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HomeMy WebLinkAboutAPRIL 1,2003 I I I 45:0047 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADiA .and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING April 1, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, April 1, 2003 at 6:00 p,m, In the Development Services Department Conference Room, 240 West Huntington Drive, ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. 1. CLOSED SESSION 1a Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical employees' Union 911 (Confidential, Supervisory, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officer's Association and Arcadia Firefighter's Association (City negotiators Tracey Hause and William W. Floyd), The Closed Session ended at 7:08 p,m, and the City Council RECONVENED in the Council Chambers for the Regular Meeting, iNVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church PLEDGE OF Captain Bob Sanderson ALLEGIANCE Arcadia Police Department ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None 2, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, City Attorney Deitsch announced the City Council met in Closed Session earlier this evening to consider the one item listed on the posted agenda under Closed Session, No reportable action was taKen. 1 4/1/03 ORD, & RES, READ BY TITLE ONLY 3, CITIZEN OF THE MONTH (Caldwell) 4, 4a, RESOLUTION NO. 6346 (Rec, & Comm. Svcs, Depl. Fee Schedule) (ADOPTED) 45:0048 It was MOVED by Council member Segal, seconded by Mayor Pro tem Chang and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, I AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None PRESENTATIONS Mayor Marshall presented the April, 2003 Citizen of the Month Award to Bob Caldwell, former owner of Caldwell Printers for 37 years. In 1 983, Bob, togelher with several of his neighbors, formed a committee to bring to the attention of CalTrans the need of sound walls all along the 210 Freeway. At that time, the City of Monrovia had been approved for sound wall installation, but not the City of Arcadia, Through the efforts of Bob and his fellow committee members, CalTrans finally conceded that the sound walls were indeed necessary and thanks to Bob's efforts, the residents living alongside the 210 Freeway are now able to enjoy their homes and baCkyards without excessive noise intrusion. PUBLIC HEARINGS Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6346 establishing a revised Recreation and Community Services Department fee schedule, In July 2002 the City conducted a comprehensive Cost Allocation Study to determine the actual cost of service for City programs and activities, The purpose of the Cost Allocation Study was to ensure that City fees and charges are directly proportionate to the cost of providing the public service, The Study recommended changes to several City fees and charges including those for recreation and senior citizen classes and activities, as well as those assessed for using the Community Center. The last time Recreation and Community Services Department fees were increased was July 1997. Since that time, the City has experienced increases in salaries and contractor payments as well as increased utility, maintenance and equipment costs, Not all fees are being changed, but for those that are, the increase is minimal and reflects the increased cost to the City for providing the service, I Mayor Marshall OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Council member Kovacic, seconded by Council member Segal and CARRIED to CLOSE the Public Hearing, Considerable discussion ensued, Some members would like the City to have a policy to assist senior citizens and suggested that the City Council waive the increase of fees for senior citizen's programs; others felt that the fee Increases are reasonable and would not want to select one group over another, City Manager Kelly noted that some of the significant increases are related to the operalion of the facility and Instructor's fees, There has not been an operation cost increase since 1997 and if the City Council decides not to raise the fees then the City would have to absorb any continual increases, The City is way behind in terms of collection of fees for the cost of operations, I 2 4/1/03 I I I 45:0049 David Lewis, Director of Recreation and Community Services, stated in part that, the proposed fees are to partially recover the cost of providing recreation and community services and are not being imposed for general revenue purposes, City Manager Kelly suggested that the Council adopt the fees absent the senior citizen increases and refer those fees back to the Senior Citizen Commission for their review and input. Council concurred, It was MOVED by Council member Segal, seconded by Council member Wuo and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6346 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED