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HomeMy WebLinkAboutOCTOBER 22,1991_3 I I 33:0291 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL (Oct.8,199l) (APPROVED) ORD. & RES. READ BY TITLE ONLY BOY SCOUT TROOP MEMBERS 1. 01'5"0 -:=.o Ilrr -5<:- J...: rV..;P MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING OCTOBER 22, 1991 The City Council and the Arcadia Redevelopment Agency met in a regular meeting at 7:38 p. m., Tuesday, October 22, 1991 in the Arcadia City Hall Council Chamber. Rev. Roger Kramer, Arcadia Christian Reformed Church Mr. Corkran Nicholson, Senior Planner PRESENT: Councilmembers Ciraulo, Fasching, Harbicht, Young and Gilb ABSENT: None On MOTION by Councilmember Ciraulo, seconded by Mayor Pro tem Harbicht and CARRIED, the Minutes of the Adj ourned and Regular Meetings of October 8, 1991 were APPROVED. Councilmember Young ABSTAINED, since she was not present at the October 8, 1991 meeting It was MOVED by Mayor Pro tem Harbicht, seconded by Council- member Young and CARRIED, that Ordinances and Resolutions be read by title only and that the reading in full be WAIVED. Mayor Gilb welcomed Members of Boy Scout Troop No, 176, Temple City, and Boy Scout Troop No. 116, Arcadia, who were present in the audience. AUDIENCE PARTICIPATION Lae1 Collins, 409 J Fairview Avenue, stated, in part, that as a resident of Arcadia and on behalf of the people who make films and commercials, she thinks that filming in the City of Arcadia is a neat thing. A little inconvenience for something that important should not matter. She thinks the notification time should remain at three days. She is present as a parent and concerned citizen to formally request help from the City for the School District. She realizes that the School Board is a separate entity. Mrs. Collins is sorry the Council could not have been present at the meeting of the Task Force at the First Avenue School the previous day. The parents and students were begging five people not to go through with their proposal to level First Avenue School, level the other site and crowd the students into the remaining schools. The citizens are asking for a bond issue proposal. She and other parents are afraid that three people are going to change the whole school system and the face of the community for many, many years to come. The answer they previously got from the City was that the City I 1 10/22/91 035:.-0 _ ~..,,- r, IrY)/(J OJ-S;o_"';--~- F,'MI~ D3S-o :'-::'" F; fm'L! 0..3 ~_ t J. '''' r;/nll'tJ 33:0292 cannot use the taxpayer money for the School District; but she thinks the taxpayers would give their permission for the City to help che schools. She also mentioned the funding for the new Senior Center. It is wonderful to meet the needs of the seniors, but if the school system is destroyed, it will not do anyone any good. Michael Walbrecht, California Film Commission, 6922 Hollywood Blvd., Suite 600, Los Angeles, was present to address the matter of the proposed ordinance requiring seven days notice for filming in residential areas. He is aware that filming companies can cause some disturbances and they would like to make sure that, if there are any severe problems with any particular shoot, the residents can feel free to come forward and have something done about it. He had presented Councilmembers a proposed activity sheet which the filming company can fill out and hand out to the neighbors. This would outline who will be filming and when, the number of vehicles in the area, and who to call, both at the filming company and the City, if there should be any problem. He would like to see something like this used rather than have the seven day notification proposal enacted. I Dennis Felman, 14942 Weindot Street, Van Nuys, 91405, stated, in part, that he is a Member of the Association of Independent Commercial Producers (AICP) and is on their Governmental Affairs Committee and is also a location scout for television commercials. A seven day permit process would effectively eliminate 95% of television commercials being filmed in the City of Arcadia. Corporate America and the advertising agencies just do not give the filming companies seven days lead time. He thinks the ordinance would actually have an adverse impact to the City of Arcadia because rather than having one or two trucks and 25-35 people filming commercials for one day, there will be the larger movie crews of 125 