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Home My WebLink AboutJANUARY 4,2005 47:0001 MINUTES Arcadia City Council! Arcadia Redevelopment Agency CONTINUED MEETING TUESDAY, JANUARY 4, 200S (January 5,2005) DDD This agenda contains a summary of each item of business which the Council may discuss or act on at this meeting. The complete staff report and all other written documentation relating to each item on this agenda are on file in the office of the City Clerk and the reference desk at the Arcadia Public Library and are available for public inspection and review. If you have any question about any matter on the agenda, please call the office of the City Clerk at (626) 574-5455. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City Council meeting, please contact the City Manager's Office at (626) 574-5401 at least three (3) working days before the meeting or time when special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the meeting. 7:00 p.m. - City Council Chamber INVOCATION Reverend Gene Wallace, Arcadia Police Department Chaplain PLEDGE OF ALLEGIANCE Ed Butterworth, former City of Arcadia Mayor ROLL CALL City Council! Agency Members: Chandler, Marshall, Segal, Wuo and Kovacic I SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. REPORT BY THE CITY ATTORNEY REGARDING CLOSED SESSION ITEMS None. MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL MOTION It was moved by Council Member Chandler, seconded by Council Member Marshall and then carried without objection that Ordinances and Resolutions be read by title only and that the reading in full be waived. PRESENTATIONS a. Award of Meritorious Service Medal to Lieutenant Bob Anderson; Award of Medals of Merit to Sergeant Tom LeVeque, Dispatcher Pam McGinnis, and Dispatcher Lisa Gonzales; and certificates to Bonnie Cudlip and Omar Velasquez. AUDIENCE PARTICIPATION Time reserved for comments by the public (five minutes per person) I The following persons appeared to speak in opposition to item 2.a. 01-04-05 1 47:0002 James Helms. 2220 Sewanee lane Georoe Faschino. former Mayor of the City of Arcadia Floretta Lauber. former Mayor of the City of Arcadia Edward Butterworth, former Mayor of the City of Arcadia Griff Morrison. Member of the Arcadia Elks Lodge Don Albree, Arcadia resident I Edward Chardavedian. representative from Turboflo, appeared to speak to request that the City Council award the contract in item 2.b. to Sojitz/Turboflo Beth Costanza, Chamber of Commerce, appeared to make the Council aware of the Chamber's upcoming Health Expo on Saturday, January 29, 200S at Westfield Shopping Center. ELECTED OFFICIALS - REPORTS City Council/City Clerk Reports/Announcements/Statements/Future Agenda Items COUNCIL MEMBER CHANDLER Asked fellow Council Members to support his desire to make a $SOO contribution in support of the representation of our City by the Arcadia High School band at the upcoming Presidential Inauguration. He received the support of Council Member Marshall and Mayor Kovacic to place this item on an upcoming agenda. COUNCIL MEMBER WUO Wished all a Happy New Year and acknowledged the former Arcadia Mayors who participated in tonight's meeting. COUNCIL MEMBER MARSHALL Wished all members of the public a Happy New Year; congratulated the recipients of the awards from the Police Department; congratulated the USC fans on their Orange Bowl win. I COUNCIL MEMBER SEGAL Wished all members of the public a Happy and Healthy New Year; his top new year's resolution is to continue to make every effort to increase the availability of senior housing in Arcadia. MAYOR KOVACIC Showed the news clips of the Phun family who were reunited with their son Clayton during the Christmas season; Clayton was home from his service in Iraq; he also featured a montage of the Arcadia Beautiful Holiday Decoration award winners. CITY CLERK BARROWS Wished all members of the public a Happy New Year; invited all members of the public to the annual Arcadia High School band/color guard spaghetti dinner. 1. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGENCY a. Minutes of the December 7. 2004 Reoular Meetino Recommendation: Approve MonON It was moved by Agency Member Chandler, seconded by Agency Member Marshall and carried by roll call vote to approve the Arcadia Redevelopment Agency consent calendar. ROLL CALL AYES: NOES: Agency Members Chandler, Marshall, Segal, Wuo and Kovacic None I 01-04-0S 2 I I I CONSENT CALENDAR - CITY COUNCIL 47:0003 b. Minutes of the December 7. 