RECREATION AND COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE; and, EXCLUDE the Senior Citizens fee Increases as suggested by City Manager Kelly and refer the fee schedule back to the Senior Citizen's Commission for their input. AYES: NOES: ABSENT: Counciimembers Chang, Kovacic, Segal, Wuo and Marshall None None 4b. RESOLUTiON NO. 6347 (Increase FAR for Mixed-Used Properties) The City received a request from Romolo De Paolis for a General Plan Change (GP 2003-001) (ADOPTED) to increase the maximum intensity of non-residential square footage for mixed-use projects from a 0.40 floor area ratio to a 0,50, The applicant proposed to construct a mixed-use project at 306- 310 South First Avenue on the southeast corner of First Avenue and California Street. The project includes approximately 10,767 square feet of commercial (non-residential) floor area and eight residential condominium units. Consideration of the report and recommendation to adopt Resolution No. 6347 amending the test of the Community Development Section of the General Plan to increase the allowable floor area ratio of non.residential square footage for mixed.use projects. City General Plan Land Use Designation provides a description of the various land use designations used to define desired land uses within the City. Mixed Uses are an allowable iand use within the Commercial/Multiple Family (MU-C/MF) Land Use Designation, Citywide, there are 15,3 acres with the (MU-C/MF) Land Use Designation that would be affected by this change. increasing the maximum Intensity for commercial development would allow for more flexibility in the design process regarding mixed-use developments, For example, a given mixed-use development may not maximize the allowable density for residential units, but instead may choose to maximize the commercial. portion of the development. As is the case with any development, a mixed.use project is required to comply with the provisions of the underlying zone, Setbacks, height restrictions, and parking requirements generally restrict the size and intensity of proposed development. Also, mixed.use development requires approval of a conditional use permit; therefore, individual projects are reviewed on a site-specific basis.by the Planning Commission, In order to encourage mixed-use developments within appropriate land use designations, it is the Development Services Department's opinion that the allowable commercial floor area ratio should be increased. Mayor Marshall OPEN ED the Public Hearing. No one came forward to address the City Council. It was MOVED by Council member Wuo, seconded by Council member Kovacic and CARRIED to CLOSE the Public Hearing. 3 4/1/03 45:0050 it was MOVED by Councilmember Segal, seconded by Councilmember Wuo and CARRIED on roll call vote as follows to ADOPT the Negative Declaration; and, ADOPT RESOLUTION NO, 6347 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE COMMUNITY DEVELOPMENT SECTION OF THE ARCADIA GENERAL PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO OF NON- RESIDENTIAL SQUARE FOOTAGE FOR MIXED-USE PROJECTS". I AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None AUDIENCE PARTICIPATION Bob Caldwell, 326 Joyce Avenue, spoke in favor of the freeway soundwalls and referred to an article in a newspaper with regard to CalTrans possibly using new rice straw panels to build soundwalls in southland neighborhoods, If the testing department approves the product the panels can be install on freeways at half the time and half the cost. The soundwall along 210 Freeway In Arcadia ends at Second and Fifth Avenues overpasses, He believes that this product will be as effective and lighter in weight enough to be use on the Second and Fifth Avenue overpasses. MarQie Kerstein, 1156 West Duarte Road, expressed her opposition of the Planning Department decision that members of her condominium complex association had to apply for Modifications and submit the $500 filing fee in order to have a wall/fence exceeding 6' in height. She did not realize that by expanding the fence they would be In violation of City code. She felt that the fence height is necessary for privacy and safety of the condominium residents. 