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HomeMy WebLinkAboutJUNE 15,2004 46.0091 CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY I REGULAR MEETING TUESDAY, JUNE 15, 2004 MINUTES Audio and video tape copies of the City Council/Redevelopment Agency proceedings are on file in the office of the City Clerk The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 15, 2004, 6:15 pm, in the City Council Chamber Conference Room pursuant to the previously adjourned Regular Meeting, ROLL CALL PUBLIC cav1MENT 1. a LABOR NEGOTIATIONS I RECONVENE INVOCATI(X\J PLEDGE OF ALLEGIANCE ROLL CALL 2. MOTION - ORD. & RES READ BY TITLE ONLY I 3. PROCLAMATION PRESENT: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic ABSENT' None. TIME RESERVED FOR AUDIENCE PARTICIPATION There was no public comment. CLOSED SESSION Pursuant to Government Code 54957 6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union Local 911 (Confidential, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officers' Association, Arcadia Firefighters' Association, management and non-represented employees (City Negotiators: William W, Floyd and Tracey Hause). The Regular Meeting of the City Council and Arcadia Redevelopment Agency was reconvened in the City Council Chamber at 7'05 p.m Reverend Roger Sonnenberg, Our Saviour Lutheran Church, gave the invocation. Betty McWilliams, led the pledge of allegiance. PRESENT: Council/Agency Members Chandler, Marshall, Segal, Wuo and KovacIc ABSENT: None, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS Bill Kelly, City Manager, had no items to report, Stephen Deitch, City Attorney, reported that the City Council met in Closed Session regarding Labor Negotiations. There was no reportable action taken by the Council It was moved by CounCil/Agency Member Marshall and seconded by Council/Agency Member Segal, then carried without objection that Ordinances and Resolutions be read by title only and that the reading In full be waived. PRESENTATION of Citizen of the Month Certificate to Foothill Unity Center. Mayor Kovacic presented a proclamation to the Foothill Unity Center and noted the significant accomplishments of the organization Including operating a food bank, providing bus tokens, and making social service referrals to individuals In need 1 6/15/04 4. 46:0092 PUBLIC HEARING a. PUBLIC HEARING Bill Kelly, City Manager, stated that this public heanng IS being conducted to discuss the I - STAFF REPORT Fiscal Year 2004-2006 proposed budget, the Capital Improvement and Equipment Plan (Budget Adoption) 2004-2009, and to request an approval of the existing investment poilcy, COUNCIL DELIBERATION PUBLIC COMMENT MOTION TO CLOSE PUBLIC HEARING MOTION (RES 6423 & RES 6424) Mr. Kelly noted that the State budget cnsis and increasing retirement costs are continuing to impact our budget projections; The State will continue to Withhold funds from cities for the upcoming two (2) years; The City had previously set aside reserve fund (retirement, capital, and faCility) to cushion any budget losses caused by the impact of the State budget and retirement costs. The use of the reserve cushion is keeping the City's budget balanced, property tax and sales tax are projected to increase next fiscal year; expenditures for supplies and services are decreasing, however, retirement costs are still having a significant impact. Mr. Kelly noted that next year's Capital Improvement Program budget will include project improvements for Arcadia's streets, water and storm drain systems, and fire station improvements and civic center conceptual planning The City Manager thanked the Administrative Services Department staff and the department directors for their diligence in keeping Arcadia's budget fiscally responsible while still providing high quality service to the public. In response to a question from Council Member Wuo, the City Manager noted the City is acting in a responsible manner regarding projected revenues and expenditures for not only this year, but for upcoming years; staff will bnng back a report to Council at mid-year (2004-2005) to review impacts of the State budget and the status of revenue and expenditures for the year. In response to a question from Mayor Kovacic. Mr. Kelly noted that approximately I eighty percent (80%) of the CIty'S operating costs are employee related; he noted that the retirement reserve funds will be used to pay for a portion of the increased retirement costs. The City Manager reported that If the overall budget needed to be cut by seven percent (7%) to remain fiscally responsible, the Council would have to possibly consider the sale of iand assets, service reductions. leaVing unfilled positions vacant, and finally, looking at employee workforce