people, with semi trucks parked up and down the street and multiple day filming. The proposal is actually counter- productive to what Council is trying to do, Chandra Shah, Deputy Director, Los Angeles County Film Office, 6922 Hollywood Blvd., stated, in part, that their office issues over 2500 filming permits a year; the majority of which are in residential and business communities. Notification and timing of notification are important, but more important is the information that is included. Detailed information of what is going to be taking place during the filming activities, before the activity and after the activity is more important. Their office provides parking information and any special conditions on all notification forms. Also included is a twenty-four hour pager service through the office to mitigate any problems, The pager will be available and their office is offering this service to the City voluntarily. Anything else they can do, they would like to. They feel the seven day notification period would not really solve the problem. I Sandra MacIntosh, 1530 A1amitas, Unit B, Monrovia, stated, in part, that she has been with the Security Bank in Arcadia since it was built, she has her own location company (Perfect Locations), and is the District Chairman for the Verdugo District of the California Federation "of Women's Clubs. She thinks one aspect that has been forgotten in these discussions is that of the trickle down effect to the economy in the City provided by the filming companies. This money includes not only what the homeowner makes, but what local businesses make. For instance, on a one-day Levi commercial shoot in Arcadia, the filming company spent nearly $1,000 at the local merchants, not including that spent with the homeowner. She itemized these costs. She explained the time constraints she has in making notifications and obtaining the necessary 2 10/22/91 I 2. 3. 3a. ROLL CALL 3b. MINUTE APPROVAL (Oct. B, 1991) (APPROVED) 3c. ARCON/SCHAEFER BROS. ERN AMENDMENT NO. 5 (SW Corner Project) (APPROVED) o 6f?O. 1)f1 I .j 33:0293 res idents' signatures under the three day requirement, and pointed out that this would be impossible under a seven day requirement. Peter Lee, 1225 W. Huntington Drive, stated, in part, that he is an' architect and is working on a four unit townhouse project. He has a problem in that they are unable to finish on time. The time for the plan check has expired and the City has told them it will be necessary to start again and pay an addi tiona1 $4,348.46 for a new plan check fee. This is a hardship for his client. He is present to ask Council's help in this matter. In reply to a question from staff, Mr. Lee said a request for extension was filed after the receipt of the City's expiration notice. Mayor Gi1b instructed Mr. Lee to go to the Planning and 8uilding Department the following day and the Chief 8uilding Official will look into the matter for him. CITY COUNCIL RECESSED IN ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Ciraulo, Fasching, Harbicht, Young and Gllb ABSENT: None On MOTION by Member Harbicht, seconded by-Member Ciraulo and CARRIED, the minutes of the Meeting of October B, 1991 were APPROVED. Member Young ABSTAINED since she was not present at the October 8, 1991 meeting. The current Arcon/Schaefer 8rothers (A/S8) Exclusive Right to Negotiate (ERN) with the Redevelopment Agency expires on October 31, 1991. As a result of A/S8's request for a phased project and the Agency's consideration of that request, and the ensuing delay in Disposition and Development Agreement negotiations, A/S8 and Agency staff will be unable to meet the current schedule. A/S8 has requested a three month extension to the ERN. If the proposed Amendment No, 5 to the A/S8 ERN is approved, the performance dates contained in the ERN Schedule of Performance would be extended three months to January 31, 1991. Additionally, A/S8 will be required to either extend or replace their existing Letter of Credit through April 15, 1992. All other terms and conditions of the ERN remain unchanged. In reply to a question from Member Harbicht, staff stated that the Agency has received the $5,953, which was the subject of discussion at the last Agency meeting, The Letter of Credit was to have been provided last Friday. It was received today. A/S8 are now current with their administrative responsibilities. As a result, staff intends to meet with A/S8 tomorrow to begin formal negotiations for the DDA. It was MOVED by Member Harbicht, seconded by Member Fasching and CARRIED on roll call vote as follows that the Arcadia Redeve 10pment Agency APPROVE Amendment No. 5 to the A/S8 Exclusive Right to Negotiate, subject to minor revisions approved by the Executive Director and Agency Counsel. AYES: NOES: ABSENT: Members Ciraulo, Fasching, Harbicht, Young and Gi1b None None 3 10/22/91 3d. ADJOURNMENT 4. 