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HomeMy WebLinkAboutMAY 18,1985 I ROLL CALL BUDGET REVIEW ITEM DELETED CLOSE OUT DEFICIT (APPROVED) I TREE TRIMMING 25 : 1228 / MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING (BUDGET SESSION) MAY 18, 1985 The City Council of the City of Arcadia and the Arcadia Redevelopment Aqency met in an adjourned regular session at 1 :00 p. m., May 18, 1985 in the Arcadia City Hall Conference Room for the prlmary purpose of reviewing the proposed budget for 1985-86. PRESENT: ABSENT: Councilmembers Hannah, Lojeski, Young and Pellegrino Councilmember Gilb (arrived at 1 :30 p. m.) It was MOVED by Councilmember Lojeski, seconded by Councilmember Young and CARRIED that Councilmember Gilb be excused pending his arrival. The City Manager advised that the proposed budget had been previously submitted to the City Council... that any changes will be called to their attention and discussed during this session. The General Fund indicates a 3% increase, due to inflation, and the overall budget shows at 3% decrease. The budget is very similar to that adopted for 1984-85. A change was made in the Federal Revenue Sharing Budget (page 779) for the Library..... the amount of $2,000 for the recondition of the air conditioning unit was deleted. This was accomplished on MOTION by Council on May 7, 1985. It was felt it was necessary at this time to forestall, breakdown, during the forthcoming summer season. The City Manager advised that the Health and Dental Self-Insurance Fund stopped operating last July 1, 1984. After paying off the obligations thereto, there will be approximately a $7,000 deficit in this fund remaining June 30, 1985. On recommendation, it was MOVED by Councilmember Young, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows that $7,000 be TRANSFERRED from funds remaining in the Revenue Sharing Fund to the Self-Insured Health and Dental Fund to close out this deficit. AYES: NOES: ABSENT: Councilmembers Hannah, Lojeski, Young and Pelleqrino None Councilmember Gilb Public Works Division - Trees & Parkways - (page 407). It was noted that an item is reflected in the budget for contracting to trim addi- tional trees at various indicated locations. The benefit to the City was explained. This would cost about $59,425 to trim 544 trees, some of which are very tall palms for which the Department does not have the equipment -- they have had to borrow the Fire Department snorkel. The Department recommended contracting for this extra trimming for 1985-86 and the program can be reevaluated for 1986-87. This will be considered when the Budget is before Council on June 18, 1985. 5/18/85 - 1 - APPROPR I AT! ON TO REMAIN IN CAP"ITAL OUTLAY CITY PROPERTY IMPROVEMENTS COMMUN ITY HOT LI NE REQUEST WATER DIVIS ION LIABILITY INSURANCE FUND REVENUE SHARING CHAMBER/ COMMERCE BUDGET 25: 1229 During this consideration, Councilmember Hannah asked about the cost of relocating the City Public Works yard facility. Staff responded in the neighborhooa of two million dollars. The City Manager explained that the $210,000 shown as a proposed "Transfer Out" on Schedule 1 from Capital Outlay Fund should remain in said Fund. Endeavors have been made not to use the funds from the Admissions Tax for operating expenses. Recommended that it not be transferred out. Whereupon it was MOVED by Councilmember Young, seconded by Councilmember Lojeski and CARRIED on roll call vote as follows that this amount not be transferred at this time. AYES: NOES: ABS ENT : Councilmembers Hannah, Lojeski, Young and Pellegrino None Councilmember Gilb I It was noted by the City Manager that again this year $1,500,000 has been included for City property improvements. This is in the Capital Outlay Fund for 1985-86. Communication from Rev. Robert Johnson, Community:Hot Line, asking for the same amount as they received last year -- $8,000. Discussion held and Council would like to see the entire budget, audit and the sources of money received. This has not been reflected in the budget ... and will be consider€c at the June 18 hearing on the budget. Some discussion held on the proposed water rate increase, the allocation for sewers this year, the reserve fund for sewers which shows $950,000. The Sewer Service charge is about $145,000 per year. Staff advised that there will probably be an installation of a relief line in South Sixth Avenue in the ensuing year -- costing about $600,000. Staff advised of the situation regarding liability insurance. Rates are increasing, insurance companies are going out of that particular phase of insurance and some cities are not carrying such insurance due to the premium ... no longer any aggregate. Bids received from carriers were submitted and staff recommended staying with the current carrier for the ensuing year. Whereupon it was MOVED by Councilmember Hannah, seconded by Councilmember Young and CARRIED on roll call vote as follows that $95,000 be added to the budget to increase the appropriation for liabil- ity insurance ... this is spread between thr Water Fund and the Liabil- ity Insurance Fund. AYES: NOES: P.BS ENT : Councilmembers Hannah, Lojeski, Young and Pellegrino None Councilmember Gilb COUNCILMEMBER GILB ARRIVED AT 1 :30 p. m. The City Manager advised that Revenue Sharing items have not been budgeted for 1985-86. They are waiting to see what the Federal Government does in this regard. It is possible that the City will not receive further funding from this source. Councilmember Gilb referred to the appropriation for the Chamber of Commerce .., it is $40,000 ... and said~ in part, that he would like to see the financial statement of the Chamber. The President of the Chamber, Art Hershey, was present and responded to questions propounded by the Council. He