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HomeMy WebLinkAboutJULY 18,2006 I I I 48:0065 CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JULY 18, 2006 CALL TO ORDER The meeting was called to order at 6:00 p,m. by Mayor Chandler ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT: Chandler, Segal, Amundson, Harbicht, and Wuo None. CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None. CLOSED SESSION a. Pursuant to Government Code Section 54956,9(a) to meet with legal counsel regarding the case of Patrick and Susannah Howard v, City of Arcadia (Pasadena Superior Court Case No, GC037061), b. Conference with real property negotiators (Government Code Section 54956.8) Property: 55 W, Huntington Dr, 21 Morlan PI. 28 W. Santa Clara 41 W, Huntington Dr. 35 W, Huntington Dr. 27 W, Huntington Dr. Property Owner: Paul Rusnak Wendy Doo (Church in Arcadia) Don and Ray Dahlgren Manuel De Jesus Romero Gary and Dan Braun (35 W, Huntington Partners) Richard Fisher (Tempelkadian) Negotiating Parties - Agency Deputy Executive Director and Economic Development Manager Under Negotiation - Price and terms of payment c. Pursuant to Government Code Section 54956,9(a) to meet with legal counsel regarding the case of Peck Entertainment Adventure. Inc,. and Taboo Gentlemen's Club, et al. v. City of Arcadia (Los Angeles Superior Court Case No, BC354558), d, Pursuant to Government Code Section 54956,9(c) to confer with legal counsel regarding potential litigation - one (1) case, e. Pursuant to Government Code Section 54957,6 to confer about labor contract negotiations - Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees (City negotiators: William W, Floyd and Tracey Hause), 1 07-18-2006 48:0066 RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Chandler reconvened the meeting at 7:00 p,m, INVOCATION Reverend Brenda Simonds, Arcadia Methodist Hospital Chaplain PLEDGE OF ALLEGIANCE Jerry Selmer, Library Board of Trustees ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Chandler, Segal, Amundson, Harbicht, and Wuo ABSENT: None, REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS Steve Deitsch, City Attorney, reported that the City Council/Agency met in closed session to discuss items a" c" d., and e, on the Closed Session Agenda, No reportable action was taken on any of those items. He further reported that the Council/Redevelopment Agency would be reconvening into closed session after the regular meeting to discuss item b, SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Bill Kelly, City Manager, noted that new public comments timer system implemented by the City, Clerk's office. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL It was mqved by Council/Agency Member Amundson, seconded by Council/Agency Member Harbicht, and carried by unanimous vote to read all Ordinance and Resolutions by title only and waive the reading in full. PRESENTATIONS AND PROCLAMATIONS a. Administration of the Oath of Office to newly appointed Boards and Commission Members and presentations to outgoing Members. Craig Lucas (Planning Commission), Elizabeth Rochefort and Jerry Selmer (Library Board), Christine Mead (Recreation Commission), and Carol Curtis (Senior Citizen's Commission) were presented with plaques for their years of volunteer service, Jim Barrows, City Clerk, administered the Oath of Office to incoming Members Dorothy Denne and Anne Joseph (Library Board), Anthony Parille (Planning Commission), John Curtis (Recreation Commission), and Bee Hsu (Senior Citizens Commission). 2 07-18-2006 I I I 48:0067 I 1. PUBLIC HEARING CITY COUNCIL ITEMS: a, ANNUAL WEED ABATEMENT CHARGE LIST HEARING. Recommended Action: Approve The Mayor opened the public hearing, There were no members of the public appearing to provide testimony. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Wuo, and seeing no objection the Mayor closed the public hearing, A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Segal, and carried on roll call vote to approve the charge list so that the County Auditor may enter the amounts of the respective assessment against the respective parcels of land as they appear on the current assessment roll. AYES: NOES: Harbicht, Segal, Amundson, Wuo and Chandler None. PUBLIC COMMENTS (5 minutes per person) I Mike AU, appeared to speak regarding options for Arcadia's preferential parking sticker program. Bill Kelly, City Manager, noted that the City will look at the options and will get back to Mr. AIL REPORTS FROM ELECTED OFFICIALS Council Member Amundson noted that he attended the annual Independent Cities Association conference; encouraged residents to volunteer for as code enforcement volunteers with the Development Services Department. Council Member Segal encouraged residents to be energy conscious during the hot summer months; he welcomed Mayor Chandler back from his recent surgery, Council Member Harbicht noted that he attended the annual Independent Cities Association Conference; he welcomed the incoming Board and Commission Members and thanked the outgoing Members for their service, I Council Member Wuo, noted that he attended the annual Independent Cities Association conference and commented that Arcadia was one of the few cities in attendance who had updated their Emergency Action Plan; he welcomed the incoming Boards and Commission Members and thanked the outgoing Members for their service; he noted a contribution to the Arcadia Public Library from (Land) who donated a system to assist blind and visually impaired patrons use the computers at the Library; he noted that Space Shuttle Commander Steve Lindsey, was born and raised in the County part of Arcadia and hoped the Mr. Lindsey could attend a future Council meeting, 3 07-18-2006 48:0068 City Clerk Jim Barrows gave his best wishes to Mayor Chandler and Mayor Pro Tempore Segal who are both recovering from medical procedures; he noted that he represented the City I Council at the recent 15th anniversary of the Community Center and the dedication of the small dog parle Mayor Chandler noted his recent surgery and thanked everyone who sent their best wishes; he also thanked his wife Jane for all of her support, 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES, JUNE 20, 2006 Recommended Action: Approve CITY COUNCIL ITEMS: b, REGULAR MEETING MINUTES, JUNE 20, 2006. Recommended Action: Approve c, ACCEPT GIFT OF $50,000 FROM THE FRIENDS OF THE ARCADIA PUBLIC LIBRARY FOR PROGRAMS AND MATERIALS FOR THE LIBRARY. Recommended Action: Approve d, ACCEPT CALIFORNIA STATE LIBRARY GRANT OF $5,000 FOR LOCAL HISTORY DIGITAL RESOURCES PROJECT. Recommended Action: Approve I e, ACCEPT GETTY FOUNDATION GRANT OF $4,000 TO RUTH AND CHARLES GILB ARCADIA HISTORICAL MUSEUM FOR A SUMMER INTERN, Recommended Action: Approve f. AUTHORIZE THE CITY MANAGER TO AWARD A PURCHASE ORDER CONTRACT TO BAKER & TAYLOR FOR THE PURCHASE OF BOOKS, VIDEOS AND MUSIC PRODUCTS FOR THE LIBRARY IN THE AMOUNT OF $130,000. Recommended Action: Approve g, FINAL MAP 62342 FOR AN 8-UNIT RESIDENTIAL CONDOMINIUM AND 1 COMMERCIAL UNIT PROJECT (MIXED-USE COMMERCIAURESIDENTIAl) AT 57 ALICE STREET. Recommended Action: Approve h. FINAL MAP 63552 FOR A 5 LOT SUBDIVISION AT 1221 AND 1225 SECOND AVENUE AND 150 EAST LA SIERRA DRIVE. Recommended Action: Approve i. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WITTMAN ENTERPRISES FOR EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION SERVICES. Recommended Action: Approve I 4 07 -18-2006 I I I 48:0069 j, APPROVE A CHANGE ORDER TO A PURCHASE ORDER FOR TEMPORARY CLERICAL SERVICES IN AN AMOUNT OF $4,000 AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR TEMPORARY CLERICAL SERVICES WITH EXPRESS PERSONNEL SERVICES IN AN AMOUNT NOT TO EXCEED $25,000 FOR FISCAL YEAR 2006-07, Recommended Action: Approve k. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH EC CONSTRUCTION COMPANY FOR THE SANTA ANITA CANYON ROAD EROSION REPAIR PROJECT IN THE AMOUNT OF $124,923.64. Recommended Action: Approve I. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH FREEWAY ELECTRIC FOR THE TRAFFIC SIGNAL MAST ARM AND POLE REPLACEMENT AT SANTA ANITA AVENUE AND FOOTHILL BOULEVARD IN THE AMOUNT OF $80,346. Recommended Action: Approve m. AWARD A ONE-YEAR CONTRACT EXTENSION TO CLS LANDSCAPE MANAGEMENT, INC, FOR LANDSCAPE MAINTENANCE SERVICES AT CITY FACILITIES IN THE AMOUNT OF $508,359, Recommended Action: Approve n, AWARD A CONTRACT EXTENSION TO TRAFFIC OPERATIONS, INC, FOR STREET STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF $75,704. Recommended Action: Approve 0, AUTHORIZE STAFF TO CONTINUE UTILIZING LEGAL SERVICES FOR PERSONNEL RELATED MATTERS WITH LIEBERT, CASSIDY, WHITMORE AND JACKSON LEWIS, LLP UNDER CURRENT LETTER AGREEMENTS, Recommended Action: Approve p, ACCEPT ALL WORK PERFORMED BY OAK ENGINEERING INC. FOR THE TRAFFIC SIGNAL MODIFICATION AT SANTA ANITA AVENUE AND CAMPUS DRIVE PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. Recommended Action: Approve q, AUTHORIZE THE CITY MANAGER TO ENTER INTO PROFESSIONAL SERVICES AGREEMENTS WITH CONVERSE CONSULTANTS FOR GEOTECHNICAL SERVICES IN THE AMOUNT OF $22.210 AND ARC ENGINEERING FOR SPECIALTY INSPECTIONS SERVICES IN THE AMOUNT OF $37,000 DURING THE CONSTRUCTION OF FIRE STATION 105, Recommended Action: Approve r, AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH EXECUTIVE INFORMATION SERVICES (EIS) FOR PS.NET PUBLIC SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $18,000, Recommended Action: Approve 5 07-18-2006 48:0070 s. REJECT BID SUBMITTED BY WESTERN WATER WORKS FOR THE PURCHASE OF BRASS VALVES, FITTINGS AND WATER RELATED MATERIALS AND DIRECT STAFF TO RE-BID THE CONTRACT. Recommended Action: Approve I t. APPROVE THE SALE BY QUITCLAIM DEED OF SURPLUS CITY PROPERTY. CONSISTING OF APPROXIMATELY 2,000 SQUARE FEET, GENERALLY LOCATED ON THE SOUTHEAST CORNER OF LOS ALTOS AVENUE AND FLORENCE AVENUE. FOR THE SALES PRICE OF $15,000: AND AUTHORIZE AND DIRECT CITY STAFF TO RECORD THE QUITCLAIM DEED IN THE OFFICE OF THE LOS ANGELES COUNTY RECORDER UPON RECEIPT OF THE PURCHASE PRICE FROM THE BUYER. Recommended Action: Approve Regarding item k" the Council discussed various options, liability impacts, and legal ramifications for repair of the Santa Anita Canyon Road as it related to the various jurisdictions which are impacted by the access way, Mr. Kelly noted that staff would participate in negotiations with Los Angeles County to determine future land use/ownership options for this particular access way and report back to the Council. No separate action was taken on item k, Council Member Harbicht noted that although the donation by the Friends of the Public Library appeared on the Council's Consent Calendar (item c,), it should be publicly noted that the I donation represents a significant dedication of funds by a volunteer organization, A motion was made Council/Agency Member Harbicht, seconded by Council/Agency Member Segal, and was carried on roll call vote to approve Consent Calendar items 2.a. through 2. t. AYES: Harbicht, Segal, Amundson, Wuo and Chandler NOES: None. 3. CITY MANAGER a, CONSIDERATION OF OPTIONS FOR TWO QUALIFIED INITIATIVE PETITIONS: EITHER ADOPTING THE PROPOSED ORDINANCES OR ADOPTING RESOLUTIONS CALLING FOR AND GIVING NOTICE OF A SPECIAL MUNICIPAL ELECTION ON TUESDAY. NOVEMBER 7, 2006 FOR SUBMISSION OF PROPOSED ORDINANCES CONCERNING SIGNS AND PARKING: CONSOLIDATING WITH THE COUNTY GENERAL ELECTION: SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS: AND CONSIDERATION OF A BUDGET APPROPRIATION OF $40,000 FOR SAID SPECIAL MUNICIPAL ELECTION AND RETENTION OF MARTIN CHAPMAN FOR ELECTION SERVICES, Recommended Action: Approve Steve Deitsch, City Attorney, Don Penman, Assistant City ManagerlDevelopment Services I Director, and Jason Kruckeberg, Community Development Administrator, presented the staff report, 6 07-18-2006 I I I 48:0071 Mr. Deitsch noted that two proposed ordinances have qualified for a special election; he reviewed the Council's options under the California Elections code in respect to the ordinances: 1) adopt the ordinance or 2) place one or both of the ordinances on the November 7, 2006 Statewide General Election to place the questions to the voters; he further noted that staff had prepared a report as to the impact of the two ordinances; Mr. Penman and Mr. Kruckeberg, noted the various