HomeMy WebLinkAboutNOVEMBER 6,2007
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CITY COUNCIUREDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 6, 2007
CALL TO ORDER
Mayor Segal called the Special Meeting to order at 5:00 p.m.
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT:
ABSENT:
Council/Agency Member Amundson, Chandler, Harbichl, Wuo and Segal
None
CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
City Negotiators: William W. Floyd, Tracey Hause and Mike Casalou.
Employee Organization: Arcadia Police Officers' Association.
b.
Pursuanl 10 Government Code Section 54956.9(a) to confer with legal counsel
regarding Ihe case of John Cuevas v. City of Arcadia, Los Angeles Superior
Case No. BC367387.
STUDY SESSION
a. Report, discussion and direction regarding Traffic and Transportalion Issues.
City Engineer Phil Wray gave a report regarding 5 major componenls relating to traffic
management in Ihe Cily. He discussed the City's Transportation Master Plan, Transportation
Impact Fee Program, Traffic Signal Operations, Computerized Traffic Control Systems and Ihe
Traffic Advisory Commillee.
b. Report, discussion and direction regarding City Investment Policy.
Administrative Services Director Tracey Hause provided a report of the City's Investment policy
and noted thai Ihe City's investment advisor, MBIA along wilh City staff are recommending
changes to the City's current Investment Policy. She summarized the purpose of the
investment policy, provided an overview of the City's portfolio, LAIF rates and discussed some
of the significant changes to the Policy being recommended by the investment advisor.
In response to a suggestion by Mayor Pro Tern Harbicht, Tracey Hause responded that the
words "including the waited average rate of return" will be added to Ihe first paragraph of Ihe
Reporting Section of Ihe Investment Policy.
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c. Presentation of initial review of the proposed new City Hall projecl and schematic
designs.
Assistant City Manager/Development Services Director Don Penman provided an update on the
proposed new City Hall schematic design phase. He noted that Martha Eros. Transportation
Services Officer and Phil Wray, City Engineer are leading the staff team and have gathered
input from the various departments and staff at City Hall. He also noted Ihatthe Public Works
Services Departmenl staff will be responsible for Ihe operation and maintenance of the building.
He introduced the Project Team of Steinberg Architects who provided an overview of the design
process, the proposed localion for the new City Hall, the configuration and image of the
proposed building. The Architects provided several examples of public buildings for City
Council input. Some members of the City Council stated Ihat Ihey would like to see openness
and Iraditional in the new City Halllhough there was a feeling il should fit in.
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
Mayor Segal convened the Regular Meeting at 7:10 p.m. in the Council Chamber.
INVOCATION
Reverend Dan Earp, Amazing Grace Congregational Church
PLEDGE OF ALLEGIANCE
Tracey Hause, Adminislrative Services Direclor
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT:
ABSENT:
Council/Agency Member Amundson, Chandler, Harbicht, Wuo and Segal
None
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION ITEMS
City Attorney Steve Deitsch reported Ihalthe Cily Council/Redevelopment Agency Board met in
a special closed session meeting to consider the two items listed on the posled agenda. No
reportable action was taken.
Mr. Deitsch also reported that at the Study Session, Ihe City Council/Redevelopment Agency
Board heard a report regarding the Cily's Transportation Master Plan, Transportation Impact
Fee Impact Program, Traffic Signal Operations, Compulerized Traffic Control Syslems and the
Traffic Advisory Committee, no action was taken; Ihe City Council also considered an overview
of the City's Inveslmenl Policy which will be considered on the regular agenda under City
Manager, no aclion was laken; and the City Council considered a presenlation by architecls and
slaff of an initial review of the proposed new City Hall project and schematic designs, no
reportable aclion was taken.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None
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MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
Member Chandler and carried on roll call vote 10 read all ordinances and resolulions by title only
and waive the reading in full.
PRESENTATIONS
a. Proclamation in honor of Arcadia Feslival of Bands Month.
PUBLIC COMMENTS
Michael Cappello appeared and spoke regarding a parking citation he received which was
upheld.
