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HomeMy WebLinkAboutOCTOBER 20,1987 1- INVOCATION, PLEDGE OF ALLEGIANCE ROLL CALL . MINUTE APPROVAL (Oct. 8, 1987) (APPROVED) ORD. & RES. READ BY TITLE ONLY CLOSED SESSION I PERSONNEL BOARD (Ce 1 i a Ka 1 m) 29:0305 M I NUT E S CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA R8DEVE~OPMENT AGRNCY REGULAR MEETING OCTOBER 20, 1987 The City Council and the Arcadia Redevelopment Agency met in a regular session, October 20, 1987 at 7:30 p. m. in the Arcadia City Hall Council Chamber. Rev. Ilia Daikovich, Serbian Eastern Orthodox Church of Christ the Saviour William Woolard, Planning Director PRESEN1: Counci1members Chandler, Harbicht, Lojeski, Young and Gi1b ABSENT: None On MOTION by Counci1member Lojeski, seconded by Counci1member Harbicht and CARRIED, the Minutes of the Regular Meeting of October 8, 1987 were APPROVED. It was MOVED by Counci1member Young, seconded by Counci1member Lojeski and CARRIED that Ordinances and Resolutions be read by title only and that the reading in full be waived. Mayor Gi1b ackow1edged the presence of the Webe1ees, Pack No. 122. CITY ATTORNEY The City Attorney announced that the City Council and the Arcadia Redevelopment Agency met in a CLOSED SESSION prior to this meeting pursuant to Government Code Section 54956.8 to give instructions to the City's negotiator regarding potential land transaction concerning the Falzone project on the southwest corner of Third and Huntington. Additionally, pursuant to Government Code Section 54956.8 the Council and Agency met to give instructions to the City's negotiator regarding potential transactions concerning the Emkay property in the north side project area; also, the Derby property and the Sturnio10 family regard- ing property on East Huntington; also the Avis building at 112 N. First Avenue. PRESENTATION On behalf of the City Council, Mayor Gi1b presented to Marilyn Bryant. Derek Pedranti and Ed Miyagiskima a proclamation designating the week of October 25 - 31, 1987 as Red Ribbon Week emphasizing dru~ awareness and drug-free youth in Arcadia. Mrs. Bryant presented red ribbons to Mayor Gi1b and the Counci1members. School Board Member K1adifco accompanied the group. OATH OF OFFICE ADMINISTERED The City Clerk administered the Oath of Office to Celia Ka1m as a Member of the Personnel Board. She will fill a term expiring June 30, 1990, replacing Ray Godfrey. Mayor Gi1b presented a City pin and credentials to Mrs. Ka1m and welcomed her to the City family. 10/20/87 -1- 1. PUBLIC HEARING (Temporary Mobile Trailer - 112 N. First Av.) (APPROVED) \ ,B-'~f~ '\,' 2. PUBLI C HEARING - APPEAL OF DENIAL TO SERVE WINf/BEAR (Carme10 Palazzolo - 328 E. Foothill) (APPROVED) ( ,)'J -Q.,/ '\ 29:0306 Consideration of a request by Andrew S. Gantner, Area Manager for the Avis Rent-A-Car office at 112 N. First Avenue to utilize a temporary mobile trailer for the Avis office for a period of six months. The existing office building was severely damaged'during the earthquake and is unsafe for occupancy. The trailer is located behind the office building. Mr. Gantner is requesting to utilize the trailer for approxi- mage1y six months until the building is either repaired or a new building is constructed. There is an on-site gas pump; therefore it is not feasible to rent office space at another location. I Mayor Gi1b declared the hearing open and no one desiring to be heard, the hearing was CLOSED on MOTION by Counci1member Lojeski, seconded by Counci1member Chandler and CARRIED. It was then MOVED by Counci1member Lojeski, seconded by Counci1member Young and CARRIED on roll call vote as follows that the use of a temporary trailer office be APPROVED for six months (through April 30, 1988) subject to the applicant securing the necessary approvals from the Fire Department and Building Department. AYES: NOES: ABSENT: Counci1members Chandler, Harbicht, Lojeski, Young and Gi1b None None Consideration of an appeal filed by Carme10 Palazzolo to the Planning Commission's denial of a request to modify Condition 1 of Resolution No. 1307 in order to permit the on-site consumption of beer 'and wine at 328 E. Foothill Blvd. The Planning Commission at its August 25, 1987 meeting voted 4 to 0 with one member absent to deny the request. Mayor Gi1b declared the hearing open and Jim Slater, 351 E. Laurel stated, in part, that originally he had some concerns but after 18 months he feels the business should be permitted to sell beer and wine. He feels it is a good establishment. It closes regularly at 9:00 - 9:30 p. m. and there is not a lot of traffic. Kaz Arnot, 310 - 312 - 320 E. Foothill Blvd., stated, in part, that his businesses are located