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HomeMy WebLinkAboutFEBRUARY 20,2007 I 1 .1 49:0024 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, FEBRUARY 20, 2007 As authorized by Arcadia City Charter Section 408 and California Governrnent Code Section 54956, The City Council and Redevelopment Agency of the City of Arcadia met at 5:00 p.m. in a Special Meeting at the Arcadia City Council Chamber Conference Roorn. CALL TO ORDER The Mayor Chandler called the meeting In order at 5:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Arnundson, Harbicht, Segal, Wuo and Chandler None CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding anticipated litigation: One (1) case. b. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations with an unrepresented employee - City Manager. RECONVENE errv COUNCIL/REDEVELOPMENT AGENCY MEETING TO STUDY SESSION AT 6:00 P.M. Mayor Pro Tern Segal convened the Study Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Amundson, Harblcht, Segal and Wuo Chandler (Excused) STUDY SESSION PUBLIC COMMENTS (5 minutes per person) STUDY SESSION a. Report, discussion and direction regarding Investment Management Services. City Manager Bill Kelly advised the City Council that City staff has been the investors of the City's $83 million dollar portfolio. Mr. Kelly announced that a committee consisting of Mayor Pro Tem Segal, Tracey Hause, and the City Manager reviewed the City's portfolio and solicited proposals frorn 5 different agencies for investment management services. Mr. Kelly noted that the City is not losing money, but that the City can be in a better position to earn a greater return on the City's investments. The Committee reviewed proposals frorn SNW Asset Management, RNC Center, MBIA, Smith Barney, and UBS Giobal Management. Mr. Kelly noted that the Committee is recommending MBIA as the City's potential investment management firm. 1 02-20-2007 49:0025 Mayor Pro Tem Se9al summarized the basic criteria for the evaluations of the different firms. The Committee ultimately interviewed 2 firms and selected MBIA I Asset Management Group due to cost and excellent experience with local agencies similar to the City of Arcadia. The City Council directed staff to proceed with the retention of MBIA Asset Management Group and place it on the March 6, 2007 City Council agenda. b. Report, discussion and direction regarding the Civic Center Project. Assistant City Manager and Development Services Director Don Penman gave a presentation to the City Council regarding a new Civic Center Project. Mr. 'Penman' explained past City Council actions. Mr. Penman noted that in 2002, the City Council authorized staff to complete a Civic Needs Assessment which addressed the City Hall property. The City retained an architectural firm that looked at 3 scenarios (1) a complete renovation of the existing City Hall which is about 17,000 square feet with a 2,800 square foot basement; (2) demolish the lower City Hall and completely renovate the upper City Hall and add on the square footage demolished; and (3) build a new City Hall to include (a) demolish the existing building and built a new building in the same location and (b) build a new City Hall adjacent to the existing Council Chambers. Additionally, Mr. Penman noted that a renovation of City Hall would cost more since staff would have to be moved into temporary facilities. Mr. Penman added that construction costs have gone up in the last few years and noted that the cost would be $350 to $400 per square foot for a 22,000 square foot City Hall. The hard costs would be approximately $8.8 million dollars and soft costs for architectural and I engineering fees, inspection fees, project management would bring this project to approximately $10.5 million dollars. City Manager Kelly added that the City has paid cash for every City building it has built except for the $8 million dollar GO Bond issue for the police station. Mr. Kelly also added that there would not be sufficient money to begin construction until 2010-2011 at which time there should be about $9 million dollars available. Mr. Kelly recommends that the City Council authorize staff to seek Request for Qualifications (RFQ's) from architects to begin the plans and specifications process at a cost of about $800,000 so that when money becomes available, the City will not experience delays in the process. Mr. Kelly also recommended that the current Council Chambers could be used as a revenue source by renting it out to different agencies for training or meeting purposes. The City Council authorized staff to begin the Request For Qualifications (RFQ) process for architectural services and further directed staff to consider alternative financing options to bring back to the City Council at a later date. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION The Mayor convened the Open Session meeting at 7:00 p.m. INVOCATION First Reader, Dr. Robert Nafie, First Church of Christ, Scientist I~ 2 02-20-2007 49:0026 1 PLEDGE OF ALLEGIANCE Robert P. Deao, Sr., Executive Director, American Red Cross ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Chandler, Segal, Amundson, Harbicht and Wuo None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in closed session to consider items a and b on the posted notice of special rneeting agenda. No reportable action was taken. Additionally, Mr. Deitsch reported that the City Council/Redevelopment Agency Board conducted a study. session concerning the possible retention of an investment management advisor regarding City Investments. The City Council directed staff to bring back at a future meeting of the City Council a proposed agreement with a recognized firm that provides such investment advice. I Also, Mr. Deitsch reported that staff presented the City Council with a report regarding a potential Civic Center project that would include a newly built City Hall on the current civic center site. The City Council authorized staff to begin the Request For Qualifications (RFQ) process for architectural services and further directed staff to consider alternative financing options to bring back to the City Council at a later date. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Arnundson, seconded by Council/Agency Member Harblcht and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS AND PROCLAMATIONS a. Presentation of Proclamation declaring American Red Cross Month. PUBLIC COMMENTS (5 minutes per person) None .1 REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK Mayor Chandler announced that on April 13, 2007 there will be a "Community Coffee" special event to celebrate community patriotism featuring Marine Lance Corporal Steven Sanderson at 3 02-20-2007 49:0027 8:00 a.m. at the Community Center, the cost is $5.00 per person. He also announced that advanced reservations are encouraged and can be made through the City Manager's office; he 1 noted that Ruth Gilb is the committee chairperson. Additionally, the Mayor announced that if anyone knows someone actively serving in the military they should contact the City Manager's office. Mayor Chandler also thanked and congratulated the Arcadia High School Parents Booster Club on their 14th year anniversary party and also congratulated the Elks Lodge #2025 on their 50'h anniversary. Council Member Amundson announced his support of the community event and also reminded everyone to be prepared in the event of a disaster. Council Member Segal announced his support of the community event and wished the Chinese community a Happy New Year. Council Member Wuo noted that he received a letter from a good friend in Arcadia who wished the Arcadia Chinese community a Happy New Year. He also announced that he recently represented the City at the Independent Cities Association Winter Conference in Santa Barbara and one of the topics of interest was safety In the schoois which was very informative. Mr. Wuo also thanked the Arcadia Chinese Association for the employee lunch; he also announced the Chinese Lantern Festival on February 25th at 9443 Telstar Avenue in EI Monte from 5-9 p.m. Additionally, Mr. Wuo commended City staff for converting water saving devices In the City men's restrooms to Falcon water free which saves approximately 40,000 gallons of water a year per urinal. Council Member Harblcht thanked the Arcadia Arnerlcan Red Cross for their continued service to the community and encouraged residents to contribute and support the American Red Cross. I City Clerk Jim Barrows had nothing to announce. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES. FEBRUARY 6, 2007. Recommended Action: Approve CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES. FEBRUARY 6. 2007. Recommended Action: Approve c. RESOLUTION NO. 6554 DECLARING THE ANNUAL WEED ABATEMENT PROGRAM AND SCHEDULING THE PROTEST PUBLIC HEARING FOR MARCH 6. 2007. Recommended Action: Adopt d. RESOLUTION NO. 6556 ADOPTING AN EXPENSE REIMBURSEMENT AND TRAVEL POLICY FOR THE CITY COUNCIL AND OTHER CITY OFFICIALS WHO SERVE ON A LEGISLATIVE BODY. Recommended Action: Adopt I 4 02-20-2007 49:0028 e. RESOLUTION NO. 6557 APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 007-N TO ENCUMBER FEDERAL AID FUNDS FOR THE DUARTE ROAD STREET REHABILITATION PROJECT. Recommended Action: Adopt 1 f. ORDINANCE NO. 2223 PERTAINING TO REGULATIONS FOR ESTABLISHED SETBACK LINES AND REGULATIONS FOR TEMPORARY STORAGE CONTAINERS WITHIN SINGLE-FAMILY RESIDENTIAL ZONES. Recommended Action: Adopt g. ORDINANCE NO. 2225 AMENDING ARTICLE V. CHAPTER 1 OF THE ARCADIA MUNICIPAL CODE TO CLARIFY CERTAIN PROVISIONS REGARDING SOLID WASTE SERVICE. Recommended Action: Introduce h. AUTHORIZE AN APPROPRIATION FROM THE GENERAL FUND'S UNAPPROPRIATED FUND BALANCE OF $60.000 FOR PERSONNEL LEGAL SERVICES. Recommended Action: Approve i. AUTHORIZE THE CITY MANAGER TO APPROPRIATE $47.000 FROM THE UNAPPROPRIATED BUDGET SURPLUS IN THE CAPITAL OUTLAY FUND FOR THE ADDITIONAL STREETLIGHTS ON DUARTE ROAD AS PART OF THE UNDERGROUND UTILITY DISTRICT #15. . Recomrnended Action: Approve I j. AWARD A PURCHASE ORDER IN THE AMOUNT OF $65.000 TO JTB SUPPLY FOR THE PURCHASE OF LIGHT-EMITTING DIODE (LED) LIGHTS AND PEDESTRIAN CROSSING DEVICES. Recommended Action: Approve k. APPROVE THE CLASSIFICATION SPECIFICATIONS AND COMPENSATION LEVELS FOR CHIEF DEPUTY CITY CLERK/RECORDS MANAGER. LEGAL ASSISTANT AND RECORDS COORDINATOR. Recomrnended Action: Approve I. APPROVE CHANGES TO THE FULL TIME STAFFING DISTRIBUTION IN THE BUILDING SECTION OF THE DEVELOPMENT SERVICES DEPARTMENT. Recommended Action: Approve m. APPROVE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ARCADIA AND WILLIAM R. KELLY. Recommended Action: Approve n. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CITY SPACES FOR INTERIOR DESIGN SERVICES FOR FIRE STATION 105 AND TO APPROPRIATE $20,000 FROM THE CAPITAL OUTLAY FUND FOR THESE SERVICES. Recommended Action: Approve .1 5 02-20-2007 49:0029 A motion was rnade by Council/Agency Member Harbicht, seconded by Council/Agency Member Segal, and carried on roll call vote to approve the Consent Calendar items 1 a thru 1 n, on the City Council/ARA Consent Calendars. AYES: NOES: Council/Agency Members Harbicht, Amundson, Segal, Wuo and Chandler None ADJOURNMENT The meeting was adjourned at 7:25 p.m. The City Council/Redevelopment Agency adjourned this meeting to March 6, 2007 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ~~, Roger andler, Mayor ATTEST: 6 02-20-2007 I I I