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HomeMy WebLinkAboutNOVEMBER 7,2006 I I I 48:0098 CITY COUNCIUREDEVELOPMENT AGENCY SPECIAL MEETING MINUTES TUESDAY, NOVEMBER 7, 2006 As authorized by California Government Code Section 54956. The City Council and Redeveloprnent Agency of the City of Arcadia met at 5:00 p.m. in a Special Meeting at the Arcadia City Council Chamber Conference Room. CALL TO ORDER The Mayor Chandler called the meeting in order at 5:00 p.rn. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Amundson, Harbicht, Segal, Wuo and Chandler ABSENT: None CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the workers' compensation case of Mark Bufkin. b. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Dean Vandenburqh v. City of Arcadia, et. al. Los Angeles County Superior Court Case Number GC036574. c. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding potential litigation - one (1) case. d. Conference with real property negotiators pursuant to Government Code Section 54956.8: Property Description: Southerly parking area of Santa Anita Race Track Property. Negotiating Parties: Qj!y: City Manager, Assistant City ManagerlDevelopment Services Director and City Attorney. Properly Owner: Caruso Affiliated, Caruso Property Management. Company, Magna Entertainment Corporation, the Santa Anita Companies and the Los Angeles Turf Club. Under Negotiation: Price and ternns of payment. e. Conference with real property negotiators pursuant to Government Code Section 54956.8: 1 11-07-2006 48:0099 Property: 55 W. Huntington Dr. 21 Morlan PI. 28 W. Santa Clara 41 W. Huntington Dr. 27 W. Huntington Dr. Property Owner: Paul Rusnak Wendy Doo (Church in Arcadia) Don and Ray Dahlgren Manuel De Jesus Romero Richard Fisher (Tempelkadian) Negotiating Parties - Agency Deputy Executive Director Under Negotiation - Price and terms of payment RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO STUDY SESSION AT 6:00 P.M. Mayor Chandler convened the Study Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Arnundson, Harbicht, Segal, Wuo and Chandler ABSENT: None STUDY SESSION PUBLIC COMMENTS (5 minutes per person) STUDY SESSION a. Presentation and discussion regarding City Council Emergency Operations. The City Manager provided a brief overview of city-wide emergency operations and the City Council role and responsibilities. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION The Mayor convened the Open Session meeting at 7:00 p.m. INVOCATION Reverend Philip Wood, Church of the Good Shepherd PLEDGE OF ALLEGIANCE Girl Scout Troup 267 ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Arnundson, Harbicht, Segal, Wuo and Chandler ABSENT: None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS Steve Deitsch, City Attorney announced that at a noticed special meeting of the City Council and Redevelopment Agency Board convened at 5:00 p.m. The City Council and Redevelopment Agency considered the 5 iterns listed under closed session. No reportable action was taken. 2 11-07-2006 I I I 48:00100 I Mayor Chandler announced that in closed session the Redevelopment Agency decided to rescind all prior offers to purchase the property commonly known as Rod's Grill. A letter confirming this recall of the City's previous offer of approximately $1.2 million dollars will be sent to the owner of Rod's Grill. The Mayor also announced that on the City Council agenda of the November 21,2006 an item will be placed on the agenda regarding consideration of certifying an initiative petition which was circulated by the owner of Rod's Grill and his supporters. If passed, no car sales, car repairs or car servicing will be allowed in that redevelopment area bounded by Huntington Drive, Santa Anita Avenue and Morlan Place. The Mayor also announced that the City will move forward to place this initiative on a ballot for a special election for public consideration. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A rnotion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Harbicht, and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. I PRESENTATIONS AND PROCLAMATIONS a. Proclarnation in honor of Arcadia Festival of Bands Month. The Arcadia Festival of Bands Chairman, Mike Green accepted the proclamation. 