5. 5a. 5b. CONTRACT AWARD (Seismic Repair [, Retrofit Police Dept. Bldgs. - Job No. '520) () 7,JO ~. r 5c. WORK ACCEPTED (Renovation Eisenhower Memorial Park Job No. 66S) 07<10_10 e. /:, ~ ^ A.otfrJ (r - J<:>b 6';'-:;' Sd. TEMP. STREET CLOSURE - BLOCK PARTY (Claridge St. fro 3S0 ft. N. Sierra Madre B1. to end) 01'.>',.;..;. ,- Se. ADVERTISE FOR BIDS (10-Ton crane - Wtr. Div.) 0.3 <10 - .3 0 s.-.)/;) Sf. LEAVE OF ABSENCE W/O PAY (Chris tine Camano - City Clerk's Office) O;).d()-~-;: Sg. FINAL MAP 48678 (20-Unit Res. Condominium - 841-847 Fairview Ave.) O~("i:J. (..,,1 Sh. STUDENT PROJECT FILMING FEE REFUND 03S'(J - <; ~ 33:0294 The meeting ADJOURNED to 4:00 p.m., October 24, 1991. CITY COUNCIL RECONVENED CONSENT ITEMS Considered separately. ,(See page 5.) AWARDED contract in the amount of $12,000 to Hickman Mechanical, Inc. for seismic repair and retrofit of Police Department buildings - Job No. 520. Funds available from the Capital Outlay Fund in the amount of $55,000 to cover the cost of engineering, construction, inspection and contingencies. All informalities in the bid or bidding process to be WAIVED and the Mayor and City Clerk AUTHORIZED to execute a contract in a form approved by the City Attorney. I ACCEPTED project and AUTHORIZED final payment to Mark Lockwood Construction for Eisenhower Memorial Park Renovation - Job No. 665. Ten percent (10%) retention payment becomes due and payable 35 days after the recordation of Notice of Completion and will only be released by the Director of Public Works on completion of all corrections of record. The final contact amount of $51,645.74 was funded by a State Grant ($34,475) and the Park and Recreation Facilities Fund ($17,170.74). APPROVED request for temporary street closure for a block party - Claridge Street from 360 feet north of Sierra Madre Boulevard to the end on November 2, 1991 from 2:00 p.m. until 7:00 p.m. Permission subject to conditions set forth in staff report from the Public Works Director dated October 22, 1991. AUTHORIZED staff to accelerate the crane replacement schedule from the 1995-96 Capital Improvement Program to 1991-92 fiscal year for replacement of vehicle No. 41-1 with a truck-mounted 10 ton, 46 foot boom crane, and APPROVED appropriation of $75,000 from the Equipment Replacement Fund, AUTHORIZED staff to solicit bids for a 10-ton crane. APPROVED forty-five (45) days extended Leave of Absence without pay, October 18 through December 1, 1991 for Christine Camano, Typist Clerk II, City Clerk's Office. I APPROVED Final Map of Tract 48678 for a twenty (20) unit residential condominium project at 841-847 Fairview Avenue on behalf of Jennifer Shia (owner/developer of the site). Approval on condition that all outstanding conditions of approval, as outlined in Public Works Department report dated December 21, 1989 shall be complied with to the satisfaction of the Director of Public Works. AUTHORIZED refund of filming fee of $90 paid by Monique Breen for a student filming project. This provided for under Arcadia Municipal Code Section 6616.10. 4 10/22/91 I I 5i. WEST ARCADIA BAN!) REV. & FIELD COMPETITION O/~O-:30 5D,/)e! Pev,'eo..J 5j. POLICE DEPT. PUB. RELATIONS VIDEOS 0/'5"0 -;:, () PD 5a_' PUBLIC HEARING SCHEDULED (Nov. 19. 1991) Underground Dist. No. 13 (Second Ave. from Htg. Dr. to La Porte St. ) (APPROVED) . O'i!<./o- ?iO 33:0295 APPROVED request from the Arcadia Music Club to host the West Arcadia Band Review and Field Competition at Arcadia High School November 23, 1991. Arrangements have been made with the police Department to secure necessary Police personnel, and the proper paperwork and insurance binders have been issued to properly cover the City. APPROVED request from the Chief of Police to create two video productions of the members, staff, and operations of the Arcadia Police Department and its interaction with the community to be used as a public relations tool. AUTHORIZED payment of $22,000 to Winters Productions with funds from the Asset Seizure Account. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON MOTION BY MAYOR PRO TEM HARBICHT, SECONDED BY COUNCILMEMBER YOUNG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Gilb None None Ciraulo, Fasching, Harbicht, Young and NOES: ABSENT: The decision regarding a public hearing for consideration of Underground District No. 13 - Second Avenue from Huntington Drive to La Porte Street had been postponed for the receipt of a report from the Public Works Director. The Public Works Director presented a report on two alternatives: 1) Distribution Lines Only and 2) Distribution and Transmission Lines. Alternative 2) includes two alternatives: A) Undergrounding of all utilities on Second Avenue from Huntington Drive to La Porte Street ("guesstimated" cost is $800,000); B) Undergrounding of all utilities on Second Avenue from A1ta to La Porte ("guesstimated" cost is $1,000,000). Staff's opinion is that, of these latter two alternatives, alternative B) is probably the most desirable because it involves the removal of the poles at the Northwest Corner Project site and the Southwest Corner Project site. Should the Council wish to proceed with the undergrounding of distribution lines only (the proposed project), it is recommended that a public hearing be scheduled for November 19, 1991. Should the Council wish to cancel the under grounding of distribution lines; and desire to proceed with the undergrounding of distribution and transmission lines, it is recommend that Altrnative B) (A1ta to La Porte) be approved and that the Council authorize staff to proceed with this project. Proceed means going forward with design and budgeting by Edison, so that the project can be brought back to the Council in early to mid-1993 for a public hearing. In answer to a question from Counci1member Young, staff replied that if distribution lines only are undergrounded, only four poles will be removed. Mayor Pro tem Harbicht is not in favor of under grounding the transmission lines because of the cost. He does not then see a lot of reason for undergrounding the distribution lines since the transmission line poles would still be there, He would like to find a better project. The Public Works Director noted that it would be a cleaner project even with just the distribution lines undergrounded. In reply to a question from Counci1member Young, the Assistant Manager for Economic Development explained that there are two poles on the Northwest Corner Project that may have to be relocated by the developer and that could be quite expensive. 5 10/22/91 6. 6a. ORDINANCE NO. 1951 (NO ACTION TAKEN) o ~, . - ~, ~ :;;.;' 33:0296 Counci1member Fasching referred to the previous Council meeting, during which the proposal for the N1.I and SW Corner Projects to replace wood poles with two steel poles for an overhead transmission line was denied. It was suggested at that time that undergrounding might be preferable; now the estimated costs are available ($800,000 to $ 1,000,000 for undergrounding of all utility lines). Staff agreed with Counci1member Fasching's understanding that each district is in a priority status as far as undergrounding of electrical lines. Since this project would mean that other areas will be further down the line for undergrounding, he is not in favor of the project. Other projects will be penalized for years to come for undergrounding these few lines. In reply to a question from Councilmember Ciraulo regarding numerous poles on'the Northwest Corner Project, the Assistant Manager for Economic Development said the poles referred to are the ones that are in the alley and abut the buildings to the west of the site. Those connect Edison services to the buildings. When and if a developer comes in, those distribution lines would be undergrounded as part of the development project and the alley would be vacated. It is not part of the project the Public Works Director is referring to, but a part of the overall development of the Northwest corner. I It was then MOVED by Councilmember Fasching, seconded by Counci1member Ciraulo and CARRIED on roll call vote as follows that a public hearing be scheduled for November 19, 1991 for consideration of Alternative No.1, Underground Utilities District No. 13 - Second Avenue from Huntington Drive to La Porte Street. AYES: NOES: ABSENT: Councilmembers Ciraulo, Mayor Pro tem Harbicht None