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Home My WebLink AboutMARCH 18,2003 I I I 45:0040 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING March 18, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, March 18, 2003 at 6:00 p,m, in the Development Services Department Conference Room, 240 West Huntington Drive. ROLL CALL PRESENT: Council/Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. The City Manager announced he would like to add a closed session item to the agenda for discussion under Government code Section 54957: General Emergency Preparedness. The City Attorney explained the factual basis which in his opinion would allow the City Council to make two findings to add this closed session item to the agenda: 1) There is a need to consider this item immediately this evening, and, 2) The need to take action arose after the agenda was posted, It was MOVED by Council member Segal, seconded by Councilmember Wuo and CARRIED by unanimous vote of the City Council to add this item to the Closed Session agenda, 1, CLOSED SESSION 1a Pursuant to Government Code Section 54956,9(b)(1) to confer with legal counsel regarding threatened litigation - one (1) case, 1b. Pursuant to Government Code Section 54956,9(a) to meet with legal counsel regarding request for Amicus Support (Petition for U,S, Supreme Court Writ of Certiorari) regarding appeal of Rubin v. City of Burbank (2002) 101 Ca.AppAth 1194, 124 CaI.Rptr.2d. The Closed Session ended at 7:08 p.m. and the City Council RECONVENED in the Council . Chambers for the Regular Meeting. INVOCATION Reverend Ron Fraker, Church of the Foursquare Gospel PLEDGE OF Gary Thomas, former President, Pasadena Tournament of Roses ALLEGIANCE 1 3/18/03 ROLL CALL 2. ORD. & RES. READ BY TITLE ONLY 3, ARBOR DAY CELEBRATION (Simoniello) 45:0041 PRESENT: Council members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly introduced David Lewis, the new Director of Recreation and Community Services. City Attorney Deitsch announced the City Council met in Closed Session earlier this evening in order to be briefed on general emergency preparedness and to consider the two items listed on the posted agenda under Closed Session. Item 1 a. related to the application of the City's adult business ordinance, when adult user and adult business is in town, No reportable action was taken, It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Chang and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None I ~ I ~~ARCADIA Gary Thomas, former President, Pasadena Tournament of Roses Association, presented an ROSE PARADE official Rose Parade Float framed photograph to the City of Arcadia, FLOAT 5, KOVACIC (Novell) (Law Day) (Community Bike Ride & FD Pancake Breakfast) (Sister City) PRESENTATIONS Mayor Marshall presented a plaque to Hugo Reid Elementary School Principal Michael Simoniello in commemoration of the participation of Hugo Reid students in the 2003 Arbor Day Celebration. AUDIENCE PARTICIPATION Robert Novell, 1276 Oakglen Avenue, President, Arcadia Rotary Club, presented two checks to the City. A $500 check for renovation of the peacock fountain at the county park, and $150 check in support of the publication of the Centennial Anthology, MATTERS FROM ELECTED OFFICIALS Councilmember Kovacic expressed appreciation to Mr. Novell and Arcadia Rotary Club members for their generosity and support. Mr. Kovacic announced that the Annual Law Day will be held on May 3rd at the Arcadia Public Library Auditorium, Mr. Kovacic noted that the "Annual Community Bike Ride" and "Fire Fighter's Association Pancake Breakfasf' will be held on May 10, 2003, Mr. Kovacic referred to an article published in the Chinese Daily News, March 1, 2003 with regard to a sister city relationship with Taiwan, He clarified that the Council did not make a decision concerning a sister city relationship with any city yet, and is waiting to receive the results of a survey with regard to this matter. 2 3/18/03 I (Emergency) I SEGAL (City's Float) (School Board Election) CHANG (Essay Winners) (Rose Parade Float) (Rotary Club) (Civic Day Luncheon) I (Newspaper Article) (Senior Housing Proj,) (Senior Citizen Discount) (Capital Proj,) WUO (Rotary Club) (Arbor Day) 45:0042 Mr. Kovacic referred to an incident that happened to a member of the Good Shepard Church at the Sunday service, A young choir member collapsed, fainted and was unconscious on the floor, Mr. Kovacic thanked Mayor Marshall for her quick response in handling the situation by calling the Fire Department dispatch at 574-5121 directly from her cell phone. He reminded everyone that this is the quickest way to get a response in an emergency situation from a cell phone. Councilmember Segal expressed appreciation to Gary Thomas and Peter Ulrich for helping the City with the 2003 