reductions. Melissa Ornelas, Teamsters Local 911, spoke on behalf of approximately 140 Arcadia Teamster represented employees; she reported that the Arcadia Teamsters are working diligently on protecting local revenues from the state; she would like the Council to consider acknowledging this commitment by providing for a cost of liVing increase through the labor negotiations process. Bob Hoherd, 475 Wisteria. attended the Gold Line Phase II meeting and inquired about the funding sources for a Santa Anita crossing for the Gold Line, The City Manager responded that the transportation funding program would be reviewed at the Special City Council meeting on July 1, 2004, A motion was made without objection by Council Member Chandler and seconded by Council Member Marshall to close the pubilc hearing, It was moved by Council Member Chandler and seconded by Council Member Segal then earned on roll call vote as follows to adopt a Resolution of the City Council of the City of Arcadia, California, adopting a budget for Fiscal Year 2004-2005 and appropriating the amounts specified therein as expenditures from the funds indicated; to adopt a Resolution of the City Council of the City of Arcadia, Cailfornia, adopting a Capital Improvement and Equipment Plan for Fiscal Years 2004-2005 through 2008- 2009; and to approve the existing Investment Policy, I 2 6/15/04 I I I ROLL CALL b. PUBLIC HEARING - STAFF REPORT PUBLIC COMMENT MOTION TO CLOSE PUBLIC HEARING MOTION (RES, 6434) ROLL CALL c. PUBLIC HEARING - STAFF REPORT PUBLIC COMMENT MOTION TO CLOSE HEARING COUNCIL DELIBERATION MOTION (RES. 6435) 46'0093 AYES' NOES: Council Members Chandler, Marshall, Segal, Wuo, Kovacic None. Pat Malloy, Public Works Services Director, introduced Maria Aquino, who presented the facts of the public heanng regarding setting the service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code; she noted that the agreement between the City of Arcadia and Waste Management Collection and Recycling, Inc. contains specific provisions that entitle Waste Management to receive annual rate adjustments, subject to staff review and the City Council's approval; she noted the service provision as per the agreement and reported on the full range of residential recycling activities performed by the contractor which have resulted in the diversion of seventy-two percent (72%) of the City's refuse from landfill facilities; she reported that this number is well above the Assembly Bill 939 mandated fifty percent (50%) diversion requirement. In response to a question from Council Member Chandler, Ms, Aquino noted that per AB 939, the City could have been fined for not reaching diversion rate requirements. Council Member Chandler noted that both the reSidents and staff have done an excellent Job on diversion efforts, None, A motion was made without objecllon by Council Member Segal and seconded by Council Member Marshall to close the public hearing It was moved by Council Member Segal and seconded by Council Member Marshall then carried on roll call vote as follows to adopt a Resolullon of the City Council of the City of Arcadia, California, setting the service rates for the collecllon of reSidential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. AYES: Council Members Chandler, Marshall, Segal, Wuo and Kovacic NOES: None Pat Malloy, Public Works Director introduced Tom Tait, Field Services Manager, who presented the facts of the public hearing conducted for the City Council to consider Resolution No. 6435 to adjust sewer rates for Fiscal Year 2004-2005; he noted that at a previous study session where information was relayed regarding the proposed 2004- 2005 Operating Budget, the proposed Capital Improvement Plan, and the Sewer Master Plan, the City Councli directed staff to prepare a Resolution reflecting the adjusted sewer rate; he stated that the proposed rate adjustment IS based on the March 2003 to March 2004 Consumer Price Index (CPI); he further noted that staff conducted a survey of sewer rates for ten (10) neighboring Cities and Arcadia's sewer rates are among the lowest in Los Angeles County. None. A motion was made without objection by Council Member Segal and seconded by Council Member Wuo to close the public hearing, None. It was moved by Council Member Segal and seconded by Council Member Marshall then carried on roll call vote as follows to adopt a Resolution of the City Council of the City of Arcadia, California, setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City sewer system. 