1. PUBLIC HEARING CITY COUNCIL ITEMS: a. RESOLUTION NO. 6540 ESTABLISHING A NEW TEMPORARY ALL NIGHT PARKING PERMIT FEE AND UPDATING THE BAIL SCHEDULE AND DELINQUENT PENALTIES FOR PARKING VIOLATIONS. Recommended Action: Adopt City Manager Bill Kelly presented the staff report and explained the purpose of the resolution and public hearing which establishes a new temporary all night parking permit fee, updates the bail schedule and delinquent penalties for parking violations. The Mayor opened the public hearing. There were no members of the public appearing to provide testimony. I A motion was made by Council/Agency Member Wuo, seconded by Council/Agency Member Segal and carried to close the pubiic hearing. Council Member Harbicht expressed concerns regarding the proposed autornated dispensing of overnight parking perrnits and the internal process of the current ternporary overnight parking 3 11-07-2006 48:00101 permit process. Also, the question of how does this process affect parking pernnits for RV's was raised by Council Mernber Harbicht. I Police Chief Sanderson responded to the questions raised by Council Member Harbicht regarding the internal process of the temporary overnight parking perrnits and also commented that RV's are reviewed on a case by case basis for overnight parking permits and individuals would not be able to obtain an overnight parking perrnit through the proposed autornated machine. Police Chief Sanderson responded to the question raised by the Council regarding the internal process of issuing temporary and annual overnight parking perrnits. Mayor Chandler asked about how the police department enforces the overnight parking regulations and the cost of the annual parking pernnit. Police Chief Sanderson responded that the early rnorning patrol did enforcement as time permitted and advised that the annual overnight parking pernnit fee is $84.00. Council Member Amundson commented that some of the proposed rates are about a 60% increase. Police Chief Sanderson responded that the vehicle code specifically allows for cities to set these fees as long as they are consistent with other cities in the county. Also, the 60% increase reflects that these fees have not been updated or a survey conducted in about 10 years. A rnotion was made by Council/Agency Member Segal, seconded by Council/Agency Member I Wuo, and carried on roll call vote, to adopt Resolution No. 6540 establishing a new temporary all night parking pernnit fee and updating the ball schedule and delinquent penalties for parking violations. AYES: NOES: Council/Agency Members Segal, Wuo, Amundson, Harbicht and Chandler None PUBLIC COMMENTS (5 minutes per person) Susannah Howard, PTSA President, Foothills Middle School updated the Council on all the terrific events and programs going on at Foothills Middle School. She thanked the staff and parents at Foothills Middle School and thanked the City Council for always supporting and considering the youth of the City. John Twitchell, Arcadia Firefighters Association, President, spoke on behalf of the 48 uniformed fire fighters and pararnedics who comprise the finest Class I fire department in the San Gabriel Valley. He expressed his gratitude to the City Council for their show of support of Resolution No. 6539 as it relates to longevity pay and paid spousal medical for retired employees. He also comrnented that employees who have left the City took with them valuable experience. He thanked the City Council on behalf of the Arcadia Fire Association for their hardwork and consideration and encouraged the City Council to unanimously adopt Resolution No. 6539 on behalf of the Arcadia Firefighters Association and the ernployees of the City of Arcadia. REPORTS FROM ELECTED OFFICIALS I Council Member Wuo announced that in the November 7, 2006 Pasadena Star News, Officer Cortez saved a choking 4 month old baby. Council Member Wuo recognized Officer Cortez for 4 11-07-2006 I I I 48:00102 a fine job in representing the City. Council Member Wuo announced that the Arcadia Beautiful Commission will be the judges for the annual holiday decoration awards the first week of December. Decorations should be up by December 4 and lights should be on until 10:00 p.m. He also announced that winners will receive a yard sign and gift frorn the Santa Squad. He also announced that on November 28. 