5. STATE OF THE CITY ADDRESS BY MAYOR GAIL MARSHALL I "I would like to take this opportunity to give a brief overview of the events I believe to have been of significance over the last twelve months of my tenure as Mayor. "This evening I am pleased to be able to announce that the financial health of the City of Arcadia is excellent. At a time when budget cutbacks are crippling cities all across the state, resulting in the reduction of critical services and personnel, the City of Arcadia is fiscally sound and will be making no cutbacks in either services or personnel. Projects such as our new Police facility, skate park, and street and water improvements are moving forward, We look forward to moving into the new pOlice facility later this year, Funding for the station came from the City's General Fund, the Redevelopment Agency and a voter-approved General Obligation Bond issue, It is my pleasure to report that this project is on schedule and within budget. During this past year, my colleagues and I authorized the refurbishment of two of Arcadia's Fire Stations; we are exploring the concept of a gymnasium and youth facility; and we are currently in discussion relative to the feasibility of a new City Hall complex, I believe these projects In varying degrees of completion, planning or discussion demonstrate a firm belief in our City's ability to remain financially vital and our commitment to the public to continually build upon a solid foundation of service to the community, "During the past twelve months we have made progress on many levels, We have fine-tuned our zoning codes to ensure that our neighborhoods retain a quality of beauty and a measure of conformity, Out goal is to balance aesthetics with growth while maintaining the small town atmosphere that has personified Arcadia over the years, I 4 4/1/03 45:0051 I "The City Council gave approval to Westfield Mall to include an additional 215,000 square feet for the construction of a theater, two large retail establishments, restaurants, an auto repair center to replace an existing facility, and two parking structures to create safe, easy access to the planned improvements. The sales tax revenues that will be realized from these new businesses will be put back into the community to create, sustain and improve services to our constituents, "In January of this year the City Council authorized construction of a 54-unit affordable senior housing project at 150 West Las Tunas Drive. Completion of this facility is scheduied for Summer of 2004. The response from the community has been overwhelming. I am proud that we have made an excellent start on ensuring that our senior citizens will have access to safe, affordable and desirable housing. "Construction of Phase I of the Gold Line to Pasadena is nearing completion. This exciting project will provide much needed relief for our freeway infrastruclure, decrease travel time, and reduce harmful fuei emissions, At a time when fuel prices are at an all-time high, the Gold Line is a viable solution for the daily commuter, tourists and those individuals or families wanting a car-free excursion, "The Council Chambers has been refurbished and now has much improved audio-visual capabilities, which translate to better presentations here in the Chambers as well as a better prOduction for those of you who watch the Council meetings on television, I " i am delighled to say that we are making great progress on the instailation of soundwalis along the 210 freeway, Finaliy, residents living in that area will receive much needed relief from the noise of the cars traveling back and forth. We are already in the design stage and will soon complete soundwalis along the entire Arcadia corridor. "One of our City's accomplishments over the past year has been the completion of Phase I of the fountain at the corner of Huntington and Santa Anita, which has been dubbed "Peacock Corner", The refurbishment of this fountain with beautiful mosaic tile work was accomplished with the help of many volunteers. The benches and newly planted roses serve a duai purpose; they provide a focal point of beauty and color for the commuter and a spot to rest and reflect for park patrons, "The historic Santa Anita Race Track was the setting for the filming of a soon-to-be released motion picture entitled Seabiscuit. This' was a unique opportunity for the creators of this production to film the race sequences in the originai location, Several members of the community were involved as extras in the filming of the movie, "Another exciting event involving Santa Anita is the upcoming Breeder's Cup, which will take place on October 25, NBC Sports will be in town to cover the event, which is expected to bring 85,000 peopie to the area. "One of the projects I am most proud of is our Blue Star program for the families of our military men and women who are serving their country with distinction and valor within the United States as well as overseas. The Blue Star program has been a symbol of support since 1926 when the War Mothers Flag was raised on Armistice Day at 11 minutes after 11 o'clock and lowered at sundown to commemorate the Americans who lost their lives In World War I. Armistice Day eventually became our Veterans Day, but the tradition continues as it has for the past 77 years, I would encourage any Arcadia residents or business owners with family members serving with the military to contact our City Manager's office for further information on this program. I "As many of you remember, 2003 began with a bang and a large