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Home My WebLink AboutJUNE 6,2006 I I I 48:0048 CITY COUNCIUREDEVElOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 6, 2006 CALL TO ORDER PRESENT: Chandler, Segal, Amundson, Wuo ABSENT: Harbicht CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding subrogation of the workers' compensation case of larry Weston. STUDY SESSION a. City Council Team Building. Bill Kelly, City Manager, facilitated a "team building" exercise with the City Council in order to discuss various management styles and their impact on group decision-making. RECONVENE CITY COUNCIUREDEVElOPMENT AGENCY MEETING TO OPEN SESSION The Mayor reconvened the meeting at 7:00 p.m. INVOCATION Reverend Gary Gaulton, Arcadia Police Department Chaplain PLEDGE OF AllEGIANCE Eileen Hubbard, Chair of the Arcadia Beautiful Commission ROll CAll OF CITY COUNCIUREDEVElOPMENT AGENCY MEMBERS: PRESENT: Agency Council/Member Chandler, Segal, Amundson, Wuo ABSENT: Agency/Council Member Harbicht MOTION TO EXCUSE COUNCIUAGENCY MEMBER FROM MEETING A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Wuo, and carried without objection to excuse Council/Agency Member Harbicht from tonight's meeting. 1 06-06-2006 48:0049 REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS I Steve Deitsch, City Attorney, noted that the Council met to discuss Closed Session item (a). There was no reportable action taken. He further noted that the Council conducted a "team building" Study Session (item a.) There was no reportable action taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL It was moved by Council/Agency Member Amundson, seconded by Council/Agency Member Segal, and carried by unanimous vote to read all Ordinance and Resolutions by title only and waive the reading in full. PRESENTATIONS AND PROCLAMATIONS a. Proclamation - In Honor of the Special Olympics Dick Van Kirk, Bill Schumard, and Roberta Abner, representing the Special Olympics Organization, accepted the proclamation. b. Presentation by Arcadians Supporting a Committee for Measure "A". I Gary Kovacic and Bob Hoherd, representing the "Arcadians Supporting a Committee For Measure "A" group, presented a donation to the City. The donation, in the amount of $7,042.60, represented the remaining funds from the group's successful Measure A campaign. c. Presentation - 2006 Arcadia Beautiful Awards Eileen Hubbard, President of the Arcadia Beautiful Commission, and members of the commission were present to_make the awards. Award recipients were: The Wu Family -63 Birchcroft-Street Fran and Jerry Jones -527 Rosemarie Drive The Chang Family - 420 West Le Roy Avenue Maltez and Socorro Bracher - 2001 South Seventh Place Jonathan and Hilary Barner - 2014 South Seventh Place Jeanette and Dick Parker - 315 Arbolada Drive Norm and Cindy Doerges -1101 Fallen Leaf Road The Merlo Family - 100 West Sycamore Avenue Ching Chen Ouyang - 508 Monte Vista Road Stephen and Felicity Chen -1049 Panorama Drive The Wong Family - 522 West Woodruff Avenue Dino Clarizio, MD -1505 South Baldwin Avenue I 2 06-06-2006 I I I 48:0050 d. Presentation by the Highland Oaks Elementary School PTA President - not in attendance. 1. PUBLIC HEARING REDEVELOPMENT AGENCY ITEM: a. RESOLUTION NO. ARA-221. APPROVING AN AFFORDABLE HOUSING AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA AND TRADEMARK DEVELOPMENT COMPANY CONCERNING THE DEVELOPMENT OF A SIX (6) - UNIT OWNER OCCUPIED AFFORDABLE HOUSING PROJECT LOCATED AT 119 AND 121 AL T A STREET IN THE CITY OF ARCADIA. Recommended Action: Adopt CITY COUNCIL ITEM: b. RESOLUTION NO. 6530. APPROVING AN AFFORDABLE HOUSING AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA AND TRADEMARK DEVELOPMENT COMPANY CONCERNING THE DEVELOPMENT OF A SIX (6) - UNIT OWNER OCCUPIED AFFORDABLE HOUSING PROJECT LOCATED AT 119 AND 121 AL TA STREET IN THE CITY OF ARCADIA AND MAKING CERTAIN FINDINGS PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 33433 IN CONNECTION THEREWITH. Recommended Action: Adopt Don Penman, Agency Deputy Executive