized for this purpose although actual construction cost may decrease or increase the fees accordingly. The two firms under consideration are: Wolf/Lang/Christopher, AlA, at a fee of 8% of construction cost--$120,OOO, and Anthony/Langford, AlA, at a fee of $89,000 plus 8% in excess of $1 million--$129 ,000. The March 28, 1991, staff report contains other details of the process in the selection of the two firms. Councilmember Harbicht commented that he was unaware that Fire Station No. 2 was going to be torn down and a new fire station constructed at the Baldwin Avenue site. Fire Chief Gardner responded that this is what staff is recommending, and offered the following explanation: "What we have is an existing capital project scheduled for this year, for '90-91, to attempt to hire an architect; provide us with a feasibility study to determine if the approach we were taking is actually feasible. And what we were looking at is two options: one I is either remodeling the station, if that can successfully be done; or to tear it down and build a new station. And that is in the capital improvement program- -there are funds for redesigning the station, adding a large addition to it to almost double the size of the station, and remodel the entire inside of the existing station. In our research and in progressing with this project, it became very obvious to us that it would be a mistake to try and remodel the existing station. We've talked to several other cities who have attempted to remodel a 34, 35-year-old station, and by the time they were through they had so much money invested into it and they did not have a successful project. So if nothing else, we hope that we learned by someone else's mistake. And in this upcoming fiscal year for '91-92, what we are proposing is that the existing project be revised and resubmitted to you to construct a new fire station." -10- 4/2/91 I 8d. AWARD CONTRACT (Arc. Public Lib. Emer. Exit Base- ment - Job 663) o 73<J ~ 'U? I 9. 9a. ORDINANCE NO. 1933 (CONTINUED TO 4-16-91) ""J ",""~ fr,..' ..:1, ,\, '"' 33:0088 A discussion ensued of the fee arrangement for the architectural firms. Councilmember Harbicht commented that this was not in question now. He did not think Council had previously considered whether or not a new fire station should be built.. .yet Council is being asked to hire an architect and then at some time in the future consider whether or not we are going to build a new station. It should be the other way around. He would like to look at all the facts and then decide whether or not a new station should be built.. . and then hire an architect. Mayor Pro tem Gilb, addressing Chief Gardner, asked what the Chief would think about keeping Station No.2 where it iso-it could be rebuilt and enlarged--and build a new station in the south part of town. Would the City be better off to put a new station someplace else? Chief Gardner responded that the greatest demands on the Fire Department itself have come from the West Arcadia District, Fire Station No.2' s district. That area needs to be served by a larger station... the existing station will not accommodate a pumper-ladder truck; there is not adequate space for the personnel; the station has deteriorated; it has numerous other problems. Chief Gardner went on to explain that an in-depth analysis of fire station locations had been completed several years ago. The basic conclusion of the study indicated that unless there is a significant growth or development in the South Arcadia area, the Fire Department is already providing the optimum response time and service from the existing fire stations. Further, the cost in return for the investment in a new station would not be justified. Councilmember Harbicht commented that he would not argue whether or not a new station is needed but, in reference to what is before Council tonight, he would like an opportunity to study this decision and be satisfied that it is right before authorizing that $120,000 be spent for an architect. Mayor Pro tern Gilb, Councilmember Ciraulo and Mayor Young agreed. A staff report was requested on the new fire station and the factors that go into it so Council may be up to date and better informed. The matter was CONTINUED to a future date when the report is completed. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tern Gilb and CARRIED on roll call vote as follows that a contract in the amount of $43,250 be AWARDED to Mark Lockwood, General Contractor, for the Arcadia Public Library Emergency Exit - Job No. 663; that an additional $20,520 be APPROPRIATED from the Capital Outlay Fund to cover the total cost of the project ($61,000); that any informalities in the bid or bidding process be waived; and that the Mayor and City Clerk by AUTHORIZED to execute a contract in the form approved by the City Attorney. AYES: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht and Young None Councilmember Fasching CITY ATTORNEY The City Attorney presented and read the title of Ordinance No. 1933: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING TEXT AMENDMENT 91-001 REVISING THE REAR SETBACK REQUIREMENTS FOR COMMERCIAL AND INDUSTRIAL BUILDINGS IN THE CoO, C-l, C-2 AND CoM ZONES." It was MOVED by Councilmember Ciraulo and seconded by Mayor Young that Ordinance No. 1933 be ADOPTED. -11- 4/2/91 9b. RESOLUTION NO. 5576 (ADOPTED) ~~ \'/('" 30 9c, RESOLUTION NO. 5577 (ADOPTED) o ~30 -">,,,- /.-11 c.-7'e- 10. 