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HomeMy WebLinkAboutJANUARY 22,1985_2 25:1127 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK I INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTE APPROVAL Dec. 18, 1984 Jan .8, 1985 (APPROVED) ORD. & RES. READ BY TITLE ONLY ROY TYNES ~q PRESENTATION (Retirement) I 1. PUBLIC HEARING Tract No. 43818 p: Tent.Map (APPROVED) MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGE~CY REGULAR MEETING JANUARY 22, 1985 The City Council of the City of Arcadia and the Arcadia Redevelopment Agency met in a regular session Tuesday, January 22, 1985 at 7:30 p. m. . in the Arcadia City Hall Council Chamber. Dr. Margaret Stevens, Santa Anita Church Counci1member Gilb '/' PRESENT: Counci1members Gi1b. Lojeski, Young and Hannah ABSENT: Counci1member Pellegrino It was MOVED by Councilmember Gi1b, seconded by Counci1member Lojeski ~nd SO ORDERED that Mayor Pro Tempore Pellegrino be EXCUSED. It was MOVED by Counci1member Gilb. seconded by Counci1member Young and CARRIED on roll call vote as follows that the Minutes of the Adjourned and Regular Minutes of December 18, 1984 and the Adjourned and Regular Minutes of January 8, 1985 be APPROVED. AYES: NOES: ABSENT: Counci1members Gi1b, Lojeski, Young and Hannah None Counci1member Pellegrino It was MOVED by Counci1member Lojeski, seconded by Counci1member Gi1b and CARRIED on roll call vote as follows that all ordinances and resolutions be read by title only. ~~. AYES: NOES: ABSENT: Counci1members Gi1b, Lojeski, Young and Hannah None Counci1member Pellegrino On behalf of the City Council, Counci1member Lojeski made a presenta- tion to Department of Public Works retiree, Roy Tynes, with apprecia- tion of the Council for his twenty-one years of service to the City. Public Works Director, Chester Howard participated in this presenta- tion. Consideration of Tentative Map 43818. a proposed 5-unit condominium project at 166 East Bonita (Tzeng & Chen, Inc., Chien Chen Shen) (This ~tem had been continued from January 8, 1985 in order for the developers to be present). Staff report given. During the Council consideration, Councilmember Young was advised that the location of the proposed building will not affect the visibility around the corner should the street be widened. Mayor Hannah declared the hearing open and Jim McDonough, 9856 Towneway, E1 Monte, Civil Engineer for the project, was present to' answer any questions. The President and Secretary of the firm of Tzeng and Shen, Inc., Chien Chen Shen, advised that the firm is a California based company from raiwan, formed for this one project. They have offices at .711 ,W. Valley Bou1eyard, Alhambra, but. have a local office at ,930',W ._]\!arj;ILBc:lad... Ar:<;.i!.dia.. No one else desi ring to be heard, the nea,!:,i.ng_was, CLOS.ED o_nMOTION by CoiiriciliiiemberYoung;'secondedJ~y, ' ~ncilmember Lojeski and CARRIED on roll GAll 'IQte as,j[oJJows: . . _"'d ,.. 1/22185 -1'- 2. j HEARING Text.Amend. 84-7 Sales Area - Gasoline Stations (CONTI NUE TO FEB. 5) 25 :1128 AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Hannah None Councilmember Pellegrino It was then MOVED by Councilmember Gilb, seconded by Councilmember Young and CARRIED on roll call vote as follows that Council find that the evaluations of the environmental impacts as set forth in the initial study are appropriate; that the project will not have a significant effect on the environment and that the Negative Declaration be approved and filed; also find that the proposed sub- division, together with the provisions for its design and improve- ment, is consistent with the Arcadia General Plan; that the discharge of sewage from the subdivision into the public sewer system will notl violate requirements prescribed by the California Regional Water Quality Control Board for this region; and that the Director of Public Works be AUTHORIZED to approve and execute the subdivision agreement and that Tract No. 43818 be APPROVED subject to conditions set forth in the staff report. AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Hannah None ~ouncilmember Pellegrino Consideration of Text Amendment 84-7 to amend the Arcadia Municipal Code to provide regulations to allow 210 sq. ft. of retail sales area in a service or self-service gasoline station. Staff report given. Councilmember Lojeski was advised that alcoholic beverages are not to be sold. Councilmember Lojeski also inquired if there would be any control over types of books and periodicals allowed to be sold. Staff replied that it would be possible if agreement were made with present owner; but if there were a future owner who had not signed such an agreement, control would be unenforceable. Councilmember Gilb inquired and was informed that this application had been turned down by the Planning Commission twice. Applicant has refiled the appli'cation. Modification is for smaller sales area. Mayor Hannah declared the hearing open. Don Wilson, Real Estate Representative for Atlantic Richfield