3 6/15/04 ROLL CALL d. ARA PUBLIC HEARING - STAFF REPORT (04-05 Budget) PUBLIC COMMENT MOTION TO CLOSE PUBLIC HEARING COUNCIL DELIBERATION MOTION (ARA RES. 209) ROLL CALL AUDIENCE PARTICIPATION 46 0094 AYES: NOES' Council Members Chandler, Marshall, Segal, Wuo and Kovacic None I Mr Kelly, the Agency Executive Director, presented the facts of the public hearing; he noted that there were no recommendations made for revisions to the proposed Redevelopment budget at the study session conducted with the Agency Board; he noted that staff is recommending adoption of the 2004-2005 Fiscal Year budget for the Arcadia Redevelopment Agency and appropriating the amounts specified. None. A motion was made without objection by Agency Member Chandler and seconded by Agency Member Marshall to close the public hearing, None, It was moved by Agency Member Segal and seconded by Agency Member Chandler then carried on roll call vote as follows to adopt a Resolution of the Arcadia Redevelopment Agency of the City of Arcadia, California, adopting a budget for Fiscal Year 2004-2005 and approprialing the amounts specified therein as expenditures from the funds indicated. and approve the eXisting Investment policy as applicable to the Agency. AYES: NOES: Agency Members Chandier, Marshall, Segal, Wuo and Kovacic None I TIME RESERVED FOR AUDIENCE PARTICIPATION Maraaret Barrows. Librarian at Baldwin Stocker school, thanked the Council for donating 180 copies of the "Snapshots of History" publication to the Arcadia Unified School District; she noted that City government is part of the Arcadia Unified School District's Third Grade curriculum. In response to a request from Mayor Kovacic, the City Manager responded that he would distribute the "Anthology" to each public school library Roaer Nicoli, Arcadia resident. noted that he is not in favor of a dog park that would commingle large and small dogs; he inquired whether the City had injury immunity In the event that an animal or human was injured at the dog park. Mayor Kovacic noted that the dog park will not commingle small and large dogs, as per a previous Council decision. The City Attorney advised that the City had injury "immunity." The City Manager noted that the hours of operation and other administrative details of all City parks, including the dog park, are managed by the same policies, he reported that the dog park will feature signage for specific information; he noted that the City Police Department is the initlai respondent for any incident at City parks and they notify outside agencies such as the Pasadena Humane Society (PHS) on as as-needed basis. Council Member Marshall noted that based upon her survey of dog parks, no cities have faced significant problems after separating the large and small dogs. I Yvonne Basle-Boulller, a resident of Arcadia. expressed concerns regarding crows and the West Nile Virus; she noted that the birds are not being picked up by the Vector Control due to the high incidence throughout the region and was concerned about the virus' affect on vulnerable citizens. 4 6/15/04 I I I 5. COUNCIL MEMBER MARSHALL COUNCIL MEMBER SEGAL 46:0095 Council Member Chandler noted that he continues to provide updated Information regarding West Nile Virus to staff In order to keep up the public education campaign MATTERS FROM ELECTED OFFICIALS Council Member Marshall, Wished the community a Happy Father's Day; she announced that the Arcadia Republican Women Federated Group is holding a bingo fundraiser on June 25, 2004 at the Outback Restaurant, reservations can be made at 447-3534; her thought for the day was, "A truly happy person is one that can enjoy the scenery on a detour." CounCil Member Segal congratulated the Arcadia Chinese Association on their June 5, 2004 event. he also congratulated all Arcadia High School students who graduated this week COUNCIL MEMBER Council Member Chandler encouraged the public to remain vigilant regarding the West CHANDLER Nile Virus COUNCIL MEMBER WUO MAYOR KOVACIC CITY CLERK BARROWS 6. a. ARCADIA BEAUTIFUL COMMISSION NOMINATIONS ROLL CALL APPOINTMENT HISTORICAL MUSEUM COMMISSION Council Member Wuo noted the success of the Arcadia Chinese Association's annual event; he announced that the Arcadia Methodist Hospital would be hosting their annual Charity Ball on June 25 at Santa Anita Park; he closed by Wishing the community a Happy Father's Day Mayor KovaCIC noted that the Annual Sierra Madre Fourth of July Parade will be held on Monday, July 5th and that Arcadia City Council members Will be participating in the event; he announced that there are no fireworks allowed in the City of Arcadia; he noted that he attended the Oaks Homeowners Association meeting where they expressed a concern about coyotes; he announced that on Tuesday, June 29, 2004 there will be an informational meeting on coyotes and other native wildlife conducted in the City CounCil Chamber, the Pasadena Humane Society or Arcadia Police Department can be contacted for