nearby. Mr. Palazzolo has been in business there for 18 months and he does not feel that the sale of beer and wine would have a negative effect. There are only three tables in the little restaurant and only about 12 people can be seated. It is family oriented; closes at around 9:00 - 9:30 p. m.; is not open on Sunday. (name unclear), 1771 E. Mountain, Pasadena, stated, in part, that he has known Mr. Palazzolo for a long time. Mr. Palazzolo serves a fine type of food; he is a good businessman; respects the law and runs a good business. He takes his family to eat there. He does not feel this will affect the neighborhood or other businesses nearby and urged approva 1 . . No one else desiring to be heard, the hearing was CLOSED on MOTION by Counci1member Chandler, seconded by Counci1member Lojeski and CARRIED. I Mayor Gi1b stated, in part, that he had been on the City Council when this was turned down originally and it has also been turned down by the Planning Commission. Originally, they did not know how this would work out -- traffic, parking, etc. -- but there have been no problems of any kind. It is a very small business and if problems occur the permit can always be revoked. There are many people who like to have a glass of wine with their dinners and he would approve the request. -2- Ul/20/87 I 3. PUBLIC HEARING APPEAL OF T. M. 45791 (ELLIS) (DENIED) " J' '()' ,,) Q', ../ I 29 :0307 Councilmember Harbicht stated, in part, that he was a member of the Planning Commission when this was first granted. This was really a question of land use and parking. Question to Council is to allow consumption of beer and wine on the premises. Even if the ~usiness should change hands, it could be controlled by the use permlts. It is a very small business with seating for only a few people. He would vote to approve the request. Councilmember Lojeski said, in part, that it would be better to allow beer and wine to be consumed on the premises. If people take it out with food, they may be drinking in the car and dropping bottles in the streets. Council member Young stated, in part, that when', thi s was beforer,Counc'.l before it was Lrought up that customers may perhaps have a glass of wine while waiting fcr their take out food. Perhaps it could be approved on a one year trial basis. The City Attorney interjected that the State Liquor License would probably not be affected by a one year'limitation. However, it could always be revoked for cause. It was then MOVED by Councilmember Chandler, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows that the appeal of Planning Commission denial for a request to allow the on-prem~se sale of beer and wine at 328 East Foothill Blvd. be APPROVED and dlrect staff to prepare the appropriate resolution incorporating the specific findings and conditions of approval. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Lojeski, Young and Gilb None None NOTE: Councilmember Young asked that the parking situation be watched. The Planning Commission at its September 8, 1987 meeting approved this Tentative Map No. 45791 on a 4 to 0 vote, one member absent, for a 9 lot subdivision at 1435 - 1511 S. Eighth Avenue and 717 - 723 E. Camino Real. On September 18, Harold Ellis of 1504 S. Eighth Avenue appealed this decision. In his letter of appeal Mr. Ellis set forth, in part, that the City through the use of zoning regulations and minimum lot size requirements which are in harmony with the existi~g lots has in effect protected the citizens of large areas of the City from adjacent subdivisions. He asked for the same protection the City has extended to a, large segment of the citizens of Arcadia, predominately north of Huntington Drive. He appealed to the Council to overturn the decision of the Commission. Staff advised, in part, that the General Plan designation for the property and surrounding area is single family residential (0-6 du/ac). The dime~sions of the proposed 9 lots were set forth in the report (on file in the office of the City Clerk). Two of the lots (Nos. 8 and 9) are existing lots fronting on Camino Real. The existing structures on proposed Lots 1 through 7 will be removed and 7 new dwellings will be constructed. In its approval, the Commission specified certain conditions (also in the report). Pursuant to the provisions of the California Environmental Quality Act, the Planning Department prepared an initial study which did not disclose any substantial or potentially sub-standard adverse change in any of the physical conditions within the area affected by the project; therefore, a Negative Declaration was prepared. With reference to, the statement that such sub-divisions are approved, staff submitted, in part, that there are seven different classifications in the City with different requirements and zone changes. In some of those areas the property owners have formed Homeowner-Associations if a majority so desire. 