Co., JUIT West Glenoaks Blvd., Glendale said, in part, that it is very important that this matter be resolved because 1) it is important for MP&G part of business - automoble tuneup,and 2) about 12% of the gross profit for dealer is involved. Mr. Wilson requested continuance of the matter until all Councilmembers are present. Herb Fletcher, 175 W. Lemon Avenue, spoke to the disappearance of gas stations from Arcadia. He pointed out that sales tax is charged on gasoline at the rate of about one cent per gallon. He pointed out also that since ~ere are relatively few gas stations in Arcadia'l a great many people must be buying their gas in other cities. There are a few quite large residential areas in the City where there are no gas stations at all. He felt people should be encouraged to buy their gas in Arcadia. Gas stations offering other items than gas and service are probably a wave of the future. If turned down, the City will probably lose more gas stations. City should encourage gas stations to stay in business in this City. It was MOVED by Councilmember Gilb, seconded by Councilmember Lojeski and SO ORDERED that the hearing be continued to February 5, 1985. 1 /22/85 -2- ~,:: (:' I \0., I"""~ ,) '.\1 .. 3. j HEARING Text.Amend. 84-1 Parking in Reg.Shopping Centers ( CONTINUED TO FEB.19) 4. HEARING Pet it i on - Curbs, Gutters, Dri veway Aprons (APPROVED) 111\P f \ .f' 5. OLYMPIC FUND REPORT .oe., f\' 25: 1129 Consideration of Text;Amendment 84-1 requesting amendment to the Arcadia Municipal Code to amend parking requirements for regional shopping centers. (NOTE: THE APPLICANT REQUESTED THIS BE CONTINUED TO FEBRUARY 19.) Counci1member Lojeski stated, in part, that if there are going to be substantial changes in the plan, he would like to see the Planning Commission review those first. Staff advised that it understands that there will be additional data justifying the applicant's position but not a change in plan per se. There were no objections on the part of Council to continue this hearing to FEBRUARY 19 and it was SO ORDERED by Mayor Hannah. Consideration of petition for curbs, gutters and driveway aprons on Camino Real west of Baldwin Avenue. Staff report given. Mayor Hannah declared the hearing open. Esther K1ysz, 804 W. Camino Real, spoke to the difference in cost to the various property owners. The Director of Public Works advised that the prices quoted in the letter to the property owners were only an estimate ... that the actual price or cost of the work will be dependent on firm bids from a contractor. Prior to awarding a con- tract, the property owners will receive a second notice as to the amount of the cost based on the bid. Annabel Binford, owner of 727, 731 and 733 W. Camino Real, was advised that there will be competitive bidding on the project, She was also advised that she has the right within the 60 day notice period to contact her own contractor and have the curbs, gutters and driveway aprons constructed. However, staff said, in part, that it doubts the work could be done for any less ... because the volume of work attracts better prices. No one else desiring to be heard, the hearing was CLOSED on MOTION by Councilmember Lojeski, seconded by Counci1member Gi1b and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Hannah None Councilmember Pellegrino It was then MOVED by Counci1member Gi1b, seconded by Counci1member Young and CARRIED on roll call vote as follows that staff be AUTHORIZED to proceed with this project. AYES: NOES: ABSENT: Counci1members Gi1b, Lojeski, Young and Hannah None Councilmember Pellegrino Pursuant to the request of the City Council concerning remaining Olympic Commission Funds, Gordon Penhar10w, Chairman of the Commission, presented an oral detailed report (written copies were distributed to the City Council). In part, it was stated that the Commission had a cash balance earned during the Olympics of $14,074.99 following return of $2,700 from the City General Fund which was granted to the Commission. The Commission's intent is to have a sculpture cast in bronze depicting a sport horse and rider jumping a vault as performed in the Olympics at Santa Anita. A second plaque would ha~e nam~s of the Commission, Essay Competition Award Winners, the City Officials, Sponsor Groups and the Santa Anita Park. These two plaques would be installed on the stone wall outside the Council Chanber. Mr. Penharlow also said, in part, that the Commission would like to replace the 18 American flags which were lost during the Olympics they had been donated by the local American Legion. T /2,:/85 -3- 6. 7. 