more details; in his final comment he congratulated his son Casey on hiS recent graduation from college. City Clerk Barrows offered congratulations to all "Dads and Grads"; he congratulated his youngest daughter Tiffany who will be receiving her Ph D. CITY CLERK - BOARDS AND COMMISSION VACANCIES The City Clerk presented the staff report regarding vacancies on the various Arcadia Boards and Commissions; Mayor Kovacic noted that the City Council could nominate candidates from the pool of interested applicants without needing a "second" from another CounCil Member. CounCil Member Chandler nominated Janice Torrington for reappointment for a full four (4) year term ending June 30, 2008, Council Member Marshall nominated Catherine Ken for a full four (4) year term ending June 30, 2008. Torrinoton: Chandler, Marshall, Segal, Wuo and Kovacic Ken Chandler, Marshall, Segal, Wuo and Kovacic Bya majority vote of the CounCil, Janice Torrington and Catherine Ken were appointed to the Arcadia Beautiful Commission for full four (4) year terms ending June 30. 2008. CounCil Member Marshall nominated William Gleason, Carol Libby, and Don Swenson for reappointment to the Historical Museum Commission for full four (4) year terms ending June 30, 2008, 5 6/15104 ROLL CALL APPOINTMENT HUMAN RESOURCES COMMISSION ROLL CALL APPOINTMENT LIBRARY BOARD ROLL CALL APPOINTMENT PLANNING COMMISSION ROLL CALL APPOINTMENT RECREATION AND PARKS COMMISSION ROLL CALL APPOINTMENT SENIOR CITIZENS COMMISSION ROLL CALL 46'0096 Gleason: Chandler, Marshall, Segal, Wuo and Kovacic Libbv. Chandler. Marshall. Segal, Wuo and Kovacic Swenson: Chandler, Marshall, Segal, Wuo and KovaCIC I By a maJonty vote of the CounCil, Commissioners Gleason, Libby, and Swenson were reappointed to the Historical Museum Commission for full four (4) year terms ending June 30, 2008 Council Member Marshall nominated Richard Tauer and Pamela Blackwood to the Human Resources Commission for a full four (4) year term ending June 30, 2008; Council Member Chandler nominated Dolores Foley for a full four (4) year term ending June 30, 2008. Tauer' Chandler, Marshall, Segal, Wuo and Kovacic Blackwood, Marshall Folev Chandier. Segal, Wuo and Kovacic By a majonty vote of the CounCil, Commissioner Tauer was reappOinted and Dolores Foley was appointed to the Human Resources Commission for full four (4) year terms ending June 30, 2008. CounCil Member Segal nominated Marsha Burkhalter to be reappointed to the Library Board for a full four (4) year term ending June 30. 2008, Burkhalter: Chandler, Marshall, Segal, Wuo and KovaCIC By a majority vote of the Council, Board Member Burkhalter was reappointed to the Library Board for a full four (4) year term ending June 30, 2008. I Council Member Chandler nominated Richard Baderian to be reappointed to the Planning Commission for a full four (4) year term ending June 30, 2008, Baderian: Chandler, Marshall. Segal, Wuo and Kovacic By a majority vote of the CounCil, Commissioner Baderian was reappointed to the Planning Commission for a full four (4) year term ending June 30, 2008. Council Member Segal nominated Lon Phlllipi and Craig Tom to the Recreation and Parks Commission for full four (4) year terms ending June 30, 2008, Phillipi: Chandler, Marshall, Segal, Wuo and Kovacic Tom: Chandier, Marshall, Segal, Wuo and Kovacic By a majority vote of the Council, Lori Phillipi and Craig Tom were appointed to the Recreation and Parks Commission for full four (4) year terms ending June 30. 2008, Council Member Chandier nominated Carol Curtis and Harvey Hyde for reappOintment, Irene Petermann as the recommendation from the Golden Age Club, and Leona Madikians as an at-large member to the Senior CllIzens Commission for full two (2) year terms ending June 30, 2006, Curtis. Chandier, Marshall. Segal, Wuo and KovaCIC Hvde: Chandler, Marshall, Segal, Wuo and Kovacic Petermann: Chandler, Marshall, Segal, Wuo and Kovacic Madlklans: Chandler, Marshall, Segal, Wuo and Kovacic I 6 6/15/04 I I I APPOINTMENT 7. a. MINUTES (Redev. Agency) b. AGREEMENT 46:0097 By a majority vote of the Council, Commissioners Curtis and Hyde were reappointed, Irene Petermann appointed as a recommendation of the Golden Age Club, and Leona Madikians appointed as an at-large member to the Senior Citizens Commission for full two (2) year terms ending June 30, 2006. CONSENT AGENDA- REDEVELOPMENT AGENCY The Consent Agenda items were read as follows by the Executive Director: Request for approval of the minutes of the June 1, 2004 Regular Meeting, Recommendation that the City Council/Redevelopment Agency authorize the Executive Director/City Manager to execute the Agreement for Services with the Arcadia Chamber of Commerce for $55,000, in a form approved by the City