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Home My WebLink AboutJUNE 5,2007 I I I 49:0077 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 5, 2007 CALL TO ORDER Mayor Segal called the meeting to order at 4:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBER~: PRESENT: ABSENT: Amundson, Chandler, Harbicht, Wuo and Segal None CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None, CLOSED SESSION a, Pursuant to Government Code Section 54957.6 to confer with labor negotiators. Citv Neqotiators: William W. Floyd, Tracey Hause and Michael Casalou, Employee Orqanizations: Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees, b, Conference with real property negotiators (Government Code Section 54956,8) Property: 35 W. Huntington Drive 21 Morlan PI. 28 W. Santa Clara Aqency Neqotiator - Agency Deputy Executive Director Neqotiatinq Parties - Arcadia Redevelopment Agency, Paul Rusnak, Church in Arcadia, Don and Ray Dahlgren Under Neqotiation:, Price and terms of payment STUDY SESSION a. Report, discussion and direction regarding Fiscal Year 2007-2009 Budgets, City Manager/Executive Director Bill Kelly provided the City Council/Redevelopment Agency with a brief re-review of the mid-year budget and an overview of the upcoming 2007-2009 fiscal year budgets. He discussed items related to the general fund, projected revenues and expenditures, capital and equipment funds, the emergency reserve fund, and the redevelopment and housing funds, Mr. Kelly further provided an overview of the more significant increases in department supplies and services, including, employee positions and services, contract services, vehicle maintenance, graffiti removal, and library services. He provided an explanation and overview of PERS costs, 1 06-05-2007 49:0078 Staff responded to various inquiries by Council Member Harbicht regarding a variety of line items in the proposed budget. Mr. Kelly concluded that the public hearing regarding the budget is scheduled for the June 19, 2007 City Council meeting. b. Presentation on the Establishment of a Citywide Street Lighting Assessment District. Public Works Services Director Pat Malloy provided a brief overview regarding the establishment of a citywide street lighting assessment district. Jim McGuire, Consultant with Muni Financial discussed the estimated cost to the residents associated with the assessment for those residents who benefit from the street lighting in the specific area. He explained the cost per household and parcel per year, the regional and local cost including ancillary costs in each zone, and the balloting process. Mr. McGuire explained which districts require lights and which districts require only upgrades. It was the consensus of the City Council to bring back this matter back for a follow up study session in the future. RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Open Session meeting at 7:05 p,m. in the Council Chamber. INVOCATION Reverend Daniel Earp, Amazing Grace Congregational Church PLEDGE OF ALLEGIANCE Pat Malloy, Public Works Services Director ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Segal, Harbicht, Amundson, Chandler and Wuo None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEM City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in closed session to consider the two items listed under closed session on the posted agenda. No reportable action was taken. Additionally, Mr. Deitsch reported that the City Council conducted a study session concerning the proposed fiscal year 2007-2009 budgets with a public hearing scheduled for the next regular City Council meeting on June 19, 2007; also a presentation on the establishment of a city-wide street lighting assessment district was discussed and will be set for additional workshops in the future, 2 06-05-2007 I I I I I I 49:0079 SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None, MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a, 2007 Arcadia Beautiful Awards Mayor Segal and Eileen Hubbard, Chairperson of the Arcadia Beautiful Commission made the presentations. Award recipients were: The Yetur Family - 1911 Highland Oaks Drive Don & Diana Rasmussen - 533 Altura Road Patty Lee - 925 Catalpa Road Steve & Mary Nelson - 23 Cabrillo Road Brent & Melinda Holcomb - 416 Coyle Avenue Accepting for Owner Vicki Kelly was Cathy Narset - 517 E. Sandra Avenue John & Sueyen McMahon - 118 Ilene Drive Ken & Alice Wuh - 18 N. Golden West Avenue The Rahimpour & Salehi pour Family - 37 W. Sierra Madre Boulevard Tony Cummins & Nina Huang - 55 Woodland Lane Dr. Tom Segura & Dr. Ronalyn T. Raymundo - 170 E. Foothill Blvd. Mayor Segal announced additional properties that were also selected to receive an Arcadia Beautiful Award who were not in attendance. Shirley Risdon -1500 Highland Oaks Drive Paul & Mary Bigley - 1717 Highland Oaks Drive Bernard & Margie Zwick - 380 W. Wistaria Avenue 1509 Highland Oaks Drive 2606 Greenfield Avenue PUBLIC COMMENTS Christopher Sutton, attorney representing Manny Romero and Rod's Grill spoke about the redevelopment future in Arcadia and presented the City Council with a sample model resolution which would eliminate the potential use of eminent domain in the project area, REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK Council Member Amundson commented that an Arcadia resident will be celebrating his 105 birthday soon; he discussed that ink cartridges can be recycled through envelopes provided by Waste Management in the City Hall Lobby; he announced that the Arcadia Chamber of Commerce is hosting an e-waste collection event on Friday and Saturday from 9 a.m. to 4 p.m. at the Race Track - Gate 8; he announced the "Adopt A Soldier" program through the City 3 06-05-2007 49:0080 Manager's office; he announced that military packages can be obtained from the post office at no charge if the soldier's name is provided; he noted that individuals may visit angelstore,org or I treatfortroops,com who will send a care package to a solider of your choice; he announced that the Marine Corp, Band from Camp Pendleton is coming to Arcadia on July 7'" at 5:00 p.m.; and also noted that Flag Day is next week. Council Member Chandler announced that he and Council Member Harbicht attended the annual coach's dinner party; he thanked Lori and Steve Philip for hosting the dinner at their home; and congratulated and thanked the athletic department for a successful event. Council Member Wuo congratulated everyone who will be graduating this month including his son Jonathan who will be graduating from UCLA on June 17th; he announced that he will be participating in a golf challenge between the City and Methodist Hospital on June 27, 2007 at the San Gabriel Country Club to raise money for the hospital's emergency service center; he thanked Council Member Chandler for his pledge and support and noted that he is accepting pledges. Council Member Harbicht congratulated all the Arcadia Beautiful Award winners; he commented on the Westfield and Arcadia First! lawsuits filed against the City regarding the Caruso project and noted that these lawsuits are not being paid out of taxpayer money; he noted that Caruso is investing their money and moving forward with their construction drawings; he announced that former Arcadian Bruce Matthews who played football at Arcadia High School and USC will be inducted into the NFL Hall of Fame in the fall, He noted that a group of individuals from Arcadia will be hosting a dinner that will benefit the Special Olympics of Southern California at a cost of $100 per person; he noted that the keynote speakers will be former USC Coach John Robinson and the master of ceremony will be Petros Papadakis, former USC player and sportscaster; he announced that additional information can be obtained by contacting the Special Olympics office and the dinner will be held on July 21, 2007. He discussed the results and turnout of the Special Municipal Election held on May 8, 2007 and the increase in permanent absentee ballots; he responded to comments made by Attorney Chris Sutton during public comment regarding eminent domain. I James Barrows, City Clerk congratulated all the graduates; he congratulated and thanked all retirees leaving the Arcadia School District who have over 700 years of combined experience. Mayor Segal reminded everyone to come out and see the Marine Corp, Band perform on July 7, 2007 in front of the City Hall lawn; and he congratulated all the graduates from Arcadia High School. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF MAY 15. 