10/20/87 -3- 29:0308 Mayor Gilb declared,the hearing open and Christopher A. Sutton, 199 S. Los Robles Avenue, Pasadena, Attorney representing the Ellis famiJy, spoke in opposition to the proposed subdivision. In the beginning of his presentation Mr. Sutton said, in part, that in order to prepare for this public hearing, he had asked his clients to obtain copies of various public records and was shocked to learn that, apparently without valid explanation, staff members of the, City had refused access to those requested records. Such conduct wpuJd be a clear violation of the California Public Records Act (NOTE:' , copies of correspondence from Mr. Sutton to the City Attorney ,and response thereto is made part and parcel of these proceedings:) Mr. Sutton felt that by depriving the Ellis family access to the I public records, it has denied them a full opportunity to protect their property from diminution in value by approval of the proposed tract map. Mr. Sutton continued, in part, by listing a numtEr of negativ~ effects to the Ell i s family and property as a result of the cumul ati ve: effect of the proposed development in the area (including condominiums -- it was noted by staff that there are no condominiums in the subject area), including air quality, increase of residential density, impact,'on shrubs and trees through demolition"increase in noise. The proposed alteration of land use will be changing present land use " ;a~ increase in use of resources. There will be increased traffic ... an increase in need for pol ice and fire services for which the l'Esidents will have to pay... an increase in utility service. The cumulat~ve effect of all those events will have a decidedly negative impact en th~ Ellis family. He referred to the application for the subdivision which he felt inconsistent. It appears that the developer is proposing, to put 93,365 sq. ft. of single family dwellings into 84,868 sq. ft. of land (he then referred to page 2 of the staff report which sets forth the lots which meet all code requirements and those which are deficient in lot width at the setback line). These are Lots 4 and 5 .., the street is to be 50' wide instead of 60' ... there is inconsistency with the General Plan which sets forth a policy of enhancement of equestrian areas ... there will be no trails if the development is completed. This will have a great adverse effect on the Ellis family they will just be forced out ... there should be an equestrian overlay for this property. Mr. Sutton felt the development should be held in abeyance until the impact of the initiative ~etition is known. :', At this point in the hearing Councilmember Harbicht inquired about the charges in Mr. Sutton's letter regarding lack of cooperation of the City staff in providing access to public records. Mr. Sutton said, in part, that most of the documents were later made available and he could withdraw the charge that the Ell ises were persuaded not to assert themselves in requesting necessary documents and that certain items were personal documents. However, the charge stands that there is an unfair granting of special treatment to certain parties and felt that charge should be investigated. The City Attorney submitted that by law requests for public documents can be required to be made in writing; that Mr. Ellis has a copy of the tentative map and that staff goes through certain procedures and did not find the need for environmental impact study... there is no violation of procedure. I With reference to the 50' street, staff advised, in part, that the street has a 5' easement for utilities on each side of the street and that the lots were well over size. Mr. Sutton felt the lot lines do not add up and expres sed concern as to where g ,000 sq. ft. were lost ... he was against the project as Mr. Ellis will be forced to move ... the area should be saved for horse uses .,. this puts an economic pressure on horse property... the situation has generated complaints connected with developments already existing. 