Rose Parade float. Mr. Segal encouraged residents to attend the Arcadia Board of Education Candidate's Forum, March 19, 2003 at the Arcadia Community Center. Mayor Pro tem Chang congratulated the student essay winners from Hugo Reid Elementary School. He also complimented Hugo Reid Principal, Michael Simoniello, for hosting the Arbor Day celebration, Dr. Chang expressed appreciation to Gary Thomas from, Tournament of Roses Association for a wonderful picture of the Arcadia's Rose Parade Float. Dr. Chang expressed appreciation to Robert Novell and the Arcadia Rotary Association for their contributions to the Peacock Corner and Centennial Anthology projects, Dr, Chang expressed appreciation to the Arcadia Woman's Club for the Civic Day Luncheon. They really are a distinguished group in our community, Dr. Chang referred to the newspaper article which was mentioned by Councilmember Kovacic, He does not have any information on that and will try to follow it up. Dr, Chang announced that any resident interested in obtaining information with regard to the senior housing project, should contact Ms. Aimee Staudt at ASL. He also announced a telephone number for Adelphia Communications, Dr. Chang encouraged senior citizens to contact Adelphia and receive a 10% discount on their' cable service. Dr. Chang noted that three major capital projects were discussed in a study session held on March 4, 2003 which included the reconstruction/construction of Fire Stations 105 and 106, City Hall and a youth center/gymnasium As a Rotary Club member for 10 years, Council member Wuo thanked the club and Bob Novell for their donations. Mr. Wuo congratulated the Hugo Reid Elementary School students for their award winning essays for Arbor Day, (Arc. Historical Mr. Wuo announced, on March 19, 2003 the Ruth and Charles Gilb Historical Museum will host Museum) a ceremony honoring museum volunteers. I MARSHALL (Centennial Celebration Events) Mayor Marshall noted some of the centennial celebration events; the Big Band Concert, April 17, 2003 at the Arcadia Community Center and Chorus American History Through Songs, May 18 at the Church of the Good Shepherd, 3 3/18/03 (Special Olympics) (Candidate Forum) (Day at the Races) (Food for Thought) 6, ROLL CALL 7, 7a, LI , ' - , . I I, 45:0043 Ms, Marshall announced that the Arcadia Police Department in Partnership with Matt Denny's will host "Tip-A-Cop" for the Special Olympic Program, March 28, 2003. The proceeds will benefit the San Gabriel Valley Chapter of Special Olympics of Southern California, Ms. Marshall announced that the recent candidate forum for the School Board Eiection is being broadcast on the City's Government Access Channel at 7:00 p,m, every night except Tuesday, Ms, Marshall encouraged everyone to attend the Centennial Day at the Santa Anita Race Track, Sunday April 6, 2003, It was also noted that the City Council will use this unique event to honor the Silver Circle volunteers who donated 200 or more hours to the City during the calendar year 2002. Ms. Marshall read the name of the Silver Circle volunteers and thanked them for their efforts and help, Mayor Marshall quoted a saying, "If Columbus had turned back no one would have blamed him, of course, no one would have remembered him either." THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTiCIPATION None, CONSENT ITEM It was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to APPROPRIATE $96,767 from the Agency's Unprogrammed Reserves; and, AUTHORIZE the Executive Director to forward it to the Los Angeles County Auditor before May 10, 2003. AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to April 1, 2003 at 6:00 p,m" in the Development Services Department Conference Room. 8, CONSENT ITEMS THE CITY COUNCIL RECONVENED 8a, MINUTES APPROVED the Minutes of the March 4, 2003 Regular Meeting, (March 4, 2003 Reg. Mtg.) 8b. B_E_SOLUTION NO. 6341 (Property Dedication - - ;..'r t ADOPTED RESOLUTION NO. 6341 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DEDICATING CERTAIN PROPERTY ON SHARON ROAD FOR STREET PURPOSES (A PORTION OF LOT g OF TRACT MAP 47234)", 4 3118103 I I I I I I Sharan Rd.) 8c, RE.?OLUTION NO, 6343 (Urban Farestry Grant- Program) I' 8d. RESOLUTION NO, 63.