windstorm, As Southern California Edison put it, the damage on Live Oak was the worst they had seen In 100 years. As 5 4/1/03 45:0052 only Arcadia can do, we were able to get the area back to normal in record time. Edison and City staff worked around the clock to return things to normal as quickiy as possible and they did a fantastic job, "I'm sure it comes as no surprise to anybody, but this is Arcadia's Centennial Year and we are celebrating with much style. We started our Centennial year by receiving the Queen's Trophy for our City's float entry in the Tournament of Roses Parade, and that was on the first day of our Centennial Year. In August of last year the City offered the unique opportunity of purchasing a Centennial banner. These banners are currently all over the City and bear the names of families, businesses, service organizations, and honor some of our residents that have passed on, We had a fabulous kick off Centennial Recognition Dinner in January that included guests from our sister city of Tripolis, Greece and our special guest speaker, KCET personality Huell Howser. Over the next few months we will keep the momentum going with the Arcadia Centenniai Day at the Races on April 6th, the official City birthday celebration on August 5th, the Grand Ball .in September, and the 'Parade and Lucky Baldwin picnic in November. I would also like to mention that the Mayor's Prayer Breakfast will take place on Good Friday, April the 18th at the Los Angeles County Arboretum and Botanical Garden, i am extremely happy to have Ron Roenicke of the Anaheim Angels as my guest speaker together with performances by the Pasadena Tabernacle Saivation Army Band and a special singer by the name of Ray Hutchinson. It's a wonderful talent iine-up for a worthy cause. As you all know, all the proceeds from the Prayer Breakfast go to our Campership and Salute to Seniors Programs. In other words, your donation supports our youth and our seniors, two groups that I feel sure you will agree are more than deserving of our support and encouragement. This year, we will have a very special silent auction for a baseball from the 2002 World Series signed by the World Champion Anaheim Angels and 5 pink Arcadia Azaleas that were specially crealed for our centennial year by Nunccio's Nursery in Altadena. "I would like to touch briefly on the subject of new business enterprises that we have attracted to our City. After standing vacant for a long period of time, Rusnak Motors purchased the property at the corner of Huntington and Santa Clara. Rusnak has made this property into a commercial success, The landscaping and general air of activity has turned the visual impact of this location compietely around, There has been considerable construction and the refurbishment of the existing buildings as welL The Hale Construction Company has recently opened two new buildings at the corner of 5th and Santa Clara for use as office space, thereby increasing our potential tax base and having a posilive impact on the overall revitalization effort in our downtown area. "I could not end these comments without mentioning Arcadia's many volunteers, From the police department to senior services to the library and fire department. Arcadians volunteer by Ihe hundreds enabling us to provide services to the community that would be difficult, or even impossible, without their help, These people give a tremendous amount of hours to helping make this City a great place for all of us to live and we are deeply in debt to them for their hard work and devotion to the City, Volunteerism in Arcadia is at an all time high. "' would like to say that it has been a pleasure and a great honor to serve the City of Arcadia as Mayor over the past year, I want to thank my husband Burt and my son Keith for their loving support. Many people thank their families on occasions iike this, but I want to say thank you to both of them with all my heart, I really could not done It without you. "I am very proud of this beautiful City, and it is my personal opinion that she does not look a day over 50". 6 4/1/03 I I I I I I 6. ',1,"\ /",' 1'-[1 \'1' -'n "':c'r''''', 45:0053 MATTERS FROM ELECTED OFFiCIALS WUO Councilmember Wuo congratulated Mayor Marshall for her State of the City Address, (State of the City Address) (Caldwell) (Fire Station 107) (Derby Day & 5-K Run) (Day at the Races) KOVACIC (Marshall) (Caldwell) (Chamber of Commerce) (County Workshop) (Law Day) (Community Bike Ride & FD Pancake Breakfast) SEGAL (State of the City Address) (Const./Reconsl. Fire Stations, City Hall & Youth Ctr.) Council member Wuo expressed congratulations to Bob Caldwell the recipient of Citizen of the Month Award. Mr, Wuo invited everyone to attend the rededication of Fire Station 107 on April 3, 2003 at g:OO a,m, Mr. Wuo encouraged everyone to attend the 5-K Run and Derby Day at Santa Anita Race