impacts of the proposed ordinances including: the curtailing of the City's ability to negotiate sign design elements of specific properties, therefore inhibiting the City's power to negotiate aspects of development projects; staff also noted the potentially prohibitive nature of the proposed parking ordinance; Council Member Harbicht suggested that these proposed initiatives, funded by the Westfield Corporation, were carefully crafted to prohibit the flexibility of the City to work with business people to ensure that they are as successful as possible; he further noted that he felt the offer by Westfield Corporation to pay for the special election was a manipulation tactic that would imply that the City's vote on issues "was for sale;" he stated that he was in favor of rejecting the offer from Westfield Corporation, Mayor Chandler and Council Member Segal voiced their opposition to the proposed initiatives. The Council Members deferred comment on the proposal by Westfield to reimburse the City for the special election until staff could provide analysis and recommendations on such an action. This item may appear on a future agenda for further discussion, if necessary, Mr, Kelly noted that the appropriation amount should be raised to $75,000 in consideration of the revised estimate from the County for the provision of election services, and to cover the expenses related to specialized consulting services by Martin Chapman Co. He also noted that Westfield Corporation had offered to reimburse the City for the entire cost of the special election, A motion was made Council/Agency Member Segal, seconded by Council/Agency Member Harbicht, and was carried on roll call vote to adopt Resolutions 6531, 6532, 6533, and 6534 which in effect called for special elections regarding the proposed ordinances (signs and parking at large retail developments), requesting consolidation with the November 7, 2006 Statewide General Election, and setting priorities for written arguments; to appropriate $75,000 from the Fiscal Year 2006-2007 unappropriated General Fund balance in order to conduct a special election; and to enter into a professional services agreement with Martin Chapman Co" to provide special election consulting services, AYES: NOES: Segal. Harbicht, Amundson, Wuo and Chandler None, b, REQUEST FOR DUES INCREASE FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Recommended Action: Provide direction As the City's representative to the San Gabriel Council of Governments (COG), Council Member Harbicht summarized the issues surrounding the potential need to vote for a COG annual dues increase; several options for closing the COG's budget deficit were discussed, Mr. Kelly noted that staff would send a letter to the COG discussing the Council's action. 7 07-18-2006 48:0072 A motion was made Council/Agency Member Segal, seconded by Council/Agency Member I Harbicht, and was carried on roll call vote to direct Council Member Harbicht or his alternate, as Arcadia's representative to the COG, to submit a vote at the July 20, 2006 meeting to increase the annual dues for each COG member City and to have the City Manager send a letter to the COG advising them of the City Council vote, AYES: NOES: Segal, Harbicht, Amundson, Wuo and Chandler None. ADJOURNMENT The Regular Meeting adjourned at 8:45 p.m, in memory of Dick Young and' Chuck Bertolina. The City Council/Redevelopment Agency reconvened the previously scheduled Closed Session in order to discuss item b. on the Closed Session Agenda, The Council/Agency reconvened in Closed Session at 8:45 p.m. to discuss item b, on the Closed Session agenda. The Closed Session adjourned at 9:15 p,m, The Open Session was reconvened at 9:15p.m, at which time Steve Deitsch, City Attorney, announced that the City Council/Redevelopment Agency took no reportable action on this item, The Regular Meeting adjourned at 9:16 p.m, I The next Regular City Council/Redevelopment Agency meeting will be held on August 1, 2006 at 6:00 p,m. in the City Council Chamber Conference Room located at 240 W, Huntington Drive, Arcadia. ATTEST: I 8 07-18-2006