HomeMy WebLinkAboutJUNE 15,2004
46.0091
CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY
I
REGULAR MEETING
TUESDAY, JUNE 15, 2004
MINUTES
Audio and video tape copies of the City Council/Redevelopment Agency proceedings
are on file in the office of the City Clerk
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, June 15, 2004, 6:15 pm, in the City Council Chamber Conference Room
pursuant to the previously adjourned Regular Meeting,
ROLL CALL
PUBLIC cav1MENT
1. a
LABOR
NEGOTIATIONS
I
RECONVENE
INVOCATI(X\J
PLEDGE OF
ALLEGIANCE
ROLL CALL
2.
MOTION - ORD. &
RES READ BY
TITLE ONLY
I
3.
PROCLAMATION
PRESENT: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic
ABSENT' None.
TIME RESERVED FOR AUDIENCE PARTICIPATION
There was no public comment.
CLOSED SESSION
Pursuant to Government Code 54957 6 to confer about labor contract negotiations -
California Teamsters Public, Professional and Medical Employees' Union Local 911
(Confidential, Supervisor, Professional and General Employee Unit and Public Works
Employee Unit), Arcadia Police Officers' Association, Arcadia Firefighters' Association,
management and non-represented employees (City Negotiators: William W, Floyd and
Tracey Hause).
The Regular Meeting of the City Council and Arcadia Redevelopment Agency was
reconvened in the City Council Chamber at 7'05 p.m
Reverend Roger Sonnenberg, Our Saviour Lutheran Church, gave the invocation.
Betty McWilliams, led the pledge of allegiance.
PRESENT: Council/Agency Members Chandler, Marshall, Segal, Wuo and KovacIc
ABSENT: None,
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
Bill Kelly, City Manager, had no items to report,
Stephen Deitch, City Attorney, reported that the City Council met in Closed Session
regarding Labor Negotiations. There was no reportable action taken by the Council
It was moved by CounCil/Agency Member Marshall and seconded by Council/Agency
Member Segal, then carried without objection that Ordinances and Resolutions be read
by title only and that the reading In full be waived.
PRESENTATION of Citizen of the Month Certificate to Foothill Unity Center.
Mayor Kovacic presented a proclamation to the Foothill Unity Center and noted the
significant accomplishments of the organization Including operating a food bank,
providing bus tokens, and making social service referrals to individuals In need
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4.
46:0092
PUBLIC HEARING
a. PUBLIC HEARING Bill Kelly, City Manager, stated that this public heanng IS being conducted to discuss the I
- STAFF REPORT Fiscal Year 2004-2006 proposed budget, the Capital Improvement and Equipment Plan
(Budget Adoption) 2004-2009, and to request an approval of the existing investment poilcy,
COUNCIL
DELIBERATION
PUBLIC
COMMENT
MOTION TO
CLOSE PUBLIC
HEARING
MOTION
(RES 6423 &
RES 6424)
Mr. Kelly noted that the State budget cnsis and increasing retirement costs are
continuing to impact our budget projections; The State will continue to Withhold funds
from cities for the upcoming two (2) years; The City had previously set aside reserve
fund (retirement, capital, and faCility) to cushion any budget losses caused by the
impact of the State budget and retirement costs. The use of the reserve cushion is
keeping the City's budget balanced, property tax and sales tax are projected to increase
next fiscal year; expenditures for supplies and services are decreasing, however,
retirement costs are still having a significant impact.
Mr. Kelly noted that next year's Capital Improvement Program budget will include
project improvements for Arcadia's streets, water and storm drain systems, and fire
station improvements and civic center conceptual planning The City Manager thanked
the Administrative Services Department staff and the department directors for their
diligence in keeping Arcadia's budget fiscally responsible while still providing high
quality service to the public.
In response to a question from Council Member Wuo, the City Manager noted the City
is acting in a responsible manner regarding projected revenues and expenditures for
not only this year, but for upcoming years; staff will bnng back a report to Council at
mid-year (2004-2005) to review impacts of the State budget and the status of revenue
and expenditures for the year.
