Loading...
HomeMy WebLinkAboutJANUARY 21,2003 I I I 45:0012 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING January 21, 2003 Pursuant to the foregoing adjournment of the January 7, 2003 Regular Meeting of, the City Council and Arcadia Redevelopment Agency, the City Clerk appeared at the time and place of adjournment at 6:00 p.m. and announced that no quorum would be present until 6:30 p.m., at which time the Regular Meeting will convene in the Arcadia Public Library Conference Room, 20 West Duarte Road. ROLL CALL PRESENT: Council/Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. At 6:00 p.m. the City Council RECESSED to Closed Session. 1. CLOSED SESSION 1a Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support - Building Industry Association of San Diego County v. State Water Resources Control Board, et al. (San Diego County Superior Court Case No. GIC 780263). 1b. Pursuant to Government Code Section 54957 - City Manager Annual Performance Evaiuation. The City Council RECESSED at 6:50 p.m. and RECONVENED at 7:00 p.m. for a Regular Meeting in the Cay Mortenson Auditorium, Arcadia Public Library. INVOCATION Reverend Mathew Chong, Church of The Good Shepherd PLEDGE OF Jim and Margaret Barrows ALLEGIANCE ROLL CALL PRESENT: Council members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly requested that Agenda Item 10c. be moved and discussed following the Public Hearing, Item 5a. 1 1/21/03 ORD. & RES. READ BY TITLE ONLY 3. CITIZEN OF THE MONTH (Princess Agrawal) 4. LIFE SAVING & MERIT MEDALS (Officers Casillas - Jurman and Detective Flores) 5. 5a. k I.- RESOLUTION NO. 6336 (Issuance of Bonds for Affordable Senior Housing Development) (ADOPTED) 45:0013 City Attorney Deitsch announced the City Council met in Closed Session earlier this evening to consider two items listed on the posted agenda. With regard to Item 1 a., the City Council directed staff that the City would join as Amicus in pending litigation involving the Building Industry Association of San Diego County v. State Water Quality Control Board, this is a matter regarding stormwater runoff issues under permits issued by Regional Water Quality Control Boards. With regard to Closed Session Item 1 b. it was noted that no reportable action was taken. It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Chang and CARRIED that ordinances and resolutions be read by titie only and that the reading in full be WAIVED. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None PRESENTATIONS Mayor Marshall presented the January, 2003 Citizen of the Month Award to 2003 Rose Court Princes Anjali Agrawal, 17 year old resident of Arcadia and currentiy a Senior at La Salle High School in Pasadena. Her scholastic activities are both extensive and impressive. She is active in the Interact Club of Sierra Madre; Older Girl Planning Board of Girl Scouts; and is involved with a community outreach group called Heiping Others Protect the Environment. Mayor Marshall congratulated Anjali Agrawal for her organizational skills. I Mayor Marshall and Police Chief Hinig presented the "Arcadia Police D'epartment Life Saving I Medal" to Officers Jennifer Casillas and John Jurman for their extraordinary action in duty and outstanding service in saving the life of an Arcadia resident. Police Chief Hinig also presented the Medal of Merit to Police Detective Stan Flores for helping the Pomona Police Department in identifying a suspect and rescuing a seven years old girl who was kidnapped by the suspect. PUBLIC HEARING J.:. ' Consideration of the report and recommendation to adopt Resolution No. 6336 approving the issuance of up to $7 million in multifamily housing bonds by the California Statewide Communities Development Authority for the development of a 54-unit affordable senior housing project by Arcadia Heritage Park, L.P., at 150 West Las Tunas Drive. Staff has been working with American Senior Living (ASL) on the development of a senior housing project on Live Oak Avenue using in part Redevelopment Agency Housing Setaside Funds. As part of the financing of this project, ASL applied for up to $7 million in bond funds from the California Statewide Communities Development Authority (CSCDA). Since these bonds are "private activity" bonds under the Internal Revenue Code of 1946, they must be approved, after a noticed public hearing, by the City Council. There is no direct or contingent liability to the City or Agency for approval of the issuance of the CSCDA bonds for the ASL project. 