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HomeMy WebLinkAboutOCTOBER 3,2006 I I I 48:0094 CITY COUNCIUREDEVELOPMENT AGENCY SPECIAL MEETING MINUTES TUESDAY, OCTOBER 3, 2006 As authorized by California Government Code Section 54956. The City Council and Redevelopment Agency of the City of Arcadia met at 5:00 p.m. in a Special Meeting at the Arcadia City Council Chamber Conference Room, CALL TO ORDER The Mayor Pro Tempore Segal called the meeting in order at 5:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Segal, Amundson, Harbicht, and Wuo ABSENT; Chandler (Arrived at 6:30 p.m.) It was moved by Council/Agency Member Segal, seconded by Council/Agency Member Wuo and carried to excuse Mayor Chandler. CLOSED SESSION a. Conference with legal counsel regarding potential litigation pursuant to Government Code Section 54956.9(c) - one (1) case. b. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8; Property Description; Southerly parking area of Santa Anita Race Track Property, Negotiating Parties: City: City Manager, Assistant City Manager/Development Services Director and City Attorney. Property Owner: Caruso Affiliated, Caruso Property Management Company, Magna Entertainment Corporation, the Santa Anita Companies and the Los Angeles Turf Club. Under Negotiation; Price and terms of payment. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO STUDY SESSION AT 6:00 P.M. Mayor Pro Tem Segal convened the Study Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Segal, Amundson, Harbicht, and Wuo ABSENT; Chandler (Arrived 6:30 p,m,) 1 10-03-2006 48;0095 STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None. I STUDY SESSION a. Discussion and direction regarding the Education Center Project. Bill Kelly, City Manager, provided a brief overview of the proposed Education Center project to be constructed near the Ruth and Charles Gilb Historical Museum, The proposed center can be used for multiple purposes, but primarily will be used as a meeting/conference room for the museum. It was noted that the proposed project is not funded; and, the future of this project will rely on the amount of money, that may be raised by different fundraising events andlor by the society and citizens, b. Discussion and direction regarding Lighting Assessment District Formation, Pat Malloy, Public Works Services Director and Jim McGuire, Senior Project Manager, MuniFinancial, provided an overview of the proposed citywide lighting assessment district which would consist of identifying current street lighting assessment issues, assessment methodology analysis and district formation. Mr. McGuire responded to the questions raised by the Council with regard to the formation of lighting district; the amount of assessment; community workshops; public notices; and, the voting and ballot process. Following discussion, it was noted that at the beginning of next year, a report concerning lighting assessment district formation and alternatives, will be presented, for Council's discussion and I deliberation. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION The Mayor convened the Open Session meeting at 7:00 p.m. INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God. PLEDGE OF ALLEGIANCE Mark Krikorian, Fire Marshall ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: ABSENT; Chandler, Segal, Amundson, Harbicht, and Wuo None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS Stephen Deitsch, City Attorney, noted that the Council convened a properly noticed Special I meeting at 5:00 p.m. to discuss two Closed Session items, No reportable action was taken. Mr. Deitsch also noted that the City Council met in a Study Session at 6;00 p,m. to discuss the Lighting Assessment District Formation and Education Center Project. No reportable action was taken. 2 10-03-2006 I I I 48:0096 SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Segal, and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS AND PROCLAMATIONS a. Proclamation in honor of Fire Prevention Week, Fire Marshall, Mark Krikorian and Fire Inspector, Jill Peru mean accepted the proclamation. b. Proclamation in honor of Breast Cancer Awareness/End Domestic Violence Month. Miriam Harrington, Soroptimist Club President, accepted the proclamation, PUBLIC COMMENTS Paul Paquette, 2016 Canyon Road, appeared to articulate the Arcadia First's position on statement authored by Council Member Harbicht and read by the Mayor at the September 19th Council meeting regarding Westfield initiatives. Arcadia First did not circulate petitions, submit signatures and did not write the ballot arguments. REPORTS FROM ELECTED OFFICIALS Council Member Wuo urged parents to practice traffic safety rules and pay attention to the safety of their children; congratulated First Avenue Middle School teacher, Nancy Adams for receiving "teacher of the year" title; he asked residents to be aware of their surroundings and watched out for identity theft; further, he encouraged residents to pay attention, read and understand all the fine prints on mailings regarding Measure Nand P and then cast their vote, In response to Council Member Amundson's query Mr, Kelly noted that in a near future, staff would submit a report and recommendations to the Council with regard to alternative ways of handling city's investments. Mr. Amundson further requested Council support to place a study session on a future agenda to discuss different community events and activities. Council concurred. Council Member Segal reminded everyone of two upcoming community events; the Methodist Hospital Crystal Ball honoring Ruth and Charles Gilb on October 7th and the Fifth Anniversary celebration of Ruth and Charles Gilb Historical Museum on October 22, 2006. Council Member Harbicht endorsed the "Walk to School Week" and encouraged students to walk to school; he requested his e-mail address be added to the City of Arcadia Web site; he commented on the Metro Gold Line Foothill Extension mailing that he received, he felt that this 3 10-03-2006 48:0097 is a waste of money. Mr. Harbicht referred to a letter from Arcadia residents, Dan and Heather Banis, and a conversation with the Arroyo Pacific Academy Principal, Philip Clarke, I complimenting the fine work that Development Services Department performed and specifically acknowledging John Zurick, Building Inspector. Mayor Chandler noted that he had the privilege of greeting United Stated President, George Bush at Los Angeles International Airport this afternoon; he was pleased to see that the advanced representative for the White House was a 1988 Arcadia High School graduate and the Assistant Special Agent of the Secret Service was a former Arcadia Police Officer. City Clerk Barrows sent good thoughts to volunteer petrol officers, which were involved in a traffic accident this evening. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES, SEPTEMBER 19. 2006. Recommended Action: Approve CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES, SEPTEMBER 19, 2006. Recommended Action; Approve c. ORDINANCE NO, 2219 AMENDING VARIOUS SECTIONS OF THE ARCADIA MUNICIPAL CODE RELATING TO THE UNIFORM TRAFFIC ORDINANCE. Recommended Action: Adopt I d. AWARD A ONE (1) YEAR CONTRACT EXTENSION TO VARGAS OLSON ENTERPRISES FOR CONSTRUCTION SERVICES MAINTENANCE AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $74,890. Recommended Action; Approve e. AWARD A ONE (1) YEAR CONTRACT EXTENSION TO TRUESDAIL LABORATORIES. INC. FOR LABORATORY TESTING SERVICES OF CITY WATER SAMPLES IN THE AMOUNT OF $33,500, Recommended Action: Approve f. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TRANSCORE IN THE AMOUNT OF $93.000 FOR INTELLIGENT TRANSPORTATION SYSTEMS (ITS) COMMUNICATIONS INTEGRATION SUPPORT, AND APPROPRIATE $100,000 IN PROPOSITION C FUNDING FOR THE PROJECT. AND AUTHORIZE THE CITY MANAGER TO APPROVE FUTURE AMENDMENTS TO THE PROFESSIONAL SERVICES AGREEMENT TO A TOTAL AMOUNT NOT TO EXCEED $100.000. Recommended Action: Approve (This item was pulled from Consent Calendar for separate consideration). I g. CLASSIFICATION SPECIFICATIONS FOR BUILDING OFFICIAL. Recommended Action: Approve 4 10-03-2006 I I I 48:0098 h. CLASSIFICATION SPECIFICATIONS AND COMPENSATION LEVEL FOR POLICE COMMUNICATIONS COORDINATOR. Recommended Action: Approve i. APPROPRIATE AN ADDITIONAL $15.000 IN CAPITAL OUTLAY FUNDS FOR THE REPLACEMENT OF THE TRAFFIC SIGNAL MAST ARMS AND POLES AT THE INTERSECTION OF SANTA ANITA AVENUE AND FOOTHILL BOULEVARD PROJECT. Recommended Action: Approve A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Harbicht, and carried on roll call vote to approve the Consent Calendar items 1-a. through 1-e and 1-g through 1-i. AYES:' NOES: ABSTAIN: Segal, Harbicht, Amundson, Wuo and Chandler None Harbicht (Item 1-a and 1-b) f. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TRANSCORE IN THE AMOUNT OF $93.000 FOR INTELLIGENT TRANSPORTATION SYSTEMS (ITS) COMMUNICATIONS INTEGRATION SUPPORT. AND APPROPRIATE $100,000 IN PROPOSITION C FUNDING FOR THE PROJECT, AND AUTHORIZE THE CITY MANAGER TO APPROVE FUTURE AMENDMENTS TO THE PROFESSIONAL SERVICES AGREEMENT TO A TOTAL AMOUNT NOT TO EXCEED $100.000, Recommended Action: Approve Don Penman, Assistant City ManagerlDevelopment Services Director and Philip Wray, City Engineer, responded to the questions raised by the Council. It was noted now that the major elements of work are in progress; there are some additional components that must be purchased and connections that must be engineered to complete the system. It was also noted that the additional proposed appropriation from Proposition C Funding is available, but was not budgeted for this project. A motion was made by CouncillAgency Member Harbicht, seconded by Council/Agency Member Amundson, and carried on roll call vote t6 authorize the City Manager to enter into a Professional Services Agreement with Transcore in the amount of $93,000 for Intelligent .' Transportation Systems (ITS) Communications Integration Support, and appropriate $100,000 in Proposition C Funding for the project, and authorize the City Manager to approve future amendments to the Professional Services Agreement to a total amount not to exceed $100,000. AYES: Harbicht, Amundson, Segal, Wuo and Chandler NOES: None 2. CITY MANAGER a, AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BAKERSFIELD WELL AND PUMP CO.. IN THE AMOUNT OF $638,254 TO CONSTRUCT THE NEW COLORADO WELL AND TO ADOPT A MITIGATED NEGATIVE DECLARATION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE COLORADO WELL PROJECT. Recommended Action: Approve 5 10-03-2006 48:0099 The staff report was presented by Pat Malloy, Public Works Services Director and Ken Herman, Associate Civil Engineer. Staff noted that the 2001 Water Master Plan recommended the construction of several new domestic water wells in the upper water zones to replace existing wells that are reaching the end of their productive life and to meet the growing demand for water in the City. In reviewing several possible locations to place the new well staff concluded that the best location for the new well is on the southwest corner of Colorado Street and Baldwin Avenue. It was also noted that pursuant to the provisions of the California Environmental Quality Act (CEQA) an initial study has been prepared for the proposed project. The study has determined that with the revised mitigated measure the Colorado Well project will not have any significant effect on the environment. A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Harbicht, and carried on roll call vote to adopt the Mitigated Negative Declaration for the Colorado Well Project; award a contract in the amount of $638,254,00 to Bakersfield Well and Pump for the construction of the Colorado Well; and, authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney, AYES: NOES: Segal, Harbicht, Amundson, Wuo and Chandler None ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 8:15 p,m, to October 17, 2006 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ATTEST: 6 10-03-2006 I I I