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HomeMy WebLinkAboutMAY 20,2003 I. I. I ROLL CALL 1. 45:0078 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING May 20, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, May 20, 2003 at 6:00 p.m, in the Conference Room of the City Council Chambers. PRESENT: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None AUDIENCE PARTICIPATION None. CLOSED SESSION Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union Local 911 (Confidential, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officer's Association and Arcadia Firefighter's Association, Management and Non-represented employees (City Negotiators Tracey HaUse and William W, Floyd) The Closed Session ended at 6:50 p,m, The Regular Meeting RECONVENED at 7:00 p,m, in the Council Chambers, INVOCATION Reverend Daniel Chang. Cal Tech, International Students. Inc. PLEDGE OF Mary Hansen ALLEGIANCE ROLL CALL 2. ORD, & RES, READ BY TITLE ONLY PRESENT: ABSENT: Council members Kovacic, Marshall. Segal, Wuo and Chang None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, City Attorney Deitsch announced the subject discussed at the Closed Session held earlier this evening. No reportable action was taken, It was MOVED by Councilmember Marshall, seconded by Council member Wuo and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, 1 5/20/03 45:0079 PRESENTATIONS 3. I CERT, OF Mayor Chang presented a Certificate of Appreciation to Monsignor Norman Priebe. Holy Angels APPRECIATION Church Pastor who will move to another parish at the end of June. The Mayor expressed (Monsignor appreciation to Monsignor Priebe for his involvement in various civic and religious organizations Priebe) in the community over the past twelve years. 4. CITIZEN OF THE MONTH (Soroptimist International of Arc, & Mon,) 5, CITIZEN OF THE MONTH (A1trusa Inl'l Club) On behalf of the Arcadia Fire Department, David Lugo, Fire Chief. presented a plaque of appreciation to Monsignor Norman Priebe, Fire Department Chaplain, for providing spiritual leadership to the department and the community, Mayor Chang presented the May, 2003 Citizen of the Month Award to Alison Keltenhofen, Vice President. Soroptimist International of Arcadia and Monrovia, Mayor Chang presented the May, 2003 Citizen of the Month Award to Mary Hansen, Vice President, A1trusa International. 6, CITIZEN OF Mayor Chang presented the May, 2003 Citizen of the Month Award to Don Fandry. President. I THE MONTH Arcadia Sunrise Rotary Club, (Arcadia Sunrise Rotary Club) 7, CITIZEN OF THE MONTH (Arcadia Chinese Assoc,) Mayor Chang presented the May, 2003 Citizen of the Month Award to David Wang, President. Arcadia Chinese Association, 8, CITIZEN OF Mayor Chang presented the May. 2003 Citizen of the Month Award to Fred Kennedy, President. THE MONTH Arcadia Hi-Twelve Club, (Hi-Twelve Club) 9, CITIZEN OF THE MONTH (Lion's Club of Arcadia) Mayor Chang presented the May, 2003 Citizen of the Month Award to Ron Street, President. Lion's Club of Arcadia, AUDIENCE PARTICIPATION Bob Hoherd. 475 West Wistaria Avenue, complimented Dave Lewis, Recreation and Community Services Department Director. for a fantastic and well-organized bike ride event., May 10, 2003. I He felt that merging the Centennial Bike Ride with the Firefighter's Pancake Breakfast was a wonderful idea, ' 2 5/20/03 I :1 1 10. KOVACIC (Centennial Bike Ride) (Centennial Celebration Concert) (Award Recipients & Monsignor Priebe) (Arcadia Child Health Council) (Library Summer Prog,) 45:0080 Mr. Hoherd suggested creating a mural depicting the history of Arcadia from Lucky Baldwin to the present on the block wall at the east side of Huntington Drive, the police department site. He fell the City could ask an artist who lives in the City to volunteer to paint the mural, with the City picking up the expense for materials or maybe ask citizens to contribute some funds to finance the mural. Mr. Hoherd questioned the lack of television monitors in the Council Chambers, he felt that television monitors are necessary for audiences to see the face of the speakers, Further, Mr. Hoherd spoke in opposition to item 14a,'on tonight's agenda with regard to the sidewalk development and dedication agreement on Baldwin Avenue and asked Councilmembers to think hard before allowing construction of parking spaces on the west side of Baldwin Avenue between Duarte and Naomi Avenues. In response to the suggestion made by Mr. Hoherd with regard to a brick wall on the poilce station site on the east side of Huntington Drive, City Manager Kelly, stated in part that. the plan specs called for that wall to be stoccoed with landscaping in front. if it is Council's desire to look at alternatives, staff will bring back a report for Council discussion at a future meeting, Council concurred. Patricia Lachel!. 