7a. ROLL CALL 7b. MINUTE APPROVAL Dec. 18,1 984 Jan.8,1985 (APPROVED) 7c. DESIGN REVIEW 21 E. Huntington Drive (APPROVED) ~~ ""t \/\ Y 7d. DESIGN REVIEW GRANADA ROYALE HOMETEL SIGNS (SIGNS ON BLDG. APPROVED) ')-q ,1; q1 y\')- 25 : 11 30 Councilmember Gilb referred to those who worked diligently and whose names are not in evidence on the plaques. Mr. Penharlow submitted reasons why everyone is not listed and said, in part, that the Commission could certainly reconsider that if it is the desire of the City Council. Mayor Hannah thanked Mr. Penharlow for the report and asked staff to place the item on the agenda for the next Council Meeting (February 5). Council recessed in order to act as the ARCADIA REDEVELOPMENT AGENCY 1 PRESENT: Members Gilb, Lojeski, Young and Hannah ABSENT: Member Pellegrino On MOTION by Member Lojeski, seconded by Member Gilb, Member Pellegrino was EXCUSED. On MOTION by Member Lojeski, seconded by Member Young and CARRIED on roll call vote as follows, the Minutes of the Regular Meetings of December 18, 1984 and January 8, 1985 were APPROVED.' ',' AYES: NOES: ABSENT: 'Members Gilb, Lojeski, Young and Hannah- None Member Pellegrino Staff advised that Mersman Construction Company, Inc. is proposing to rehabil itate 21 E. Huntington Dri ve (formerly the location of the Music Mart). It is currently vacant. The existing zoning is General Commercial (special height). The plan design is for convnercial offices. The Agency reviewed the project plans. ,1im Mersman was present to answer any questions which may be propounded. It was MOVED by Member Gilb, seconded by Member Lojeski and CARRIED on roll call vote as follows that the design for this project be APPROVED subject to all conditions set forth in the staff report dated January 15, 1985. AYES: NOES: ABSENT: Members Gilb, Lojeski, Young and Hannah None Member Pellegrino The Agency reviewed plans for a reV1Slon to signs at the Granada Royale Hometel to be replaced by Embassy Suites' signs at 211 E. Huntington Drive. The new signs are to be one freestanding and I two wall mounted signs. The freestanding, two-sided sign will have 100 sq. ft. of area per side and will be placed on a single pedestal. The top of this sign will be 22 ft. 5 in. above the sidewalk. The wall mounted signs will be 2 ft. 6 in. high and will cover approximately 75 sq. !t. These are replacement signs and win be in the same location as the existing ones. Steve Sharp, 3225 Lacy Street, Los Angeles, representative of the W. Heath Sign Company, explained that Embassy Suites would like a separate sign. The restaurant, Velvet, Turtle, understands the situation. It was suggested that p~~haps C04ncil should talk with representatives from both Embassy' Sui'.tes an~,\\the Velvet Turtle to get it all resolved. The Agency concurred i~'approving signs to . , be placed on the building -- not the freestanding sign -- and that the hotel and restaurant come" back with a sign plan for freestand- ing signs. . 1/22/85 -4- I I 7e. ADJOURNMENT 8. 9. 10. lOa. HEARING SCHEDULED FEBRUARY 5 lOb. ADVERTISE FOR BIDS Job #568 10c. \~ 10d. PERSONNEL New Classifi- cations 25:1131 Whereupon it was MOVED by Member Young, seconded by Member Gi1b and CARRIED on roll call vote as follows that permission be GRANTED for signs to be placed on the building proper and that the hotel and restaurant representatives come back with a sign plan for the freestanding sign. The remaining Granada Roya~signs will be re- moved. AYES: NOES: ABSENT: Members Gi1b, Lojeski, Young and Hannah None Member Pellegrino The meeting ADJOURNED to 5:15 p. m., February 5, 1985. Council reconvened. AUDIENCE PARTICIPATION No one desired to address Council. CONSENT ITEMS The tentative map of Tract No. 43882 for a proposed six lot sub- division at 1019-1031 S. Eighth Avenue was scheduled for a public hearing on FEBRUARY 5. APPROVED plans and specifications and authorization to call for bids for an irrigation system modification ~ City L'ibrary and Eisenhower Park baseball field, Job No. 568. SEE PAGE NO.6. APPROVED new classification specifications for Administrative Aide and Law Enforcement Recruit. 10e. 0 BUSINESSl>.' p1'l APPROVED the license fee from the County of Los Angeles of $100 LICENSE i" i~ per year and a $5 fee from each vendor per year in connection with FEES D.r the Art and Crafts Fa i rat the Arcad i a County Park. ~"v 10f. PROPOSITION A FARE REDUCTION 3-~ r ,0/0 APPROVED the Memorandum of Understanding for receipt of fiscal year 1985 Proposition A Fare Reduction subsidies between ~he Los Angeles County Transportation Commission and the Arcadia Dial-A- Ride and AUTHORIZED the Mayor and City Manager to execute..the agreement in form approved by the City Attorney. ALL OF THE ABOVE CONSENT ITEMS WERE APPROVED ON MOTION BY COUNCILMEMBER GILB, SECONDED BY COUNCILMEMBER LOJESKI AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Gilb, Lojeski, Young and Hannah None Councilmember Pellegrino 1/22/85 -5~, lOco TRAFFIC SIGNAL AT DUARTE & LOVELL AV. (DENIED) ll. ALL-WEATHER TRACK - HIGH SCHOOL - APPROVED FUNDS AND APPLYING FOR ROBERTI- lLBERG FUNDS ~l~ ,S~ ? 