2 1/21/03 I I I I 6. SEGAL (Centennial Celebration) (Mayor's Prayer Breakfast) CHANG (Award Recipients) (AR8) (Lib. Book Store) (Reception) 45:0014 Mayor Marshall OPENED the public hearing. No one came forward to address the City Council and Mayor Marshall declared the public Hearing CLOSED. It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6336 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE 80NDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY." AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None AUDIENCE PARTICIPATION Brian Blass, 933 Arcadia Avenue #0, spoke in opposition of overnight parking permit fees. He felt that a resident of Arcadia, who lives in a two-bedroom apartment that has only one parking space, should be able to park on their own street without paying fees or being cited. City Manager Kelly noted that the issuance of an overnight parking permit is for public safety and it provides some ability for the Police Department to protect the citizens and identify the parked cars. Arcadia is not the only city that does that, many cities have a parking permit procedure for commercial, residential or other. The permit is regulatory and secondarily raises some revenue. It is not a primary resource for raising money. MATTERS FROM ELECTED OFFICIALS Council member Segal attended the kick off event for the Centennial Celebration, Saturday January 18 at the Community Center. It was an incredible event and it was done very well and put together very professionally, with over 350 in attendance. Mr. Segal expressed gratitude to Ruth and Charles Gilb for their individual efforts on promoting some of the Centennial Celebration events. Mr. Segal would like an item on a future agenda to allow Dr. Chang to be responsible for the Mayor's Prayer Breakfast in 2004. Mr. Segal will serve as Mayor from January 2004 through April 2004 due to Mayor & Mayor Pro rotation schedule throughout the Centennial Celebration. Council concurred. . Mayor Pro tem Chang congratulated the recipients of the Police Department Life Saving Medal Citations and Medal of Merit. Dr. Chang referred to phone calls with regard to his decision on an appeal by the Santa Anita Homeowner's Association Architectural Review Board which was discussed at the January 7th meeting. He felt that through the efforts of ARB's Arcadia has become a very nice city to live in and suggested that the appiicant, Mr. Johnson go back to the ARB and ask for a long form and start the appiication process all over again. Dr. Chang encouraged everyone to visit the Arcadia Public Library Bookstore and support the bookstore by donating used books. Dr. Chang enjoyed the Centennial Celebration Dinner. It was a huge success with inspirational speakers. He also thanked Charles and Ruth Gilb for their wonderful reception honoring the visiting dignitaries from Greece. 3 1/21/03 WUO (Awards) (DAR.E) 45:0015 Council member Wuo congratulated all the award recipients this evening. Mr. Wuo attended a very touching, DAR.E graduation ceremony. He felt the City should I continue supporting this program. (Chinese lions Mr. Wuo noted that he attended the Arcadia Chinese lions Club honoring Captain Bob Club) Sanderson and Officer Jay Huang from Arcadia Police Department. (Police Reserve) (Recognition Dinner) (Tripolis) (Arcadia History) KOVACIC (Overnight Parking Permits) (Centenniai Celebration) (Goals) MARSHALL (Blass) (Recognition Dinner) (Fashion Show) (Council Chambers) (Shafer) (Police Reserve) Mr. Wuo expressed appreciation to Police Reserve Officers and appreciated their dedication to the community . Mr. Wuo thanked the committee responsible for the recognition dinner, Saturday January 17, 2003. Councilmember Wuo thanked Arcadia's Greek friends from Tripolis and their generous gift to the Council. He is sure that Mayor Marshall will deliver their world peace message to President Bush. Mr. Wuo refereed to a part of the speech given by Huell Howser at the recognition dinner saying, "we are making history everyday". He felt that everyone should embrace and make Arcadia History come alive, especially during the centennial year. Council member Kovacic expressed appreciation to tonight's speaker for raising the issue of overnight parking fees and suggesting some kind of assistant for low-income residents. Mr. Kovacic expressed appreciation to everyone who made the Centennial Celebration events possible. Mr. Kovacic complimented Dr. Chang for his list of goals for the New Year. He felt that they are comprehensive and he wouid like to especially endorse the following goals: Continue the strong youth program; get the skate board park buill; a definite plan for a youth center in Arcadia; and, the City's pursuit of affordable and senior housing. Mayor Marshall thanked Brian Blass, for sharing his thoughts with the Council. Ms. Marshall also expressed appreciation to everyone who was involved with the Centennial Celebration Recognition Dinner. Ms. Marshall announced that the Centennial Fashion Show will be held on Saturday, January 25 at the Los Angeles County Arboretum. Mayor Marshall announced that the next City Council meeting will be held at the updated Council Chambers. Mayor Marshall read a letter from the Shafer family expressing their gratitude for allowing their son, Captain Jon Shafer, the opportunity to represent the great City of Arcadia in the 2003 Rose Parade. Mayor Marshall thanked Police Chief for a wonderful event honoring the Arcadia Police Reserve Officers. 