2006 at 6:30 p.m. at the Community Center the Planning Commission will accept public input on the Draft Environmental Irnpact Report for the proposed Caruso project. Residents interested should attend. Council Member Wuo announced the Annual Holiday Snow Festival on Saturday, Decernber 9 form 1:00 p.m. to 4:00 p.m. at the Community Center. He also announced the project to move utility lines underground on Duarte Road between Oak Avenue and EI Monte, will start early Novernber and be cornplete around June 2007. Council Member Wuo thanked Mickey Peretta and Bagwell Realty for sponsoring the Veterans Day luncheon. Council Member Harbicht announced that he attended the dinner cornmemorating the 5th anniversary of the Ruth & Charles Gilb Arcadia Historical Museum. Council Member Harbicht announced that he attended a fire fighter retirement dinner. Council Member Harbicht announced on behalf of the executive director of the Red Cross about the Monte Carlo fundraiser at Santa Anita Race Track in the Front Runner Club on Saturday, November 18th, from 7:00 p.m. to 11:00 p.rn. The cost is $75.00 a person which includes a buffet dinner and silent auction. Anyone interested in attending should contact the Arcadia Red Cross for tickets. Council Member Amundson announced that the polls are opened until 8:00 p.m. He also attended the 5th anniversary celebration of the Ruth & Charles Glib Arcadia Historical Museum. Council Member Amundson announced that at the Historical Museum there is a photograph of Roberta White from the 1970's. Council Member Amundson attended a luncheon honoring David Dreier by the San Garbriel Valley Economic Partnership. He wished David Dreier well in the election tonight. He noted that he spoke with Peter Siberell about the City's 4th of July Celebration. According to Councllmember Amundson, Mr. Siberell conferred that the City cannot have fireworks at the Race Track because of the horses but would entertain a light show. Council Mernber Amundson also announced that he attended the retirement dinner of Don Shawver. He also thanked Beth and Craig Stogner and the other fire fighters who shared the table with him. He also attended the Veterans Day luncheon. He also announced that he was recenlly at LAX catching a plane to the Boston Seafood Show and noticed several soldiers who just returned from the Middle East and everyone stood up and applauded. Council Member Amundson wished all veterans a great Veterans Day. Mayor Pro Tern Segal announced that he also attended the Ruth & Charles Gilb Arcadia Historical Museum 5th anniversary event and the retirement dinner of Don Shawver. City Clerk Barrows commented that this is the 53rd year of band review. This is an invitational event. There are currenlly 43 schools competing this year and approximately 8,000 kids participating. Mayor Chandler announced that he also attended all the events that all the COUncil Members announced. He also wished former Division Chief Don Shawver a fond farewell. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES, OCTOBER 17, 2006. Recornrnended Action: Approve 5 11-07-2006 48:00103 CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES. OCTOBER 17. 2006. Recommended Action: Approve I c. AWARD A ONE (1) YEAR CONTRACT EXTENSION TO GENERAL PUMP COMPANY, INC. TO PROVIDE PREVENTIVE MAINTENANCE SERVICES AND REPAIR OF CITY OWNED WATER WELLS AND BOOSTER PUMPS IN THE AMOUNT OF $300.000. Recornmended Action: Approve d. AWARD A ONE (1) YEAR CONTRACT EXTENSION TO GRACE BUILDING MAINTENANCE COMPANY. INC. IN THE AMOUNT OF $326.470 FOR JANITORIAL AND PORTER SERVICES AT VARIOUS CITY FACILITIES. Recommended Action: Approve e. AWARD A THREE (3) MONTH PURCHASE ORDER CONTRACT TO HUGHES SUPPLY. INC.. FOR THE PURCHASE OF VALVES. BRASS FITTINGS AND RELATED ACCESSORIES FOR THE CITY'S WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $50.000. Recornmended Action: Approve f. ORDINANCE NO. 2220 AMENDING VARIOUS SECTIONS OF THE ARCADIA MUNICIPAL CODE RELATING TO THE UNIFORM TRAFFIC ORDINANCE. Recommended Action: Adopt I WAIVE THE INFORMAL BIDDING PROCESS AND APPROVE THE PURCHASE OF A SELF-SERVICE PARKING PERMIT VENDING MACHINE FROM PACIFIC PARKING SYSTEMS. Recornmended Action: Approve Public Works Services Director Pat Malloy responded to a question by Council Member Arnundson regarding item 2-c. Mr. Malloy responded to the question raised by Council Member Amundson that contract extensions and costs are brought back to the City Council every year for consideration. A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member Wuo, and carried on roll call vote to approve the Consent Calendar items 2-a. through 2-f on the City Council/ARA Consent Calendars. AYES: NOES: ABSTAIN Council/Agency Members Segal, Wuo, Amundson, Harbicht and Chandler None CouncillAgency Members Harbicht and Segal (Items 2-a and 2-b) 3. CITY MANAGER a. RESOLUTION NO. 6539 AMENDING RESOLUTION NO. 5608 RELATED TO LONGEVITY PAY AND RETIRED HEALTH INSURANCE AND AUTHORIZE THE CITY MANAGER TO IMPLEMENT LONGEVITY PAY AND PAID HEALTH FOR RETIREES' SPOUSES FOR CITY EMPLOYEES. Recomrnended Action: Adopt I 6 11-07-2006 I I I 48:00104 Mayor Chandler announced that Resolution No. 6539 was carried over from the October 17, 2006 Council meeting at the request of Council Member Amundson and was