25 : 11 32 Staff advised on the bids received and recommendations for the award of contract for the installation of traffic signals at Duarte Road and Lovell Avenue, Job No. 563. Councilmember Lojeski had asked that this item be considered separately and said, in part, that he still is of the opinion that a signal at this location would create a tremendous backup of traffic on Lovell and he could not support the project. He then MOVED to DENY the recommendation and not award a contract for the traffic signal at said location. Motion seconded by Councilmember Gilb. Roll call vote was then taken on the motion. AYES: NOES: ABSENT: Counci1members Gi1b, Lojeski and Young Mayor Hannah Councilmember Pellegrino I On request of Mayor Hannah, the City Attorney will submit a summary of the facts concerning this project. CITY MANAGER Council received the report and request for an all-weather track at the Arcadia High School. SEE TRANSCRIP1 (FOLLOWING) ~t~: /: Following discussion on this item, it was MOVED by Councilmember Gilb, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows that the request of the Recreation Commission bp. APPROVED and that $50,000 from the Park and Recreation Facilities be APPROVED and that an application for Roberti-l'berq funds for 1984-85/85-86 be made in the amount of $46,806. F ijl\(bf,;' AYES: Counci1members Gi1b, Lojeski, Young and Hannah NOES: None ABSENT:Councilmember Pellegrino ........" "-.., , I " '. "- '~ -----~ 1,/22/85 ':'6- ~i~ ! COLLI NS- RECREATION 'JIRECTOR 1 I T RAN S C RIP T (insofar as decipherable) Honorable Mayor and Members of the City Council.... In July of 1984 a group of individuals approached the Recreation and Parks Comsn. concerning obtainin~ assistance to build an all-weather track at Arcadia High School. The spokesman for the group and Principal of Arc. H/S, Dr. Richard Cordano, met with the Comsn. and at their Dec. 12, 1984 meeting the Comsn. unanimously recommended that $100,00') of City funds be appropriated for the City's share of the project. $50,000 in Parks & Rec. Facility Funds monies were recommended and $5'),000 from the Capital Outlay funds were recommended. This would be combined with $50,000 from various support groups for a total of $150,000 to complete the project. The request was to be included in the Recreation portion of the Capital Improvement Budget to be considered by the Council during the normal budget process. Recently we received notice that approximately $46,806 in Roberti-Z'berg funds could be used for such a project, therefore, ... '~}'.,..... . the City's poi-ti'on of the cost coul d be fulfi 11 ed util i zing grant funds and Park & Rec. Facility Funds and would not involve Capital Outlay funds. The grant funds must be applied for by mid April. This is the reason the request to apply for the grant funds is before you ~his evening. In the meantime in order to obtain further information the City Engineering De~t. was requested to evaluate possible costs for a first class all- weather track. Based on information obtained from ASL Consulting Engineers, who have built similar tracks for the Olympics, the cost for such a project could be well over $200,000. The first decision the Council is asked to make is whether or not they want to participate in the project. If the Council decides to proceed with the project consideration could be given to two possible alternatives. Provide $100,000 toward the project utilizin~ like I said before, $50,000 in grant funds, $50,000 of Parks & Rec. Facility Funds, which was brought up to me by one of the Commissioners this afternoon - 'AriotherHpossiblean-ernative would be for fhe Councll to provlde $150,000 to the project utilizing the original $50,000 from the Parks & Rec. funds, the original request for $50,000 from Capital Outlay and also including the $48,000 and some change from the grant funds. In either case it is recommended that the following apply to the project should you decide to , ~7" 1/22/85 CUUTN5" (Cont'd) HANNAH LOJESKI COLLINS LOJESKI CORDANO LOJESKI CORDANO LOJESKI 25: 1134 goat'ieacf"wTth Oie proJect. A - the School O'Etr-ict wm-doaTl the aesTgn, engineering, bids, inspections etc. The School District will maintain the track. A construction agreement and joint use agreement be signed by the City and School District prior to the beginning of the project and any other things that the Councilor attorney feels appropriate be included at that time. If the Council desires to use these funds for the all-weathe~ track staff should be directed to prepare the grant application forms and the necessary agreement between the School District and the Ci ty, both) Dr. Cordar.o cone 1 ud'es . would be returned to the City Council for their approval. is present to assist with answering any questions, and this report. Questions of Mr. Collins? Jerry, in the communications that we have in front of us that were in our packet I see communications primarily from the Principal of Arcadia High School, Dr. Richard Cordano and basically to you, and communications from the Paul Howard Sports Technology Group. Has the School Board given any inclination as far as releasing funds and on-going maintenance for such a project - do we have any inclination from them what their feeling is on thiS? The only information I have about that has come from Dr. Cordano. He can answer your questions concerning that. Can I ask him' that question? Dr. Cordano? My name is Richard Cordano and I'm Principal at Arc. High School, 180 Campus Drive. And, I thank you for the privilege of allowing us the -'prlvilege to'ma-ke tliTs presentation to-you tonight. Now, in answer to your question I have discussed this with Superintendent and !