Track Saturday April 5th, Council member Wuo invited everyone to attend the Arcadia Day at the Races on April 6, 2003, On that day the City Council will honor the Silver Circle Volunteers who donated 200 or more hours to the City during the calendar year, Councilmember Kovacic congratulated Mayor Marshall on her remarks, It is good to be reminded how much has been accomplished in the course of a year. Mr, Kovacic congratuiated Bob Caldwell and expressed appreciation for his efforts on the 210 Freeway soundwall issue. Mr. Kovacic attended a special event held by the Chamber of Commerce honoring Citizen of the Year, Don Fandry. Other special awards made that night included a lifetime achievement award to Monty Lindsey for being the Chamber of Commerce President three times, and also special recognition to outgoing President, Peter Young and incoming President, Steve Gutierrez, Mr, Kovacic announced that the Los Angeles County Parks and Recreation will conduct a community workshop concerning county recreation programs, services and facilities, at the Los Angeles County Arboretum, April 8, 2003 at 6:30 p,m, He encouraged anyone interested in the County programs plan to attend that workshop, Mr. Kovacic announced that the Annual Law Day co-sponsored by the City of Arcadia and the Arcadia Chinese Association will be held on May 3rd at the Arcadia Public Library Auditorium, Mr, Kovacic encouraged everyone to attend the "Annual Community Bike Ride" and "Fire Fighter's Association Pancake Breakfasf' will be held on May 10, 2003, Council member Segai congratulated Mayor Marshall for her well-spoken words, stating, "it was certainly a pleasure to serve with you and will look forward to few more years of thaf', Mr. Segal clarified that at the March 4, 2003 study session, the City Council unanimously authorized the City Manager to go ahead and further study the need to rebuild the fire station on Santa Anita, a new headquarter's at the Baldwin Station, a new City Hall facility and a gymnasium/youth facility. In no way did any of the Councilmembers individually or as a group authorize the City to go out and spend an estimated $16 million on these projects, The Council clearly stated that they would like to see a detailed budget cost and detailed plans, and then look at each project individually. 7 4/1/03 CHANG (Caldwell) (DSD & PWS Employees) (Sr, Affordable Housing) (Red Cross - CPR Course) (Arcadia His!' Museum) (Fan<lry) (Sister City) MARSHALL (Mayor) 7, ROLL CALL 8, 45:0054 Mayor Pro tem Chang congratulated Bob Caldwell, recipient of the Citizen of the Month Award, Dr. Chang referred and read two letters complimenting Development Services and Public Works Services employees, Pat Auriemmo, Kathy Buckle, Brian Saeki, Tracey Zen aye, Mark Ornelas and Dave Thompson for their help, good service and efficiency, With regard to Senior Affordable Housing, Dr, Chang noted that the applicants should meet certain requirements in order to quality for these affordable units; be 62 years of age or older and meet a certain income level. Dr, Chang attended a CPR course on Saturday March 29 at the Arcadia Chapter of the American Red Cross, He thanked Bob Dale, Executive Director of the Arcadia Chapter, for a tour of the facility. Dr. Chang encouraged everyone to at least take one course, Dr, Chang attended a ceremony hosted by the Ruth and Charles Gilb Arcadia Historical Museum honoring museum volunteers. There are a total of forty volunteers helping the society at this time. Dr. Chang congratulated Citizen of the Year Award recipient, Don Fandry, Mr. Fandry is another dedicated volunteer who donated many hours of his time to help the Chamber of Commerce and the community, Dr, Chang referred to a comment made by Councilmember Kovacic with regard to an article published in the Chinese Daily News regarding a sister city relationShip with Taiwan. Dr. Chang noted that there is indeed a loud voice in the community to establish a sister city relationship with a City in China or Taiwan. Councilmember Kovacic reiterated his statement and clarified that the Council did not make any decisions concerning a sister city relationship with any city, and is waiting to receive the results of the survey. Mayor Marshall thanked Council members and residents who have given her the opportunity to serve as Mayor for the past year, THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None I I 8a, MINUTES APPROVED the Minutes of the March 18, 2003 Regular Meeting, (March 18, 2003) (APPROVED Agency Member Kovacic requested an amendment to the statement he made at the March 18, AS AMENDED) 2003 meeting with regard to an emergency siluation to read as follows: "He reminded everyone I that the quickest way to get a response in an emergency situation in Arcadia is to dial the dispatch in Arcadia directly, and that is only when you are calling from a cellular phone, If you AUDIENCE PARTICIPATION None. CONSENT ITEMS 8 4/1/03 I 8b, PROF, SVCS, AGREEMENT (Audit SVcs. - FY Ending June 30. 