In response to a question from Mayor Kovacic. Mr. Kelly noted that approximately I
eighty percent (80%) of the CIty'S operating costs are employee related; he noted that
the retirement reserve funds will be used to pay for a portion of the increased retirement
costs. The City Manager reported that If the overall budget needed to be cut by seven
percent (7%) to remain fiscally responsible, the Council would have to possibly consider
the sale of iand assets, service reductions. leaVing unfilled positions vacant, and finally,
looking at employee workforce reductions.
Melissa Ornelas, Teamsters Local 911, spoke on behalf of approximately 140 Arcadia
Teamster represented employees; she reported that the Arcadia Teamsters are
working diligently on protecting local revenues from the state; she would like the
Council to consider acknowledging this commitment by providing for a cost of liVing
increase through the labor negotiations process.
Bob Hoherd, 475 Wisteria. attended the Gold Line Phase II meeting and inquired about
the funding sources for a Santa Anita crossing for the Gold Line, The City Manager
responded that the transportation funding program would be reviewed at the Special
City Council meeting on July 1, 2004,
A motion was made without objection by Council Member Chandler and seconded by
Council Member Marshall to close the pubilc hearing,
It was moved by Council Member Chandler and seconded by Council Member Segal
then earned on roll call vote as follows to adopt a Resolution of the City Council of the
City of Arcadia, California, adopting a budget for Fiscal Year 2004-2005 and
appropriating the amounts specified therein as expenditures from the funds indicated;
to adopt a Resolution of the City Council of the City of Arcadia, Cailfornia, adopting a
Capital Improvement and Equipment Plan for Fiscal Years 2004-2005 through 2008-
2009; and to approve the existing Investment Policy,
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ROLL CALL
b. PUBLIC
HEARING -
STAFF REPORT
PUBLIC
COMMENT
MOTION TO
CLOSE PUBLIC
HEARING
MOTION
(RES, 6434)
ROLL CALL
c. PUBLIC
HEARING -
STAFF REPORT
PUBLIC
COMMENT
MOTION TO
CLOSE HEARING
COUNCIL
DELIBERATION
MOTION
(RES. 6435)
46'0093
AYES'
NOES:
Council Members Chandler, Marshall, Segal, Wuo, Kovacic
None.
Pat Malloy, Public Works Services Director, introduced Maria Aquino, who presented
the facts of the public heanng regarding setting the service rates for the collection of
residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal
Code; she noted that the agreement between the City of Arcadia and Waste
Management Collection and Recycling, Inc. contains specific provisions that entitle
Waste Management to receive annual rate adjustments, subject to staff review and the
City Council's approval; she noted the service provision as per the agreement and
reported on the full range of residential recycling activities performed by the contractor
which have resulted in the diversion of seventy-two percent (72%) of the City's refuse
from landfill facilities; she reported that this number is well above the Assembly Bill 939
mandated fifty percent (50%) diversion requirement.
In response to a question from Council Member Chandler, Ms, Aquino noted that per
AB 939, the City could have been fined for not reaching diversion rate requirements.
Council Member Chandler noted that both the reSidents and staff have done an
excellent Job on diversion efforts,
None,
A motion was made without objecllon by Council Member Segal and seconded by
Council Member Marshall to close the public hearing
It was moved by Council Member Segal and seconded by Council Member Marshall
then carried on roll call vote as follows to adopt a Resolullon of the City Council of the
City of Arcadia, California, setting the service rates for the collecllon of reSidential
refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code.
AYES: Council Members Chandler, Marshall, Segal, Wuo and Kovacic
NOES: None
Pat Malloy, Public Works Director introduced Tom Tait, Field Services Manager, who
presented the facts of the public hearing conducted for the City Council to consider
Resolution No. 6435 to adjust sewer rates for Fiscal Year 2004-2005; he noted that at
a previous study session where information was relayed regarding the proposed 2004-
2005 Operating Budget, the proposed Capital Improvement Plan, and the Sewer Master
Plan, the City Councli directed staff to prepare a Resolution reflecting the adjusted
sewer rate; he stated that the proposed rate adjustment IS based on the March 2003 to
March 2004 Consumer Price Index (CPI); he further noted that staff conducted a
survey of sewer rates for ten (10) neighboring Cities and Arcadia's sewer rates are
among the lowest in Los Angeles County.