4 1/21/03 I I I I I (Quote) 7. ROLL CALL 8. 8a. MINUTES (Jan. 7 Reg. Mtg.) 8b. v' OWNER PARTICIPATION AGREEMENT (54 Unit Senior Housing Proj. - 150 West Las Tunas Dr.) (APPROVED) . '.' t, ~. , 45:0016 Mayor Marshall shared a saying by Mother Teresa. "We can do no great things, only small things with great love". THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chang, Kovacic, Segai, Wuo and Marshall None AUDIENCE PARTICIPATION None. CONSENT ITEM It was MOVED by Agency Member Kovacic, seconded by Agency Member Segal and CARRIED on roll call vote as follows to APPROVE the Minutes of the January 7, 2003 Regular Meeting. AYES; NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None i C 1\,'. L EXECUTIVE DIRECTOR Consideration of the report and recommendation to approve an Owner Participation Agreement ("OPA") for a 54-unit senior housing project at 150 West Las Tunas Drive with Arcadia Heritage Park, L.P., for 100% affordable units (53 with 1 management) with an Agency loan of $1.8 million. Originally, twenty percent (20%) or eleven (11) of the units were to be restricted to very low-income people. American Senior Living (ASL) has since advised staff that they can construct a 100% affordable project (53 units; 1 manager unit) if the Agency increases its $1 million loan to $1.8 million. If the higher amount is approved, the Agency per AB 637 would not be able to use its Housing Set Aside Funds (HAS) for any other affordable senior projects for approximately twelve (12) years. The Planning Commission at its December 10, 2002 meeting reviewed the project and considered the application of American Senior Living for a Conditional Use Permit, which also included the design review for the project. The proposed building will be a single 3-story structure at approximately 55,000 sq. ft. including a 6,800 sq. ft community room. Forty-five (45) units will be 1-bedroom (667 sq. ft.). Eight (8), including the manager's unit, will be 2-bedroom (995 sq. ft.). Fifty-eight (58) parking spaces will be provided. A five foot eight inch (5'8") security fence will enclose the property on the west, south and north. The building design would be approved as part of the Agency's approval of the Owner Participation Agreement (OPA). Peter Kinnahan, Economic Development Administrator, presented the design and an overview of the project financing structure. For a 20% affordable project (11 units) the developer needs approximately $1.8 million in loan funds from the Agency instead of $1 million. These funds would be returned to the Agency as a residual loan over 30 years at 3% interest. The Agency's first annual receipts would come in year fourteen (14) and can vary over the life of the loan. Any principal and interest would become due and payable at the end of the thirty (30) years. These repaid funds will have to be used for affordable housing. 5 1/21/03 45:0017 The project is proposed to use funds from several sources: Permanent tax-exempt bonds ($2,443,000); Tax Credit Equity ($2,337,000); Los Angeles County HOME loan funds ($1,700,000); Deferred Developer fee ($298,000); and, Arcadia Redevelopment Agency 3% I Residual Receipts Loan ($1,800,000), Total project cost of $8,578.000. The minimum age for all tenants per federal requirement is 62 and above. AS 637 also requires that the affordable units be restricted by covenant for 55 years. This covenant will be recorded on the property. The Agency is required to monitor the developer's compiiance with this requirement annually. American Senior Living (ASL) has already appiied for bond financing and Los Angeles County HOME financing. If ASL is approved for these, active marketing of the project will begin in late spring through Arcadia senior citizen and other community based organizations. Following the marketing effort and the creation of a "Waiting List" a iottery will be held in the fall to preliminarily select 75 potential tenants. Further, staff explained in detaii the exhibits included in the Owner participation Agreement. With