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HomeMy WebLinkAboutMARCH 4,2003 I I I ROLL CALL 1. 45:0040 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING March 4, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, March 4, 2003 at 5:30 p,m, in the Development Services Department Conference Room, 240 West Huntington Drive, PRESENT: ABSENT: Council/Agency Members Chang. Kovacic, Segal, Wuo and Marshall ' None AUDIENCE PARTICIPATION None, STUDY SESSION 1a CONSTRUCTION' In his presentation, City Manager Kelly explained in detail the physical condition, cost analysis RECONSTRUCT, RRESTA1lONS 105 & 100 CrTY HAlL & YOVJl-i CTRJ GYMNASIUM and different alternatives with regard to construction/reconstruction of Fire Station's 105 and 106, City Hall, and a youth center/gymnasium, Fire Station 105 is the oldest station, it has been added onto many times and is not functional in terms of operations, Staff completed different analyses and considered different alternatives; the final recommendation was to add onto the north side of Fire Station 106, relocate Fire Headquarters and the Fire Prevention Bureau there and build a new neighborhood station at Fire Station 105, Estimated cost for both projects $4,8 million, With regard to City Hall, Mr, Kelly presented three options, with costs ranging from $4,9 million to $7,5 million, and recommended the less expensive option, which was to renovate upper and lower City Hall. Donald Penman, Community Development Director/Assistant City Manager highlighted some of the work that needs to be done at both upper and lower City Hall in order to meet building standards, including architectural finishes over structurally modified columns, the air conditioning system, exterior window replacements, electro distribution system, automatic sprinkler system, asbestos and lead based paint abatement, painting and carpeting, All of which will require temporary facilities and could be done in phases, Construction of a youth center/gymnasium was discussed, Estimated price of $4.3 to $5 million, City Manager Kelly noted that a gym could be placed on the Civic Center soccer field, The school district strongly desires to redo their sports athletic field, The City will contribute $350,000 to pay for a portion of an all-weather field at Arcadia High School on the basis that a soccer facility move to the sports facility would free-up the land for a new youth 1 3/4/03 INVOC/..-TlON PLEDGE OF AlLEGIANCE ROLL CALL 2, ORD, & RES, READ BY TITLE ONLY 3, CITIZENS OF THE MONTH (Mr, & Mrs, Goodrich) 45:0041 center/gymnasium, The discussion returned to the funding for the noted construction and reconstruction package, I which was about $4 million short, City Manager Kelly suggested issuance of Certificates of Participation to be paid for with interest from the City's Equipment Replacement Fund, Considerable discussion ensued, Councilmembers were in favor of construction and re- construction of Fire Stations 105 and 106, Some questioned the construction of a new City Hall and the $5 million youth center/gymnasium cost, which they felt was too high; others supported the building of a new City Hall, which would be compatible with the City's new police facility, Following discussion, by Council co'nsensus. directions were given to staff to enter the design phase for construction/reconstruction of Fire Stations 105 and 106, and City Hall; with a generic design developed for the youth center/gymnasium and bring back a detailed report with regard to the youth center/gymnasium design and funding for Council's consideration, The City Council RECESSED at 6:43 p,m, and RECONVENED at 7:00 p,m, in the Council Chambers for the Regular Meeting, Reverend Gene Wallace, Arcadia Episcopal Church of the Transfiguration Molly Robbins PRESENT: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, It was MOVED by Council member Segal, seconded by Councilmember Kovacic and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal. Wuo and Marshall None None PRESENTATIONS Mayor Marshall presented the March, 2003 Citizens of the Month Award to Karen and Cliff Goodrich, long time Arcadia residents who are in the process of relocating to Illinois where Cliff has accepted the position of President of Arlington Park Race Track, Mayor Marshall highlighted Goodrich's many accomplishments and contributions, and expressed appreciation for the countless hours they invested in the City, The Mayor commended Karen and Cliff Goodrich for their spirit of voiunteerism and dedication to the community that will miss their energy and commitment 2 3/4/03 I I I I I 4, AMERICAN RED CROSS (March 2003) 5, 5a, WEED ABATEMENT PROGRAM 2002-2003_ (APPROVED) 6, CHANG (Goodrich) (Cable TV, Rate Increase) 45:0042 