None.
A motion was made without objection by Council Member Segal and seconded by
Council Member Wuo to close the public hearing,
None.
It was moved by Council Member Segal and seconded by Council Member Marshall
then carried on roll call vote as follows to adopt a Resolution of the City Council of the
City of Arcadia, California, setting City sewer rates and finding the rates will not exceed
the estimated amount necessary to fund operation of the City sewer system.
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ROLL CALL
d. ARA PUBLIC
HEARING -
STAFF REPORT
(04-05 Budget)
PUBLIC
COMMENT
MOTION TO
CLOSE PUBLIC
HEARING
COUNCIL
DELIBERATION
MOTION
(ARA RES. 209)
ROLL CALL
AUDIENCE
PARTICIPATION
46 0094
AYES:
NOES'
Council Members Chandler, Marshall, Segal, Wuo and Kovacic
None
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Mr Kelly, the Agency Executive Director, presented the facts of the public hearing; he
noted that there were no recommendations made for revisions to the proposed
Redevelopment budget at the study session conducted with the Agency Board; he
noted that staff is recommending adoption of the 2004-2005 Fiscal Year budget for the
Arcadia Redevelopment Agency and appropriating the amounts specified.
None.
A motion was made without objection by Agency Member Chandler and seconded by
Agency Member Marshall to close the public hearing,
None,
It was moved by Agency Member Segal and seconded by Agency Member Chandler
then carried on roll call vote as follows to adopt a Resolution of the Arcadia
Redevelopment Agency of the City of Arcadia, California, adopting a budget for Fiscal
Year 2004-2005 and approprialing the amounts specified therein as expenditures from
the funds indicated. and approve the eXisting Investment policy as applicable to the
Agency.
AYES:
NOES:
Agency Members Chandier, Marshall, Segal, Wuo and Kovacic
None
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TIME RESERVED FOR AUDIENCE PARTICIPATION
Maraaret Barrows. Librarian at Baldwin Stocker school, thanked the Council for
donating 180 copies of the "Snapshots of History" publication to the Arcadia Unified
School District; she noted that City government is part of the Arcadia Unified School
District's Third Grade curriculum.
In response to a request from Mayor Kovacic, the City Manager responded that he
would distribute the "Anthology" to each public school library
Roaer Nicoli, Arcadia resident. noted that he is not in favor of a dog park that would
commingle large and small dogs; he inquired whether the City had injury immunity In
the event that an animal or human was injured at the dog park. Mayor Kovacic noted
that the dog park will not commingle small and large dogs, as per a previous Council
decision.
The City Attorney advised that the City had injury "immunity." The City Manager noted
that the hours of operation and other administrative details of all City parks, including
the dog park, are managed by the same policies, he reported that the dog park will
feature signage for specific information; he noted that the City Police Department is the
initlai respondent for any incident at City parks and they notify outside agencies such as
the Pasadena Humane Society (PHS) on as as-needed basis.
Council Member Marshall noted that based upon her survey of dog parks, no cities
have faced significant problems after separating the large and small dogs.
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Yvonne Basle-Boulller, a resident of Arcadia. expressed concerns regarding crows and
the West Nile Virus; she noted that the birds are not being picked up by the Vector
Control due to the high incidence throughout the region and was concerned about the
virus' affect on vulnerable citizens.
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5.
COUNCIL MEMBER
MARSHALL
COUNCIL MEMBER
SEGAL
46:0095
Council Member Chandler noted that he continues to provide updated Information
regarding West Nile Virus to staff In order to keep up the public education campaign
MATTERS FROM ELECTED OFFICIALS
Council Member Marshall, Wished the community a Happy Father's Day; she
announced that the Arcadia Republican Women Federated Group is holding a bingo
fundraiser on June 25, 2004 at the Outback Restaurant, reservations can be made at
447-3534; her thought for the day was, "A truly happy person is one that can enjoy the
scenery on a detour."