Attorney, and that the Arcadia Redevelopment Agency authorize the transfer of $3,750 to the City for payment of services rendered by the Chamber to the Central Downtown Redevelopment Project Area. MOTION - It was moved by Council/Agency Member Marshall and seconded by Council/Agency CONSENT AGENDA Member Chandler, then carned on roll call vote to approve items 7,a, and 7, b, on the Arcadia Redevelopment Agency consent calendar. ROLL CALL c. MINUTES (City CounCil) d. ORDINANCE NO, 2192 e, ORDINANCE NO. 2193 f. ORDINANCE NO. 2194 g. RESOLUTION NO 6425 h. RESOLUTION NO, 6436 i. RESOLUTION NO 6437 AYES: NOES: Council/Agency Members Chandler, Marshall, Segal, Wuo and KovacIc None CONSENT AGENDA- CITY COUNCIL The Consent Agenda Items were read as follows by the City Manager: Request for approval of the minutes of the June 1, 2004 Regular Meeting. An Ordinance of the City CounCil of the City of Arcadia, California, adding Sections 9260.2.10, 9260.2.11, 9262,12, 9262,13, 9263.6.9, 9263.6,10, 9264,3,13, 9264.3.14, 9265.6,5, 9265,66, 9266.4.16, 9266.4.17. 9267.2.5, and 9267.2.6 to the Arcadia MUnicipal Code relating to loading requirements in the Commercial and Industrial Zones, An Ordinance of the City Council of the City of Arcadia, California, permitting dogs to run at large in designated areas of City-owned parks. An Ordinance of the City Council of the City of Arcadia, California, amending Article IV, Chapter 1, Part 2, Division 8, Section 4128,3 of the Arcadia Municipal Code pertaining to vicious and dangerous dogs, Adopt a Resolution of the City Council of the City of Arcadia, California establishing an appropriations limit for the Fiscal Year 2004-2005 pursuant to Article III-B of the California Constitution Adopt a Resolution of the City CounCil of the City of Arcadia, California electing to receive-- allocations for tax increment pursuant to Health and Safety Code Section 33607,5(b). Adopt a Resolution of the City CounCil of the City of Arcadia, California, amending the Independent Cities Risk Management Authority (ICRMA) Joint Exercise of Powers Agreement to authorize a member City to appoint specific representatives to the governing board, 7 6/15/04 j. RESOLUTION NO. 6439 k. CONTRACT I. PROF. SERVICES AGMT, m. PROF. SERVICES AGMT. n. AGREEMENT AMENDMENT n. PROF. SERVICES AGMT, p. AGREEMENT q. PROF. SERVICES AGMT. r. PROF. SERVICES AGMT. 46'0098 Adopt a Resolution of the City Council of the City of Arcadia, California, supporting a Joint LeaguelCSAC policy statement to decrease impacts on public health and safety resulting from Wildland Urban Interface fires. I Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney with Core Media Group, Inc. for legal advertising services. Authorize the City Manager to enter into a Professional Services Agreement In the amount of $284.400 for information systems management with Knight Communications. Authorize the City Manager to enter Into a Professional Services Agreement with Wittman Enterprises for emergency medical services billing and collection services from August 1, 2004 through August 1, 2006, Authorize the City Manager to enter into an Agreement with Best Best & Kneger for Labor Relations and Personnel Legal Services, subject to review and approval of form by the City Attorney, Authorize the City Manager to enter into a Professional Services Agreement In the amount of $60.000 With Wllldan Associates for the City traffic engineering services. Authonze the City Manager to execute the Agreement for Services with the Arcadia Chamber of Commerce for $55,000, in a form approved by the City Attorney, and that the Arcadia Redevelopment Agency authorize the transfer of $3,750 to the City for payment of services rendered by the Chamber to the Central Downtown Redevelopment Project Area. I Authorize the City Manager to renew the annual Professional Services Agreement, from July 1, 2004 to June 30, 2005 With All City Management Services for crossing guard services in the amount of $126,275, Authorize the City Manager to renew the annual Professional Services Agreement with Pasadena Humane Society & SPCA for animal control services, from July 1, 2004 to June 30, 2005. s. WAIVE FORMAL Authorize waiving the formal bid process and approve Tom's Uniforms, Uniform BID PROCESS Express, and West End Uniforms as Uniform vendors for Police Department Uniforms, t. RELEASE OF FUNDS u. ACCEPTANCE OF GRANT FUNDS v. ACCEPT DONATIONS w. AGREEMENT AMENDMENT Approve the release of funds, in the amount of $7,607, from the Juvenile Accountability Block Grant (JABG) Program to be expended by the Los Angeles County Dlstnct Attorney for juvenile prosecution services, Accept grant funds in the amount of $3,820 from the federal Institute of Museum and Library