Mayor Marshall presented a certificate of commendation to the Arcadia Chapter of the American Red Cross and proclaimed the month of March 2003 as Red Cross Month, Bob Dale, Program Services Director, Arcadia Chapter of the American Red Cross, invited the City Council to attend the 'Super CPR Saturday, 100 Years, 100 Hearts" classes in celebration of the City of Arcadia's Centennial, March 29, 2003, PUBLIC HEARING On February 18, 2003, the City Council adopted Resolution No, 6339 declaring its intention to provide for the abatement of noxious weeds, rubbish and refuse from various private properties within the City. Resolution No, 6339 also set this date, March 4, 2003, as the time and place to hear objections from the owners of such properties, to the proposed removal of such flammable and otherwise noxious material. As required by the Govemment Code. the County Agricultural Commissioner has mailed the appropriate notice to all affected property owners, The property owners were further advised of the public hearing this date, Mayor Marshall OPENED the public hearing, No one came forward to speak in favor of or against the Weed Abatement Program and the Mayor declared the public Hearing CLOSED, It was MOVED by Council member Kovacic, seconded by Councilmember Segal and CARRIED on roll call'vote as follows to DIRECT the County Agricultural Commissioner to abate the nuisance by having the weeds, rubbish and refuse removed from those properties set forth on the 2002-2003 Weed Abatement list. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None AUDIENCE PARTICIPATION Bob Hoherd, 475 West Wistaria. referred to an article in the Arcadia Weekly newspaper regarding Phase II of the Gold Line, He felt that now is the time to request all cities involved in the Joint Powers of Authority to push very strongly for an overpass at Santa Anita and First Avenues, He felt that having an overpass is more important than building a station in Arcadia which will cost'the City approximately $5M, City Manager Kelly noted that the information regarding street overpass crossings has been transmitted to the authorities, MATTERS FROM ELECTED OFFICIALS Mayor Pro tem Chang congratulated Karen and Cliff Goodrich, Citizens of the Month Award recipients, ' Dr. Chang referred to a petition filled by 38 Naomi Gardens residents regarding the Adelphla Cable rate increase, He felt that the cable company shouid consider a discounted rate for senior citizens who live in affordable housing units. 3 3/4/03 (Zoning Regulations) (Volunteer Appreciation Dinner) SEGAL (Mr, & Mrs, Goodrich) (Golf Tournament) WUO (Mr.&Mrs, Goodrich) 45:0043 Dr. Chang expressed his opinion with regard to the new R-O and R-1 zoning regulations, He felt that an important job of the City Council is to make the city a better place to live, that includes nice and compatible neighborhoods, a safe community and an excellent school system, He felt that the new zoning regulations will help reach this goal. I Dr. Chang attended the Annual Volunteer Appreciation dinner, sponsored by Arcadia Police and Fire Departments, He expressed congratulations to all the recipients of the awards that evening, Arcadia is a great City because of all of the volunteers, Councilmember Segal congratulated Karen and Cliff Goodrich, Citizens of the Month Award recipients and wished them the best of luck, Mr, Segal encouraged everyone to participate in the Arcadia High School Booster Club Annual GolfTournament, March 24, 2003 Councilmember Wuo also expressed congratulations to Karen and Cliff Goodrich, (Ode to Arcadia Mr. Wuo encouraged everyone to celebrate the City's centennial by entering the Library's "Ode Poetry Contest) to Arcadia Poetry Contesf' during "National Poetry Month" in April. Entries are due on April 7 by 5:00 p,m, (Business Expo) (Arbor Day) (School Board Election) KOVACIC (Centennial Celebration) (Mr. & Mrs, Goodrich & Hoherd) (School Bd, Eiection) (Newsletter) (Jonathan) MARSHALL (Newsletter) Mr, Wuo noted that the Chamber of Commerce Annual Business Expo will be held on March 8, 2003 and encouraged everyone to participate, . He advised that the 2003 Arbor Day Celebration will be held at Hugo Reid Elementary School on 1 March 14 at 9:30 a,m, Councilmember Wuo encouraged residents to attend the Arcadia Board of Education Candidate's Forum, March 12 and 19,2003, Six candidates filed for the April 15, 2003 Board of Education Election, Councilmember Kovacic encouraged everyone to get involved in different centennial celebration activities, Mr. Kovacic extended congratulations to Karen and Cliff Goodrich, He also thanked Bob Hoherd for his comments with regard to the Gold Line Phase II, grade separation and station, Mr. Kovacic echoed Council member Wuo's comments with regard to the School Board Election and encouraged everyone to attend the candidate's forums, Mr. Kovacic commended staff for a job well do on the Arcadia Newsletter. Mr. Kovacic requested everyone to keep Peter and Carol Ulrich's grandson. Jonathan, who is extremely ill, and Dolores Foley who is recovering from pneumonia, in their thoughts and prayers, Mayor Marshall congratulated Linda Garcia, Communication, Marketing and Special Projects I' Manager; and, Kristen Olafson, Community and Marketing Specialist II, for an informational newsletter, 4 3/4/03 I I \ "',.