2003) 8c. APPROP, FUNDS (Morlan Piace Project) ADJOURNMENT I 9, 9a, MINUTES (March 4, 2003 Reg. Mtg,) (APPROVED AS AMENDED) 9b, ORDINANCE NO. 2177 (Loitering By Criminal SI. Gangs,) 9c. RESOLUTION NO, 6345 (Grant Funds- Beverage Container I Recycling and Litter Reduction Act) 45:0055 are not using a cellular phone and calling from a regular phone the best way to report an emergency situation is to dial 911". AUTHORIZED the Executive Director to enter into a Professional Services Agreement with Conrad and Associates, LLP in the amount of $54,225.00 for Agency audit services for the fiscal year ending June 30, 2003. APPROPRIATED $19,000 from the Unprogrammed Reserve Fund to proceed with planning for a possible Morlan Place Project: and, AUTHORIZED staff to obtain the updates, THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 8a, band c APPROVED ON MOTION BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER WUO AND CARRIED ON ROLL CALL VOTE AS FOLLOWS, AYES: Agency Members Chang, Kovacic, Segal, Wuo and Marshall (Item 8a, approved as amended) None None NOES: ABSENT: The meeting of the Arcadia Redevelopment Agency ADJOURNED to April 15, 2003 at 6:00 p.m., in the Development Services Department Conference Room. THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of the March 18, 2003 Regular Meeting. INTRODUCED ORDINANCE NO. 2177 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE IV, CHAPTER 2 OF THE ARCADIA MUNICPAL CODE BY ADDING A NEW PART 6 REGARDING LOITERING BY CRiMINAL STREET GANGS", ADOPTED RESOLUTION NO, 6345 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADiA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE CALIFORNIA BEVERAGE CONTAiNER RECYCLING AND LITTER REDUCTION ACT"; and, AUTHORIZED the City Manager and/or his designee to EXECUTE and FILE on behalf of the City of Arcadia all forms necessary regarding this Grant with the California Department of Conservation's Division of Recycling; and APPROPRIATED $15,477 to implement a beverage container recycling and litter prevention programs trust fund. 9 4/1/03 45:0056 9d, CONTRACT AWARD (Replace Generator - City Hall) AWARDED a contract in the amount of $215,000,00 to Rokni Electric to replace the generator at City Hall; and, WAIVED any informality in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney, I ge. ACCEPT WORK (Bonita Park Electrical Switchgear Replcmnt proj.) ACCEPTED all work performed by D & J Foothill Electric Inc., for the Bonita Park Electrical Switchgear Replacement project as complete; and, AUTHORIZED the final payment to be made in accordance with the contract documents, subject to a retention of $9,392,00. 9f. PROF, SVCS, AWARDED a Professional Services Agreement in the amount of $30,000 to Buchnam & AGREEMENT Associates to .continue Program Management Support of the Water System Seismic Reliability (Wtr, System Program; and, AUTHORIZED the City Manager and City Clerk to EXECUTE an agreement in a Seismic Reliab, form approved by the City Attorney. Program) 9g, . REViSED JOB APPROVED the new job specifications and titles for City Librarian to Director of Library and SPECIFICATJONSMuseum Services and Assistant City Librarian to Library Services Manager, (City Librarian & Assit. City Librarian) I 9h. AWARD AUTHORIZED the City Manager to enter into a contract with Pacific Lighting Sales, Inc. in the CONTRACT amount of $36,850 for 11 battery backup systems and 22 external battery cabinets, (Battery Backup System & External Battery Cabinets) 91. EQUIPMENT WAIVED the formal bidding process and APPROVE the purchase of the new telephone PURCHASE equipment and the upgrade of existing equipment using the State of California Cal Net/CMAS (City Telephone program; and, AUTHORIZED the City Manager to enter into a contract with SBC in an amount System) not-to-exceed $342,251 for this system, subject to approval as to form by the City Attorney; and, APPROPRIATED monies from the Equipment Replacement, Water, Refuse and Sewer and Redevelopment Funds in the amounts described above totaling $266,265. In response to a Councii question staff noted that Centrex and PBX systems are feasible and have advantages and disadvantages. The Centrex system would have lower initial costs but higher annual costs, with the PBX having a higher initial capital cost with lower annual costs, Staff and the consuitant recommended the City Implement the Centrex, primarily because il will provide for the most seamless transition, it is the most reliable, and some of the existing City telephone equipment can be upgraded and continue to be uses. I 10 4/1/03 I I I 9j, FURNISHING PURCHASE (Police Dept.) 9k, PROF, SVCS, AGREEMENT (Audit Svcs, - FY Ending June 30, 2003) 91. PURCHASE (Police Motorcycle) 45:0057 WAIVED the formal