At the request of Mayor Segal, Mr. Kelly responded to Mr. Cappello's comments and directed
him to speak wilh Police Chief Sanderson who was in allendance allhe meeling.
1. CITY CLERK'S REPORTS
a. APPOINTMENT TO RECREATION AND PARKS COMMISSION.
Recommended Action: Make appointment to fill unexpired term.
City Clerk Jim Barrows presenled the staff report regarding the appoinlment to the Recreation
and Parks Commission and provided an overview of the oplions in order to fill the vacancy on
the Recreation and Parks Commission created by Ihe resignation of Janet Chew.
Mayor Segal suggested that Palli Anderson move inlo Ihe unexpired lerm of Janel Chew which
expires June 30, 2011 which was moved by Mayor Pro Tem Harbichl and seconded by Council
Member Chandler.
A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency
Member Chandler and carried on roll call vote to move Patti Anderson into the unexpired term of
Janet Chew to the Recreation and Parks Commission which expires June 30, 2011.
AYES:
NOES:
ABSENT
Council/Agency Members Harbicht, Chandler, Amundson, Wuo and Segal
None
None
Regarding the vacancy on Ihe Recreation and Parks Commission created by moving Palli
Anderson to filllhe remainder of Janet Chew's lerm.
Mayor Pro Tem Harbicht nominated Steve Phillipi for appointment.
Council Member Wuo nominated Smilh Choi for appointment.
RollCall:
Phillipi:
Choi:
Chandler, Harbicht and Segal
Amundson and Wuo
By a majority vote of the Cily Council, Sieve Phillipi was appoinled to Ihe Recrealion and Parks
Commission to fill the remainder of Patti Anderson's term which expires June 30, 2008.
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REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK
Council Member Amundson commented that he attended a very educational ride along with the
Planning Commission to view the City's design review process; he attended the Chinese
Associalion Fundraiser with olher members of the City Council; he read a couple of excerpls
from the police blotter regarding vehicle thefts and encouraged all citizens not to leave
valuables in the car; he commenled that recently one of his family members became a victim by
leaving a purse in the car; he noted that Homeland Security has an "e-verify" site Ihal employers
can electronically verify cilizenship stalus of new employees. In response to a question by
Council Member Amundson, Mr. Kelly responded that he was not familiar with the Homeland
Security websile. Council Member Amundson suggested that the City should take advantage of
the website and inquired how the City can verify citizenship of those employees hired by
contractors who conlract wilh the Cily. In response to Council Member Amundson's question,
Mr. Kelly advised that he will discuss this issue with Ihe Cily Attorney. He announced the drop
off localions for unwrapped toys for the Toys for Tots program for needy children at Christmas
time; and he announced that Sunday is Veteran's Day and read a scripture by Daniel Webster
and thanked past and present veterans for guarding and defending our liberty.
Council Member Chandler commented on a recent photograph in the Star News during the
recent fires thai showed Arcadia Fire Fighters assisting in the Silverado Canyon fire; and he
also noled that several Arcadia Police Officers assisted in a special task force that worked with
various police agencies.
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Council Member Wuo noted that there have been a lot of real estate signs around town
advertising open houses and urged all realtors in town to obey the City Codes concerning the
use of flags, balloons and the number of real estate signs that can be put up; he noled the I
construction on Duarte Road and urged citizens 10 avoid the area. He Ihanked Congressman
Drier for assisling a Taiwanese dance group who sold over 10,000 tickets and were scheduled
to come to Ihe United States to perform and subsequently had problems in obtaining their visas
due to the passing of Iheir atlorney.
Mayor Pro Tern Harbicht commented on Ihe study session ilem regarding traffic issues in the
City; he noted that fiber optics were installed in most of the key traffic signals in the City under
the streets; he noted that cameras were installed at inlersections Ihat will allow City staff to see
traffic issues at those areas. He noled the remodeling of homes throughoul the City and asked
staff if there was a time frame for homeowners to complete construction because property
mainlenance often times suffers during this construction period.