Director/Assistant City Manager/Development Services Director, and Brian Saeki, Economic Development Manager, presented the report; staff noted that at the direction of the Agency Board, a two-phased Request for Qualification/Request for Proposals process was prepared for the development of six (6) moderate-income housing units at 119 and 121 Alta Street; Trademark Development Company, LLC is the proposed developer; staff noted that Redevelopment Agencies are required to expend at least 20% of their gross tax increment for affordable housing purposes; Agency staff has worked with the developer on the terms of the affordable housing agreement for this project; the agreement articulates that the units be sold and owned by moderate income qualified households for 45 years, must be owner- occupied, and must be sold to another qualified buyer; pursuant to direction from the Agency Board, an equity sharing agreement could be incorporated into the agreement at a later date; also, pursuanttoAgency Board direction, tenant selection-priority-for -three of the units will be to qualified City of Arcadia employees living in Arcadia; the other three units will be prioritized based first on Arcadia residency, and then to non-resident rentors. The Public Hearing was opened and there were no public comments from members of the audience. A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Wuo, and carried without objection to close the Public Hearing. Council/Agency Members Segal and Wuo noted that the Council/Agency received a lengthy Study Session presentation on this item, which was open to the public; Council/Agency member Wuo also noted that Council provided direction to staff regarding the tenant priority. 3 06-06-2006 48:0051 Mr. Penman noted a lottery system, that would be supervised by the Fair Housing Authority, will govern the tenant selection process. I A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Wuo, and carried on roll call vote, to adopt ARA Resolution No. 221, City Council Resolution No. 6530, approve an appropriation of $760,000 from unencumbered affordable housing funds for the Alta Street Affordable Housing Project, and to approve the design review which provides for four (4) guest parking spaces in lieu of six (6). AYES: NOES: ABSENT: Council/Agency Members Segal, Wuo, Amundson, and Chandler None Harbicht PUBLIC COMMENTS (5 minutes per person) Paul Paquette, appeared to speak regarding the development project proposed at the Santa Anita Race Track. Morley Saraiya, appeared to thank the Public Works Services Department for their prompt and effective attentiveness to his request for services on a street condition. Rebecca Ruiz, representing the "Arcadia Wins" group, appeared to speak against the Westfield Corporation's advertisement regarding their proposed initiatives. Dr. Francis Yu, appeared to speak regarding two Arcadia Municipal Code issues. REPORTS FROM ELECTED OFFICIALS I Council/Agency Member Wuo noted the upcoming "Relay for Life" which will be held at Santa Anita Race Track on Saturday, June 10th, 2006. Council/Agency Member Amundson reported on allegations of code violations by adult businesses in Arcadia; affirmed the democratic purpose of the initiative process, although he noted that he feels the petitions currently being circulated in the community are unnecessary; reaffirmed his stance on "strict standards" for evaluating new development projects; commented on the anniversary of "D Day;" sent a belated thank you to all families who have lost loved ones in battle for their sacrifices. Council/Agency Member Segal hoped that the Westfield Corporation would stop their aggressive and attacking tactics which are created a divisive environmen! within the City. Mayor/Agency Chair Chandler noted a conference where elected officials were educated on the impacts of the initiative, referendum and recall processes in California; stated that the current style of attacks by the Westfield Corporation will continue and is designed to make the public lose confidence