bidding requirements; and, AWARDED a contract to Systems Source, Inc, in the amount of $427,417 pursuant to Section 2846,1(d) of the City Code; and, ALLOCATED $256,210 of the remaining unallocated project budget to the Fixtures, Furnishings and Equipment budget. In response to a Council question staff noted that the FF&E budget for the new Police facility was established by the Cily Council at $450,000. At that time, the estimate was made without the benefit of information available today on the costs of certain items needed in the new facility, The allocation of available funds from the project budget to the FF&E will bring this budget to $706,210, AUTHORIZED the City Manager to enter into a Professional Services Agreement with Conrad and Associates, LLP in the amount of $54,225,00 for City audit services for the fiscal year ending June 30, 2003, In response to a Council question staff clarified thatlhe proposed cost for audit services include both City and the Agency audits, WAIVED the formal bid process; and, APPROVED the purchase of a surplus motorcycle from the City of Monrovia in the amount of $20,000; and, APPROPRIATED said funds from the Federal Asset Seizure Funds, 9m, ORDINANCE INTRODUCED ORDINANCE NO, 2178 enlitled: "AN ORDINANCE OF THE CITY COUNCIL NO, 2178 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARCADIA MUNICIPAL CODE (Adult Business) PROVISIONS ON THE PERMITTING AND OPERATIONAL STANDARDS FOR ADULT BUSINESSES AND PERMITTING PROCEDURES FOR ADULT BUSINESS PERFORMERS", 10, 10a, CENTENNIAL ESSAY COLLECTION PUBLICATION THE PRECEDING CONSENT ITEMS 9a, b, c, d, e, f, g, h, i, j, k, I and m APPROVED ON MOTION BY COUNCILMEMBER SEGAL, SECONDED BY COUNCILMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Council members Chang, Kovacic, Segal, Wuo and Marshall (Item 9a, approved as amended) None None NOES: ABSENT: CITY MANAGER On January 7, 2003, the City Council conceptually approved providing financial support for a Centennial essay collection being put together by Councilmember Kovacic, With the assistance of Library Board Member, Jerry Selmer, Councilmember Kovacic contacted several publishing companies to obtain a quote for computer, design, printing and binding services, Old Mill Graphics of South Pasadena came in with the best bid and with an inclusive approach that allows all aspects of the book to be processed through one firm, The estimated cost to design, print, bind, shrink-wrap and ship 1,000 352-page hardcover books is $14,350.23. Staff recommended that the City Council authorize an expenditure of up to $15.350,00 from the Centennial Trust Fund Account ($14,350 + $1,000 contingency), Sufficient funds are available in the Cenlennial Trust Account to fund this project. This money is separate from the Centennial Celebration Commission account and will not encumber any of the. 11 4/1/03 10B, ORDINANCE NO, 2175 (Massage Therapists) 45:0058 funds allocated to the Commission for their activities, Any revenue from sales will be used to offset the cost. The method by which the books will be distributed and/or sold has not yet been determined and will be the subject of future City Council discussion, The Councilmembers complimented and congratulated Councilmember Kovacic for his work in pulling togelher the "centennial anthology", I hard It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to AUTHORIZE an expenditure of up to $15,350,00 from the Centennial Trust Account ($14,350 + $1,000 contingency); and, WAIVED the City's purchasing regulations and policies with regard to competitive bidding and/or using the City's primary printing vendor; and, APPROVED the retention of Old Mill Graphics of South Pasadena as the firm to handle publication of the centennial essay collection, AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None On November 5, 2002, the City Council adopted Ordinance No, 2163 adding Massage Therapists' regulations to the Arcadia Municipal Code, The ordinance provides for the regulation of massage therapy activities and includes standards for the issuance of permits as well as restrictions on operations that serve to reduce the risk of illegal activities, Previously the City did not have any standards regulating Massage Therapists. Since adoption of the ordinance some concerns were raised by one of the operators of a day spa regarding identification cards, number of hours for certification, uniforms. door signs, windows in I doors, Staff reviewed Ordinance 2163 and suggested some changes set forth on the April 1, 2003 staff report, The Business License Office has notified all licensed massage therapists and any business where massage therapists are licensed including day saps. salons, medical offices, acupuncturists and physical therapists, regarding the proposed changes, Cal Breitfus, President, Urban Retreat, answered questions raised by Council with regard to the