10/20/87 -4- 29 :0309 I David Mitchell, 707 E. Camino Real, stated, in part, that he was in favor of this appeal. If this new development is allowed to proceed, two - two-story houses will be built -- one to the rear and one to the east of his property. He will lose security and privacy. These will be large -- 3,000 to 3,500 square feet houses. They will be built close to his property line and will have that additional height. He opposes it for that Y'eason. Mayor Gilb inquired if it were possible to place windows on another side to insure Mr. Mitchell's privacy. Mr. Mitchell said he had not heard anything about that and asked if the developer had agreed. He just opposes having such large houses built on such small pieces of property. He also noted that people buying such large houses will undoubtedly have children but the lots are so small there is no yard space so the children will be playing in the streets which creates additional problems. He had asked to buy part of the property. Counci 1 member Harbicht said if the matter of the placement of windows was a condition, it was not negotiable. When the Planning Commission imposes conditions the developer must comply. Michael J. Bathelemy, 733 East Camino Real, the general contractor, stated, in part, that he has lived in Arcadia since 1959; has gone to school in Arcadia. His father had been a general contractor in Arcadia and before his death in 1984 had hoped to see #734 East Camino Real incorporated with a number of other lots which might be assembled to make up a tract. Some of the lots had been developed in the past. These are not small lots; they contain at least 7,500 sq. ft. which is in excess of City requirements. This will enable the building of fine homes. The sellers involved are long-term Arcadia residents ~- not outside persons buying and selling for speculation. Some are already sold. The development of fine homes makes for a better city. This is no longer a city with chicken ranches -- it is a community of fine homes -- there are actually only two islands of small ranches remaining -- they back up to the wash. The single family homes are on lots which meet the requirements of the City. As to the technicalities brought up by Mr. Sutton, he cannot at the moment reply, but he has a professional engineer on the project; als0 the City staff is certainly competent to review these matters. He does not feel that Mr. Ellis represents the wishes of the majority of the residents. Councilmember Young inquired' about the size of the houses to be built. Reply was 28,000 to 35,000 sq. ft. Some residents already in the area wish to buy these proposed houses. I Jack Smith, 1153 Altura Terrace, stated, in part, that he has worked on this project. This is a group of people who have gotten together and are rearranging their lots. It is an area they like and they want to have new homes in that area because of the school zone. He feels it will be an advantage for one reason that the area tends to flood during the rainy season -- the street will pick up flood waters and channel them. Out of 14 homes, he obtained signatures cf 10 people who are in opposition -- who do not agree with Mr. Ellis. Obtained 4 signatures from people on the east side. He would appreciate Council going ahead and approving this development. Jerry Earll, 1100 Magnol ia Lane & 205 E. Duarte, real estate broker, stated, in part, that he has lived in Arcadia for a long time. He is one of the principals in this development as a broker., He would like to see the tract go ahead as quickly as possible. As a real estate broker, he feels it obvious that some of the arguments are unfounded. Constance Chavez, 613 S. Third Avenue stated, in part, that she is planning to purchase a home in the subject development. She expects to live in Arcadia foroa'long time. Feels the development would improve the area. She urges approval of this tract. 10/20/87 -5- REBUTTAL 29 :031 0 Ralph Covell, 1505 S. Eighth Avenue, stated, in part, that he has enjoyed having a large lot and has maintained horses in the past. As he has gotten older, he can no longer maintain this large lot. He is planning to purchase one of the new homes as he wants to stay in Arcadia where most of his friends live. He has known the contractor for many years and feels he has the best interest of the neighborhood at heart. He likes the manner in which South Arcadia is being upgraded. He believes that in the spirit of the constitution he has a right to subdivide his property if the tract meets City requirements. Lena La Fraugh, 717 E. Camino Real, stated, in part, that she would I like to sell 80 feet of her lot. This will realize the greatest return from her property. She owns an old home and the value of that home will be enhanced by these new homes. She hopes it will be approved because this is a source of her retirement security. Margaret Bleeker, 1508 S. Eighth Avenue, stated, in part, that her lot is to be part of the proposed project. She thinks changes zlways occur as time goes by. The property she owns now is too much for her to care for herself and she wants to move north and live with her children. She hopes