\usiliess Manager and have their assurances that we will be the entity that the and that they would accept the design, engineering, City would deal with in terms of contractural relations for the track of the track if the project was approved. Ok, let me reword my question. Has this been formally presented to the School Board? In other words are they aware of it? That will be done by the Superintendent of Schools and not by me and I don't know whether he's formally presented it at this time or not. So it's conceivable that they could say, "we'want no part of maintaining -8~ 1/22/85 J: _ ~. , , , ' I I CORDANO LOJESKI CORDANO LOJESKI CORDANO LOJESKI CORDANO 25:1135 1t", and we've got an all-weather track on our nanos, is~t correcl[r No? I would assume that if the Superintendent was making a committment of this magnitude he v,ould have spoken to the Board at some juncture whether it be in an executive session or at some point informally through his Super- intendent's communications, or I don't think he would have given me the go-ahead to come before you this evening. The other question I have is, this is something I heard about approximately six months plus ago and the original thought and idea, and I don't know if it's changed or not because I don't see it in here, was that only a portion of the track was going to be proposed for this type of a surface and with a couple of remaining lanes as the existing dirt. Is that correct or are we talking about doing the whole..... The present track is 10 lanes and 8 lanes are going to be the new design in keeping with the Olympic track at the Coliseum and all other tracks which are now 8 lanes including the State meet tracks and so, as a matter of cost and maintenance it would be an eight lane track and the other two lanes would be left in brick dust for the present,time and eventually be planted in grass. And, obviously, there would be situations that; of course, the track would be open if this were approved, the track would be open at all times, 24 hours a day for anyone to go in and out of that facility, I imagine. Is it that way now or are there locked gates that prohibit people from entering in? No, the track is open 24 hours a day at the present time and it would continue to remain so since we would consider the facility the community facility and encourage all peoples to use that in terms of their health and recreation. Not being familiar with this type of a materia1--is there anything that can damage that surface? Yes - vehicles could damage it, but, in prevention of that a people's gate would be installed which has a tunnel effect with one of those poles where you push bars, such as Disneyland and soforth uses, that -g- 1/22/85 LOJESKI GILB prevent venicles from coming onto the track. The entrance would be through people's gates except for the large gates' which, of course, would be kept locked for protection of the track. Thank you Dr. Cordano. I have no other questions. Dr. Cordano, in regard to the question that Dennis asked about the School Board. The School Board ineffect accepts gifts and this is a request from you through the Rec. Comsn. to the Council and they are - you knCI in the form of a gift. Had they been asked, if they were given $10 0 if Tart~n Track would be on their priority list, three of them told me it would be quite aways down because they thought education was a little bit more, so the question really here, is that this is a gift that's being asked from the City to the School District and the School Board authority is accepting it as such, is really the way this goes-:- - I sn ' t Tt lIDout TIle wayTt goes? CORDANO Yes. GILB CORDANO Ok. In the design of this track - I'm sitting here thinking about the additional up-keep - I only know what I heard when you and I discussed this a couple of years ago and we were trying to get Arco to give us one of these' - it was $200,000 and now it's gone down to $150,000 and that's the only thing I know that went down in the last two years, but, let's assume it's $200,000 because I think that's about what we're really talk- ing about - and I didn't know - I was surprised when you said that the School District would assume the engineering cost, now that means that they - because I notice the offer from Mr. Howard says, "our quote does not include engineering, corrective curb work or bidding cost to the District. Any anticipated cost incurred by the ~istrict should be addedl 'to our budget'. So, are you anticipating that cost to be - how much mone would you think? In another words you're saying - what you're/really' is somebody in the School Oistrict is going to do this for you. 