CounCil Member Segal congratulated the Arcadia Chinese Association on their June 5,
2004 event. he also congratulated all Arcadia High School students who graduated this
week
COUNCIL MEMBER Council Member Chandler encouraged the public to remain vigilant regarding the West
CHANDLER Nile Virus
COUNCIL MEMBER
WUO
MAYOR
KOVACIC
CITY CLERK
BARROWS
6. a.
ARCADIA
BEAUTIFUL
COMMISSION
NOMINATIONS
ROLL CALL
APPOINTMENT
HISTORICAL
MUSEUM
COMMISSION
Council Member Wuo noted the success of the Arcadia Chinese Association's annual
event; he announced that the Arcadia Methodist Hospital would be hosting their annual
Charity Ball on June 25 at Santa Anita Park; he closed by Wishing the community a
Happy Father's Day
Mayor KovaCIC noted that the Annual Sierra Madre Fourth of July Parade will be held on
Monday, July 5th and that Arcadia City Council members Will be participating in the
event; he announced that there are no fireworks allowed in the City of Arcadia; he
noted that he attended the Oaks Homeowners Association meeting where they
expressed a concern about coyotes; he announced that on Tuesday, June 29, 2004
there will be an informational meeting on coyotes and other native wildlife conducted in
the City CounCil Chamber, the Pasadena Humane Society or Arcadia Police
Department can be contacted for more details; in his final comment he congratulated
his son Casey on hiS recent graduation from college.
City Clerk Barrows offered congratulations to all "Dads and Grads"; he congratulated
his youngest daughter Tiffany who will be receiving her Ph D.
CITY CLERK - BOARDS AND COMMISSION VACANCIES
The City Clerk presented the staff report regarding vacancies on the various Arcadia
Boards and Commissions; Mayor Kovacic noted that the City Council could nominate
candidates from the pool of interested applicants without needing a "second" from
another CounCil Member.
CounCil Member Chandler nominated Janice Torrington for reappointment for a
full four (4) year term ending June 30, 2008, Council Member Marshall
nominated Catherine Ken for a full four (4) year term ending June 30, 2008.
Torrinoton: Chandler, Marshall, Segal, Wuo and Kovacic
Ken Chandler, Marshall, Segal, Wuo and Kovacic
Bya majority vote of the CounCil, Janice Torrington and Catherine Ken were appointed
to the Arcadia Beautiful Commission for full four (4) year terms ending June 30. 2008.
CounCil Member Marshall nominated William Gleason, Carol Libby, and Don Swenson
for reappointment to the Historical Museum Commission for full four (4) year terms
ending June 30, 2008,
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ROLL CALL
APPOINTMENT
HUMAN
RESOURCES
COMMISSION
ROLL CALL
APPOINTMENT
LIBRARY BOARD
ROLL CALL
APPOINTMENT
PLANNING
COMMISSION
ROLL CALL
APPOINTMENT
RECREATION AND
PARKS
COMMISSION
ROLL CALL
APPOINTMENT
SENIOR CITIZENS
COMMISSION
ROLL CALL
46'0096
Gleason: Chandler, Marshall, Segal, Wuo and Kovacic
Libbv. Chandler. Marshall. Segal, Wuo and Kovacic
Swenson: Chandler, Marshall, Segal, Wuo and KovaCIC
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By a maJonty vote of the CounCil, Commissioners Gleason, Libby, and Swenson
were reappointed to the Historical Museum Commission for full four (4) year terms
ending June 30, 2008
Council Member Marshall nominated Richard Tauer and Pamela Blackwood
to the Human Resources Commission for a full four (4) year term ending June 30,
2008; Council Member Chandler nominated Dolores Foley for a full four (4) year term
ending June 30, 2008.
Tauer' Chandler, Marshall, Segal, Wuo and Kovacic
Blackwood, Marshall
Folev Chandier. Segal, Wuo and Kovacic
By a majonty vote of the CounCil, Commissioner Tauer was reappOinted and Dolores
Foley was appointed to the Human Resources Commission for full four (4) year terms
ending June 30, 2008.
