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HomeMy WebLinkAboutAPRIL 6,2004 I I I 46:0049 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING April 6, 2004 The City Council and Arcadia Redevelopment Agency met In a Regular Meeting on Tuesday, April 6. 2004 at 7:00 p.m, in the Council Chambers, 1NV000llON Reverend Thomas Shriver. Emmanuel Assembly of God Church PLEDGE OF Donald Penman, Assistant City Manager/Development Services Director ALLEGIANCE ROLL CALL ORD & RES READ BY TITLE ONLY 2, CITIZEN OF THE MONTH AWARD (Klein) PRESENT, Council/Agency Members Chang. Kovacic, Marshall, Wuo and Segal ABSENT None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None It was MOVED by Council/Agency Member Marshall. seconded by Council/Agency Member Wuo and CARRIED on roll call vote as follows that ordinances and resolutions be read by title oniy and that the reading in full be WAIVED. AYES: NOES ABSENT: Council/Agency Members Chang, Kovacic, Marshall, Wuo and Segal None None PRESENTATIONS Mayor Segal presented the April, 2004 Citizen of the Month Award to Brittany Klein, a senior at Arcadia High School, who has maintained high scholastic standards throughout her four years in High School and performed brilliantly at sports. Brittany was named 2003 Gatorade Player of the Year for High School Girls Soccer and will be plaYing for Santa Clara University in the fall. where she will be pursuing her educational goals and playing the sport she loves. 3 PROCLAMATION Mayor Segal presented a Proclamation to the Arcadia Public Schools and proclaimed the (Public Schools) month of April 2004 as Public Schools Month, AUDIENCE PARTICIPATION Dr Georoe Gamboa, 1102 Loganrita Avenue. was present on behalf of hiS neighbors to express concerns with regard to the coyotes. They see coyotes in that area all the time and are concern about the safety of the neighborhood. They conducted authorities such as 1 4/6/04 4, CHANG (Award Recipients) 46,0050 Pasadena Humane Society and Agricultural Society and now seeking City Council's help to solve this problem. I MATTERS FROM ELECTED OFFICIALS Councilmember Chang expressed congratulations to the Citizen of the Month Award recipient. (Mayor's Prayer Council member Chang reminded everyone that the Mayor's Prayers Breakfast will be held Breakfast) Friday, April 9. 2004 at 7:00 a,m, at the Los Angeles County Arboretum, (Arcadia High School Debate Team) (Trees and Streets) KOVACIC (Election) (Events) (Initiative) (Easter. Passover) WUO (Barrows & Halms) (Arcadia 1 st Woman) Council member Chang encouraged everyone to support the Arcadia High School Debate Team by donating funds, Council member Chang expressed appreciation to City staff for all their hard work. However. he felt that the City should work with the property owners on trimming trees, Dr. Chang also would like to deliver a message to the residents of Diamond Street that the City will start street rehabilitation of Diamond Street soon, Council member Kovacic encouraged all Arcadia Citizens to vote In the Apnl 13th Municipal Election Mr, KovacIc announced that the "Annual Community Bike Ride" and "Fire Flghter's AsSOCiation Pancake Breakfast Will be held on May 1, 2004 and the Annual Law Day will be held on May 8th at the Arcadia Public Library, He also reminded everyone that the Arcadia High School Invitational Track Meet will be held April 2 and 3, 2004. I In response to Council member Kovacic's query City Attorney Deitsch explained In detail the proposed petition with regard to Local Tax Payers Public Safety Protection Act an initiative on the November Ballot, which will increase the local control over tax dollars on public safety and another local services. Mr. Kovacic wished everyone a Happy Passover and a Happy Easter. Councilmember Wuo expressed congratulations to the volunteer of the year. Jim Barrows, He also expressed congratulations to the Chamber of Commerce. Citizens of the years Jim Helms, Jim Barrows and Margaret Barrows and thanked them for their dedicated services to the community. Mr. Wuo noted that he attended an event hosted by Arcadia Historical Society and Ruth and Charles Gilb Historical Museum honoring the Arcadia First Women, It was a very well attended and interesting event. Each of the honorees presented their stories, (Senior Mr. Wuo noted that senior housing drawing was held on March 5th. The Arcadia residents Housing Proj.) got 39 of 53 