'Is that what you're saying? I don't believe we're saying that, and I hope that we haven't intimated. A project - if I can - I had a prepared kind of start here and maybe if I can revert into that some of my statements will answer some of the questions of the illustrious. Council people. Now, the idea of the track was borne -\0- 1/22/85 25: 1137 CORDANO (Cont'd) three years ago as a preface to the Olympics because at that time notifi- cation in the media and through magazines had indicated that Peter Ueberroth was going to raise money and then distribute it to schools as training sites for the forthcoming Olympics which at that time was two or three years down the road. So, it was then that a meeting of the staff of the high school and others in the community that were interested in . . the track reputation of ~rcadia, which I might add at this juncture is I nationwide; The City of, Arcadia has many fine images, among them being a community of homes, beautiful shopping center, the race track, fine school'sys~em, home of excellent recreation programs, baseball, soccer ';'.;: and soforth. But, equally as large is the reputation in track and field and r~ad racing brought about through the community efforts and contri- butions of' dedicated volunteers over the years for the Arcadia Invita- tional, Track Meet, which is now entering its 18th. year and has a nation- wide reputation, particularly among athletes and people connected in athletics. Home of 5 flational records at this point. Then, of course, the Santa Anita Spring Classic 5K/10K Run which at this moment is listed in the hational magazine -"Runners World"- among the top 50 road races in the United States. So, it was with that reputation in mind that the :"'I:_J idea to make a run, if you will, at the Olympic Committee and see if we could then get the money to be called a training site and many people in this room and at your council chambers here ,assisted us in that because " we prepared a rather elaborate presentation that we were going to pre- sent to the Olympic Committee - which we did. And, unfortunately were turned down for sites in San Fernando and West Los Angeles and LA State College and other gyms and basketball courts and swimming pools at other high schools, concerning the Olympics. So, we then put together figures would and facts in terms of what it/cost to get - and the design that we would use if such things were going to - if the funds Were ever going to be available. So, for a period of three years we'have evaluated 8 lanes Over 10 lanes and straight-aways and all the technicalities that have gone with 1 it. In the meantime there have been developments in the installation of ..:r' all-weather tracks - the name that's given to this kind of facility. And, with me here tonight is Mr. Paul Howard representing Sports Technology, who gave the written bid to the City indicating that he would put in for us a track of good quality for that amount of money, which was the initiator start of which we went. Now, he has no elevations in the technicalities, " -lL- .1 122(85 COROANO (Cont'd) GILB CORoANO GILB 25: 1138 datums on the curbing and those kinds of things to work from yet, but, from estimating the square footage and the cost of urethane on todays market - as compared two, three years - another thing, he feels that he could do it and he will, I think, be willing to respond to any thing that he might have at this point. $0, this is, I think, up to now a classic expample of what comes first the chicken or the egg type of thing. Do you go out and spend an amount of money for drawings and figures when you don't even have half enough or a third of enough to go. 1 So, it is with the thought in :n i nd Lhat we were trying to work on the highest pri,ority of the project and that's to get the funding before we went out and got the mechanics of it which would be the drawings and soforth. I have had a quotation as to what a survey crew ~ because we already have inside curbing in there that's cut right, installed by one of the finest concrete contractors in San Gabriel valley, and turned into a metric track five years ago so that at this point it would need marks as to what the elevations are, but, no changes in that. So, we were told that to have a survey crew would be $2,000. The 5/10 Committee is willing to give the $2,000 to the School District as a gift to get the survey crew to start the paper work necessary for the technicalities in lining the track - getting the track lined up from the technicality, the engineering standpoint. So, as to what other costs are-they're going to be involved in this, but we think that it would be more important to get the source of funding and then pin down what some of these other necessary things are before a track could ever be installed. Mr. Mayor - now I want to get to the funding, Ok? On your letter Dr. Cordano, you say - I'm just reading a letter that you wrote to Jerry Collins 6n December 5th - "the Arcadia Boosters Club