2125 Louise Avenue, spoke against the proposed parking spaces on Baldwin Avenue between Duarte and Naomi Avenues. The traffic is already backed up at the corner of Naomi and Baldwin Avenues and new parking spaces will make it worse. A Western Pavement Maintenance Association representative. presented a brief description of Asphalt Rubber Cape Application and cost effective strategies for street maintenance. Beth Costanza. Director, Arcadia Chamber of Commerce presented a brief update on the Chamber's upcoming events and invited everyone to participate and support the Chamber of Commerce, MATTERS FROM ELECTED OFFICIALS Mayor Pro tem Kovacic reiterated Mr. Hoherd's comments on the Centennial Bike Ride. It was a very successful event with the participation of 170 riders, Mr. Kovacic expressed appreciation to Dave Lewis, Director, Recreation and Community Services Department and Jessica Anderson, Youth Services Supervisor and City employees for their help. Mr. Kovacic thanked everyone who was involved in organizing the second series of concerts sponsored by the Arcadia Centennial Celebration Commission at the Church of the Good Shepherd, Mr. Kovacic expressed congratulations to all recipients of the Citizen of the Month Awards, He is sad to see Monsignor Priebe leave the City because he has been a very forceful presence and his role with the Interfaith Action Group was important. We are going to miss him. ' Mr. Kovacic expressed congratulations to the Arcadia Child Health Council in celebration of 65 years of service, Mr. Kovacic encouraged everyone to have their children involved in the library's summer program and complimented the Arcadia Public Library staff for planning another exciting summer. The program brochures are available at the library and the City Hall. 3 5/20/03 WUO (Arc, Beautiful Award) 45:0081 Council member Wuo announced that the preliminary judging for the 2003 Arcadia Beautiful Awards will be held next week and encouraged everyone to get their nominations in before the May 29 dead line. The final judging will be held on June 6th. (City Boards & Mr. Wuo urged every Arcadian to consider serving on a City commission, The Citizen Service Commissions) Resumes are available at the City Clerk's Office. (Relay for Life) MARSHALL (Summer Concerts) (Armed Forces & Memorial Day) (Award Recipients) (Food for Thought) SEGAL (Monsignor Priebe) CHANG (Mother's Day) (Buda's Birthday) Mr. Wuo announced that the American Cancer Society "Relay for Life" will be held on July 19th and 20th at the Arcadia High School. He encouraged everyone to participate in this event. Council member Marshall encouraged everyone to attend the summer concert series. Information is available at the Recreation and Community Services Department. Ms. Marshall read a statement on behalf of Sgt. Ed Bacon. Retired. United States Army, in honor of the Armed Forces Day and Memorial Day. Ms. Marshall expressed congratulations to the Citizen of the Month Award recipients this evening. She thanked the volunteers and caring citizens for all their help to make the Arcadia the great community that it is, Council member Marshall shared a "food for thought" by Mother Teresa, "We shall never know all the good that a simple smile can do", Council member Segal wished Monsignor Priebe a successful joumey at his next parish, He truly will be missed in this community. Mayor Chang expressed appreciation to the Joint Chinese University Alumni Association of Southern California for sponsoring a very successful Mother's Day celebration festival on Sunday May 11 at the Chinese Cultural Center in EI Monte. Mayor Chang announced that many buddhist organizations in Southern California celebrated buda's birthday on Sunday May 18. The sponsoring groups donated 20.095 masks to Taiwan to help fight the SARS epidemic, (Taiwanese Mayor Chang announced that the City of Arcadia proclaimed May 18 through May 24, 2003 as American Taiwanese American Heritage Week, Heritage Week) (New Businesses) (Centennial Bike Ride) (Pancake Breakfast) Mayor Chang noted two new businesses opened in town last week. The Venus Beauty Galleria and Curves for Woman, He wished both of these businesses success. Mayor Chang thanked the various departments of the City for coordinating and sponsoring the Arcadia Centennial Bike Ride, It was a very successful event. Mayor Chang noted that the Arcadia Fire Fighter's Association Annual Pancake Breakfast was a very successful event with more than one thousand participants, (Arcadia History Mayor Chang enjoyed the "Arcadia History Through Songs" which was held on May 18th at the Through Songs) Church of the Good Shepherd and thanked Ed Lojeski for conducting the music. 