CounCil Member Segal nominated Marsha Burkhalter to be reappointed to the Library
Board for a full four (4) year term ending June 30. 2008,
Burkhalter: Chandler, Marshall, Segal, Wuo and KovaCIC
By a majority vote of the Council, Board Member Burkhalter was reappointed to the
Library Board for a full four (4) year term ending June 30, 2008.
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Council Member Chandler nominated Richard Baderian to be reappointed to the
Planning Commission for a full four (4) year term ending June 30, 2008,
Baderian: Chandler, Marshall. Segal, Wuo and Kovacic
By a majority vote of the CounCil, Commissioner Baderian was reappointed to the
Planning Commission for a full four (4) year term ending June 30, 2008.
Council Member Segal nominated Lon Phlllipi and Craig Tom to the Recreation and
Parks Commission for full four (4) year terms ending June 30, 2008,
Phillipi: Chandler, Marshall, Segal, Wuo and Kovacic
Tom: Chandier, Marshall, Segal, Wuo and Kovacic
By a majority vote of the Council, Lori Phillipi and Craig Tom were appointed to the
Recreation and Parks Commission for full four (4) year terms ending June 30. 2008,
Council Member Chandier nominated Carol Curtis and Harvey Hyde for reappOintment,
Irene Petermann as the recommendation from the Golden Age Club, and Leona
Madikians as an at-large member to the Senior CllIzens Commission for full two (2)
year terms ending June 30, 2006,
Curtis. Chandier, Marshall. Segal, Wuo and KovaCIC
Hvde: Chandler, Marshall, Segal, Wuo and Kovacic
Petermann: Chandler, Marshall, Segal, Wuo and Kovacic
Madlklans: Chandler, Marshall, Segal, Wuo and Kovacic
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APPOINTMENT
7.
a. MINUTES
(Redev. Agency)
b. AGREEMENT
46:0097
By a majority vote of the Council, Commissioners Curtis and Hyde were reappointed,
Irene Petermann appointed as a recommendation of the Golden Age Club, and Leona
Madikians appointed as an at-large member to the Senior Citizens Commission for full
two (2) year terms ending June 30, 2006.
CONSENT AGENDA- REDEVELOPMENT AGENCY
The Consent Agenda items were read as follows by the Executive Director:
Request for approval of the minutes of the June 1, 2004 Regular Meeting,
Recommendation that the City Council/Redevelopment Agency authorize the Executive
Director/City Manager to execute the Agreement for Services with the Arcadia Chamber
of Commerce for $55,000, in a form approved by the City Attorney, and that the Arcadia
Redevelopment Agency authorize the transfer of $3,750 to the City for payment of
services rendered by the Chamber to the Central Downtown Redevelopment Project
Area.
MOTION - It was moved by Council/Agency Member Marshall and seconded by Council/Agency
CONSENT AGENDA Member Chandler, then carned on roll call vote to approve items 7,a, and 7, b, on the
Arcadia Redevelopment Agency consent calendar.
ROLL CALL
c. MINUTES
(City CounCil)
d. ORDINANCE
NO, 2192
e, ORDINANCE
NO. 2193
f. ORDINANCE
NO. 2194
g. RESOLUTION
NO 6425
h. RESOLUTION
NO, 6436
i. RESOLUTION
NO 6437
AYES:
NOES:
Council/Agency Members Chandler, Marshall, Segal, Wuo and KovacIc
None
CONSENT AGENDA- CITY COUNCIL
The Consent Agenda Items were read as follows by the City Manager:
Request for approval of the minutes of the June 1, 2004 Regular Meeting.
An Ordinance of the City CounCil of the City of Arcadia, California, adding Sections
9260.2.10, 9260.2.11, 9262,12, 9262,13, 9263.6.9, 9263.6,10, 9264,3,13, 9264.3.14,
9265.6,5, 9265,66, 9266.4.16, 9266.4.17. 9267.2.5, and 9267.2.6 to the Arcadia
MUnicipal Code relating to loading requirements in the Commercial and Industrial
Zones,
An Ordinance of the City Council of the City of Arcadia, California, permitting dogs to
run at large in designated areas of City-owned parks.