~/JI I~t (Emerg, Pet Decal) (Food for Thought) 7, ROLL CALL 45:0044 Ms, Marshall referred to an article in the Arcadia Newsletter with regard to, "Emergency Pet Decals" and encouraged all pet owners to get one from City Hall or Fire Station Headquarters and help to protect their pets in case of a fire or other disaster, Mayor Marshall shared a "food for thoughf, "Determination gets more people to the finish line than speedy legs," THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None, ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to March 18, 2003 at 6:00 p,m" in Development Services Department Conference Room, 8, THE CITY COUNCIL RECONVENED CONSENT ITEMS 8a, MINUTES APPROVED the Minutes of the February 18, 2003 Regular Meeting, (Feb, 18, 2003 Reg, Mtg,) 8b, REVISED JOB APPROVED the job descriptions and compensation levels for Senior Human Resources Analyst, QE,SCRIPTION/ Firefighter, Warehouse Manager, Public Works Technician, and Recreation Coordinator. COMP, (Warehouse Mgr., Rec, Coordinator, PW Technician, Senior HR Analyst & Firefighter) 8c, PROF, SVCS, AGREEMENT (Labor Relations and Personnel Legal Svcs,) 8d, AWARD CONTRACT , ' (Concrete Repair proj.) AUTHORIZED the City Manager to enter into an agreement with Best Best & Krieger for Labor Relations and Personnel Legal Services for a term from February 15, 2003 through June 30, 2004, subject to review and approval of form by the City Attorney, AWARDED a contract to Ranco Corporation in the amount of $77,180,00 for the 2002-2003 Concrete Repair Project; and, WAIVED any informalities in the bid or bidding process; and, AUTHORIZED the City Manager and the City Clerk to EXECUTE a contract in a form approved by the City Attorney, 5 3/4/03 r 8e, .R-'~JECT BIDS & REBID (12-ton V'{~el Loader) 45:0045 REJECTED bids and DIRECTED staff to rebid for the 12-ton wheel loader for the Public Works Services Department. I 8f, " I 'pROF, SVCS, AWARDED a Professional Services Agreement in the amount of $43,227 to Ninyo and Moore for AGREEMENT the Geotechnical and Materiai Testing services during the construction of the St. Joseph (Geotechnical & Reservoir; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a Material form approved by the City Attorney, Iesting - St. Joseph Res, ConstrUclio~) IL 8g, EQUIPMENT PURCHASE (Commun.l Dispatch Worksiations) WAIVED the formal bid process; and, APPROVED the purchase of communications/dispatch workstations for the new police facility from American Corporation of Camarillo in the amount of $45,001,00, 8h, RESOLUTION ADOPTED RESOLUTION NO, 6342 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO, 6342 THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT ~ I; (Q.leao Water, FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, Air, Safe AND COASTAL PROTECTION BOND ACT OF 2002," I Neighborhoods & Coastal prot.) f' l- I . ADJOURNMENT (In Memory of Jennifer Castillo) THE PRECEDING CONSENT ITEMS 8a, b, c, d, e, f, g and h APPROVED ON MOTION BY COUNCILMEMBER SEGAL, SECONDED BY COUNCILMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None Mayor Marshall adjourned the meeting in memory of Jennifer Castillo, a teacher at First Avenue Middle School. "Jennifer was a beloved staff member at First Avenue Middle School, but first and foremost, she was an educator and all that denotes, a mentor, a role model, and a 'grown up' worthy of trust and respect. Her students, family members, the staff and faculty of First Avenue Middle School celebrated what would have been her 26th birthday on February 7th with the release of balloons and written tributes by the students, There is nothing so tragic as the loss of a young life, but Jennifer Castillo lives on through her students, They will not forget the lessons she taught and the example she set. Jennifer teaches us that how long we live is not as important as the impact we have on the lives we touch." I 6 3/4/03 I I I 45:0046 ' ADJOURNMENT At 7:50 p,m, the City Council Regular Meeting ADJOURNED to March 18, 2003 at 6:00 p,m, in (March 18,2003) the Deveiopment Services Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ATTEST: :P:~: ~f~r~ CityCI 7 3/4/03