2007, Recommended Action: Approve CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES OF MAY 15, 2007, Recommended Action: Approve I 4 06-05-2007 49:0081 c, AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH WEST VALLEY CONSTRUCTION FOR THE 2006-2007 WATER MAIN REPLACEMENT PROJECT IN THE AMOUNT OF $373.434, Recommended Action: Approve I d, AUTHORIZE AN APPROPRIATION FROM THE GENERAL FUND'S UNAPPROPRIATED FUND BALANCE OF $15.000 FOR GRAFFITI REMOVAL SERVICES. Recommended Action: Approve e. AUTHORIZE THE CITY MANAGER TO RENEW THE CONTRACT WITH NDK FOODS/UNIFIED NUTRI-MEALS TO PROVIDE LUNCHEON MEALS FOR SENIOR CITIZENS AT THE ARCADIA COMMUNITY CENTER FOR THE PERIOD OF JULY 1. 2007 THROUGH JUNE 30. 2008 IN THE AMOUNT OF $31.000. Recommended Action: Approve f, AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES IN THE AMOUNT OF $145.334. Recommended Action: Approve g. AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH PASADENA HUMANE SOCIETY & SPCA FOR ANIMAL CONTROL SERVICES IN THE AMOUNT OF $75.822,05. Recommended Action: Approve I h. AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH EXECUTIVE INFORMATION SERVICES lEIS) FOR PS.NET PUBLIC SAFETY SOF1WARE SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $18.000. Recommended Action: Approve i. WAIVE THE FORMAL BID PROCESS AND APPROVE TOM'S UNIFORMS. UNIFORM EXPRESS AND WEST END UNIFORMS AS UNIFORM VENDORS FOR THE POLICE DEPARTMENT. Recommended Action: Approve j. WAIVE THE FORMAL BID PROCESS AND APPROVE AARDVARK TACTICAL AND ADAMSON POLICE PRODUCTS AS POLICE FIELD TACTICAL EQUIPMENT VENDORS FOR THE POLICE DEPARTMENT. Recommended Action: Approve k. ACCEPT ALL WORK PERFORMED BY DENBOER ENGINEERING AND CONSTRUCTION FOR THE BOOSTER PUMP STATION AT ORANGE GROVE WATER FACILITY AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. Recommended Action: Approve I 5 06-05-2007 49:0082 I. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE ARCADIA UNIFIED SCHOOL DISTRICT FOR BUS TRANSPORTATION SERVICES FOR THE RECREATION AND COMMUNITY SERVICES DEPARTMENT FOR THE PERIOD OF JUNE 18. 2007 THROUGH JUNE 15. 2008 IN THE AMOUNT OF $40.000 WITH THE OPTION TO RENEW FOR TWO ADDITIONAL YEARS, Recommended Action: Approve I m. AUTHORIZE THE CITY MANGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN FOR CONSTRUCTION INSPECTION SERVICES IN THE AMOUNT OF $23.000 AND AUTHORIZE A CONTINGENCY OF $5.000 SHOULD ADDITIONAL SERVICES BE NECESSARY, Recommended Action: Approve n, AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SILVIA CONSTRUCTION INC.. FOR THE 2006-2007 ANNUAL ASPHALT CONCRETE OVERLAY PROJECT IN THE AMOUNT OF $147.982, Recommended Action: Approve o. AUTHORIZE THE CITY MANAGER TO EXTEND THE FIRE DEPARTMENT CONTRACT FOR PARAMEDIC FIELD SUPPLIES WITH BOUNDTREE MEDICAL FOR FISCAL YEAR 2007/08 IN AN AMOUNT NOT TO EXCEED $45.000. Recommended Action: Approve I p, RESOLUTION NO, 6578 RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON TUESDAY. MAY 8.2007. DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Recommended Action: Adopt . q, FINAL MAP NO, 66551 FOR A MIXED USE PROJECT WITH EIGHT RESIDENTIAL UNITS AND GROUND LEVEL COMMERCIAL SPACE AT 306- 310 SOUTH FIRST AVENUE. Recommended Action: Approve Council Member Harbicht pulled Item d regarding graffiti removal services for discussion. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Chandler, and carried on roll call vote to approve items 1.a through 1.c, and 1,e through 1.q on the City Council/Agency Consent Calendars, AYES: NOES: Council/Agency Members Harbicht, Chandler, Amundson, Wuo, and Segal None Council Member Harbicht discussed the increase in graffiti removal cost in the City; he noted that 43% of the graffiti budget is spent removing graffiti at Bonita Park; and suggested that notices be posted at the parks stating that the parks would be closed if the graffiti continues, City Manager Bill Kelly provided an overview of various problems and issues surrounding the I skate board park. Mr. Kelly advised that staff will bring a report back to Council with possible options and alternatives in August for Council consideration, 6 06-05-2007 I I I 49:0083 A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Amundson, and carried on roll call vote to authorize an appropriation from the general fund's unappropriated fund balance of additional $15,000 for graffiti removal services. AYES: NOES: Council/Agency Members Harbicht, Chandler, Amundson, Chandler and Wuo None ADJOURNMENT The meeting adjourned at 8:07 p,rn. in memory of Art Henke to June 19, 2007 at 6:00 p,rn. in the City Council Chamber Conference Room, ~I\~h~ Mickey Segal, M or ATTEST: ~M~ ~ James H, Barrows, City Clerk 7 06-05-2007