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Home My WebLink AboutSEPTEMBER 4,2007 I I I 49:0111 CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 4, 2007 CALL TO ORDER Mayor Segal called the meeting to order at 5:00 p.m, ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Amundson, Chandler, Harbicht, Wuo and Segal None CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Mayor Segal and Mayor Pro Tem Harbicht Unrepresented Employee: Don Penman b. Pursuant to Government Code Section 54957,6 to confer with labor negotiators, City Negotiators: William W, Floyd, Tracey Hause and Mike Casalou. Employee Organization: Arcadia Police Officers' Association, c. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding anticipated litigation: one (1) case. d. Pursuant to Government Code Section 54956,9(a) to confer with legal counsel regarding the case of Taboo Gentlemen's Club. Bill Badi Gammoh. Chawkat Jaiieh and Peck Entertainment Adventure Inc, v. Citv of Arcadia (Pasadena Superior Court Case No. GC039100)., STUDY SESSION a, Report, discussion and direction regarding the Parks and Recreation Master Plan and Park Facilities Impact Fee Report, This item was not discussed due to time and will be rescheduled to a future study session meeting, RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Open Session meeting at 7:05 p,m. in the Council Chamber. INVOCATION Reverend John Payton, Point Loma Nazarene University and Arcadia Police Chaplain 09-04-2007 49:0112 PLEDGE OF ALLEGIANCE Council Member Peter Amundson I ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Amundson, Chandler, Harbicht, Wuo and Segal None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEM City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in a special closed session meeting to consider the four items (1.a thru 1.d) listed on the posted agenda. He noted that Item 1.c, related to potential litigation pursuant to the California Public Records Act. No reportable action was taken, Mr. Deitsch also reported that the Study Session item on the post agenda regarding the Parks and Recreation Master Plan and Park Facilities Impact Fee Report was not discussed due to time and will be rescheduled on a future agenda, SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL I A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING a. RESOLUTION NO, 6585 FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT (LDR), Recommended Action: Adopt Community Development Administrator Jason Kruckeberg provided the staff report regarding the Congestion Management Program and the CMP Local Development Report, He noted that each year every city in the State of California is required to submit to the Los Angeles County Metropolitan Transportation Authority (MTA) a Local Development Report and a resolution to be adopted by the City Council certifying that the City is in compliance with the local Congestion Management Program, He also explained that the Congestion Management Program assures that local agencies are providing transportation improvements to offset the traffic congestion as a result of new development. A motion to close the public hearing was made by Council/Agency Member Chandler, seconded I by Council/Agency Member Harbicht and seeing no further objection, the Mayor closed the public hearing, 09-04-2007 2 I I I 49:0113 A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to adopt Resolution No. 6585 finding the City of Arcadia to be in conformance with the Congestion Management Program (CMP) and adopt the CMP Local Development Report (LDR) and direct the City Clerk to transmit a fully executed copy of said Resolution and the Local Development Report to the Los Angeles County Metropolitan Transportation Authority, AYES: NOES: ABSENT: Council Member Chandler, Harbicht, Amundson, Wuo and Segal None None PUBLIC COMMENTS None REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Council Member Wuo announced that the first day of school is tomorrow and encouraged all parents to take their kids early because of traffic issues. Mayor Pro Tem Harbicht had nothing to report. Council Member Amundson noted that the City Council appreciates what the Arcadia Police Officers do for the community and hopes there are no misunderstandings regarding the current negotiation issues; he announced that September 11 is next Tuesday and would like everyone to remember that day and encouraged everyone to put flags out; and announced that he has extra flags and if anyone needs one to contact him. Council Member Chandler announced that Mike Lucas of the San Marino Tribune will no longer be reporting on Arcadia issues in the newspaper. City Clerk James Barrows had nothing to report. Mayor Segal announced and read registration information for the Arcadia Youth Basketball League which is on Sunday, September 16 at Arcadia High School and mandatory try outs are on September 23, 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF AUGUST 21. 