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HomeMy WebLinkAboutJUNE 3,2003 I I I 45:0088 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL 1. 2. 2a HISTORICAL MARKERS PROJECT MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 3, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 3, 2003 at 4:30 p.m. in the Conference Room of the City Council Chambers. PRESENT: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None AUDIENCE PARTICIPATION None. At 4:30 p.m. the City Council RECESSED to Closed Session. CLOSED SESSION Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union Local 911 (Confidential, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officer's Association, Arcadia Firefighter's Association, Management and non-represented employees (City Negotiators Tracey Hause and William W. Floyd) The Closed Session ENDED at 4:57 p.m. and the Study Session COMMENCED in the Conference Room of the City Council Chambers. STUDY SESSION Consideration of the report and recommendation to authorize staff to proceed with Historical Markers Project - "History Lives Here", and provide direction on the type of marker. Linda Garcia, Communications, Marketing and Speciai Projects Manager, explained in detail the proposed Historical Markers Project, stating in part that, this is a plan to create and install a series of historical mark'ers that would be placed throughout the City at the location of several famous and/or historically significant local landmarks. The project features a series of numbered markers that would correspond to a map or guide of important places in Arcadia. Two types of markers were presented for the Council's review: 1 - A contemporary information stand topped with a plexiglass cover which would be mounted on a 36"-48" metal base; and, 2 - A 12"x24" inscribed piece of granite that would be installed in the sidewalk. 1 6/3103 21>. PU8lJCART - POLICE FACIliTY 45:0089 The June 3, 2003 staff report explained in detail the pros and cons of each type of stand. While the granite markers are -initially more expensive, they are, for the most part, I maintenance free. With the stands there will be an ongoing maintenance cost associated with keeping the plexiglass and paper information documents in good condition. It was noted that staff has set aside $12,000.00 of the Centennial allocation for an historical marker program. The number of markers is predicated upon the Council's decision on the type of marker. Expense for ongoing maintenance will need to be included in future operation budgets. Following discussion, by Council consensus, directions were given to staff to bring back a report and provide additional design and material for Council's consideration. Consideration of the report and recommendation to receive direction from the City Council regarding the placement of art at the new police facility on or adjacent to the exterior of the building. Since the design development phase of the project, a raised planter or some other type of barrier was planned at the front entrance to the new Police building. The purpose of this barrier is to prevent someone from attempting to ram a vehicle into the front entrance of the building. Rather than simply construct a barrier or have bollards placed near the entrance, the design team believed a raised planter should be constructed that could incorporate some form of public art. or could have a landscape or water feature. The Arcadia Police Reserves and the COPS Committee have approached staff with the offer for them to fund a statue of a police officer, perhaps with a child, at this location. A local I artist has volunteered to prepare an art piece, with more of a modern design, also contacted staff. The building can open without a public art element in place, but the type of art selected might affect the construction of the raised planter area in Phase II. The preservation of the existing "Blind Justice" tile art work and a resident's suggestion of having a mural placed on the site wall on east Huntington Drive was discussed. The preservation work would affect the overall schedule of demolishing the old Police building by one week. It was noted that no funds have been earmarked in the Police facility budget for these expenses and it is not possible to say at this time if funds will be available from the project budget because Phase II still must be bid. The City Council could determine to proceed with some public art; however, should adequate funds not be available for Phase II, an additionai appropriation may be necessary. Further, staff noted that a decision to have a front entrance special feature needs to be made within the next thirty (30) days to meet the Phase II bidding schedule. A decision to place a mural on the exterior of the east Huntington Drive site wall could be delayed until a much later date, as this would not impact the construction, completion or occupancy of the building. However, a