In response 10 Mayor Pro Tern Harbicht's inquiry regarding construction time frames, Mr. Kelly
explained Ihe process regarding lime frames for completion of construclion projects and advised
that he will work wilh Ihe City Atlorney regarding alternatives for new ordinances and alternative
code compliance options.
Mayor Segal announced information and the date for Ihe 2007 Holiday Home Decoration
Awards; and he appointed Mayor Pro Tern Harbicht to the Sanitalion District 10 serve as the
alternale effective December 1, 2007.
2, CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES OF OCTOBER 16, 2007.
Recommended Action: Approve
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CITY COUNCIL ITEMS:
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b.
REGULAR MEETING MINUTES OF OCTOBER 16, 2007.
Recommended Action: Approve
c. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR
CONTRACT EXTENSION WITH GENERAL PUMP COMPANY, INC. TO
PROVIDE PREVENTATIVE MAINTENANCE SERVICES AND REPAIR OF CITY
OWNED WATER WELLS AND BOOSTER PUMPS IN THE AMOUNT OF
$300,000.
Recommended Aclion: Approve
d. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR
CONTRACT EXTENSION WITH GRACE BUILDING MAINTENANCE
COMPANY. INC. FOR JANITORIAL AND PORTER SERVICES AT VARIOUS
CITY FACILITIES IN THE AMOUNT OF $326.470.
Recommended Action: Approve
e. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH URBAN GRAFFITI FOR AN
ADDITIONAL THREE (3) YEARS FOR GRAFFITI REMOVAL SERVICES.
Recommended Action: Approve
f.
AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR
CONTRACT WITH CLS LANDSCAPE MANAGEMENT INC. FOR LANDSCAPE
MAINTENANCE AT CITY FACILITIES IN THE AMOUNT OF $507.160.
Recommended Action: Approve
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g. REJECT ALL PROPOSALS SUBMITTED FOR LABORATORY TESTING
SERVICES OF CITY WATER SAMPLES AND DIRECT STAFF TO SOLICIT
NEW PROPOSALS.
Recommended Action: Approve
h. APPROVE A REVISED JOB SPECIFICATIONS FOR COMMUNITY SERVICES
OFFICER.
Recommended Aclion: Approve
i. RESOLUTION NO. 6595 ESTABLISHING DATES, TIME AND LOCATION FOR
ARCADIA BEAUTIFUL COMMISSION MEETINGS.
Recommended Action: Adopt
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j. ORDINANCE NO. 2232 AMENDING ARTICLE III. OF THE ARCADIA
MUNICIPAL CODE RELATING TO FIRE REGULATIONS AND ADOPTING BY
REFERENCE THE 2007 EDITION OF THE CALIFORNIA FIRE CODE IN ITS
ENTIRETY, INCLUDING ALL APPENDICES BASED ON THE 2006 EDITION
OF THE INTERNATIONAL FIRE CODE PUBLISHED BY THE INTERNATIONAL
CODE COUNCIL.
Recommended Aclion: Introduce
k.
ORDINANCE NO. 2233 AMENDING ARTICLE VIII OF THE ARCADIA
MUNICIPAL CODE RELATING TO BUILDING REGULATIONS AND ADOPTING
BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING
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STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS. TITLE 24):
INCLUDING THE 2007 CALIFORNIA BUILDING CODE, INCLUDING
APPENDIX CHAPTER 1. APPENDIX I. AND APPENDIX J BASED ON THE I
2006 INTERNATIONAL BUILDING CODE: THE 2007 CALIFORNIA
ELECTRICAL CODE: THE 2007 CALIFORNIA MECHANICAL CODE: THE 2007
CALIFORNIA PLUMBING CODE: THE 2007 CALIFORNIA EXISTING BUILDING
CODE: TOGETHER WITH CERTAIN ADDITIONS. INSERTIONS, DELETIONS
AND CHANGES THERETO; AND FURTHER AMENDING THE ARCADIA
MUNICIPAL CODE BY RELOCATING CHAPTER 8. PART 3 OF ARTICLE VIII
RELATING TO UNDERGROUND UTILITY DISTRICTS TO A NEW CHAPTER
11 OF ARTICLE VII AND AMENDING SECTION 8760 OF ARTICLE VIII
CONCERNING SECURITY BARS.