2007, Recommended Action: Approve CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES OF AUGUST 21. 2007, Recommended Action: Approve c. WAIVE THE FORMAL BID PROCESS AND APPROVE THE PURCHASE AND INSTALLATION OF A GEOGRAPHIC INFORMATION SYSTEM COMPLIANT SOFTWARE THAT WILL ACCOMMODATE THE STATE OF CALIFORNIA 09-04-2007 3 49:0114 WIRELESS-AUTOMATIC LOCATION IDENTIFICATION FORMAT FROM EXECUTIVE INFORMATION SERVICES FOR $32.475. AND THE AMOUNT WILL BE REIMBURSED THROUGH A ONE-TIME ALLOTMENT THROUGH THE STATE OF CALIFORNIA WIRELESS ENHANCED 9-1-1 PROJECT. Recommended Action: Approve I d. AUTHORIZE AN APPROPRIATION IN THE AMOUNT OF $70.000 FROM THE GENERAL FUND'S UNAPPROPRIATED FUND BALANCE FOR THE REPLACEMENT OF THE LONGDEN AVENUE PARK BASEBALL FIELD BACKSTOP AND AUTHORIZE THE PURCHASE OF THE BACKSTOP FOR $6.906, Recommended Action: Approve e, ACCEPT ALL WORK PERFORMED BY HUMPHREY CONSTRUCTORS FOR THE CONSTRUCTION OF A DEBRIS WALL AT WILDERNESS PARK AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, Recommended Action: Approve Council Member Harbicht requested Consent Calendar Item 2.d be pulled for separate discussion. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Chandler and carried on roll call vote to approve items 2,a through 2.c and 2.e on the City Council/Agency Consent Calendars, AYES: NOES: ABSENT: Council/Agency Members Harbicht, Chandler, Amundson, Wuo and Segal None None I Council Member Harbicht commented that he did feel Item 2.d should not be part of the consent calendar since consent calendar items are considered routine items and the appropriation of this item is new and was not approved as part of the budget process and should be discussed separately, Public Works Services Director Pat Malloy explained the purpose of appropriating $70,000 from the General Fund's Unappropriated Fund balance for the replacement of the Longden Avenue Park baseball field backstop. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to approve item 2.d on the City Council/Agency Consent Calendar. AYES: NOES: ABSENT: Council/Agency Members Chandler, Harbicht, Amundson, Wuo and Segal None None I 09-04-2007 4 I I I 49:0115 3. CITY MANAGER a. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH STEINBERG ARCHITECTS FOR ARCHITECTURAL DESIGN SERVICES FOR THE SCHEMATIC DESIGN PHASE FOR THE NEW CITY HALL PROJECT IN THE AMOUNT OF $152.000. Recommended Action: Approve Assistant City Manger/Development Services Director Don Penman provided the City Council with a brief history of the City Hall project since 2002 when a feasibility study of renovation options was completed, He noted that based on that study, the City Council determined that the best approach was to build a new City Hall at a different location within the Civic Center area, Economic Development Administrator Mary Cynar provided an overview of the RFP selection process, the architectural firm being recommended and the next steps for the project. She noted that the only fee being requested at this time is for Schematic Design and the "fixed fee" will be negotiated prior to the design development phase. Ms, Cynar also noted that upon completion of the RFP process for architectural design services for the new City Hall project, staff recommends the firm of SteinbergArchitects. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Chandler and carried on roll call to authorize the City Manager to enter into a Professional Services Agreement with Steinberg Architects for Architectural Design Services for the Schematic Design Phase for the new City Hall project. AYES: NOES: ABSENT: Council/Agency Members Harbicht, Chandler, Amundson, Wuo and Segal None None b, APPROVE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ARCADIA AND DONALD PENMAN. Recommended Action: Approve Mr. Kelly announced that Mr. Penman has accepted the City Council's offer to serve as City Manager effective January 1, 2008. He noted that the City Council established a subcommittee to develop an employment agreement between the City and Mr. Penman, Mr, Kelly nOted the most significant deal points of the employment agreement and recommends the City Council approve an Employment Agreement between the City and Donald E, Penman. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Wuo and carried on roll call to approve an Employment Agreement between the City of Arcadia and Donald E. Penman. AYES: NOES: ABSENT: Council/Agency Members Harbicht, Wuo, Amundson, Chandler and Segal None None 09-04-2007 5 ADJOURNMENT 49:0116 The City Council Redevelopment Agency adjourned this meeting in memory of Jim Libby and John Haigh at 8:05 p.m. to September 18. 2007, 6:00 p.m, in the City Council Chamber Conference Room. M,!!:6 !:r ATTEST: 6 09-04-2007 I I I