regard to the marketing appiication and tenant selection plan it was noted that in order to be put on the "Waiting Lisf' and receive a Wait List number each applicant must return the signed "Interest Form" and must pay a $200 deposit to "American Senior Care". All appiicants will have a ball with their Wait List number place in the lottery drum. The number of the balls is based upon the years of residency in the City of Arcadia. Eiigibie appiicants residing in Arcadia for twenty (20) or more years shall have five (5) balls; more than five (5) years three (3) balls; less than five (5) years two (2) balls; and, all other eiigible appiicants shall have one (1) ball with their Wait List number placed in the Lottery drum. It was also noted that Governor Davis has proposed to take all unencumbered Housing Set Aside Funds and apply them to meet the State deficit. If this happened, the OPA (Section 3.6) is I written such that the Agency is committed to pay the $1.8 million only if in fact it has the monies in its Housing Set Aside Fund. City Manager Kelly noted that the contract might put the City in a better position to defer the funding against a possible state taking. Following the presentation staff and the Agency's housing consultant, Kathe Head. Keyser Marston Associates (KMA), responded to concerns and questions expressed by the Council with regard to the financing and funding sources. KMA stated that the financing and Agency contribution are feasible and reasonable. It was noted that the Agency would be repaid out of 50% of the available net cash flow from the project and Los Angeles County gets repaid out of the net cash flow from the other 50%. Considerable discussion ensued. Agency Members felt that it is a very nice looking project and it is what the City needs. Agency Member Kovacic expressed concern with regard to the selection of tenants. He does not iike giving somebody who has iived in Arcadia for five (5) days the same priority as someone who has been here for five (5) years. He suggested maybe no priority be given to someone who has iived in Arcadia for less than one year. Following the discussion, it was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to FIND that this proposed project is statutorily exempt from CEQA; and, ADOPT a Notice of Exemption; and, AUTHORIZE staff to file the Notice of Exemption with the Los Angeies County Recorder; and AUTHORIZE the expenditure of up to $1.8 miliion in Housing Set Aside Funds for American Senior Living for the design and construction of a 54-unit project, 53 units of which shall be affordable to persons of very low and low income; and, APPROPRIATE $1.8 million for this project from Unprogrammed I Reserve Funds; and, APPROVE the Marketing, Application. and Tenant Seiection Plan; AUTHORIZE the Executive Director to EXECUTE the Owner Participation Agreement (OPA) 6 1/21/03 I I I~ "'f""I l~ ;:;; "fI, . ~ "" 45:0018 subject to approval of the OPA as to form by the Agency Attorney; and, AMEND staff reports item 4, page 5, attachment 6 with regard to the selection process to read as follows: Eligibie applicant residing in Arcadia for less than five years but at least 2 years will have two balls with their Wait List number places in the Lottery drum. AYES; NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None Mayor Marshall called a five minutes RECESS - 9:23 p.m. to 9:32 p.m. 8 L i /1 I. L c. DESIGN Agency Member Wuo requested that he be excused from voting on this issue and due to the REVIEW new law be excused from the Chambers. He owns property within 500 feet of the subject (102 E. Htg. Dr.) property. (APPROVED) Consideration of the report and recommendation to approve the design review to expand and convert an existing automobiie service building into a 3,720 square foot convenience mart with 2,000 square feet of sales area at 102 East Huntington Drive. The Planning Commission approved Conditional Use Permit (CUP) 03-001 and ADR 02-57 for this project at its January 4, 2003 meeting. The design of the building is consistent with the Central Business District Design Guidelines and the surrounding developments. The design incorporates use of natural earth tone colors with light gray and tan stucco walls. Staff proposed conditions of approval set forth in the January 21, 2003 staff report. It was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to APPROVE the design review for 102 East Huntington Drive subject to the conditions. AYES; NOES: ABSENT: ABSTAIN: Agency Members Chang, Kovacic, Segal and Marshall None None Agency Member Wuo ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to February 4, 2003 at 5:30 p.m., City Council Conference Room. . 