Council will approve the project. Christopher A. Sutton, 199 S. Los Robles, Pasadena, spoke in rebuttal and stated, 1n part, that the condition in the General Plan for preserving the equestrian use in that area is being eroded. Also, he is concerned about the question of the width of the street in the proposed development. The statements of the people who spoke in opposition have only proven his original contentions. He thanks the opponents for helping to make his case for him. Staff referred to the confusion of the square footage of the lots that the 84,8€8 was in accordance with City Code, and did not include the front portions of the two lots on Longden Avenue which will remain. Nb one else desiring to be heard, the hearing was CLOSED on MOTION by Counci1member Harbicht, seconded by Counci1member Lojeski and CARRIED. Counci1member Harbicht stated that what we have here is a question of property rights. In trying to protect certain property rights, it must be realized that there are also property rights of other people. These people ~'ho want the new development are not asking for anything that is not right under the law. The Council has already tried to protect the horse properties by grandfathering in the rights of the horse-owners to keep their horses. The City has tried to protect their property, but must also protect the rights of other property owners. He is in favor of denying the appeal. It was then MOVED by Counci1member Harbicht, seconded by Counci1member I Lojeski and CARRIED on roll call vote as follows that Council (1) AUTHORIZE the Director of Public Works to approve and execute the subdivision agreement and (2) APPROVE the proposed project and direct staff to prepare the appr'c,priate resolution reflecting the determination of the City Council and setting forth the conditions of approval and fi ndi ngs. AYES: NOES: ABSENT: Counci 1members No ne NOTE: None Chandler, Harbicht, Lojeski, Young and Gi1b Councilmember Young wished to include the condition of the privacy matter for the other homes. -6- 10/20/87 I , , I 4. 5. 6. 6a. ROLL CALL 6b. MINUTE APPROVAL (Oct. 8, 1987) (APPROVED) 6c. ARCADIP, GATEWAY CENTRE ASSOCIATES ,LTD. 'REQUEST FOR SPECIPL ESCROW PROVISIONS (HOLD HARMLESS AGREEMENT APPROVED) 29: 0311 AUDIENCE PARTICIPATION Herb Fletcher,175 W. Lemon, stated, in part. that he had been interested to hear about the Ellis initiative. He has lived in Arcadia for 35 years and Arcadia was a sleepy, quiet city until recently. Because of many changes occurring in a relatively short period of time, many people are 'nervous and suffering from a sort of culture shock. The Ellis initiative points up the problem between areas north and south of Foothill. He feels there should be some effort to try to make this a single community. People in the southern part of the City have many concerns. He submitted that Council might consider dividing the City into 5 districts and each counci1member accept responsibility for one district and find out how people feel. One of the concerns of the southern area is the building of extremely large houses on small lots. Mr. Fletcher has a lot 100' x 220' and a few years ago he was not permitted to build a small house on his back lot. There is ongoing concern in the southern area about the large houses. CITY COUNCIL RECESSED IN ORDER TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Members Chandler, Harbicht, Lojeski, Young and Gilb ABSENT: None On MOTION by Member Young, seconded by Member Lojeski and CARRIED the Minutes of the Meeting of October 8, 1987 were APPROVED. Staff advised that the May 6, 1986 Development and Disposition Agreement between Stanley W. Gribble & Associates and the Agency contains certain language requiring Agency assistance in obtaining Ca1trans' approval of the Developer's Huntington Drive street improvements. Section 9 of Amendment No.1 to the Development and Disposition Agreement clearly removes this as a condition for the close of escrow. Stanley W. Gribble and his attorney are of the opinion that the original intent of the Development and Disposition Agreement was to require Caltrans' approval through the issuance of an encroachment permit. Mr. Gribble is particularly concerned that Caltrans approve the driveway,; and traffic signal locations since these vitally affect his site plan. The developer's street improvement and grading plans and application fee wer~ sub- mitted to Caltrans the week of October 5, 1987. Caltrans' review normally takes four to six weeks, but the Public Works Director and the Agency have requested expeditious processing. Mr. Gribble is desirous of beginning construction because of critical deadlines in his leases with Cigna and Bennigan's and he is willing to purchase the site under certain conditions set forth in his letter. The Agency is anxious not to lose Cigna and Bennigan's and to obtain the land sales proceeds and have construction underway so as to receive tax increment and .sales tax from the development. 