units. (Events) Mr. Wuo expressed appreciation to Arcadia Chinese Association for sponsoring "Get to Know You" event at Santa Anita Race Track, He also attended an event honoring four outstanding Chinese Individuals for their humanitarian contributions to the people and children in need throughout the world, I 2 4/6/04 I I I 46:0051 Mr, Wuo encouraged the concern residents to attend the hearing With regard to removal of cross walk at Second Avenue and Norman which will be held in the Council Chambers Conference Room, April 11, 2004, Mr. Wuo expressed appreciation to City staff for providing a new publication, Arcadia Hot Sheet, !n order to improve communications between the City and residents (World RecordO Mr, Wuo expressed congratulations to Shotaro Maklsumi, a student from First Avenue Middle School for breaking the world record In solving a Rubik cube puzzle. (Cross Walk Removal) (Hot Sheet) MARSHALL (Easter) MARSHALL (Vote) (Sea Biscuit Reunion) (Vietnam War Memorial) (Piece of Thought) SEGAL (Thanks) (Federal Funds) 5. 5a. MINUTES (March 16, 2004) 5b. PROF. SVCS. AGREEMENT (Traffic and Parking Study Services) 5c, PROF, SVCS, AGREEMENT (Audit Svcs.) Mayor Pro tern Marshall wished Happy Easter to everyone and Happy Holidays to her Jewish friends. Mayor Pro tem Marshall encouraged everyone to vote on City Election, Tuesday April 13. Ms, Marshall attended the Sea Biscuit reunion at the Race Track. It was a very nice event. Ms, Marshall announced that the opening ceremony of a replica of the Vietnam Wall Memorial will be held Friday April 9, 2004 at Turner and Stevens Live Oak Mortuary and Memorial park cemetery in Monrovia, The memorial replica honors the more than 58,000 American soldiers who died or were deemed missing in action in the Vietnam War. Ms, Marshall shared a piece of thought by Walt Whitman, "A great City IS that which has the greatest man and women,' Mayor Segal expressed appreciation to City staff for all their assistance, He also thanked Council members for their help and cooperation. Mayor Segal noted that the City lobbYist and staff where able to receive $3 million in traffic fund from Federal Government to work on traffic signals along Santa Anita. In addition, if a water bill actually happens the way it suppose to in Washington D.C" the cities of Arcadia and Sierra Madre will receive $20 million to improve their water systems, CONSENT ITEM - REDEVELOPMENT AGENCY APPROVED the Minutes of the March 16, 2004 Regular Meeting. AUTHORIZED the Executive Director to enter into a Professional Services Agreement with Kimley-Horn and ASSOCiates, Inc, for $28.325 for traffic and parking study services; and. APPROPRIATED $28.325 to pay for these services out of unencumbered redevelopment funds. AUTHORIZED the Executive Director to enter into a Professional Services Agreement With Conrad and Associates, LLP for Agency audit services for the fiscal year ending June 30, 2004 3 4/6/04 46,0052 CONSENT ITEMS - CITY COUNCIL 5d, MINUTES APPROVED the Minutes of the March 16, 2004 Regular Meeting, (March 16, 2004) I 5e. RESOLUTION ADOPTED RESOLUTION NO 6420 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6420 OF THE CITY OF ARCADIA. CALIFORNIA, ADOPTING PRIMA FACIE SPEED LIMITS (Prima Facie OTHER THAN THOSE SET FORTH BY STATE LAW," Speed) 5f, PURCHASE ORDER CONTRACT (Online Database) 5g, AWARD CONTRACT (2003-04 Com.Ctr. Re-roof proj.) 5h. AWARD CONTRACT (2003-04 Library HVAC Bids, Comm, Replacement) AUTHORIZED the City Manager to WAIVE the formal bidding process and award a purchase order contract to Gale Group for the purchase of three online databases In the amount of $30,687,00, AWARDED a contract in the amount of $106,176.96 to Tri Star Roofing for the 2003-04 Community Center Re-roof; and, WAIVED any informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract agreement In a form approved by the City Attorney, AWARDED a contract in the amount of $62.065,00 to Control Management Systems Inc, for the 2003-04 Library HVAC Buiiding Communications Replacement; and. WAIVED any Informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract agreement in a form approved by the City Attorney. I 5i. PROF, SVCS, AWARDED a ProfeSSional Services Agreement In the amount of $288.66700 to AKM AGREEMENT Consulting Engineers for design services for the Orange Grove Booster Pump Station; and, (Orange Grove AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved Booster