previously on the consent calendar. The staff report was presented by the City Manager. The City Manager gave a brief explanation of the purpose of this Resolution regarding longevity pay to current employees and health benefits for spouses of retirees. The City Manager is also seeking authority from the City Council to execute side letter agreements to the current Memorandum of Understanding with the Arcadia City Employees Association, Arcadia Public Works Employees Association, Arcadia Firefighters Association and the Arcadia Police Officers' Association. The City Manager announced that there have been numerous study sessions with the City Council regarding the City's recruitment and retention programs. Mr. Kelly commented that these are not unusual programs and that other cities have these types of benefits and those are the cities we are competing against. If the City does not keep a level playing field the City will continue to have employees leave. Mr. Kelly read the title of the resolution. Mayor Pro Tem Segal announced that he was not at the last meeting and has not reviewed the tape. Mayor Pro Tem Segal commented that it is important to understand that the Council reviewed several altematives in order to find ways to be more cornpetitive in the market place and at the same time to try and provide benefits to staff that would entice them to stay with the City. Mayor Pro Tern Segal advised that this process was a little easier for him to understand, because he does have a business that has about 180 employees and has the same issues regarding retention of employees. Mayor Pro Tern Segal commented that this cost looks to be in the half a million dollar range and can very easily become an on-going cost as time passes and employees retire and cornplete more years of service. However, Mayor Pro Tem Segal feels that it would be a fiscally irresponsible act if not done when you think about the cost and efforts to retrain and replacing employees. Mr. Segal has been on the Council for 6 Y, years and is familiar with the efforts made by staff and has seen problems that are created by vacancies and cannot think of a better way and a more important investment that the City can make as a community than to retain employees. Mayor Pro Tem Segal commended that staff did a great job putting a plan together and hopes that this issue can be resolved. Council Member Amundson discussed how to retain police and fire and stated that the deficit was a huge issue at election time. Council Member Amundson does not understand why the City is experimenting with this new program. He feels that the City needs to focus on fully funding the police department. Council Member Amundson would vote for a cornpromise and would like to focus on police and fire. Council Member Arnundson would like to hold off until next year. Council Member Harbicht commented that the City Council had study sessions regarding this retention program and he thought that it was the consensus to direct the City Manager to bring it back to the City Council. Council Member Harbicht also commented that the City recognizes that losing employees is a significant problem. He also mentioned that steps are being taken to correct the police department issues. Council Member Harbicht announced that Arcadia is run very professionally. Council Member Harbicht commented that he is very proud of the people who work for Arcadia and supports this resolution. Council Member Amundson responsed to Council Member Harbicht's comment and said that he does not feel we are losing employees because the City is not giving great benefits. Mayor Pro Tem Segal responded to Council Member Amundson's comments and stated that the City Council spent hours discussing this recruitment and retention program and it was not for just police and fire. 7 11-07-2006 48:00105 Council Mernber Wuo reiterated his support of Resolution No. 6539. He commended all the I different departments and the jobs they do for the cornrnunity. A rnotion was made by Council/Agency Member Harbicht, seconded by Council/Agency Mernber Wuo, and carried on roll call vote to adopt Resolution No. 6539 amending Resolution No. 5608 related to longevity pay and retired health insurance and authorize the City Manager to Implement Longevity Pay and paid health for retirees' spouses for City employees. AYES: NOES: Council/Agency Members Harbicht, Wuo, Segal and Chandler Counci/Agency Member Amundson ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting in the memory of Rowena Weller at 8:15 p.rn. to November 21,2006 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ATTEST: 8 11-07-2006 I I