decision on preservation of the "Blind Justice" tile must be made now, as the bidding process for the demolition of the existing building should commence within the next couple of weeks. Considerable discussion ensued. Some members felt that a mural will not be appropriate for the site wall on east Huntington Drive from a graffiti point of view and felt that landscaping would be a softer way to handle it. I 2 6/3/03 45:0090 I It was MOVED by Mayor Pro tem Kovacic, seconded by Council member Marshall and CARRIED on roll call vote as follows to: 1 - professionally archive and document the existing tile mural but not preserve it; 2 - landscape the walls but incorporate at some strategic point, some kind of focal point, the City seal or something like that, akin what we are doing on the sound walls; and, 3 - endorse the idea of public art in front of the station to be determined at a later date, either a sculpture or a fountain, or a combination of both. AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None 2c. FY2003-2005 City Manager Kelly presented the proposed budget report to the City Council/Redevelopment OPERATING Agency. The two-year budget accomplishes an enhanced planning perspective for the City's BUDGET& financial resources and ongoing costs of operations. The budget listed FY 2002-2003 2003-2tm accomplishments in keeping with the priorities previously identified by the Council and staff. G.APlTPJ.. Substantial progress has been made during the past fiscal year including: continuing the IMPROV8v18'JT & construction of the new police facility with anticipated move-in date of fall of 2003; EQUPMENT construction of a Skateboard Park at Bonita Park; on-going capital programs including PlAN numerous sewer, street and water projects; commercial development continues with the proposed expansion of Westfield Shoppingtown; a 54:unit affordable housing project with completion scheduled for summer of 2004; continued cooperation with the School District on a number of projects Including traffic safety, continued implementation of the Youth Master. Plan, and important on-campus programs such as DAR.E (Drug Abuse Resistance Education), G.R.EAT (Gang Resistance Education) and YES (Youth Educational Support). The City has continued to provide excellent municipal and public safety services, hundreds of recreation programs and comprehensive senior programs. I There is a concern that the State of California's anticipated budget deficit may have a negative impact on local government. It is unclear at this time when the State budget will be adopted. However, staff does not anticipate any resolve to the uncertainty in the near future because of the City's $6 million reserves funds, which were earmarked but never spent in a previous budget. The City is safe for at least the next two budget years. Mr. Kelly noted that the budget process adheres to the recommendations of the Citizen's Financial Advisory Committee adopted by the City Council in December 1998. In order to comply with the Financial Advisory Committee's policies and ensure adequate reserve levels are being maintained in the City's self-insurance programs, additional surpluses are being directed to the Workers Compensation and Liability reserves. Estimated General Fund revenues from all sources for the 2003-2004 FY total $31,040.725. This represents a 1.5% increase from originai estimates for the 2002-2003 FY of $446,201. This increase is mainly in the area of sales tax, followed by property tax and hotel bed tax. The hotel fees continue to be down, though the City is expecting a one-time spike in the coming year for the Breeders Cup. The City will explore fee adjustments later in the year to increase income, including charging businesses for fire safety inspections, formerly provided free. Expenditures in the General Fund total $32.524.295. a $36,995 or 1.1 % increase from the 2002-2003 FY adopted budget. The increase if primarily due to unavoidable increases in operation expenses. I The City is basically at a balanced budget with a $1.33 million surplus. Staff is proposing to add one clerical position in the police department, with the premise that this position will be 3 6/3/03 45:0091 paid by parking control and traffic enforcement citations, and a half-time position in Development Services for a half time Business License Technician. If the revenues stream to support these positions does not develop in six months, the positions will not continue. I Cl>PlTAL City Manager Kelly reviewed the Capital Improvement and Equipment Plan (CIP) for 2003- IMPROVEMENT& 2008. The CIP is a general financial plan for capital improvements, equipment replacement EQUIPMENT and the proposed means to finance them. PlAN 2lJ03.2008 The proposed Capital Improvement Projects for the five-year period (2003-2008) are segregated into the following major categories and estimated costs: Streets Building and Grounds Sewer/Storm