said they will give $7,500 a year over a two year period or $15,000" - is that pledged by the Boosters Club? I Yes Mr. Councilman and if I might, I have the President, Mr. Bob Moritz, of the Arcadia Athletic Booster Club, an insurance representative in .this City, and a long'time resident and I would be very privileged if he would come in and reiterate his committment. And, then if that could be followed by Mr; Bruce Staller. Just a moment, please. Ok, I take your wortl for it if you say the Boosters Club Board of Directors said they'll put in $15,000 then that's good enough for me. Now you say the Arcadia Invitational Track Meet 'has ;. -12- 1122/85 GILB (Cont'd) CORDANO GILB CORDANO GILB CORDANO I GILB CORDANO GILB CORDANO GILB CORDANO GILB CORDANO GILB CORDANO GILB CORDANO GILB I CORDANO GILB ,CORDANO GILB CORDANO GILB CORDANO 25: 1139 $10,000 available now and additional funds from the'1985 meet. Now, is that the meet that's coming up in, May? Coming up in April, yessir. I didn't even know we made $10,000 on that. Now, that has been pledged to this? Not the forthcoming funds - the funds we have now... You have $10,000 on hand? Yes. Ok - and who does that. - who's in charge of that? Now, that is under the the auspices of Mr. Bob Jackson - is our race director, long time teacher.... And he says its Ok - and their group..... He will be glad to come up.... I believe...... Ok. Now, the 5/10K Run - you have $25.000 on hand now? Yes. Ok, and that has been pledged by - I guess the Board of Directors of the 5/10K Run, correct? Yessir. Mr. Staller is the president representing that group. Ok. And, I assume the Board of Directors all know this besides just these presidents? We had a' meeting at 5:30 this evening and went over it again. Ok, fine. Then, and additional funds from the May Run would be something - well, with this amount of money you have $50,000 to start with - right? Yessir........ yes, we do. Ok, now, and then it says here, "depending on the day of the installation of the track the figure from the Arcadia Invitational Santa Anita Spring Classic would put an additional $15,000 in the fund". That means that we would probably make that out of this May Run 85'. Yes. Can I ask you how much that run made - total - last year? About $15,000. Fifteen? Yes. And, you gave some of that to the Educational Foundation and some other things, didn't you, if I remember. No, not last year. We've held on for two years - building the fund up. 13- 1/22/85 GILB CORDANO GILB CORDANO GILB CORDANO GILB CORDANO GILB COROANO GILB CORDANO GILB HANNAH ;1 25: 1140 I see. Ok, that's really all I - and I have to ask you one other question. What was this you were talking about - a tunnel going in - this area w~ll have to be pretty much protected, this track area? They call it a people tunnel and it's just made out of fencing - about three feet wide so that just people can get through not vehicles. Oh, I see. That would be a gate, in other words. That's what you were talking about? Yessir. 1 L" ~ ,,' y" '" oth" ""t<oo 1 '''' thi, 'no', ,,"," 1y "" '. th only one in this area, is there any other Tartan Tracks in this area? No. Ok. Would that attract a lot of other track meets and a lot of other schools to come and use it? Where it would cost us money for the upkeep and so on and soforth that we wouldn't get anything out of ~ do you an~icipate that? At the present time Arcadia has been the site of the State C.I.F. meet on numerous occasions. I think we consider that an honor and a privilege' and we probably would encourage the use of that. We have been the site of league preliminaries and league finals. And, I think that those are all. enhance the reputation of our high school and our facilities and the coacning - the management skills of the staff in putting these on. \ We would - if we had requests from other organizations, schools incluaed for the use of the track we would treat that as we do, any other civic center request - there would be a charge in terms of use if it was a' profit making kind of.... Say San Marino had a track meet with Alhambra and wanted to use your track, as an example? I We would, in all probability, allow them to do it, but we'd charge a set fee according to a schedule we have, as we do now for our football field. We held the play-off game between Pasadena there and charged cost plus dollars to do that. Ok - thank you very much. I don't have any questions for you Dr. Cordano. But, I do want to ask Mr. Collins a question. You're talking about $50,000 from the Park and Recreation fund - as you are well aware of we have a budget session every year and you come in and you give us a long list of the various projects ,-14- , 1./'22:185. HANNAH (Cont'd) COLLINS I HANNAH COLLINS HANNAH COLLINS HANNAH COLLI NS HANNAH COLLINS ,.', .