9 9a. MINUTES (Jan. 7, 2003 Reg. Mtg.) 9b. QgDINANCE NO. 2172 (~,?r~water THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of the January 7, 2003 Regular Meeting. Countilmember Kovacic requested an amendment to the January 7, 2003 Minutes to reflect the word "ripe" instead of "righf' on page 5. INTRODUCED ORDINANCE NO. 2172 entitled: "AN ORDINANCE OF THE CITY COUNCiL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE VII, CHAPTER 8, PART 2 OF THE ARCADIA MUNICIPAL CODE RELATING TO STORMWATER MANAGEMENT AND 7 1/21/03 Management & Discharge Ctr'l) 9c. AWARD ~ONT8ACT (~. Joseph Reservoir Construction) 45:0019 DISCHARGE CONTROL". AWARDED a contract in the amount of $3,056,100 to Pacific Hydrotech Corporation for the construction of the'St. Joseph Reservoir; and, AUTHORIZED the City Manager and the City Clerk to EXECUTE a contract in a form approved by the City Attorney. I 9d. PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $275,000 to Montgomery AGREEMENT Watson Harza for the Construction Management and Inspection services for the construction of (Const. Mgmt. & the St. Joseph Reservoir; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a Inspec. Svcs.- contract in a form approved by the City Attorney. S!. Joseph. Res~rvoir) (' ( ge. PROF. SVCS. AGREEMENT (Baldwin Reservoir Engr. Assessment & Repair Design) 9f. STREET REHAB. (Baldwin Ave., - .b.ower Azusa & Peck Roads) 10. AWARDED a Professional Services Agreement in the amount of $69,800 to Montgomery Watson Harza for the Engineering Assessment and Repair Design of the Baldwin Reservoir Facility; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. ACCEPTED all work performed by All American Asphalt for the street rehabilitation and reconstruction of Baldwin Avenue, Lower Azusa Road and Peck Road as complete; and, AUTHORIZED final payment to be made in accordance with the contract documents subject tD a retention of $74,237.72. I THE PRECEDING CONSENT ITEMS 9a, b, c, d, e and f APPROVED ON MOTION BY COUNCILMEMBER SEGAL, SECONDED BY MAYOR PRO TEM CHANG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, WUD and Marshall None None CITY MANAGER 10a. ORDINANCE CDnsideration Df the repDrt and recommendation tD adopt an ordinance incorpDrating the mDst NO. 2171 recent version of the Los Angeles CDunty Public Health CDde into the Arcadia Municipal code, (~os Angeles including the regulations mandating the pDsting of grade/score cards given by the County Health County~. Department to food establishments. Adoption of Ordinance ND. 2171 will bring the City up-to- ~) date with the amendments the CDunty has made to the Health Code since Arcadia originally (INTRODUCED) adDpted the County Health CDde SDme time ago. AdDption of this Drdinance will also mean that Arcadia now mandates the posting of grade/score cards consistent with Los Angeles County I regulations and subject to their enforcement effDrts and abilities. \ \'. 8 1/21/03 I I I 10b. J:SPERAL FUNDING --, 45:0020 It was noted, even though Arcadia has not yet adopted an ordinance mandating that food establishments post their grade, merchants are still subject to the same State and County health and safety requirements as those in other cities. ,Adoption, or lack of adoption, of a grading ordinance does not affect how often establishments are inspected; nor does it have any impact on the criteria on which they are evaluated. Adoption of Ordinance No. 2171 is similar to the adoption of other Uniform Codes. A Public Hearing has been scheduied for February 18, 2003. It was MOVED by Council member Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows to INTRODUCE ORDINANCE NO. 2171 "as is" entitied: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 5600 OF THE ARCADIA MUNICIPAL CODE, ADOPTING BY REFERENCE THE LOS ANGELES COUNTY HEALTH CODE AND REPEALING ALL OTHER ORDINANCES OR PORTIONS OF ORDINANCES IN CONFLICT THEREWITH." AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None For several years, The Ferguson Group (TFG) has represented the City of Arcadia in legislative issues and revenue opportunities. Each year, City departments compile a list of potential projects for which federal funding might be available, many of which are joint projects with the City of Sierra Madre. Last year's effort resulted in $1.5m for water infrastructure projects with other potential projects still pending before Congress. The Ferguson Group (TFG) has been working with staff to prioritize funding requests and focus on those projects which best meet federal criteria. The list follows: 1. Orange Grove Booster Pump Station - $1,250,000 2. Santa Anita Spreading Ground Expansion - $350,000 