Recommended Action: Introduce
I. ACCEPT $15.000 GIFT FROM THE FRIENDS OF THE ARCADIA PUBLIC
LIBRARY FOR PROGRAMS AND MATERIALS FOR TEENS.
Recommended Aclion: Approve
m. ACCEPT ALL WORK PERFORMED BY WEST VALLEY CONSTRUCTION FOR
THE 2006-2007 WATER MAIN REPLACEMENT PROJECT AS COMPLETE
AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE
WITH THE CONTRACT DOCUMENTS.
Recommended Action: Approve
n.
APPROVE THE PURCHASE OF NEW FURNISHINGS AND EQUIPMENT FOR
THE NEW FIRE STATION 105 HEADQUARTERS.
Recommended Action: Waive Ihe formal bidding process and approve the
purchase of new furnishings and equipmenl for a total of $445,000 including a
conlingency of $24,500 and appropriate $60,000 from the Capital Outlay Fund to
apply 10 Ihese purchases.
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o. RESOLUTION NO. 6596 ADOPTING A MEMORANDUM OF UNDERSTANDING
WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY TO RECEIVE PROPOSITION C 5% TRANSIT SECURITY FUNDS
FOR FISCAL YEAR 2007-2008.
Recommended Action; Adopt
Mayor Pro Tem Harbicht pulled Consent Calendar Item 2.0 for discussion and would like to
make a comment only on Ilem 2.1.
A molion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Amundson and carried on roll call vote 10 approve items 2.a Ihrough 2.n on the City
Council/Agency Consent Calendar.
AYES:
NOES:
ABSENT
ABSTAIN:
Council/Agency Members Chandler, Amundson, Harbicht, Wuo and Segal
None
None
Council/Agency Members Harbichl and Segal (abslained Ilems 2.a and 2.b)
Mayor Pro Tem Harbicht commenled on the commilmenl by the Friends of Ihe Library 10 donale I
$15,000 to the Library for materials and programming for leens; he thanked the Friends of the
Library on behalf of himself and the entire City Council and noled that the gift from the Friends
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of Library are extra funds which have no impact on the money allocated to the Library by the
City Council.
In response to an inquiry by Mayor Pro Tem Harbicht regarding the City's allocation of
Proposition C funds for security, Martha Eros, Transportation Services Officer explained that the
money is discretionary and is based on a countywide distribulion formula allocation process for
transit operalors. She noted that the City has received this annual allocation of funds since the
security program was implemented in 1999 and Ihallhe discrelionary money is in addition to the
local return money received annually. She also explained thai the formula for the discretionary
funds is established by the MT A.
In response 10 another question by Mayor Pro Tem Harbicht, Assistant City
Manager/Development Services Director Don Penman responded Ihal based on the way the
formula is currenlly allocaled; the City is receiving its fair share based on population and
passenger numbers. Mr. Penman noted that cities are always trying to lobby 10 influence the
formulas and noled thai if the City fell the formulas the MTA were eslablishing or changing did
not support Ihe City, then it would be broughl before the City Council and a letter would be sent
from the Cily Manager to Ihe MTA Board. He added that if the MTA changes Ihe formula for all
transii operalors the City would participale with Ihe Bus Operators sub committee.
A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency
Member Amundson and carried on roll call vote to approve ilem 2.0 on the City Council/Agency
Consent Calendars.
AYES:
NOES:
ABSENT
Council/Agency Members Harbicht, Amundson Chandler, Wuo and Segal
None
None
3. CITY MANAGER
a. APPROVE CITY INVESTMENT POLICY.
Recommended Action: Approve
Administrative Services Direclor Tracey Hause provided an overview of the City's current
Investment policy and noted that the City's inveslment advisor, MBIA along with City staff is
recommending changes. She announced that during study session discussion, Mayor Pro Tem
Harbicht suggesled that in the Reporting seclion of the Policy the words "including waited
average rate of return" be added 10 the opening paragraph.