Fasching, Young and Gilb CITY ATTORNEY The City Attorney presented and read the title of Ordinance No. 1951: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING DIVISION 6 OF CHAPTER 5, ARTICLE VI OF THE ARCADIA MUNICIPAL CODE BY ADDING A SECTION 6616.11 CONCERNING REGULATIONS FOR MOTION PICTURE FILMING - TIMING OF NOTICE TO NEIGHBORHOOD". A discussion ensued among Council regarding the requirement in this Ordinance changing the present three day notification to a seven day notification. Michael Wa1brecht, California Film Commission, 6922 Hollywood Blvd., Los Angeles, stated in reply to a question from Councilmember Ciraulo that the summary sheet mentioned earlier would be delivered to the residents by the filming Location Kanager at the time the required permission signatures are obtained. At that time the resident would know when the filming is to be done, number of trucks on the site, etc, In reply to another question, he reiterated that Ms, Shah, Los Angeles County Film Office, had offered her 24-hour pager number to the Business License Officer in the event problems should arise. Also, an Arcadia Police Officer is usually present at the filming site and complaints can be directed to that Officer. In reply to a question from Counci1member Young, Mr. Wa1brecht stated that filming of commercials is accomplished in one day about 50% of the time; two days about 40% Becky Pike, Business License Officer in reply to a question from Counci1member Fasching, said that (although it has not happened before) if residents call to say they have a problem with the filming scheduling, I 6 10/22/91 I I Gb. ORDINANCE NO. 1952 (ADOPTED) o ')IiO~ -to Gc. ORDINANCE NO. 1953 (ADOPTED) <?~'ii () -'1'0 Gd. ORDINANCE NO. 1954 (ADOPTED) o S-'io-7o Ge. ORDINANCE NO. 1955 (ADOPTED) 03 S"O - (Or;- 33:00297 she would then call the filming company and try to re-arrange the schedule. After further discussion among Councilmembers, the consensus was that since the filming companies are making every effort to be cooperative, and residents now have some recourse to solve problems that might arise because of filming activities, the present three day notification requirement is adequate. NO ACTION TAKEN ON ORDINANCE NO, 1951 BY COUNCIL CONSENT The City Attorney presented and read the title of Ordinance No. 1952: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING ZONE-CHANGE Z-91-006. CHANGING THE EXISTING ZONING OF R-O 12,500 TO 15,000 FOR CERTAIN PROPERTIES LOCATED IN THE SOUTlNEST PORTION OF THE CITY OF ARCADIA" , It was MOVED by Councilmember Young, seconded by Mayor Pro Cem Harbicht and CARRIED on roll call vote as follows that Ordinance NO. 1952 be and it is hereby ADOPTED. AYES: Counci1members Ciraulo, Fasching, Harbicht, Young and Gilb None None NOES: ABSENT: The City Attorney presented and read the title of Ordinance No. 1953: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING ZONE CHANGE Z-9l-007, CHANGING THE EXISTING ZONING OF CPD-1 DH TO CDP-l DH7, CPD-l DH5 AND CPD-l DH4 FOR PROPERTIES LOCATED AT 211 EAST HUNTINGTON DRIVE, 311 EAST HUNTINGTON DRIVE AND 420-440 EAST HUNTINGTON DRIVE". It was MOVED by Councilmember Ciraulo, seconded by Counci1member Young and CARRIED on roll call vote as follows that Ordinance No, 1953 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Counci1members Ciraulo, Fasching, Gilb None None Harbicht, Young and The City Attorney presented and read the title of Ordinance No, 1954: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING ZONE CHANGE Z-9l-008, CHANGING THE EXISTING ZONING OF C-2 DH TO C-2 DH8 FOR THE PROPERTY AT 400 SOUTH BALDWIN AVENUE AND FROM CoO H TO CoO H6 FOR THE PROPERTY AT 301 WEST HUNTINGTON DRIVE". It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Ciraulo and CARRIED on roll call vote as follows that Ordinance No. 1954 be and it is hereby ADOPTED. AYES: Councilmembers Gilb None None Ciraulo, Fasching, Harbicht, Young and NOES: ABSENT: The City Attorney presented and read the title of Ordinance No. 1955: "ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA GRANTING TO SOUTHERN CALIFORNIA WATER COMPANY, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO LAY AND USE, FOR TRANSMITTING AN DISTRIBUTING WATER FOR ANY AND ALL PURPOSES, PIPELINES AND OTHER FACILITIES, IN, ALONG, ACROSS, 7 10/22/91 6f. ORDINANCE NO. 1956 (INTRODUCED) ~:;~O-'7o 7. RESOLUTION NO. 5626 (EXISTENCE OF EMERGENCY) ALCOHOL BEVERAGE