Pump - by the City Attorney, Design Svcs,) 5j. AWARD CONTRACT (Foothill Blvd. Sewer Pipe Liner Proj.) 5k. AWARD CONTRACT (Annual Concrete Repair Proj,) AWARDED a contract to Insltuform Tech Inc, in the amount of $139.774,50 for the Foothill Boulevard Sewer Pipe Liner Project; and. WAIVED any informalities in the bid or bidding process; and. AUTHORIZED the City Manager and City Clerk to EXECUTE a contract agreement in a form approved by the City Attorney, AWARDED a contract to CJ ConstructJon, Inc, in the amount of $176.975,00 for the 2003/04 Annual Concrete Repair Project; and. WAIVED any informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract agreement In a form approved by the City Attorney I 4 4/6/04 I I I 51. PROF, SVCS, AGREEMENT (Program Management Services) 5m PROF, SVCS. AGREEMENT (City Audit Services) 6. 46'0053 AUTHORIZED the City Manager to enter into a Professional Services Agreement with Kaku Associates in an amount not to exceed $88.000 for program management services. AUTHORIZED the City Manager to enter into a Professional Services Agreement with Conrad and Associates. llP for City audit services for the fiscal year ending June 30. 2004, THE PRECEDING CONSENT ITEMS 5 b. c, e. f, g, h. I. j and k , WITH THE EXCEPTION OF ITEMS 5a and d. APPROVED ON MOTION BY COUNCIUAGENCY MEMBER KOVACIC. SECONDED BY COUNCIUAGENCY MEMBER MARSHALL, AND CARRIED ON ROll CAll VOTE AS FOllOWS: AYES' NOES: ABSENT, Council/Agency Members Chang. KovacIc, Marshall. Wuo and Segal None None CITY MANAGER 6a, RECYCLED The 2003-04 Capital Improvement Program includes funding for a Recycled Water Master WATER Plan Study, This study will evaluate the feasibility of developing a recycled water system. MASTER PLAN Over the years. localized drought conditions have diminished drinking water sources, STUDY lowered pumping levels of ground water and made it difficult to meet annual demands without purchasing treated water from metropolitan Water District (MWD). MWD treated water is over twice the cost of water produced through the CIty'S water system, An alternative for securing additional water is through the use of ,recycled water. which can be used effecllvely for non-potable water demands, Addlllonally. recycled water IS a drought- resistant water source, which can help offset further use of potable water as ItS demand increases during drought and/or dry conditions. Staff requested proposals from four (4) engineering firms to perform the Recycled Water Feasibility Study. Two (2) proposals were received and evaluated by a selection committee, Stetson Engineers Inc. was rated the highest, based on their successful completion of project of similar complexity; experience of their project manager with respect to local water issues and familiarity With recycled water systems; and the firm's compliance With the RFP, FollOWing the staff report considerable discussion ensued concluded by the following motion It was MOVED by Councllmember Chang, seconded by Mayor Pro tern Marshall and CARRIED on roll call vote as follows to AWARD a Professional Services Agreement in the amount of $40.000 to Stetson Engineers Inc, for a Recycled Water FeaSibility Study; and. AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. AYES NOES: ABSENT: Councilmembers Chang. KovacIc, Marshall. Wuo and Segal None None 5 4/6/04 ADJOURNMENT (In Memory of Robert Stanley Perkins) 46,0054 Councilmember Marshall adjourned the meeting in memory of Robert Stanley Perkins. "This meeting will be adjourned in memory of Robert Stanley Perkins, A life long Arcadia resident and son of Arcadia Mayor A. H Perkins, Robert was an expert when there was a question in Arcadla's history. in addition to his charter membership in the Arcadia Elks. Robert was an active member in the Arcadia Historical Society A iovely husband. father and grandfather, dedicated volunteer and a historical resource that will be greatly missed in our community, Robert is survived by his wife Gertrude, sons Robert. and Grant, and grandson Kyle, It IS with great sadness that I announce the passing of another fine Arcadia resident." ADJOURNMENT At 8:15 p m the City Councli Regular Meeting ADJOURNED to April 20, 2004 at 700 p,m. In (April 20, 2004) the Council Chambers for a Regular Meellng to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel. litigation matters or evaluation of properties ATTEST: ~{(,~ ~ ~ ames H. Barrows, City Clerk 6 4/6/04 I I I