did not have all the figures with him, but would obtain the answers. Councilmember Hannah felt the Chamber should be more self sufficient and Mr. Hershey spoke of the possibility of increased membership fee ... more in line of what other Chambers have. I 5/18/85 -2- CITY OWNED LAND LEASE (LOW) (I 'PEDESTRIAN BRIDGE - Medical Bldg. Huntington Dr. LEASE OF COUNTY SITE (MUSEUM) SENIOR CITIZEN CENTER 10ARD AND/OR OMMISSION REPRESENTA- TION 25:1230 The contribution made by the Tournament of Roses was explored along with what services the Chamber provides for the Tournament organi~ation. The City Manager advised of the receipt of a communication from Bruce Low regarding the lease of City owned property for the storage of vehicles and for which he is filing for a Conditional Use Permit. Mr. Low felt that, inasmuch as Council had waived the Conditional Use Permit fee for Becherer Buick in its lease of City owned property for the same purpose, he would appreciate similar consideration. It was MOVED by Councilmember Lojeski, seconded by Councilmember Hannah and CARRIED on roll call vote as follows that the fee be waived and that screening of the subject property not be required. Council asked staff to expedite this so the matter would not have to go back to the Planning Commission ... the same with Becherer Buick. AYES: NOES: ABSENT: Councilmembers Gilb, Hannah, Lojeski, Young and Pellegrino None None The City Manager then advised that he had talked with Alex Ingle of Santa Anita concerning the construction of the proposed pedestrian bridge over Huntington Drive in connection with the medical building under construction on race track property. A meeting has been scheduled for next Monday. The matter will be on Council agenda for June 18 The City Manager referred to the lease agreement with the County for the Museum site. The City is not in favor of the 10 year lease period and really prefers a 50 year lease. The County would like the City to maintain. the landscaped area surrounding the museum building ... the rose garden and the grassy areas. The City is favorable to maintaining the area surrounding the museum. Response from the County is expected on Monday next. During this consideration, it was noted that the County property, including golf course, tennis courts, etc., will be up for bid at the end of this year. Councilmember Young advised that she haq recently attended a meeting with the ad hoc committee of the Senior Citizen Commission and the County Supervisor, Pete Schabarum concerning the possibility of the Senior Citizen Center on County Park property in Arcadia being expanded and of their interest. The Supervisor said he would take the matter under advisement and reminded the Committee that any such expansion of the center could not be devoted solely to Arcadia Senior Citizens. Councilmember Lojeski felt the Commissio~ should be advised that the City Council has gone on record as giving high priority to a senior citizen center and he could not understand going to the County Super- visor when the Council is endeavoring to do something about it. Council- member Young, liaison to the Commission, will convey this to the Com-' mission. Councilmember Lojeski stated further, in part, that he has heard rumors that the Council has already made arrangements for a senior citizen center ... he questioned the source of such rumors, as there is no validity in such a rumor. Discussion held on representation of a Board and/or Commission at official meetings, acting as voting delegates, etc. It was felt by Council that only designated members of a Board and/or Commission should represent a particular Board or Commission or if so designated by the City Council. It was so MOVED by Councilmember Gilb, seconded by Councilmember Hannah and CARRIED on roll call vote as follows: AYES; NOES: ABSENT: Councilmembers Gilb, Hannah, Lojeski, Young and Pellegrino None None The wording for the Commissioner's Handbook will be reviewed by Council. 5/18/85 -~ QUEST!ONNAIRE APPROVED FOR RANDOM SURVEY CIVIC CENTER PRIORITIES NEW DWELLINGS (Archi tecture) ADJOURNMEMT ATTEST: , =---- 25 :1231 Council reviewed a copy of a Performing Arts Facility Questionnaire which is proposed to be mailed to Arcadia residents in a random survey. The estimated cost for printing and mailing, including prepaid return envelopes, is $635. The Civic Center Project architect, theatre consultant and the Council would then be provided information as to the degree of support the project would have from the community. It was MOVED by Councilmember Hannah, seconded by Councilmember Lojeski, and CARRIED on roll call vote as follows that the necessary funds be appropriated to mail 1,000 questionnaires to residents in a random survey. AYES: NOES: ABSENT: Councilmembers Gilb, Hannah, Lojeski, Young and Pellegrino None None Considerable discussion held on C1V1C center priorities. The City Manager distributed forms and asked the Councilmembers to fill them out and return as soon as possible. This is in an endeavor to assist the architects in their planning for priority needs as determined by Counc il . Discussion held on the need for some rstrictions on the architectural aspect of new and remodeled dwellings. Reference was made to specific instances where a dwelling appears entirely out of place -- where trees have been removed -- where adjacent properties have been affected, etc. It was noted that staff has been working on this. The meeting adjourned at 3:00 p. m. to May 21, 1985 at 7:00 p. m. in the City Hall Conference Room to conduct the business of the Council and Agency and any Closed Session necessary to discuss personnel, litigation matters and evaluation of properties. d)mtd/dc2~~9/Z1,jd Donald D. Pellegrino, M'ayor ~f.1f City Cleek 5/18/85 -4- 1 1