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HomeMy WebLinkAboutNOVEMBER 6,2007 I I I 49:0137 CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, NOVEMBER 6, 2007 CALL TO ORDER Mayor Segal called the Special Meeting to order at 5:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Council/Agency Member Amundson, Chandler, Harbichl, Wuo and Segal None CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: William W. Floyd, Tracey Hause and Mike Casalou. Employee Organization: Arcadia Police Officers' Association. b. Pursuanl 10 Government Code Section 54956.9(a) to confer with legal counsel regarding Ihe case of John Cuevas v. City of Arcadia, Los Angeles Superior Case No. BC367387. STUDY SESSION a. Report, discussion and direction regarding Traffic and Transportalion Issues. City Engineer Phil Wray gave a report regarding 5 major componenls relating to traffic management in Ihe Cily. He discussed the City's Transportation Master Plan, Transportation Impact Fee Program, Traffic Signal Operations, Computerized Traffic Control Systems and Ihe Traffic Advisory Commillee. b. Report, discussion and direction regarding City Investment Policy. Administrative Services Director Tracey Hause provided a report of the City's Investment policy and noted thai Ihe City's investment advisor, MBIA along wilh City staff are recommending changes to the City's current Investment Policy. She summarized the purpose of the investment policy, provided an overview of the City's portfolio, LAIF rates and discussed some of the significant changes to the Policy being recommended by the investment advisor. In response to a suggestion by Mayor Pro Tern Harbicht, Tracey Hause responded that the words "including the waited average rate of return" will be added to Ihe first paragraph of Ihe Reporting Section of Ihe Investment Policy. 11-06-2007 1 49:0138 c. Presentation of initial review of the proposed new City Hall projecl and schematic designs. Assistant City Manager/Development Services Director Don Penman provided an update on the proposed new City Hall schematic design phase. He noted that Martha Eros. Transportation Services Officer and Phil Wray, City Engineer are leading the staff team and have gathered input from the various departments and staff at City Hall. He also noted Ihatthe Public Works Services Departmenl staff will be responsible for Ihe operation and maintenance of the building. He introduced the Project Team of Steinberg Architects who provided an overview of the design process, the proposed localion for the new City Hall, the configuration and image of the proposed building. The Architects provided several examples of public buildings for City Council input. Some members of the City Council stated Ihat Ihey would like to see openness and Iraditional in the new City Halllhough there was a feeling il should fit in. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Regular Meeting at 7:10 p.m. in the Council Chamber. INVOCATION Reverend Dan Earp, Amazing Grace Congregational Church PLEDGE OF ALLEGIANCE Tracey Hause, Adminislrative Services Direclor ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Council/Agency Member Amundson, Chandler, Harbicht, Wuo and Segal None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Steve Deitsch reported Ihalthe Cily Council/Redevelopment Agency Board met in a special closed session meeting to consider the two items listed on the posled agenda. No reportable action was taken. Mr. Deitsch also reported that at the Study Session, Ihe City Council/Redevelopment Agency Board heard a report regarding the Cily's Transportation Master Plan, Transportation Impact Fee Impact Program, Traffic Signal Operations, Compulerized Traffic Control Syslems and the Traffic Advisory Committee, no action was taken; Ihe City Council also considered an overview of the City's Inveslmenl Policy which will be considered on the regular agenda under City Manager, no aclion was laken; and the City Council considered a presenlation by architecls and slaff of an initial review of the proposed new City Hall project and schematic designs, no reportable aclion was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None 11-06-2007 2 I I I I I I 49:0139 MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote 10 read all ordinances and resolulions by title only and waive the reading in full. PRESENTATIONS a. Proclamation in honor of Arcadia Feslival of Bands Month. PUBLIC COMMENTS Michael Cappello appeared and spoke regarding a parking citation he received which was upheld. At the request of Mayor Segal, Mr. Kelly responded to Mr. Cappello's comments and directed him to speak wilh Police Chief Sanderson who was in allendance allhe meeling. 1. CITY CLERK'S REPORTS a. APPOINTMENT TO RECREATION AND PARKS COMMISSION. Recommended Action: Make appointment to fill unexpired term. City Clerk Jim Barrows presenled the staff report regarding the appoinlment to the Recreation and Parks Commission and provided an overview of the oplions in order to fill the vacancy on the Recreation and Parks Commission created by Ihe resignation of Janet Chew. Mayor Segal suggested that Palli Anderson move inlo Ihe unexpired lerm of Janel Chew which expires June 30, 2011 which was moved by Mayor Pro Tem Harbichl and seconded by Council Member Chandler. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Chandler and carried on roll call vote to move Patti Anderson into the unexpired term of Janet Chew to the Recreation and Parks Commission which expires June 30, 2011. AYES: NOES: ABSENT Council/Agency Members Harbicht, Chandler, Amundson, Wuo and Segal None None Regarding the vacancy on Ihe Recreation and Parks Commission created by moving Palli Anderson to filllhe remainder of Janet Chew's lerm. Mayor Pro Tem Harbicht nominated Steve Phillipi for appointment. Council Member Wuo nominated Smilh Choi for appointment. RollCall: Phillipi: Choi: Chandler, Harbicht and Segal Amundson and Wuo By a majority vote of the Cily Council, Sieve Phillipi was appoinled to Ihe Recrealion and Parks Commission to fill the remainder of Patti Anderson's term which expires June 30, 2008. 11-06-2007 3 49:0140 REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Council Member Amundson commented that he attended a very educational ride along with the Planning Commission to view the City's design review process; he attended the Chinese Associalion Fundraiser with olher members of the City Council; he read a couple of excerpls from the police blotter regarding vehicle thefts and encouraged all citizens not to leave valuables in the car; he commenled that recently one of his family members became a victim by leaving a purse in the car; he noted that Homeland Security has an "e-verify" site Ihal employers can electronically verify cilizenship stalus of new employees. In response to a question by Council Member Amundson, Mr. Kelly responded that he was not familiar with the Homeland Security websile. Council Member Amundson suggested that the City should take advantage of the website and inquired how the City can verify citizenship of those employees hired by contractors who conlract wilh the Cily. In response to Council Member Amundson's question, Mr. Kelly advised that he will discuss this issue with Ihe Cily Attorney. He announced the drop off localions for unwrapped toys for the Toys for Tots program for needy children at Christmas time; and he announced that Sunday is Veteran's Day and read a scripture by Daniel Webster and thanked past and present veterans for guarding and defending our liberty. Council Member Chandler commented on a recent photograph in the Star News during the recent fires thai showed Arcadia Fire Fighters assisting in the Silverado Canyon fire; and he also noled that several Arcadia Police Officers assisted in a special task force that worked with various police agencies. I Council Member Wuo noted that there have been a lot of real estate signs around town advertising open houses and urged all realtors in town to obey the City Codes concerning the use of flags, balloons and the number of real estate signs that can be put up; he noled the I construction on Duarte Road and urged citizens 10 avoid the area. He Ihanked Congressman Drier for assisling a Taiwanese dance group who sold over 10,000 tickets and were scheduled to come to Ihe United States to perform and subsequently had problems in obtaining their visas due to the passing of Iheir atlorney. Mayor Pro Tern Harbicht commented on Ihe study session ilem regarding traffic issues in the City; he noted that fiber optics were installed in most of the key traffic signals in the City under the streets; he noted that cameras were installed at inlersections Ihat will allow City staff to see traffic issues at those areas. He noled the remodeling of homes throughoul the City and asked staff if there was a time frame for homeowners to complete construction because property mainlenance often times suffers during this construction period. In response 10 Mayor Pro Tern Harbicht's inquiry regarding construction time frames, Mr. Kelly explained Ihe process regarding lime frames for completion of construclion projects and advised that he will work wilh Ihe City Atlorney regarding alternatives for new ordinances and alternative code compliance options. Mayor Segal announced information and the date for Ihe 2007 Holiday Home Decoration Awards; and he appointed Mayor Pro Tern Harbicht to the Sanitalion District 10 serve as the alternale effective December 1, 2007. 2, CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF OCTOBER 16, 2007. Recommended Action: Approve 11-06-2007 4 I 49:0141 CITY COUNCIL ITEMS: I b. REGULAR MEETING MINUTES OF OCTOBER 16, 2007. Recommended Action: Approve c. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR CONTRACT EXTENSION WITH GENERAL PUMP COMPANY, INC. TO PROVIDE PREVENTATIVE MAINTENANCE SERVICES AND REPAIR OF CITY OWNED WATER WELLS AND BOOSTER PUMPS IN THE AMOUNT OF $300,000. Recommended Aclion: Approve d. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR CONTRACT EXTENSION WITH GRACE BUILDING MAINTENANCE COMPANY. INC. FOR JANITORIAL AND PORTER SERVICES AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $326.470. Recommended Action: Approve e. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH URBAN GRAFFITI FOR AN ADDITIONAL THREE (3) YEARS FOR GRAFFITI REMOVAL SERVICES. Recommended Action: Approve f. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR CONTRACT WITH CLS LANDSCAPE MANAGEMENT INC. FOR LANDSCAPE MAINTENANCE AT CITY FACILITIES IN THE AMOUNT OF $507.160. Recommended Action: Approve I g. REJECT ALL PROPOSALS SUBMITTED FOR LABORATORY TESTING SERVICES OF CITY WATER SAMPLES AND DIRECT STAFF TO SOLICIT NEW PROPOSALS. Recommended Action: Approve h. APPROVE A REVISED JOB SPECIFICATIONS FOR COMMUNITY SERVICES OFFICER. Recommended Aclion: Approve i. RESOLUTION NO. 6595 ESTABLISHING DATES, TIME AND LOCATION FOR ARCADIA BEAUTIFUL COMMISSION MEETINGS. Recommended Action: Adopt I j. ORDINANCE NO. 2232 AMENDING ARTICLE III. OF THE ARCADIA MUNICIPAL CODE RELATING TO FIRE REGULATIONS AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA FIRE CODE IN ITS ENTIRETY, INCLUDING ALL APPENDICES BASED ON THE 2006 EDITION OF THE INTERNATIONAL FIRE CODE PUBLISHED BY THE INTERNATIONAL CODE COUNCIL. Recommended Aclion: Introduce k. ORDINANCE NO. 2233 AMENDING ARTICLE VIII OF THE ARCADIA MUNICIPAL CODE RELATING TO BUILDING REGULATIONS AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING 11-06-2007 5 49:0142 STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS. TITLE 24): INCLUDING THE 2007 CALIFORNIA BUILDING CODE, INCLUDING APPENDIX CHAPTER 1. APPENDIX I. AND APPENDIX J BASED ON THE I 2006 INTERNATIONAL BUILDING CODE: THE 2007 CALIFORNIA ELECTRICAL CODE: THE 2007 CALIFORNIA MECHANICAL CODE: THE 2007 CALIFORNIA PLUMBING CODE: THE 2007 CALIFORNIA EXISTING BUILDING CODE: TOGETHER WITH CERTAIN ADDITIONS. INSERTIONS, DELETIONS AND CHANGES THERETO; AND FURTHER AMENDING THE ARCADIA MUNICIPAL CODE BY RELOCATING CHAPTER 8. PART 3 OF ARTICLE VIII RELATING TO UNDERGROUND UTILITY DISTRICTS TO A NEW CHAPTER 11 OF ARTICLE VII AND AMENDING SECTION 8760 OF ARTICLE VIII CONCERNING SECURITY BARS. Recommended Action: Introduce I. ACCEPT $15.000 GIFT FROM THE FRIENDS OF THE ARCADIA PUBLIC LIBRARY FOR PROGRAMS AND MATERIALS FOR TEENS. Recommended Aclion: Approve m. ACCEPT ALL WORK PERFORMED BY WEST VALLEY CONSTRUCTION FOR THE 2006-2007 WATER MAIN REPLACEMENT PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. Recommended Action: Approve n. APPROVE THE PURCHASE OF NEW FURNISHINGS AND EQUIPMENT FOR THE NEW FIRE STATION 105 HEADQUARTERS. Recommended Action: Waive Ihe formal bidding process and approve the purchase of new furnishings and equipmenl for a total of $445,000 including a conlingency of $24,500 and appropriate $60,000 from the Capital Outlay Fund to apply 10 Ihese purchases. I o. RESOLUTION NO. 6596 ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY TO RECEIVE PROPOSITION C 5% TRANSIT SECURITY FUNDS FOR FISCAL YEAR 2007-2008. Recommended Action; Adopt Mayor Pro Tem Harbicht pulled Consent Calendar Item 2.0 for discussion and would like to make a comment only on Ilem 2.1. A molion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Amundson and carried on roll call vote 10 approve items 2.a Ihrough 2.n on the City Council/Agency Consent Calendar. AYES: NOES: ABSENT ABSTAIN: Council/Agency Members Chandler, Amundson, Harbicht, Wuo and Segal None None Council/Agency Members Harbichl and Segal (abslained Ilems 2.a and 2.b) Mayor Pro Tem Harbicht commenled on the commilmenl by the Friends of Ihe Library 10 donale I $15,000 to the Library for materials and programming for leens; he thanked the Friends of the Library on behalf of himself and the entire City Council and noled that the gift from the Friends 11-06-2007 6 I I I 49:0143 of Library are extra funds which have no impact on the money allocated to the Library by the City Council. In response to an inquiry by Mayor Pro Tem Harbicht regarding the City's allocation of Proposition C funds for security, Martha Eros, Transportation Services Officer explained that the money is discretionary and is based on a countywide distribulion formula allocation process for transit operalors. She noted that the City has received this annual allocation of funds since the security program was implemented in 1999 and Ihallhe discrelionary money is in addition to the local return money received annually. She also explained thai the formula for the discretionary funds is established by the MT A. In response 10 another question by Mayor Pro Tem Harbicht, Assistant City Manager/Development Services Director Don Penman responded Ihal based on the way the formula is currenlly allocaled; the City is receiving its fair share based on population and passenger numbers. Mr. Penman noted that cities are always trying to lobby 10 influence the formulas and noled thai if the City fell the formulas the MTA were eslablishing or changing did not support Ihe City, then it would be broughl before the City Council and a letter would be sent from the Cily Manager to Ihe MTA Board. He added that if the MTA changes Ihe formula for all transii operalors the City would participale with Ihe Bus Operators sub committee. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Amundson and carried on roll call vote to approve ilem 2.0 on the City Council/Agency Consent Calendars. AYES: NOES: ABSENT Council/Agency Members Harbicht, Amundson Chandler, Wuo and Segal None None 3. CITY MANAGER a. APPROVE CITY INVESTMENT POLICY. Recommended Action: Approve Administrative Services Direclor Tracey Hause provided an overview of the City's current Investment policy and noted that the City's inveslment advisor, MBIA along with City staff is recommending changes. She announced that during study session discussion, Mayor Pro Tem Harbicht suggesled that in the Reporting seclion of the Policy the words "including waited average rate of return" be added 10 the opening paragraph. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbichl and carried on roll call vote to approve the Cily's Inveslment Policy wilh changes. AYES: NOES: ABSENT Council/Agency Members Chandler, Harbicht, Amundson, Wuo, and Segal N~ . None 11-06-2007 7 b. 49:0144 APPROVE THE DEVELOPMENT PLAN AND SCHEDULE. GOALS AND ORGANIZATION ELEMENT OF THE SEWER SYSTEM MANAGEMENT PLAN REQUIRED BY THE STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS ORDER NO. 2006-003. Recommended Action: Approve I Public Works Services Director Pat Malloy summarized the new slorm drain and sewer regulalions adopted by the State of California Waler Resources Control Board which apply 10 all public sewer systems. He discussed the purpose of Ihe regulations and advised that as part of the City's Sewer Master Plan, the regulations were discussed with the City Council last year. He explained that the regulations will assist agencies in minimizing the frequency and impacts of a sewer system overflow and a mechanism to control the flow of sewage in the evenl of a back up. Deputy Public Works Services Direclor Tom Tait summarized the Statewide General Wasle Discharge Requiremenl which requires all public wastewater collection system agencies in the State 10 document their sanitary sewer system activities. He explained thai the City is in the process of developing its own Sewer System Management Plan (SSMP) in order to comply with State regulations; he noted that all elements in the development and implemenlation of the SSMP must be approved by the City Council and then certified by the Stale. He noted that in May 2006, at a City Council Sludy Session, staff presented the Sewer Masler Plan update and Hydraulic Modeling report along with the State's adoption of the Wasle Discharge Requirement for sanitary sewer overflows. A molion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vole to approve Ihe Development Plan and Schedule, I Goals and Organization element of the Sewer System Management Plan required by Ihe Statewide General Waste Discharge Requirements Order No 2006-003. AYES: NOES: ABSENT Council/Agency Members Chandler, Harbicht, Amundson, Wuo and Segal None None Mr. Malloy commended the field staff who maintain the syslem and thanked them for all their hard work and efforts. c. RESOLUTION NO. 6597 ADOPTING THE CITY OF ARCADIA PARKS AND RECREATION MASTER PLAN. Recommended Action: Adopt Recreation and Community Services Director Roberta White presented Ihe staff report regarding the purpose of a Recreation and Parks Master Plan. She advised that at the Sludy Session meeling of Oclober 2,2007, the City Council referred this mailer 10 Ihe Recreation and Parks Commission for Iheir input; and noted that allheir meeting of October 10, 2007 Ihey recommended City Council approval. She noted that because the City had no formal parks and recrealion master plan, and informalion regarding parks and recreation facilities were in a variely of different sources, the Public Works Services Departmenl and Recrealion and Community Services staff saw Ihe benefit of consolidating all the City's studies and reports into one document. She advised thai through feedback from the communily, the mosl important facility was the need of a community gymnasium, additional lighted facilities for ouldoor evening I activities, especially sports fields, and converting Ihe Civic Center Alhletic Field into an all weather turf, an additional multi purchase recreation and meeting room thai could be used for classes, pre-school and teenage activilies including a performing arts center. She advised that 11-06-2007 8 I I I 49:0145 al the November 20, 2007 City Council meeting, a public hearing regarding the implementation of a park facility impacl fee which will fund future parks and facilities for future growth will be considered. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Amundson and carried on roll call vote to adopt Resolution No. 6597 adopting the City of Arcadia Parks and Recreation Master Plan. AYES: NOES: ABSENT Council/Agency Members Harbicht, Amundson, Chandler, Wuo and Segal None None ADJOURNMENT The Cily Council/Redevelopment Agency adjourned Ihis meeting at 8:30 p.m. to November 20, 2007 at 6:00 p.m. in Ihe City Council Chamber Conference Room localed al 240 W. Huntinglon Drive, Arcadia. ATTEST: 11-06-2007 9