Services for a Museum Assessment Program (MAP) to conduct a public dimenSion assessment which Will evaluate the way the Museum serves and collaborates with the community, Accept a donation of $10,500 to the Ruth and Charles Glib Arcadia Historical Museum from the Arcadia Historical Society, the Getty Grant Program and the Dextra BaldWin McGonagle Foundation. Authorize the City Manager to execute Amendment No, 2 to the Agreement for Legal Services between the City of Arcadia and Best Best & Krieger LLP that revises the hourly rate for legal services and the yearly cap on basic services. I 8 6/15/04 I I I 46 0099 x. CHANGE ORDER Approve a Change Order in the amount of $7,200 to National Water Works for the purchase of valve, brass fittings and water related materials. y. CONFLICT OF INTEREST CODE UPDATE z. CONTRACT aa. CONTRACT Recommendation for the City Council to direct the City Manager, or designee, to have the City's Conflict of Interest Code reviewed pursuant to Government Code Section 87306 5, file a statement of review with the City Clerk no later than October 1, 2004, and have the Conflict of Interest Code revised based upon such review, If necessary, Recommendation that the City Council award a one (1) year contract, with a three (3) year option to renew, to Tour Coach Charter for bus transportation services. in an amount not to exceed $40,000. Authorize the City Manager to execute a purchase order for six (6) 12-passenger and four (4) 20-passenger Para transit replacement vehicles for the Arcadia TranSit Dial-a- ride system from Creative Bus Sales and A-Z Bus Sales under the state of California Cooperative Agreement Contract for a total amount not to exceed $524,219, MOTION - It was moved by CounCil Member Segal and seconded by CounCil Member Marshall, CONSENT AGENDA then carried on roll call vote to approve items 7,c, - 7.z and Item 7, aa, on the City Council consent calendar. ROLL CALL 8. a PROF. SERVICES AGRMT, (Transit System) MOTION - PROFESSIONAL SERVICES AGRMT. ROLL CALL ' AYES: NOES, CounCil Members Chandler, Marshall, Segal. Wuo and Kovacic None CITY MANAGER Don Penman, Assistant City Manager/Development Services Director presented the facts of the staff report regarding the United States Department of Transportation/Federal TranSit Administration GUidelines that require all public agencies receiving federal operating assistance to formally bid all public transit contracts at intervals no greater than five (5) years; he noted that the City does not receive federal operating funds, however, we do receive federal capital assistance on an annual basis; he noted that per the guidelines, the City recently issued a Request for Proposals for transit services; Mr. Penman outlines the RFP process and noted that three agencies submitted proposals by the stated deadline; he further stated that an independent panel of transit professionals, along With City staff, reviewed each proposal and interviewed each agency; he reported that the team selected Southland TranSit, Inc. as the preferred service prOVider for Arcadia TranSit; he concluded by offering staff's recommendation to authorize the City Manager to enter into a Professional Services Agreement with Southland Transit, Inc, for a penod of up to five (5) years for the daily operation, maintenance, and administration of the Arcadia TranSit Dial-a-ride system from Fiscal Year 2004-2005 through Fiscal Year 2008-2009. In response to a question from Council Member Marshall, Martha Eros, Transportation Services Officer, noted that complaints have been tracked and overall the complaints have dropped. In response to a question from Mayor Kovacic, Ms. Eros noted that approximately 163,000 people are transported annually on Arcadia Transit. Mr. Penman noted that Arcadia Transit is the largest general Dlal-a-Ride program in Los Angeles County, It was moved by Council Member Wuo and seconded by CounCil Member Segal then carried on roll call vote to authorize the City Manager to enter into a ProfeSSional Services Agreement with Southland Transit, Inc. for a period of up to five (5) years for the daily operation, maintenance, and administration of the Arcadia Transit Dial-a-nde system from Fiscal Year 2004-2005 through Fiscal Year 2008-2009. AYES: NOES, CounCil Members Chandler, Marshall, Segal, Wuo and KovaCIC None 9 6/15/04 ADJOURNMENT (to June 29, 2004, 6:00 p,m,) ATTEST, 46:0100 Notln9 no additional business, at 9,12p.m, the City Council/Redevelopment Agency adjourned its Regular Meeting in memory of Virginia Collins and Sharon Ross, to June 29, 2004 at 6,00 p,m. in the Development Services Conference Room for a jOint meeting with the Arcadia Planning Commission, -1;::;::i~~y~ /# c ' James H, Barrows. City Clerk 10 6/15/04 I I I