10/20/87 -7- 29:0312 Staff stated, in part, that the ultimate purchas~ of the property by the developer is the objective of both the Agency and the Developer. The Director of Public Works is of the opinion that the encroachment permits can be obtained from Caltrans in the near future and the access driveways will be approved also. One of the ways to resolve this problem, as set forth in the staff report, is through the Agency providing a Hold Harmless certificate to the developer. Stanley ~. Gribble, 18401 Von Karman Avenue, Suite 130, Irvine, CA stated, in part, that both parties realize that a redevelopment I project is a complicated process. A lot of money has been expended. The schedule has greatly affected his negctiations with Cigna Health Plan, one of his major tenants. He expects to have the financing documents from First Interstate Bank on his desk the next day. He, of course, can not say definitely what First Interstate will require, but is fairly certain a clear title, that is, Caltrans' approval, will be essential. If the grading permit is not obtained by September 15, 1987 and a building permit received by November 1, 1987, with the end goal being occupancy by July 1, 1988, Cigna can terminate their lease. Cigna also has a right to receive damages of $2D,000/month if the premises are not ready for occupancy by April 1, 1988. With regard to Bennigan's restaurant, their lease can be terminated if the building pad is not ready by November 15, 1987. However, Bennigan's is anxious to secure this location and might agree to an extension. Cigna is much more difficult; they have other cities locally who are ready to make offers to them. Mr. Gribble reiterated that he will know the conditions from the lender when he receives the loan documents the following day. Then he will be able to move ahead with the grading and construction contracts, earth work. etc. Mr. Gribble expressed concern about Caltrans' delay. Member"Harbicht inquired if Caltrans' approval was one of the conditions of closing escrow. Answer was that Caltrans' approval was to be obtained by the City and was essential to escrow close. Mr. Gribble noted that his past experience with Caltrans has indicated that they are sometimes very slow to approve these agreements. The location of the traffic signal is critical to Bennigan's. If they do not have access from the left lane, access will be limited; location might even have to be changed. His agreements with Bennigan's are not binding if the location is moved. Caltrans' approval is to be obtained by the City. The City Manager said then we are assuming that the Caltrans' approval is one of the lender's conditions. Mr. Gribble said that he believes it is one of the lender's conditions; this will be verified upon receipt of the documents tomorrow. Reiterated the matter of the signal and driveway being essential to the Bennigan's RestauraD: project. If there are I difficulties here, it might be necessary to find a replacement tenant for Bennigan's. The City Manager inquired if there is any slack in the time schedules. Mr. Gribble replied there is not because he is going to have a very difficult time meeting the Cigna date as well as the time schedule for the Bennigan's pad. Member Harbicht asked what the Agency's risk was. Chet Howard, Public Works Directcr, replied' that the risk was extremely low because the City was willing to give Caltrans the Hold Harmless letter Caltrans was requiring. Further, he anticipated that Caltrans would relinquish the street to the City in probably six months. 10/20/87 -8- I 6d. ' OWNER PARTICIPATION AGREEMENT (Derby - 233 East Huntington (APPROVED) 6e. ADJOURNMENT 7. 29:0313 It was then ~CVED by Member Harbicht, seconded by Member Young and CARRIED on roll call vote as follows that the Agency hold the developer harmless in the matter of the Ca1trans' approvals in the event that Ca1trans does not issue the developer an encroachment permit as requested. AYES: NOES: ABSENT: Members Chandler, Harbicht, Lojeski, Young and Gi1b None None Staff advised that an Agreement has been reached with the Derby Restaurant (Dominic and Lorene Sturnio10) which will provide a mechanism by which the single-family residence at 16 North Third Avenue will be demolished and the resulting vacant land paved and striped for use for Derby parking. This involves an Owner Participation Dr.)and Easement Agreement between the