hours of certification, stating in part that, massage therapists are nol regulated in the State of California but massage schools are, The school in some cases cannot give 500-hour certificate because the State of California does not allow that. He suggested that the requirement for completion of 500 hours of instruction from a recognized school of massage apply to new therapist and not the ones who have worked in Ihe community and have been licensed in the past. it was MOVED by Councilmember Segal, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to INTRODUCE ORDINANCE NO, 2175 AS AMENDED entitled: AN ORDINANCE OF THE CITY COUNCI~ OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING DIVISION 8, ARTICLE VI, CHAPTER 4, PART 1 OF THE ARCADIA MUNICIPAL CODE REGARDING THE REGULATION OF MASSAGE THERAPISTS", City Attorney Deitsch read the amendment to Ordinance No, 2175, page 8 paragraph (D) to read as follows: "Notwithstanding the foregoing, an applicant may renew, prior to its expiration, a permit obtained from the City prior to the effective date of this Section 6418,7 with fewer than five hundred (500) hours of instruclion; if the applicant submits proof in the form, content and quality deemed satisfactory to the Chief of Police that the applicant has provided the number of hours of actual massage at Ihe same business in the City equal to the difference between 500 hours of I instruction and the number of hours of instruction received from a recognized School of Massage, For this purpose, the Chief of Police may deem acceptable the declaration signed 12 4/1/03 I I I ADJOURNMENT (In Memory of Sam Weisz) ADJOURNMENT (In Memory of Ernest Herrington) ADJOURNMENT (April 18, 2003) ATTEST: 45:0059 under penalty of perjury by the applicant that the foregoing standard has been met." AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None Councilmember Segal adjourned the meeting In memory of Sam Weisz, his father-in-Iow. "Sam was born in 1920, in Colorado Springs, He grew up In Oklahoma until the age of 15. His family then moved to Los Angeles, Sam graduated high school and attended USC where he graduated with a degree in accounting, He met his wife of over 50 years, Frances, during his college years, they were married and moved to Philadelphia where Frances attended medical school and Sam continued to work as an accountant. After Frances graduated medical. school they returned to Southern California to raise their family, Sam continued to practice as an accountant until he retired at the age of 78, Sam loved to play tennis; he played three days a week until he was unable to play at age 79, His hobbies including watching his grandchildren play sports and watching sports activities on television and in person, He was a true blue Los Angeles Dodgers fan to heart. Sam died on March 23, 2003 after an eight-month battle with pancreatic cancer, He is survived by his wife Frances, two daughters, Lee and Melinda, son Jonathan and ten grandchildren, Sam was a true gentleman by every meaning of the word and will be truly missed," Councilmember Kovacic adjourned the meeting in memory of Ernest Herrington. who passed away on March 22, 2003, "Ernie was born in Houston, Te.xas and moved frequently as his father served in the United States Navy, Ernie was a Lieutenant Junior Grade during Work War II, After the war, he returned to California, graduated from USC and began his career as an educator. He taught at and was Assistant Principal of several Arcadia elementary schools before being named principal of Santa Anita Elementary School in 1954. He was devoted to his students, staff and the families of Santa Anita until his retirement in 1981. Ernie was also an enthusiastic community volunteer, lending his time and talents to many organizations and activities, He was an active member of the Arcadia Presbyterian Church, Another joy of his life was playing in Dixieland bands and being a member of The Four Notes. Isabel, his beloved wife of 53 years, preceded Ernie in death, He is survived by five daughters, Sue, Sara, Marty and Jeannie, their husbands along with 14 grandchildren, one great-granddaughter and many life- long friends. Memorial services were held at Arcadia Presbyterian Church on Saturday, March 29th. In lieu of flowers, donations may be made to the Ernie Herrington Memorial Fund at the Arcadia Presbyterian Church. This indeed Is a sad day as we say goodbye to Ernie Herrington, specially for me an alumnus of both Santa Anita Elementary School and Louise Avenue, a school and street I shared as a young kid growing up with the be loved Mr. Herrington." At 9:20 p,m. the City Council Regular Meeting ADJOURNED to April 18, 2003 at 6:00 p,m. in the Development Services Conference Room for a Regular Meeting to conduct the business of the City Councii and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. J 13 4/1/03