in their elected officials; he further noted that Westfield's motivation is to force the City to adopt laws that favor Westfield so that they can avoid competition. Mayor/Agency Chair Chandler also notified the public regarding a phone scam designed to illegally obtain people's credit card numbers. I 4 06-06-2006 I I I 48:0052 City Clerk Jim Barrows thanked Supervisor Mike Antonovich for his support of the recent Memorial Day celebration in LA County Park; congratulated the 2006 graduates of Arcadia High School; thanked Police Agent Bruce Smith and members of the Arcadia Police Department for their efforts in reducing traffic around Baldwin Stocker Elementary School. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES. MAY 16. 2006 AND MAY 25.2006. Recommended Action: Approve b. RESOLUTION ARA-220 ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Recommended Action: Adopt CITY COUNCIL ITEMS: c. REGULAR MEETING MINUTES. MAY 16. 2006 AND MAY 25.2006. Recommended Action: Approve d. ORDINANCE NO. 2215. AMENDING. IN ITS ENTIRETY. ARTICLE VI, CHAPTER 4, PART I. DIVISION 8 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE REGULATION OF MASSAGE THERAPY. Recommended Action: Introduce e. RESOLUTION NO. 6523. APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE USED OIL RECYCLING ENHANCEMENT ACT. Recommended Action: Adopt f. RESOLUTION NO. 6528. ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Recommended Action: Adopt g. RESOLUTION NO. 6529, AUTHORIZING THE CITY MANAGER TO EXECUTE THE JOINT POWERS AGREEMENT FOR THE CALIFORNIA INSURANCE POOL AUTHORITY (CIPA). THE CIPA WORKERS' COMPENSATION PROGRAM. AND THE CIPA LITIGATION MANAGEMENT GUIDELINES: AND DELEGATE THE AUTHORITY TO THE CITY MANAGER TO APPOINT A REPRESENTATIVE AND ALTERNATE TO SERVE AS A DIRECTOR ON THE CIPA BOARD. Recommended Action: Adopt h. AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH PASADENA HUMANE SOCIETY & SPCA FOR ANIMAL CONTROL SERVICES IN THE AMOUNT OF $73.613.73. Recommended Action: Approve 5 06-06-2006 48:0053 i. AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES IN THE AMOUNT OF $133,199. Recommended Action: Approve I j. WAIVE THE FORMAL BID PROCESS AND APPROVE TOM'S UNIFORMS. UNIFORM EXPRESS, AND WEST END UNIFORMS AS UNIFORM VENDORS FOR THE POLICE DEPARTMENT. Recommended Action: Approve k. WAIVE THE FORMAL BID PROCESS AND APPROVE AARDVARK TACTICAL AND ADAMSON INDUSTRIES AS POLICE FIELD TACTICAL EQUIPMENT VENDORS FOR THE POLICE DEPARTMENT. Recommended Action: Approve I. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ARCADIA UNIFIED SCHOOL DISTRICT TO PROVIDE BUS TRANSPORTATION SERVICES FOR THE RECREATION AND COMMUNITY SERVICES DEPARTMENT FOR THE PERIOD OF APPROXIMATELY JUNE 19. 2006 THROUGH AUGUST 18. 2006 IN THE AMOUNT OF $33,100. Recommended Action: Approve m. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AMENDED AGREEMENT WITH EIP ASSOCIATES IN AN AMOUNT NOT TO EXCEED $502.540 THROUGH THE DRAFT EIR AND MEYER. MOHADDES ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $99.793: AND AUTHORIZE THE CITY MANAGER TO APPROVE ANY SUBSEQUENT AMENDMENTS TO THE SCOPE OF WORK AND COSTS OF SERVICES AS NECESSARY TO COMPLETE THE ENVIRONMENTAL REVIEW PROCESS FOR THE "SHOPS AT SANTA ANITA PARK" PROJECT. ALL COSTS TO BE PAID BY THE APPLICANT. Recommended Action: Approve I n. AUTHORIZE THE RETENTION OF ANIMAL PEST MANAGEMENT SERVICES. INC. IN AN AMOUNT OF UP TO $30.000 FOR COYOTE MANAGEMENT SERVICES IN FISCAL YEAR 2006-2007. Recommended Action: Approve o. WAIVE THE NORMAL PURCHASING PROCEDURES AND APPROPRIATE $495.000 FROM THE EQUIPMENT FUND FOR THE PURCHASE OF ONE (1) TRIPLE COMBINATION FIRE PUMPER FROM PIERCE MANUFACTURING. Recommended Action: Approve p. RETENTION OF STUDIO SPECTRUM. INC. IN AN AMOUNT NOT TO EXCEED $31.000 TO FILM, PROGRAM AND PROVIDE OTHER ANCILLARY SERVICES RELATED TO THE LIVE BROADCAST OF CITY COUNCIL MEETINGS DURING FISCAL YEAR 2006-2007. Recommended Action: Approve I 6 06-06-2006 I I I 48:0054 A motion was made by Council/Agency Member Wuo, seconded by Council/Agency