CONTROL DEPT. LAYOFFS RESOLUTION NO. 5626 (ADOPTED) D/{D - q~- , t-l/JC ((r ,'-' .s 33:00298 UPON AND UNDER THE PUBLIC STREETS, WAYS, ALLEYS AND PLACES WITHIN THE CITY OF ARCADIA". It was MOVED by Mayor Pro Counci1member Young and CARRIED that Ordinance No. 1955 be and tem Harbicht, seconded by on roll call vote as follows it is hereby ADOPTED. AYES: Councilmembers Gilb None None Ciraulo, Fasching, Harbicht, Young and NOES: ABSENT: The City Attorney presented for introduction and read the title of Ordinance No. 1956: "AN ORDINANCE OF THE CITY OF ARCADIA APPROVING ZONE CHANGE Z-91-009, CHANGING THE EXISTING ZONING OF R-l 7,500 TO R-l 12,500 FOR CERTAIN PROPERTIES LOCATED IN THE SOUTHWEST PORTION OF THE CITY OF ARCADIA". I It was MOVED by Mayor Pro tem Harbicht, seconded by Counci1member Ciraulo and CARRIED on roll call vote as follows that Ordinance No. 1956 be and it is hereby INTRODUCED. AYES: Councilmembers Ciraulo, Fasching, Harbicht, Young and Gilb None None NOES: ABSENT: MATTERS FROM STAFF Since this matter arose after publication of this meeting's agenda and, upon advice from the City Attorney and pursuant to the Brown Act, it was MOVED by Councilmember Young, seconded by Mayor Gilb and CARRIED on roll call vote as follows that it is necessary to act on the consideration of Resolution No, 5626 tonight because an emergency exists through action by the State that will severely impair public health and safety. AYES: Counci1members Gilb None None Ciraulo, Fasching, Harbicht, Young and NOES: ABSENT: The City Manager stated that Governor Wilson is proposing severe cutbacks in funding for the Department of Alcohol Beverage Control. It is believed that the proposed reduction, will result in the layoff of approximately 75% of the agents and support staff within the Department, thereby severely curtailing their enforcement capabilities. Staff believes that this reduction in ABC staff will have a devastating effect on local law enforcement. It is recommended that the City of Arcadia adopt a resolution which calls upon the Governor and the State Legislature to consider restoration of funds to the Department of Alcohol Beverage Control. I The City Attorney presented and read the title of Resolution No. 5626: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALLING FOR THE RESTORATION OF ADEQUATE FUNDING FOR FISCAL YEAR 1991-92 AND THEREAFTER FOR THE STATE DEPARTMENT OF ALCOHOL BEVERAGE CONTROL AND URGING THE GOVERNOR AND THE STATE LEGISLATURE TO APPROVE FUNDING FOR THE ABC IN ORDER TO CONTINUE ABC ENFORCEMENT AT LEAST AT PRESENT LEVELS". 8 10/22/91 I I 8. FASCHING (Closed SeSS ion) 0110.-10 HARBICHT (School Dis to Task Force Recommenda- tions) o I~ 0- :;'0 flrt ,:;, ;.... 33:0299 It was MOVED by Counci1member Fasching, seconded by Mayor Pro tem Harbicht and CARRIED on roll call vote as follows that Resolution No. 5626 be and it is hereby ADOPTED. AYES: Counc ilmembers Gilb None None Ciraulo, Fasching, Harbicht, Young and NOES: ABSENT: MATTERS FROM ELECTED OFFICIALS Councilmember Fasching requested a Closed Session at the conclusion of this meeting to discuss the Arcon/Schaefer negotiations. The City Attorney announced that, "pursuant to Government Code Section 54956.8 for purposes of giving direction to the Agency's negotiator concerning the potential acquisition of property and related terms regarding the South West Corner Project (corner of Huntington and Second) in his negotiations with W. Lortie and H. Schaefer." Mayor Pro tem Harbicht opened a discussion of the School District Task Force recommendations to the School Board and stated, in part, that although the City Council does not have jurisdiction over the Arcadia Board of Education, he believes it.to be incumbent upon the City Council to at least express an opinion to the School District as they are going into their deliberations on this matter. Mayor Pro tem Harbicht is very concerned about the recommendation to the School District to sell off School District assets, in particular, the Santa Anita School site and the recommendation to close First Avenue Junior High School and lease the property. He inquired if the rest of the Council would be interested in adopting a resolution asking the School Board to seek another solution and not sell the assets. Further, the School Board has held public hearings and requested input from the public. As City officials, Council should also contribute input