2004 Reaular Meetina Recommendation: Approve c. Ordinance No. 2202 amendina Article III. Chaoter 1. Part 7 of the Arcadia Municioal Code relatina to emeraencv medical and ambulance transoort services and the Paramedic Membershio Proaram. Recommendation: Adopt d. Desian of a new well Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Boyle Engineering Corporation in the amount of $254,300 to design a new ground water well and wellhead facilities at Baldwin and Colorado. e. Rehabilitation of Peck and Oranae Grove 2A wells Recommendation: Authorize the City Manager to enter into a contract with General Pump Company in the amount of $207,539.00 for the rehabilitation of Peck and Orange Grove 2A wells. f. Award of Contract - Janitorial and Dorter services Award a one (1) year contract extension in the amount of $318,344 to Grace Building Maintenance Company, Inc. for janitorial and porter services at various City facilities and appropriate $6,169 from the General Fund. g. Maintenance Contract for Pavement Reoair of Utility Cuts Recommendation: Award a one (1) year contract extension in the amount of $90,450.00 to Paveco Construction Inc. for the Pavement Repair of Utility Cuts Maintenance Contract. h. Acceotance - 2003.2004 Annual Asohalt Concrete Overlav Proiect Recommendation: Accept all work performed by Silvia Construction, Inc. for the 2003-2004 and 2004-2005 Annual Asphalt Concrete Overlay and Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $36,007.79. i. AcceDtance - Street Imorovement of Baldwin Avenue between Duarte Road and Naomi Avenue Recommendation: Accept all work performed by Shawnan Inc. as complete and authorize final payment, subject to a retention of $89,900.78, appropriate Sewer funds in the amount of $10,000 and additional Water funds in the amount of $12,000. MOTION It was moved by Council Member Chandler, seconded by Council Member Marshall and carried by roll call vote to approve the City Council consent calendar. ROLL CALL AYES: NOES: Council Members Chandler, Marshall, Segal, Wuo and Kovacic None 01-04-05 3 2. a. CITY MANAGER/ EXECUTIVE DIRECTOR MOTION a. 47:0004 Mr. Kelly, Executive Director, noted that this item was a continuation of the discussion by the City Council regarding a closed public hearing conducted on December 7, 2004 on the matter of a Land Assembly and Development Agreement and its various components with Paul P. I Rusnak and Rusnak/Arcadia. He also noted that two (2) emails from private citizens and a letter from the City of Pasadena were submitted today as part of the official record of this matter. Mr. Don Penman, Assistant City Manager/Development Services Director responded to several question from members of the City Council regarding this item including projections of sales tax revenue from the project, the expenditure of the twenty (20%) percent housing set-aside funds and their availability, and the guarantees regarding payback to the Agency for the eight (8) million dollar commitment. Agency Member Marshall read from a prepared statement noting her position on the item. In response to a question from Agency Chair Kovacic, Mr. Penman noted that Council's action in this item tonight is not an action of eminent domain. It was moved by Agency Member Chandler, seconded by Agency Member Marshall and carried by roll call vote to Adopt Resolution No. ARA 212 - a Resolution of the Arcadia Redevelopment Agency 1) adopting a Mitigated Negative Declaration and a Mitigation Monitoring Program for a Land Assembly and Development Agreement with Paul P. Rusnak and Rusnak/Arcadia, and 2) approving a Land Assembly and Development Agreement with Paul P. Rusnak and Rusnak/Arcadia; and approving a project budget of $13.4 million, with a maximum Agency contribution of $8 million, and appropriating funds for certain consulting services and relocation benefits. I ROLL CALL AYES: NOES: MOTION Council Members Chandler, Marshall, Segal, Wuo and Kovacic None It was moved by Council Member Chandler, seconded by Council Member Segal, and carried on roll call vote to adopt Resolution No. 6452 - A Resolution of the City Council of the City of Arcadia making certain findings pursuant to California Health and Safety Code Section 33433 in connection with and approving the sale of property pursuant to a Land Assembly and Development Agreement among the Arcadia Redevelopment Agency, Paul P. Rusnak, and Rusnak/Arcadia. ROLL CALL AYES: NOES: Council Members Chandler, Marshall, Segal, Wuo and Kovacic None b. Reiection of the low bid submitted bv Soiitz/Turboflo Enoineers. LP. JV. and authorize the Citv Manaoer to enter into a contract with SEMA Construction for the construction of the Santa Anita Reservoir No.4 in the amount of $5.255.555.55. Authorize an additional aoorooriation of $250.000 to be added to the construction oortion of the oroiect budoet. I 01-04-05 4 47:0005 Mr. Pat Malloy, Public Works Director, presented the staff report and noted the major finding that the bid submitted by SojitzjTurboflo was unresponsive by exceeding the limits in the bid documents; he further I noted that staff recommends that the project be awarded to the second lowest bidder and provided data regarding staff's desire not to open another bid process on this project. MOTION It was moved by Council Member Chandler, seconded by Council Member Segal, and carried on roll call vote to reject the low bid submitted by SojitzjTurboflo Engineers, LP, JV, and authorize the City Manager to enter into a contract with SEMA Construction for the construction of the Santa Anita Reservoir No. 4 in the amount of $5,255,555.55. Authorize an additional appropriation of $250,000 to be added to the construction portion of the project budget. ROLL CALL AYES: NOES: Council Members Chandler, Marshall, Segal, Wuo and Kovacic None ADJOURNMENT Noting no additional business, the City Council adjourned the meeting at 9: 10 p.m., in memory of Alene Finch, to Tuesday, January 18, 2005 at 6:00 p.m., City Council Chamber Conference Room. .#~.~~ Gary ovacic~ Mayor ATTEST: I ~ - I 01-04-05 5