4 5/20/03 I I I I I I (Arcadia Cent. Celebration Committee) 45:0082 Mayor Chang read the names of the Arcadia Centennial Celebration Committee members and thanked them for producing many wonderful activities for the Arcadia Centennial. (2003 Summer Mayor Chang expressed appreciation to Roberta White and Jessica Anderson, Recreation and Program) Community Services Department, for a job well done on the 2003 Summer Program pamphlet. 11. ROLL CALL 12. 12a. MINUTES (April 15, Special Mtg, & May 6. 2003 Reg, Mtg,) (APPROVED AS AMENDED) THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Kovacic. Marshall, Segal, Wuo and Chang None AUDIENCE PARTICIPATION None, , CONSENT ITEM It was MOVED by Agency Member Marshall, seconded by Agency Member Kovacic and CARRIED on roll call vote as follows to APPROVE the Minutes of April 15, 2003 Special Meeting and May 6, 2003 Regular Meeting as amended. AYES: NOES: ABSENT: ABSTAIN: Agency Members Kovacic, Marshall, Segal, Wuo and Chang None None Council member Segal (Minutes of the May 6, 2003 Regular Meeting) ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to June 3, 2003 at 5:00 p,m" Council Chambers Conference Room. 13. 13a, MINUTES (April 15. Special Mtg, & May 6, 2003 Reg, Mtg, - AS AMENDED) THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of the April 15, 2003 Special Meeting and May 6, 2003 Regular Meeting as amended, 13b. ORDINANCE ADOPTED ORDINANCE NO, 2174 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF NO, 2174 THE CITY OF ARCADIA, CALIFORNIA. AMENDING ARTICLE III, CHAPTER 8 OF THE (Construction ARCADIA MUNICIPAL CODE PERTAINING TO CONSTRUCTION BINS ON STREETS", Bins on Streets) 5 5/20/03 45:0083 13c. ORDINANCE ADOPTED ORDINANCE NO, 2179 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF NO. 2179 THE CITY OF ARCADIA, CALIFORNIA AMENDING ARTICLE III, CHAPTER 3 OF THE (Skating & ARCADIA MUNICIPAL CODE BY ADDING PART 4 PERMITTING SKATING AND Skateboarding - SKATEBOARDING IN A PORTION OF BONITA PARK". Bonita Park) I 13d. ORDINANCE INTRODUCED ORDINANCE NO. 2180 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO. 2180 OF THE CITY OF ARCADIA. CALIFORNIA, AMENDING ARTICLE V, CHAPTER 1, PART 3 (Recyclables & AND ARTICLE VI, CHAPTER 4. PART 3 OF THE ARCADIA MUNICIPAL CODE RELATING TO Rubbish Collec. RECYCLABLES AND RUBBISH COLLECTION. HAULING AND DISPOSAL". Hauling & Disposal) In response to a Council question staff noted that the City regulations do not cover contracts with the commercial haulers. Setting conditions and terms is between property owner and the hauler. 13e, RESOLUTION NO. 8352 (SGVCG - Chang and Kovacic) 13f. RESOLUTION NO. 8350 (Abandoned Newborns) ADOPTED RESOLUTION NO. 6352 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENT.' (Mayor Chang and Mayor Pro tem Kovacic) ADOPTED RESOLUTION NO. 6350 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA, AUTHORIZING THE CITY OF ARCADIA TO PARTICIPATE IN THE SAFE SURRENDER PROGRAM FOR CHILDREN". I In response to a Council question the City Manager noted that the intent is to encourage parents who would otherwise abandon their babies in an unsafe environment, to leave their newborns in as safe a manner as possible. It allows the parent to surrender the baby anonymously. 13g, FINAL TR. MAP APPROVED the Final Map of Tract No. 53690 for a six (6) unit residential condominium NO, 53690 subdivision at 1112-1116 South Golden West Avenue. (1112-1116 Golden West) 13h. AWARD CONTRACT (2002/2003 Slurry Seal Project) 131. AWARD CONTRACT (Block Wall - Orange Grove Wtr. Facility) AWARDED a contract to Wheeler Paving Inc. in the amount of $181,228 for the 2002-2003 Annual Slurry Seal Project; and. WAIVED any informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney, APPROPRIATED $129~000 from the Water Fund to fund to cover the costs of the block wall replacement; and, AWARDED a contract to Southland Construction in the amount of $117,848,00 for the Orange Grove Block Wall Reconstruction project; and. WAIVED any informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. I 6 5/20/03 I I I 13j. EQUIPMENT PURCHASE (12-ton Wheel Loader - PWS) 13k, PROF, SVCS. AGREEMENT (Landscape Imprvm't - SA Ave. Entry Corridor) 131. AWARD CONTRACT (Storm Drain Culvert Relining Proj,) 13m, ACCEPT DONATION (Friends of Arc. Library) 13n, CHANGE ORDER REQ. (Paramedic Field Supply Replacment) 130. VEHICLE PURCHASE (G,R.EAT, Truck) 13p. FUND RELEASE (Juvenile Accountability Incentive Block Grant) 13q, ACCEPT WORK (Relocation of 45:0084 AWARDED a contract for the purchase of one (1) 12-ton wheel loader