<14 (Arcadia Trans. Oper, Funds - 2002-200]) 8e, T I GRANT (Lib. Netwark) 8f. EQUIPMENT PURCHASE (Radio - PD) f ( 8g, EQUIPMENT - - PURCHASE (PSAP) 8h. 5,', u .' WAIVE THE COST (5K Run & Walk) 8i. AWARD ~NJ_RACT (24 Cancrete Bus p'ads - Various Lacatians) 45:0044 In respanse to a Cauncil question staff stated in part, that the purpase .of Lat 9 is ta deny access ta Sharan Raad far the properties an Leman Avenue. Access would be denied until praperties are subdivided and public impravements are campleted in accordance with City standards. It was nated that the City Cauncil is baund ta approve this praject based upan priar legislated actians, ADOPTED RESOLUTION NO. 6343 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR FUNDS FOR THE URBAN FORESTRY GRANT PROGRAM AS PROVIDED THROUGH PROPOSITION 12 FUNDING," ADOPTED RESOLUTION NO, 6344 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE SUBMITTAL OF THE TRANSPORTATION DEVELOPMENT ACT CLAIM FORM TO RECEIVE FUNDS FOR THE OPERATIONS OF ARCADIA TRANSIT FOR FISCAL YEAR 2002-2003." ~! ,I ACCEPTED a grant fram Arraya Seca Library Netwark far $1,992,00, WAIVED the farmal bid pracess, and, APPROVED the purchase .of radia equipment from ~otorola far the Arcadia Palice Department in the amount .of $372,885,09, In respanse ta a Cauncil questian staff stated in part, that Motarola is the .only source far digital technalagy radias and has an existing Gavernment Services Administratian (GSA) cantract under which lacal agencies can purchase radia equipment at a reduced price, WAIVED the farmal bid pracess; and, APPROVED the purchase of new PSAP equipment fram Sauthwest Bell Carparatian in the amaunt .of $208,383,37 far the Arcadia Police Department by utilizing funding fram the State 9-1-1 Emergency Communications Office and the COPS Technalogy Initiative Grant. 1, , Tr (.:.( . .. I, / IAPPROVED Santa Anita's request ta waive the cast .of traffic cantral services far the ninth Annual ~anta ~nita Derby Day 5K Run & Walk ta be held an April 5, 2003, AUTHORIZED the City Manager ta enter inta a cantract with Damon Canstructian Ca. in the amaunt .of $137,928,00 far the constructian .of 24 can crete bus pads at various lacations, 5 3/18/03 45:0045 1 aj, ACCEPT WORK ("!laffic Signal System - Peck Rd. & Clark St.) ACCEPTED all work performed by CT. and F. Inc" for the modification of the traffic signal I system at Peck Road and Clark street as complete; and, AUTHORIZED final payment to be made in accordance with the contract documents subject to a retention of $4,605, 8k, REJECT BIDS 1l<_REBID (Fuel Pumps) f I REJECTED bid submitted by Fleming Environmental, Inc,; and, DIRECTED staff to rebid for the Fuel Pumps AQMD Compliance project. THE PRECEDING CONSENT ITEMS 8a, b, c, d, e, f, g, h, i, j and k APPROVED ON MOTION BY MAYOR PRO TEM CHANG, SECONDED BY COUNCllMEMBER SEGAL AND CARRIED ON ROll CAll VOTE AS FOllOWS: AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None 9, CITY MANAGER 9a, AWARD In January 2002, the City Council hired EPT Design to develop a "landscape Master Pian" as CONTRACT well as construction plans relative to the shelter and landscaping at the Library. Recently, staff (Arcadia Public received bids for the shelter and landscaping. Mariposa Horticultural Enterprises, Inc. was the I ,lprary Phase I) low bid in the amount of $152,126.03. Funds in the amount of $300,000 have been appropriated (APPROVED) in the 2002-2003 Capital Improvement Project budget to construct the covered structure and make landscape improvements at the Library, The low bid being $152,126.03, there are adequate funds to cover the construction contract and contingencies. Staff requested approval to increase EPT Design's Professional Services Agreement by $5,000 to cover costs of construction administration and design relative to any additional work. These funds are available in the overall project budget. The focus of this project "Arcadia Public Library Phase I" will be to create a pick-up/drop-off area in the west side of the Library building with turf seat steps. This project will also strengthen the pedestrian secondary access from the west parking lot and revitaiize existing pedestrian gathering areas with new pianters. The proposed covered shelter is designed in the same architecture style as the Library's existing trellis, The turf seat steps will provide an additional pedestrian gathering space for Library patrons. Following the presentation staff responded to questions raised by Council. It was noted that the planter areas will be constructed with varied plant material creating a garden-like atmosphere adjacent to the existing trellis patio along the northwest side of the library building, which currently Is a popular gathering area. It was MOVED by Council member Segal, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to enter into a contract with Mariposa Horticultural Enterprises, Inc, in the amount of $152,126.03 for the City of Arcadia Public Library Phase I; and, AUTHORIZE staff to increase the existing Professional Services Agreement with EPT Design by $5,000. I 6 3/18/03 I I I ADJOURNMENT (April 1 , 2003) ATTEST: 45:0046 AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None At 8:16 p.m, the City Council Regular Meeting ADJOURNED to April 1 ,2003 at 6:00 p,m. in the Development Services Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ~~'''~~ 7 3/18/03