33:0089 AYES: NOES: ABSENT: Councilmembers Ciraulo and Young Councilmembers Gilb and Harbicht Councilmember Fasching TIE VOTE Section 2123.7 of the Arcadia Municipal Code states that a TIE VOTE automatically continues the matter to the next Council meeting (April 16, 1991). The City Attorney presented and read the title of Resolution No. 5576: "A RESOLUT1ON OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, GRANTING APPROVAL OF THE TRANSFER OF THE ARCADIA CABLE TELEVISION SYSTEM." It was MOVED by Mayor Pro tem Gilb, seconded by Councilmember I Harbicht and CARRIED on roll call vote as follows that , Resolution No. 5576 be and it is hereby ADOPTED. In response to a question from Mayor Young, staff responded that it is recommended this Resolution be adopted. Staff also noted that service had been disrupted this week. This was a problem with the Edison service and was not the fault of CableVision. Councilmember Harbicht remarked that the number of complaints from residents about cable service has decreased dramatically in recent years. AYES: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht and Young None Councilmember Fasching Mayor Pro tem Gilb commented that a service call number should be available to cable users. People call him to inquire about this and he does not know what to tell them; perhaps stickers of some sort could be made available by the cable company. Thom Prevette, representing CableVision, replied they have run into resistance when they have attempted to apply stickers to people's furniture or television sets. They have other options for making their service information available, i.e., the cable listing guide and the channels themselves. In response to Mayor Young's suggestion, Mr. Prevette said a sticker listing the service number could no doubt be made available to residents who could then place it wherever they wish. The City Attorney presented and read the title of Resolution No'. 5577: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SUPPORTING THE IMMEDIATE INITIATION OF A LOS ANGELES COUNTY TRANSPORTATION COMMISSION STUDY OF THE TRANSIT ALTERNATIVES FOR THE SANTA FE RIGHT-OF-WAY FROM PASADENA TO CLAREMONT." I It was MOVED by Councilmember Harbicht, seconded by Mayor Young and CARRIED on roll call vote as follows that Resolution No. 5577 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Ciraulo, Gilb, Harbicht and Young None Councilmember Fasching MATTERS FROM STAFF None '-12- 4/2/91 11. GILB (Bed tax exemption request) 0;) <;"0 -110 NS{) I GILB (League Annual Mtg. - S.F.) GILB (LAFCO - Alternate Director) GILB (Pub. Hrg. Liv./Graham Chi. Park) GILB (Citz. of the Year Dinner) I 12, ADJOURNMENT (April 16. 1991 7:00 p,m.) ATTEST: 33:0090 MATTERS FROM ELECTED OFFICIALS Recently, Mayor Pro tem Gilb received a request from the Arcadia Thrift and Welfare Shop that they be designated as exempt from the City 8% bed tax when they put families up at the Westerner Hotel. This occurs about 20 times a year. These funds are donations and could then be used to provide food, or used for other projects. Council briefly discussed the possibility of arranging the exemption. It was noted that 20 rooms a year at 8% would probably amount to $65, and just the administrative problem associated with it could outweigh this. The City Attorney advised that to create an exemption a resolution would not suffice. An ordinance would be required to amend the Arcadia Municipal Code. In response to Council's questions, the Finance Director said the only exemptions given at this time are for State and Federal officials traveling on government business. No decision was made at this time. The Annual Meeting of the League of California Cities is scheduled to be held October of 1991 in San Francisco. The City of San Francisco has declared San Francisco a sanctuary for those who were opposed to the Persian Gulf War. The Mayor of the City of Pico Rivera has requested that all cities in Los Angeles County join Pico Rivera in requesting that the League cancel the annual meeting in San Francisco and, further, request that the conference be held in another California city. It was the consensus of Council to support this request. Staff will prepare a resolution for adoption at the April 16, 1991, Council meeting. ~ayor Pro tem Gilb, City Selection Committee delegate, apprised Council that, as requested by SGVAC, he will cast Arcadia's vote for Bob Kuhn for Alternate Director to LAFCO. Council agreed. Further, he will support Boyd Condie of Alhambra to serve on the Los Angeles County Hazardous Waste Management Advisory Committee. Also, Drexel Smith from Walnut has been nominated for this committee. Mayor Pro tem Gilb does not know Mr. Smith and will wait and see who else has been nominated for that position before making this decision. Staff informed Mayor Pro tem Gilb that the public hearing for the City of El Monte's appeal of the Livingston/Graham project in the Chicago Park area has been scheduled for May 7, 1991. All interested parties have been notified. Mayor Pro tem Gilb expressed his appreciation to Mayor Young for the lovely evening, enjoyed by all who attended the Citizen of the Year Award dinner in her honor... she fully deserved this award, he added. At 8:55 p.m. the City Council ADJOURNED to 7:00 p.m., April 16, 1991, in the Conference Room of the Council Chambers to conduct the business of the Council and Agency and any Closed Session, if any, necessary to discuss personnel, litigation and evaluation of properties. YhCLlfj//&' ~r Mary B. Y ung, Ma' r ~, "/~~~~ J D: Alford, ty Cl rk -13- 4/2/91