~ HANNAH COLLINS GILB I COLLINS HANNAH 25:1141 that the Recreation Oept. wants to'accomplish during the given year and you show us the income and what the expenses are and we make an allocation to you. If we give this $50,000 from the Recreation fund are you going to come back in budget time and say, "we're short $50,000 to put on the swimming", or whatever project you have in mind? No Mayor, once again, as I pointed out earlier this was going to be in- eluded in the Capital Improvements Projects Budget anyhow. We've simply moved it up in order to take the possible advantage of securing grant funds to off-set some of these costs - as one alternative. It says here, "$50,000 from Park and Recreation fund, and $50,000 from the Capital Outlay Fund". Yessir. Have' you ever ended up with a surplus in your fund at the end of the year? In the Parks and Recreation Facil ity. Fund? Yes. , It's an on-going fund. Do you have any idea of what your surplus was last year? At budget time last year there was approximately $95,000 in the Fund. There's a cash balance right now of approximately $150,000 - of that $50,000,is allocated for projects per the memo you received tonight, leaving a balance of approximately $100,000, of which $50,000 has been earmarked for this project. It was not earmarked at budget time? No, it would be earmarked for the coming year, sir. Mr. Mayor........ may I ask...... isn't there a request from the Recreation Comsn. for $50,000 from the Park and Recreation Facilities Fund 'and the Roberti-Z'berg Funds be applied fo~ to apply to this of $45,806? Is that the recommendation? That is the recommendation that we brought to you this evening, yes. In other words the original recommendation was from the Commission, the original recommendation was $100,000, but it was $50,000 from Parks and Recreation Facility Fund and $50,000 Capital Outlay. Instead of utilizing the Capital Outlay Fund the recommendation was to utilize the Roberti- Z" berg - apply for those funds and, therefore, not apply for the Capital Outlay Fund - that would be the first alternative. And, what happens if we don't get the Z'berg funds? -15- 1/22/85 GILB" HANNAH GILB COLLINS HANNAH GILB HANNAH GILB HANNAH GILB LOJESKI HANNAH CITY CLERK 25:1142 We'll get them. Is the project down the tubes? No, we'll get them - we get them every year, don't we? We are in line for l'berg funds. The only rea1ism.to the Mayor's question if is the fact thaVfor some reaSon We were turned down for this project, which - who knows what they're going to turn you down for - that could be a problem. But, anytime you apply for grant funds there's always the' possibility of being turned down. I income in the fund last year and what was - what was the revenue and what were the My concern is - what was the the - I don't have my budget expenses for the.year? I just have a feeling that we're going to borrow that from Peter to pay Paul when this transaction and~ome of the other projects that we have ongoing and have been ongoing in the City might be neglected. Ok - that was our balance. Mr. Mayor. Yes, go ahead. Can we make a motion? Yes. Mr. Mayor - I MOVE that approval of this application on the request from the Recr.eation Commission - and that we approve $50,000 from the Park and Recreation Facilities Fund and that we apply for the Roberti-l'berg funds for 1984-B5/85-86 to which we're entitled $46,806 and that be ap- plied to this grant. SECOND. Any discussion? May we have a roll call vote? AYES: Gi1b, Lojeski, Young, Hannah. NOES: None. I ABSENT: Pellegrino. -16- 1/22185 , '.',.' I '. ','. .", ".' .. " I 12. 12a. ORDINANCE NO .1806 Dish Antennas (ADOPTED) j 12b. CLAIM OF I CAROL A. GROSLAND (- (DENIED) . It'';} \ 0. I f', L/ 13. 14. ADJOURNMENT 5:15 p.m. February 5 , ~ ATTEST: s _', ./ ;. . 'f? 25: 114i CITY ATTORNEY The City Attorney presented for adoption, explained the content and read the title of Ordinance No. 1806, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADDING DIVISION 6 TO PART 8 OF CHAPTER 2 OF ARTICLE IX OF THE ARCADIA MUNICIPAL CODE REGARDING DISH ANTENNAS REGULATIONS". On MOTION by Counci1member Lojeski, seconded by Counci1member Gi1b and CARRIED on roll call vote as follows, Ordinance No. 1806 was ADOPTED. ' AYES: NOES: ABSENT: Counci1members Gi1b, Lojeski, Young and Hannah None Counci1member Pellegrino On recommendation of the City'Attorney, the claim of Carol A. Grosland was DENIED on MOTION by Councilmember Gilb, seconded by Councilmember Young and CARRIED on roll call vote as follows: AYES: NOES: ABSENT: Councilmembers Gi1b, Lojeski, Young and Hannah None Councilmember Pellegrino MATTERS FROM STAFF None MATTERS FROM ELECTED OFFICIALS Councilmember Gilb asked that the Council adjourn in memory of Linda Pincay who passed away recently~ Mrs. Pinc~y is survived by her hus~.and, Laffi t Pi ncay, Jr., a daughter ,..!:]sa. a!l~ ? son,. Laffit, III. The Pincay name is synonymous with racing and raclng -at-SailtaAnita. IC(s'fitting that Council recogj'i'ize tfiTs"grea:t t~milY and join in their sorrow. MEETING ADJOURNED to 5:15 p. m., FEBRUARY 5, l~S' in t~e Conference Room for a Study Session on the downtown revitalization. ~75t; ~~ Christine Van Maanen, City Clerk -17 - . 1/22/85