to Cook Equipment in the amount of $113,464.44; and, AUTHORIZED the City Manager to EXECUTE a contract in a form approved by the City Attorney. AUTHORIZED the City Manager to enter into a Professional Services Agreement with Harris & Associates in an amount not to exceed $107,211,00 for civil engineering and landscape architecture design services; and, APPROPRIATED $55,000 from Proposition C funds. AWARDED a contract to Insituform Technologies, Inc. in the amount of $58,850,00 for the 2002- 2003 Storm Drain Culvert Relining; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney, ACCEPTED the donation of $30,000 to the Arcadia Public Library from the Friends of the Arcadia Public Library for the purchase of library materials and for programs for children and adults, Mayor Pro tem Kovacic thanked the Friends of the Arcadia Public Library for their tremendous gift. AUTHORIZED a Change Order Request in the amount of $8,500,00 to Increase the original purchase order for the replacement of paramedic field supplies for the remainder of FY 2002- 2003, APPROVED the purchase of a G.R.EAT, truck from Chevrolet of EI Monte in the amount of $12,908.28; and, APPROPRIATED said funds from the Federal Asset Seizure Fund. Council member Marshall would like to see the dealer's advertisement removed from the G,R.EAT, truck now that City will be the owner. APPROVED the release funds, in the amount of $9,863, from the Juvenile Accountability Incentive Block Grant (JAIBG) Program to be expended by the Los Angeles District Attorney for juvenile prosecution services, ACCEPTED all work performed by American Heavy Moving and Rigging, Inc. for the relocation of the Hugo Reid Family Statue as complete; and, AUTHORIZED final payment to be made in accordance with contract documents subject to a retention of $5,736.20. 7 5/20/03 Hugo Reid Family Statue) 14, 14a. SIDEWALK DEDICATION (Baldwin, Ave. Bet. Duarte Rd & Naomi Ave.) (CONTINUED FROM MAY 6. 2003) 45:0085 In response to a Council query, City Manager Kelly provided a brief overview of the process of relocating the Hugo Reid Family Statue, stating in part that, the Historical Society is raising revenue to begin the restoration of the statue which will include cleaning, reconstruction of the missing parts and resealing of the statue, I THE PRECEDING CONSENT ITEMS 13a, b, c, d, e, f. g, h. i, j, k, I, m, n, 0, p and q APPROVED ON MOTION BY COUNCILMEMBER MARSHAL, SECONDED BY MAYOR PRO TEM KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Council members Kovacic, Marshall, Segal, Wuo and Chang (Item 13a, approved as amended) None None Council member Segal (Minutes of the May 6, 2003 Regular Meeting) NOES: ABSENT: ABSTAIN: CITY MANAGER Consideration of the report and recommendation to approve and authorize the City Manager to execute a Sidewalk Development and Dedication Agreement with PHMJ, LLC, owner of the Arcadia Hub. and to execute all exhibits to the agreement and any documents necessary to complete this transaction; on condition that the City first enter into a public works contract to complete the project described in the Agreement. In response to the request of the City Council at the May 6, 2003 council meeting, staff presented additional data regarding the proposed Baldwin Avenue Improvement Project between Duarte Road and Naomi Avenue which included the results of the survey of businesses with regard to the proposed parking on the west side of Baldwin Avenue, advantages and disadvantages of the proposed project set forth in the May 20, 2003 staff report. I The proposed project has three goals; 1 - to make appropriate traffic improvements; 2 - to provide additional parking for the commercial area; and, 3 - to beautify the street and parkway, The west side properly owner, Michael Pasha ie, has agreed to dedicate to the City the additional right-of-way, in trade for the improvements, and has indicated that additional street parking is an important feature of the agreement. Years, ago. there was west side street parking on Baldwin Avenue, but it was eliminated when the major department store on the street closed, The biggest hindrance to traffic flow on Baldwin Avenue is the intersection of Duarte Road. Drivers currently experience delays at the intersection due to the lack of a sufficient number and length of lanes to accommodate the traffic, The intersection cannot be improved simply by adding more signal green-light time to Baldwin Avenue because that would lengthen the delay to Duarte Road traffic. The City's Transportation Master Plan identified this intersection as a current concern and a future deficiency based on projected traffic growth. The master plan identified an intersection improvement