An Ordinance of the City Council of the City of Arcadia, California, amending Article IV,
Chapter 1, Part 2, Division 8, Section 4128,3 of the Arcadia Municipal Code pertaining
to vicious and dangerous dogs,
Adopt a Resolution of the City Council of the City of Arcadia, California establishing an
appropriations limit for the Fiscal Year 2004-2005 pursuant to Article III-B of the
California Constitution
Adopt a Resolution of the City CounCil of the City of Arcadia, California electing to
receive-- allocations for tax increment pursuant to Health and Safety Code Section
33607,5(b).
Adopt a Resolution of the City CounCil of the City of Arcadia, California, amending the
Independent Cities Risk Management Authority (ICRMA) Joint Exercise of Powers
Agreement to authorize a member City to appoint specific representatives to the
governing board,
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6/15/04
j. RESOLUTION
NO. 6439
k. CONTRACT
I. PROF.
SERVICES AGMT,
m. PROF.
SERVICES AGMT.
n. AGREEMENT
AMENDMENT
n. PROF.
SERVICES AGMT,
p. AGREEMENT
q. PROF.
SERVICES AGMT.
r. PROF.
SERVICES AGMT.
46'0098
Adopt a Resolution of the City Council of the City of Arcadia, California, supporting a
Joint LeaguelCSAC policy statement to decrease impacts on public health and safety
resulting from Wildland Urban Interface fires.
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Authorize the City Manager and City Clerk to execute a contract in a form approved by
the City Attorney with Core Media Group, Inc. for legal advertising services.
Authorize the City Manager to enter into a Professional Services Agreement In the
amount of $284.400 for information systems management with Knight
Communications.
Authorize the City Manager to enter Into a Professional Services Agreement with
Wittman Enterprises for emergency medical services billing and collection services
from August 1, 2004 through August 1, 2006,
Authorize the City Manager to enter into an Agreement with Best Best & Kneger for
Labor Relations and Personnel Legal Services, subject to review and approval of form
by the City Attorney,
Authorize the City Manager to enter into a Professional Services Agreement In the
amount of $60.000 With Wllldan Associates for the City traffic engineering services.
Authonze the City Manager to execute the Agreement for Services with the Arcadia
Chamber of Commerce for $55,000, in a form approved by the City Attorney, and that
the Arcadia Redevelopment Agency authorize the transfer of $3,750 to the City for
payment of services rendered by the Chamber to the Central Downtown
Redevelopment Project Area.
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Authorize the City Manager to renew the annual Professional Services Agreement, from
July 1, 2004 to June 30, 2005 With All City Management Services for crossing guard
services in the amount of $126,275,
Authorize the City Manager to renew the annual Professional Services Agreement with
Pasadena Humane Society & SPCA for animal control services, from July 1, 2004 to
June 30, 2005.
s. WAIVE FORMAL Authorize waiving the formal bid process and approve Tom's Uniforms, Uniform
BID PROCESS Express, and West End Uniforms as Uniform vendors for Police Department Uniforms,
t. RELEASE OF
FUNDS
u. ACCEPTANCE
OF GRANT FUNDS
v. ACCEPT
DONATIONS
w. AGREEMENT
AMENDMENT
Approve the release of funds, in the amount of $7,607, from the Juvenile Accountability
Block Grant (JABG) Program to be expended by the Los Angeles County Dlstnct
Attorney for juvenile prosecution services,
Accept grant funds in the amount of $3,820 from the federal Institute of Museum and
Library Services for a Museum Assessment Program (MAP) to conduct a public
dimenSion assessment which Will evaluate the way the Museum serves and
collaborates with the community,
Accept a donation of $10,500 to the Ruth and Charles Glib Arcadia Historical Museum
from the Arcadia Historical Society, the Getty Grant Program and the Dextra BaldWin
McGonagle Foundation.
Authorize the City Manager to execute Amendment No, 2 to the Agreement for Legal
Services between the City of Arcadia and Best Best & Krieger LLP that revises the
hourly rate for legal services and the yearly cap on basic services.