to the Board before they make their decisions, in particular, the issue of selling pieces of property or long-term leases. As the discussion continued, the suggestiorl of sending individual letters to the School Board was considered. This to allow each Counci1member to express their opinion on the Task Force recommendations on an informal level. Gouncilmember Fasching stressed that the School Board should be given time to assimilate all the material and input from the public. If he were to send a letter to the Board he would .tell them that after they have had time to study the results of their public hearings and have some conclusions, that Council feels, as a body, it would be wise for Council to sit down with them and discuss needs and see where the Council could possibly be of benefit to them. He does not want to disagree with any of the recommendations until they have had time to tell the Council what their thinking is and then sit down for a discussion, Additional exchange followed with regard to individual letters to the Board from each Gounci1member. Mayor Pro tem Harbicht commented that he would rather see the Council take some action on the matter, following which the City Attorney advised if formal action were to be taken with a vote, this would have to be an agenda item. Mayor Pro tem Harbicht then requested that staff put a resolution on the next agenda regarding the Task Force proposals and he. will provide the wording to express Council's opposition to certain elements of the Task Force recommendations to the Arcadia Board of Education. He will name the elements in the 9 10/22/91 ARCON/SCHAEFER BROS. BLDG. - WINDOWS 06 f 0 . ~..,c.1 ADJOURNMENT ATTEST: J j 33:0300 resolution. Mayor Gi1b and Councilmembers Ciraulo and Young agreed. Counci1member Fasching commented also that he would like to bring back a resolution that Council sit down and talk, at the proper time, with the School Board about their evaluation of the public hearings and consider how the City Council and the School Board can do something about the School District's problems. Staff commented that this does not have to be a resolution. It could just be a motion and it would be appreciated if Councilmember Fasching could put his request in writing for the agenda. Mayor Pro tem Harbicht raised an issue of concern to him by citing the Agency's approval of the Arcon/Schaefer Brothers proposed building at the South West Corner of Huntington Drive and Second Avenue with respect to the window openings in the walls of the building that abut residential property. There is an ordinance which states that a commercial building may not have these types of windows. Then the Arcon/Schaefer Brothers project came before the Agency and the building was preliminarily approved with windows that overlook a residential area. His objection is to the ordinance that prohibits windows in commercial buildings that abut residential areas, and the fact that there may be an inconsistency by allowing this building in the Redevelopment area to have such, while other commercial building projects are not allowed the same concession. Counci1member Ciraulo reminded Council that anyone can apply for a modification for windows and it would then be up to the Planning Commission to grant the modification or not grant it. Mr. Kinnahan noted that in a previous discussion on this issue, the Agency or Council basically decided they wanted to retain the ordinance prohibiting windows in. commercial buildings that abut residential properties and deal with it on a case-by-case basis. The Arcon/Schaefer Brothers plans then came before the Planning Commission and were approved and the Agency basically approved the plans in concept two weeks ago. The discussion continued and Mayor Pro tem Harbicht commented that he feels this law is wrong and should be eliminated. He does not object to the Arcon/Schaefer Brothers building, but if the City has this law then Council should be consistent. Councilmembers Young and Fasching disagreed; they believe this to be a good ordinance. I At 9:00 p.m. the Council entered a CLOSED SESSION, RECONVENED AND ADJOURNED at 9:45 p.m. to 4:00 p.m, Thursday, October 24, 1991, in the Conference Room of the Council Chambers to a Study Session regarding expansion of Santa Anita Fashion Park, and any closed Session necessary to discuss personnel, litigation and evaluation of properties. I 10 10/22/91