plan for the intersection to add lanes to reduce the deficiencies. The proposed intersection improvements would allow more traffic to move through the intersection in the same amount of signal time allowed. The estimated cost of the improvements is $1,480.000 and requires additional right-of-way, The proposed project will construct the northbound right turn lane, which will help improve the intersection, In addition to the traffic related improvements, the project will remove twelve street trees and replace them with fifteen on the east side and remove six street trees and replace with eleven on I the west side. The project will also include landscaping in the median island and the bow-outs, decorative seat walls and benches at the mid-block bow-outs and sidewalk scored in three-foot 8 5/20/03 : ~l'." t".: .. ) <", 45:0086 squares. I Following the presentation staff responded to questions and concerns expressed by the City Council and recommended three options for Council consideration; 1- to approve the project as proposed; 2 - to eliminate the parking on the west side and only allow the bus turn-outs at the north end; and, 3 - to do nothing on the west side and proceed with all the proposed improvements in the center and on the east side of the street. Considerable discussion ensued, Some members expressed concerns with regard to the parking spaces and addition of bow-outs on the west side of the street and felt that these parking spaces will create more traffic congestion on Baldwin Avenue and will encourage people to park on one side and cross the street to go to the other side with no signal there, Others felt by eliminating parking spaces on the west side of Baldwin Avenue the City is condemning that strip of Baldwin to be the back alley of that shopping center. The City should strongly encourage the businesses to provide entrance from Baldwin Avenue to their place of business, Following discussion it was MOVED by Council member Wuo to approve the staff recommendation with the exception to eliminate the bow-outs and south end bow-out on Duarte Road and Baldwin Avenue, The motion died for lack of a second, I With regard to orientation of the buildings to Baldwin Avenue, City Attorney Deitsch stated in part that. it is a matter of negotiation and agreement and there is nothing unlawful about the City and the property owner entering into an agreement that could provide for access from Baldwin Avenue. In addition. the City Attorney recommended changes to the proposed agreement, that the parties would commence ten calendar days after the date the City awards the contract for the public improvement project, and that the agreement will terminate automatically if such a contract is not awarded by July 15, 2004, He also recommended that the agreement provide that the completion deadline for the public improvement project be July 15, 2005, It was also noted that any changes made to the design in a motion by the Council tonight would be a change in the agreement and would go back to the property owner for his approval. In response to a Council question staff noted that the project will be postponed to May, 2004 to miss the Breeders Cup and the next Santa Anita season, It was MOVED by Council member Kovacic. seconded by Council member Segal and CARIED on roll call vote as follows to ADOPT the staff recommendation and AUTHORIZED the City Manager to EXECUTE a Sidewalk Development and Dedication Agreement with PHMJ. LLC, owner of the Arcadia Hub; and, EXECUTE all exhibits to the agreement and any documents necessary to complete this transaction; on condition that the City first enters into a public works co'ntract to complete the project described in the Agreement; and, APPROVE the City Attorney's suggested additional language with the following additional conditions that the City not be bounded by continuing to provide parking if it turns out that it is unsafe or inconvenient; and, language be put in the agreement that existing and new tenants being strongly encouraged to orient their businesses at least in part, to Baldwin Avenue and that they also be strongly encouraged to beautify their store fronts along Baldwin so that they are more than just painted in windows and delivery, AYES: NOES: ABSENT: Council members Kovacic, Segal and Chang Council members Marshall and Wuo None I 9 5/20/03 45:0087 ADJOURNMENT At 9:53 p,m, the City Council Regular Meeting ADJOURNED to June 3, 2003 at 4:30 p,m, in the (June 3, 2003) Council Chambers Conference Room for a Regular Meeting to conduct the business of the City I Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation mailers or evaluation of properties, ' ,.~o ATTEST: ~ I I 10 5/20/03