3. Zone III Well - $880,000 4. Urban Runoff Management Plan - $550,000 5. Modifications to the Stafford Act - $20,000,000 6. Modification to Water Resources Development Act (WRDA) - $20,000,000 7. Multi-Jurisdictional Emergency Training Center - $15-30,000,000 8. Regional Training/Firearms Equipment - $500,000 9. Crime Scene Investigation Equipment - $125,000 10. Santa Anita Avenue Intersection Improvements - $4,200,000 11. Santa Anita Avenue North Corridor Improvements - $500,000 12. Museum Assessment Program - $2,000 13. History Digitization Project - $30,000 14. Museum Education Materials - $5,000 15. Community Gymnasium - $1.8 - $2.4 M 16. Thermal Bullard T-3 Imaging Cameras - $35,000 17. Fire Department Respiratory Protection Equipment - $90,000 Following discussion, it was MOVED by Mayor Pro tern Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to APPROVE the foregoing projects as recommended; and, APPROVE the application for federal funding as needed for each project. 9 1/21/03 10c. _SISTER CITY AMBASSADORS (Gilb and Efstathiou) (APPROVED) ADJOURNMENT (In Memory of Kimberly Perkins) 45:0021 AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None I Former Mayors Ed Butterworth, Charles Gilb and Mary Young suggested that the City try to reestablish an active Sister City relationship with Newcastle, Australia and Tripolls, Greece. They also suggested that the City Council appoint Charles Gilb and Dean Efstathiou (former member of the Sister City Commission) to act as City Ambassadors to Newcastle and Tripolis respectively. Both of these individuals have personal contacts with these cities. Their role as Ambassadors would be to find out if the cities wish to continue a formai sister city relationship with Arcadia. Floretta Lauber, 1215 Oaklawn Road presented a detailed history of sister city relationships between Arcadia, Newcastle and Tripolis, stating in part that, Arcadia was one of the first city's in the nation to adopt the sister city program and it has one of the most visible sister city relationships of any city in California or in the nation. Further, Ms. Lauber requested that the City Council appropriate a small limited allowance, to be used on official stationary for Ambassadors. She would also like to see that Mr. Gilb be appointed as Ambassador-at-Iarge for both Newcastle, Australia and Tripolis, Greece. Mary YounQ, former Mayor of Arcadia, spoke in favor of the sister city relationship between the cities of Arcadia, Newcastle and Tripolis and urged the Council to designate Charles Gilb and Dean Efstathiou as city Ambassadors-at-Iarge. She hated to see this opportunity of two outstanding citizens, who have volunteered to serve as ambassadors, not be accepted. She feit that the ambassadors should have a small budget in order to cover postage and stationary. It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Chang and CARRIED on I roll call vote as follows to APPOINT Charles Gilb and Dean Efstathlou as City Ambassadors-at- large to Newcastle, Australia and Tripolis, Greece for the purpose of ascertaining their interest in a continued sister city reiationship with Arcadia; and, DIRECTED City Manager Kelly to provide the Ambassadors with reasonable financial support that deals with their financial needs. The City Council expressed appreciation to Mr. Gilb and Mr. Efstathlou for their willingness to donate their time to this program. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None Council member Kovacic adjourned the meeting in memory of Kimberly Perkins. "Kimberly, was the daughter of Rick and Nanci Perkins, and the sister of Kyle. Nanci just completed her tenure as music club president at Arcadia High School, its my understanding that, Rick's grandfather or great grandfather was a former Mayor of Arcadia. Kim had health problems her entire life, and had been battling cancer for the last three and a half years. Through all of this, she managed to stay focused and down to earth. A real example of an angel on earth. Sadly she finally passed on with family and friends at her bedside on January 1 sl. She was awarded her BS Degree at a tearful memorial service on Sunday January 12th. All who new Kim will miss her and her strength and beauty. She made the lives of those around her better. She was a great example of how to handle adversity with courage and dignity." I 10 1/21/03 I I I 45:0022 ADJOURNMENT At 9:53 p.m. the City Council Regular Meeting ADJOURNED to February 4, 2003 at 5:30 p.m. in (Feb. 4, 2003) the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Clo ed Session necessary to discuss personnel, litigation matters or evaiuation of properties. ATTEST: ~ 11 1/21/03