Member Amundson, and carried on roll call vote to approve the Consent Calendar items. AYES: NOES: Council Agency Members Wuo, Amundson, Segal, and Chandler None 3. CITY MANAGER REPORTS: a. AUTHORIZE THE CITY MANAGER TO ENTER IN TO A CONTRACT WITH G- 2000 CONSTRUCTION. INC. IN THE AMOUNT OF $7.116.000 FOR THE CONSTRUCTION OF A NEW FIRE STATION. Recommended Action: Approve Mr. Penman, Assistant City Manager/Development Services Director, David Lugo, Fire Chief, and Brian Saeki, Economic Development Manager, presented the report; staff noted that pursuant to Council direction, the process of building a new fire headquarters facility at its current location on Santa Anita was initiated; after a competitive bidding process, G-2000 was selected as the construction firm for the project; $5.92 million was approved for this project as part of the Fiscal Year 2005-2006 Capital Improvement Budget,; the low bid for the project is $1.7 million higher than the estimate, however, this is attributed to the significant increases in construction materials; staff is recommending approval of the contract with G-2000 Construction, Inc. in the amount of $7,116,000.00. Council/Agency Member Amundson requested information regarding a Study Session conducted on February 15, 2005 regarding this issue and comparison costs for comparable fire stations. Mr. Penman noted that staff would provide this information to the Council. Council/Agency Member Segal, noted that although the final bid was considerably higher than originally estimated, he affirmed the reality of high construction costs in the market and their escalation over the past year. Council Member Amundson noted that he would have preferred to table this item until he had more time for consideration, however he affirmed that he did not have the supporting votes of the Council to make a motion to that effect. Mr. Kelly, City Manager, noted that the City will be using an independent third-party construction manager on this project, as was done on the Police Headquarters project, in order to prevent change orders and keep the project "on track" and "on budget." A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Wuo, and carried on roll call vote to enter into a contract with G-2000 Construction, Inc. in the amount of $7,116,000.00 for the construction of a new Fire Station 105 Headquarters. AYES: NOES: ABSENT: Council Agency Members Segal, Wuo, Amundson, and Chandler None Harbicht 7 06-06-2006 48:0055 b. DIRECT THE PUBLIC WORKS SERVICES DEPARTMENT TO CONDUCT A PUBLIC HEARING AT THE JUNE 20. 2006 CITY COUNCIL MEETING AND PREPARE A RESOLUTION AUTHORIZING THE PROPOSED REFUSE RATE SCHEDULE FOR FISCAL YEAR 2006/07 FOR PRESENTATION TO THE CITY COUNCIL. Recommended Action: Approve Pat Malloy, Public Works Services Director, Tom Tait, Deputy Public Works Services Director, and Susannah Turney, Environmental Services Officer, presented the report; staff noted that in accordance with the Residential Refuse and Recycling Agreement Between the City of Arcadia and Waste Management Collection and Recycling, Inc., the vendor has requested that the Council adjust the service rates for refuse/recycling collection to reflect the change in Consumer Price Index (CPI) for the period of March 2005 to March 2006, and landfill disposal facility rates increased based on the previous year's percent change. A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Wuo, and carried on roll call vote to direct the Public Works Services Department to conduct a public hearing at the June 20, 2006 meeting and prepare a Resolution authorizing the proposed refuse rate schedule for fiscal year 2006/2007 for presentation to the Council. AYES: NOES: ABSENT: Council Agency Members Segal, Wuo, Amundson, and Chandler None Harbicht ADJOURNMENT The meeting was adjourned at 8:56 p.m. The next Regular Meeting of the City Council/Redevelopment Agency will be June 20, 2006 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. R~~~ ATTEST: ~~ffl c:- ames H. Ba'rrows, City Clerk 8 06-06-2006 I I I