Derby Restaurant and the Agency. Such an Agreement will allow the Agency's North Side Emkay Project to proceed. Provisions of the Agreement are set forth in staff report dated October 20, 1987. It was MOVED by Member Lojeski, seconded by Member Harbicht and CARRIED on roll call vote as follows that the Owner Participation and Easement Agreement with Dominic C. Sturnio10 be APPROVED and AUTHORIZE and direct the Agency Chairman to execute the Agreement on behalf of the Agency. The final form and content of the Agreement to be subject to approval by Agency Counsel. AYES: NOES: ABSENT: Members Chandler, Harbicht, Lojeski, Young and Gi1b None ~~o ne The meeting adjourned to a CLOSED SESSION following the conclusion of the regular meeting. COUNCIL RECONVENED I 10/20/87 -9- B. Ba. PUBLI C HEARING SCHEDULED (Nov.3, 1987) Bb. CDNTRACT TREE MAINT- ENANCE (Job No. 635) BID CALL 8c. RECREATIONAL FACILITIES IMPROVEMENT (Job No. 628) BID CALL 29 :0314 CONSENT ITEMS SCHEDULED for November 3, 1987 Text Amendment 87-14 regarding recycling facilities adding a Division 7 to Part 8 of Chapter 2 of Article XI of the Arcadia Municipal Code. APPROVED plans and specifications for contract tree maintenance program, I Job No. 632 and AUTHORIZED the City Clerk to advertise for bids. This project is categorically ex@mpt from the requirements of the California Environmental Quality Act. The project will be funded from the Public Works operating budget. Estimated cost is $84,225. APPROVED plans and specifications and AUTHORIZED the City Clerk to advertise for bids for improvement of City recreational facilities at Eisenhower, Baldwin Stocker and Newcastle City parks, Job No. 628. This project is categorically exempt from the requirements of the California Environmental Quality Act. The estimated cost of $87,000 will be funded under a State grant from the Community Parkland Act of 1986. 8d. CONTRACT AWARDED the contract for construction of ramps for the handicapped AWARD to the low bidder, B-1 Enterprise Corporation in the amount of (Ramps for $20,958. The City has accumulated SB 821 funds from Los Angeles Handicapped) ! County in the amount of $31,000 for construction of bicycle and (Job No. ,~~ pedestrian facilities. $25,000 from this fund was appropriated to 619)f":' cover construction cost including design, inspection and contingencies. All informalities or irregularities in the bids or bidding process were waived and the Mayor and City Clerk AUTHORIZED to execute the contract in form approved by the City Attorney. 8e. /L., PROPOSAL 7 TO CONDUCT MAINTENANCE INSPECTIONS (Dia1-A-Ride) 8f. CHRISTMAS Q~APPROVED requests from Louis Hawkins and Anthony Mia1i (Tahoe Christmas TREE A' \ Tree Co.) for permission to erect tents for temporary storage of I STORAGE, ' Christmas trees at 1595 S. Baldwin Avenue, 756 Sunset and 721 W. Huntington Drive (Hawkins) and southwest corner of Foothill and Santa Anita Avenue (Mia1i) subject to compliance with Fire Department regulations. 8g. Jr TRAINING / CONSORTIUM ,. (Liebert, Cassidy & Frierson) AUTHORIZED the issuance of the Request for Proposals to solicit qualified vehicle mechanics to conduct regular scheduled vehicle maintenance inspections on Arcadia Dial-A-Ride Transit vehicles. (Each of the fleet's 18 vehicles three times a year.) APPROVED expenditure of funds for agreement for Arcadia's participation in the San Gabriel Valley Training Consortium with Liebert, Cassidy and Frierson for Management/Supervisory Training. Funds are budgeted for this in the General City account for Supervisory Training. 8h. ( If , COMPUTER ~ )1~VPROVED Vodhane1 Corporation as the City's vendor for maintenance SOFTWARE, and support of the City's computer software. Also APPROVED additional MAINTENANCE p appropriations of $22,187 in FY 1987/88 to cover this cost as service (Vodhane1 fees due Vodhane1 will total approximately $22,187 by June 30, 1987 C,orp.) (November 1, 1987 to June 30, 1988 or 8/12 of $33,280). Additional appropriations to be posted to the 001-400-1808-6160 account. 10/20/87 -10- , ~, 29 :0315 8. j: ~A/~;-- , , ,. / CONTRACT AWARDED the contract for acquisition of an articulated wheel loader AWARD to the low bidder, Shepherd Machinery Co. for a total price of $60,451.60. (Shepherd Funds in the amount of $78,500 are available in the Water Fund FY 1987-88 Machinery budget. All informalities or irregularities in the bids or bidding co.)~ process were 'waived and the Mayor and City Clerk ~ere A4THORIZED to ~ execute the contract in form approved by the City 'Attor~ey. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON MOTION BY COUNCIL- MEMBER YOUNG, SECONDED BY COUNCILMEMBER HARBICHT AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: I 9. 