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46 0099
x. CHANGE ORDER Approve a Change Order in the amount of $7,200 to National Water Works for the
purchase of valve, brass fittings and water related materials.
y. CONFLICT OF
INTEREST CODE
UPDATE
z. CONTRACT
aa. CONTRACT
Recommendation for the City Council to direct the City Manager, or designee, to have
the City's Conflict of Interest Code reviewed pursuant to Government Code Section
87306 5, file a statement of review with the City Clerk no later than October 1, 2004,
and have the Conflict of Interest Code revised based upon such review, If necessary,
Recommendation that the City Council award a one (1) year contract, with a three (3)
year option to renew, to Tour Coach Charter for bus transportation services. in an
amount not to exceed $40,000.
Authorize the City Manager to execute a purchase order for six (6) 12-passenger and
four (4) 20-passenger Para transit replacement vehicles for the Arcadia TranSit Dial-a-
ride system from Creative Bus Sales and A-Z Bus Sales under the state of California
Cooperative Agreement Contract for a total amount not to exceed $524,219,
MOTION - It was moved by CounCil Member Segal and seconded by CounCil Member Marshall,
CONSENT AGENDA then carried on roll call vote to approve items 7,c, - 7.z and Item 7, aa, on the City
Council consent calendar.
ROLL CALL
8.
a PROF.
SERVICES AGRMT,
(Transit System)
MOTION -
PROFESSIONAL
SERVICES AGRMT.
ROLL CALL '
AYES:
NOES,
CounCil Members Chandler, Marshall, Segal. Wuo and Kovacic
None
CITY MANAGER
Don Penman, Assistant City Manager/Development Services Director presented the
facts of the staff report regarding the United States Department of
Transportation/Federal TranSit Administration GUidelines that require all public
agencies receiving federal operating assistance to formally bid all public transit
contracts at intervals no greater than five (5) years; he noted that the City does not
receive federal operating funds, however, we do receive federal capital assistance on
an annual basis; he noted that per the guidelines, the City recently issued a Request for
Proposals for transit services; Mr. Penman outlines the RFP process and noted that
three agencies submitted proposals by the stated deadline; he further stated that an
independent panel of transit professionals, along With City staff, reviewed each proposal
and interviewed each agency; he reported that the team selected Southland TranSit,
Inc. as the preferred service prOVider for Arcadia TranSit; he concluded by offering
staff's recommendation to authorize the City Manager to enter into a Professional
Services Agreement with Southland Transit, Inc, for a penod of up to five (5) years for
the daily operation, maintenance, and administration of the Arcadia TranSit Dial-a-ride
system from Fiscal Year 2004-2005 through Fiscal Year 2008-2009.
In response to a question from Council Member Marshall, Martha Eros, Transportation
Services Officer, noted that complaints have been tracked and overall the complaints
have dropped.
In response to a question from Mayor Kovacic, Ms. Eros noted that approximately
163,000 people are transported annually on Arcadia Transit. Mr. Penman noted that
Arcadia Transit is the largest general Dlal-a-Ride program in Los Angeles County,
It was moved by Council Member Wuo and seconded by CounCil Member Segal then
carried on roll call vote to authorize the City Manager to enter into a ProfeSSional
Services Agreement with Southland Transit, Inc. for a period of up to five (5) years for
the daily operation, maintenance, and administration of the Arcadia Transit Dial-a-nde
system from Fiscal Year 2004-2005 through Fiscal Year 2008-2009.
AYES:
NOES,
CounCil Members Chandler, Marshall, Segal, Wuo and KovaCIC
None
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6/15/04
ADJOURNMENT
(to June 29, 2004,
6:00 p,m,)
ATTEST,
46:0100
Notln9 no additional business, at 9,12p.m, the City Council/Redevelopment Agency
adjourned its Regular Meeting in memory of Virginia Collins and Sharon Ross, to June
29, 2004 at 6,00 p,m. in the Development Services Conference Room for a jOint
meeting with the Arcadia Planning Commission,
-1;::;::i~~y~
/#
c '
James H, Barrows. City Clerk
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