A motion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Harbichl and carried on roll call vote to approve the Cily's Inveslment Policy wilh
changes.
AYES:
NOES:
ABSENT
Council/Agency Members Chandler, Harbicht, Amundson, Wuo, and Segal
N~ .
None
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APPROVE THE DEVELOPMENT PLAN AND SCHEDULE. GOALS AND
ORGANIZATION ELEMENT OF THE SEWER SYSTEM MANAGEMENT PLAN
REQUIRED BY THE STATEWIDE GENERAL WASTE DISCHARGE
REQUIREMENTS ORDER NO. 2006-003.
Recommended Action: Approve
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Public Works Services Director Pat Malloy summarized the new slorm drain and sewer
regulalions adopted by the State of California Waler Resources Control Board which apply 10 all
public sewer systems. He discussed the purpose of Ihe regulations and advised that as part of
the City's Sewer Master Plan, the regulations were discussed with the City Council last year.
He explained that the regulations will assist agencies in minimizing the frequency and impacts
of a sewer system overflow and a mechanism to control the flow of sewage in the evenl of a
back up.
Deputy Public Works Services Direclor Tom Tait summarized the Statewide General Wasle
Discharge Requiremenl which requires all public wastewater collection system agencies in the
State 10 document their sanitary sewer system activities. He explained thai the City is in the
process of developing its own Sewer System Management Plan (SSMP) in order to comply with
State regulations; he noted that all elements in the development and implemenlation of the
SSMP must be approved by the City Council and then certified by the Stale. He noted that in
May 2006, at a City Council Sludy Session, staff presented the Sewer Masler Plan update and
Hydraulic Modeling report along with the State's adoption of the Wasle Discharge Requirement
for sanitary sewer overflows.
A molion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Harbicht and carried on roll call vole to approve Ihe Development Plan and Schedule, I
Goals and Organization element of the Sewer System Management Plan required by Ihe
Statewide General Waste Discharge Requirements Order No 2006-003.
AYES:
NOES:
ABSENT
Council/Agency Members Chandler, Harbicht, Amundson, Wuo and Segal
None
None
Mr. Malloy commended the field staff who maintain the syslem and thanked them for all their
hard work and efforts.
c. RESOLUTION NO. 6597 ADOPTING THE CITY OF ARCADIA PARKS AND
RECREATION MASTER PLAN.
Recommended Action: Adopt
Recreation and Community Services Director Roberta White presented Ihe staff report
regarding the purpose of a Recreation and Parks Master Plan. She advised that at the Sludy
Session meeling of Oclober 2,2007, the City Council referred this mailer 10 Ihe Recreation and
Parks Commission for Iheir input; and noted that allheir meeting of October 10, 2007 Ihey
recommended City Council approval. She noted that because the City had no formal parks and
recrealion master plan, and informalion regarding parks and recreation facilities were in a
variely of different sources, the Public Works Services Departmenl and Recrealion and
Community Services staff saw Ihe benefit of consolidating all the City's studies and reports into
one document. She advised thai through feedback from the communily, the mosl important
facility was the need of a community gymnasium, additional lighted facilities for ouldoor evening I
activities, especially sports fields, and converting Ihe Civic Center Alhletic Field into an all
weather turf, an additional multi purchase recreation and meeting room thai could be used for
classes, pre-school and teenage activilies including a performing arts center. She advised that
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al the November 20, 2007 City Council meeting, a public hearing regarding the implementation
of a park facility impacl fee which will fund future parks and facilities for future growth will be
considered.
A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency
Member Amundson and carried on roll call vote to adopt Resolution No. 6597 adopting the City
of Arcadia Parks and Recreation Master Plan.
AYES:
NOES:
ABSENT
Council/Agency Members Harbicht, Amundson, Chandler, Wuo and Segal
None
None
ADJOURNMENT
The Cily Council/Redevelopment Agency adjourned Ihis meeting at 8:30 p.m. to November 20,
2007 at 6:00 p.m. in Ihe City Council Chamber Conference Room localed al 240 W. Huntinglon
Drive, Arcadia.
ATTEST:
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