9a. OPERATION OF THE ARCADIA PAR-3 GOLF COURSE (NEGOTIATIONS TO CONTINUE) ,)/:61 10. lOa. RESOLUTION NO. 5376 (ADOPTED) ;:J/I~() I AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Lojeski, Young and Gilb None None CITY MANAGER Council received the evaluation of proposals received fer the operation of the Arcadia Par-3 Golf Course at 620 E. Live Oak Avenue. It was noted therein that nine proposals had been submitted. The review process involved a detailed examination of all submitted material, personal interview of all cf the proposers, also on-site inspection of many of the proposers' golf courses along with a detailed reference check. Staff had also prepared and submitted a Summary Chart, a Financial Summary Chart and a Proposed Summary and Evaluation Rev'iew. (Report dated September 29, 1987). Following the review of the proposals, it was the consensus of Council that two appear to be'superior and it was MOVED by Council- member Harbicht, seconded by Councilmember Young and CARRIED on roll call vote as follows that staff have additional discussion with, these two (American Golf and Global Golf). AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Lojeski, Young and Gilb ' None None CITY ATTORNEY The City Attorney presented, explained the content and read the title of Resolution No. 5376, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE GENERAL PLAN LAND USE DESIGNATION FOR THE PROPERTY AT 660 WEST CAMINO REAL AVENUE FROM 'SINGLE-FAMILY 0 to 6 DWELLING UNITS PER ACRE' TO 'MULTIPLE- FAMIL Y 7+ DWELLING UNITS PER ACRE' ". It was MOVED by Councilmember Harbicht, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows that Resolution No. 5376 be and it is hereby A[;QPTED. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Lojeski, Young and Gilb None None lOb. RESOLUTION The City Attorney presented, explained the content and read the NO. 5377 ' title of Resolution No. 5377, entitled: "A RESOLUTION OF THE CITY (ADOPTED) :-\COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DECLARING ITS INTENTION (Hearing \ \,,\0 TO ANNEX CERTAIN LANDS TO THE ARCADIA CONSOLIDATED LIGHTING DISTRICT Nov.17, \ (ANNEXATION NO. 14) AND FIXING A TIME FOR HEARING OBJECTIONS TO SAID 1987) PROPOSAL ". ' 10/20/87 -11- 10c. RESOLUTION NO. 5378 (ADOPTED) ~\ ~~0' 10d. APPLICATION ','FOR LEAVE \ TO PRESENT I:' LATE CLAIM'{ , (Tremack Co., Inc.) (DENIED) 11. 12. YOUNG GILB 13. ADJOURNMENT (Nov.3, 1987 7:00 p.m.) ATTEST: 29 :0316 It was MOVED by Counci1member Young, seconded by Counci1member Lojeski and CARRIED on roll call vote as follows that Resolution No. 5377 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Counci1members Chandler, Harbicht, Lojeski, Young and Gi1b None None The City Attorney presented, explained the content and read the 'title of Resolution No. 5378, entitled: A RESOLUTION OF THE CITY ~ COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPOINTING SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY". I It was MOVED by Counci1member Lojeski, seconded cy Counci1member Young and CARRIED on roll call votr as follows that Resolution No. 5378 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Counci1members Chandler, Harbicht, Lojeski, Young and Gi1b None None , \' 'On recommendation of the City Attorney, the application for leave to present a late claim - Tremack Compar~, Inc. - was DENIED on MOTION by Counci1member Chandler, seconded by Counci1member Harbicht and CARRIED on roll call vote as follows: AYES; NOES: ABSENT; Counci1members None None Chandler, Harbicht, Lojeski, Young and Gi1b MATTERS FROM STAFF None. MATTERS FROM ELECTED OFFICIALS Counci1member Young stated, in part, that she had noticed satellite antenn~ still up. She will advise staff as to these locations. Mayor Gi1b stated, in part, that he had noticed that when Arcadia Paramedics transported patients to the hospital they usually did it without benefit of sirens. The Arcadia-Monrovia amba1ance on the other hand seemed to always use sirens. He wondered if something could be done about this. Counci1member Chandler remarked that these were emergency vehicles. Counci1member Harbicht said he would hate to have a situation where a patient might die while Arcadia police were citing an amba1ance driver. Council adjourned to a CLOSED SESSION at 10:00 p. m., reconvened and adjourned immediately therE,after at 10:45 p. m. to 7:00 p. m., November 3, 1987 in the Conference Room to conduct the business of the Council and Agency and any Closed Session, if any, necessary to discuss personnel, litigation matters and eva1uetion of properties. I ---- / , ,,,,,.I -~ ~~ Choc'o; E. Gilb, ""Y" #h~4; Christine Van Maanen, City Clerk 10/20/87 -12-