Drains Water Parks Total $ 5,776,048 21,637,005 2,186,750 22,836,070 1.236.162 $ 53,672,035 Funding for these projects is obtained from numerous sources, including gas tax receipts, which are restricted for street maintenance and construction; water user charges to residents and businesses for water projects; race track receipts for projects to improve the City's infrastructure of buildings and grounds; development fees for parks and recreationai facilities; as well as other related sources of revenue. The proposed projects for FY 2003-2004 total to $14,627,801. Equipment acquisition is estimated at $2,217,700. Mr. Kelly reviewed various proposed five-year projects, including a citywide signage and I' banner program, street rehabilitation of Colorado, street rehabilitation of westbound Huntington Drive, Santa Anita Corridor design, construction of a new gymnasium. construction of a new Fire Station and construction of a new City Hall. The five-year plan also included proposed equipment acquisitions. Funding of equipment acquisitions are obtained primarily through the Equipment Fund. The Equipment Fund is used for the timely replacement of the City vehicles and equipment, excluding Water, Sewer and Transportation Fund acquisitions. Considerabie discussion ensued with staff responding to, questions regarding the construction of a new City Hall, a gymnasium and a new fire station. With regard to the fire station it was noted that, it is less expensive to move fire headquarters to station 106 if the City can get additional parking spaces from the mall at no additional cost. The issue of construction of a gymnasium and the location was discussed. City Manager Kelly felt that the City first should exhibit a center master plan that includes the City Hall and a multi purpose facility to be used for different events. The City Manager noted that a public hearing addressing the FY 2003-2005 budget will be held on June 17, 2003. The City Council RECESSED at 6:45 p.m. and RECONVENED in the Council Chamber for the Regular Meeting at 7:00 p.m. INVOCAllON Reverend Robert Crowell, Village Presbyterian Church of Arcadia. I 4 6/3/03 I PLEDGE OF ALLEGIANCE ROLL CALL 3. ORD. & RES. READ BY . TITLE ONLY 4. CITIZEN OF THE MONTH (American Red Cross, Arcadia Chapter) I 5. CITIZEN OF THE MONTH (Arcadia Education Foundation) 6. CITIZEN OF THE MONTH (Arcadia Child Health Council) 7. CITIZEN OF THE MONTH (Arcadia Historical Soc.) 8. CITIZEN OF THE MONTH (AHS Chinese Parents Booster Club) I 45:0092 John McClain PRESENT: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. City Attorney Deitsch announced the subject discussed at the Closed Session held earlier this evening. No reportable action was taken. It was MOVED by Council member Marshall, seconded by Councilmember Wuo and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. PRESENTATIONS Mayor Chang presented the June, 2003 Citizen of the Month Award to Bob Deao, Executive Director, American Red Cross, Arcadia Chapter. Mayor Chang presented the June, 2003 Citizen of the Month Award to Doug Failing, President, Arcadia Education Foundation. Mayor Chang presented the June, 2003 Citizen of the Month Award to Paula Kline, President, and Chris McClain, Executive Director, Arcadia Child Health Council. Mayor Chang presented the June, 2003 Citizen of the Month Award to Barbara Kuhn, President, the Arcadia Historical Society. Mayor Chang presented the June, 2003 Citizen of the Month Award to David lee, President, Arcadia High School Chinese Parents Booster Club. 5 6/3/03 9. CITIZEN OF THE MONTH (Arcadia Council PTA) 10. CITIZEN OF THE MONTH (Arc. Library Foundation) 11. CITIZEN OF THE MONTH (American Association of University Women) 12. 45:0093 Mayor Chang presented the June, 2003 Citizen of the Month Award to Mel Giangrande, President, Arcadia Council PT A. I Mayor Chang presented the June, 2003 Citizen of the Month Award to Pat Waliace, Treasurer, the Arcadia Library Foundation. Mayor Chang presented the June, 2003 Citizen of the Month Award to Beverly Sloan, President, the American Association of University Women, Arcadia Branch. PUBLIC HEARING 12a. APPEAL OF On January 27, 2003, the applicant, Frank Yang, the owner and operator of the Din Tai Fung PLNG. COMSN. Themed Restaurant at 1108 South Baldwin Avenue, submitted Conditional Use Permit APPROVAL OF Application No. 2003-003 to build and operate a new two-story, 4,400 square foot restaurant C.U.P. with a dining capacity of 82 people on the southern portion of the Welis Fargo Bank site at I 2003-003 1038 South Baldwin Avenue. On April 22, 2003, the Planning Commission adopted (Restaurant - Resolution No. 1692 approving the proposed restaurant with a limitation on the hours of 1108 South operation, excluding the lunchtime business hours. On April 28, 2003, the applicant, Frank Baldwin Ave.) Yang, appealed the Planning Commission's action. In particular, the exclusion of the (DENIED) lunchtime business hours. The proposal will remove the large overhang that covers the bank entry area on the south side of the building to provide room for the new restaurant. There will be a new courtyard with a water feature between the two buildings and the parking lot wlli be redesigned and expanded to provide a total of 65 on-site parking spaces. The proposal will result in a total of approximately 9,530 square feet of floor area (5,130 square foot bank and 4,400 square foot restaurant). The applicant requested that the restaurant be able to operate from 11 :00 a.m. to 2:30 p.m. and 6:00 p.m. to 10:00 p.m. Monday through Friday and 10:30 a.m. to 2:30 p.m. and 6:00 p.m. to 10:00 p.m. Saturday and Sunday. Welis Fargo Banks business hours are currently 9:00 a.m. to 6:00 p.m. Monday to Friday and 9:00 a.m. to 4:00 p.m. on Saturday. '. The proposed parking plan requires three modifications from the City's commercial parking standards: 1 - the number of spaces, 2 - the design; and, 3 - waiver of the requirement for a loading zone. Both the Development Services Department and Planning Commission were concerned with the requested 10 space parking deficiency primarily during the lunch hour when both the restaurant and bank would be open. The Welis Fargo Bank at this site is a major branch location and is especialiy busy during weekday lunch time. Based on staffs observation of the parking situation in this area, there is the potential for a significant parking problem and, therefore, staff recommended that the restaurant only be allowed to be open I after the bank's current business hours. 6 6/3/03 45:0094 I The proposed restaurant design is contemporary. The building is shaped to complement the adjacent buildings. The signs shown on the proposed restaurant plans are conceptual. The actual sign design will be subject to separate design review, and will be required to comply with the City's sign Regulations and Architectural Design Guidelines. Following the presentation, Mayor Chang OPENED the public hearing. Joanne Yano. owner, 1108 South Baldwin Avenue, requested that the City Council remove the limitation on the hours of operation and allow the restaurant be open during lunchtime. Mrs. Yang noted that in response to staff's concern regarding parking, an independent parking consultant was hired to conduct a survey of the use of the existing bank parking lot and the survey indicated that during the proposed lunch hours there was at least 10 to 15 spaces available every minute. In response to a Council question, Mr. Frank Yang, owner, Din Tai Fung Themed Restaurant, stated in part that no food would be delivered from this restaurant to other locations. He noted that the kitchen on the first floor is a 'show kitchen" and will be used only to make dumplings. The second floor kitchen will be used to make the other menu items and for training new chefs. C.F. Youno, project architect, spoke in favor of the project and stated in part that they have been working on this project for 18 months. Several alternatives have been presented and the design has been modified and reduced in size. The owner would like to have an upscale restaurant and will invest over $2,000,000 to make these improvements. I David Chi, 127 East Arthur Avenue, stated in part that, when he first heard that the Din Tai Fung Restaurant was opening in Arcadia he was very thrilled. He felt that Arcadia deserves to have such a good quality and well-known restaurant. He asked the City Council to remove the approval condition and include the lunchtime business hours. (Indecipherable), 31 Califomia Street, encouraged the City Council,to approve the project. He felt that this restaurant is a new stage for Chinese restaurants. Philip Chen. 43 West Woodruff Avenue, supported the project and asked the Councilmembers to vote yes on this project. The food is really good and it creates a food culture in Arcadia. People from outside Arcadia will visit this restaurant and it will become a landmark for Arcadia. Chris Chu, operating a real estate office in the same complex with the Din Tai Fung Restaurant, asked the City Council to approve the restaurant expansion project. She felt that the expansion project and creating extra parking spaces will solve the existing parking problems. Mayor Chang CLOSED the Public Hearing. City Attorney Deitsch suggested that the Council keep in mind that the type of operation in place today may not be the operation in place tomorrow. A Different type of restaurant may occupy the same premises. He suggested the City Council not concentrate on this specific user. The parking requirements are applied to all restaurants across the board not just one type. I In discussion staff reiterated that operation of the restaurant during evening hours with the requested 10-space parking deficiency would be acceptable because there is not a conflict in the operation hours at that time with the bank. It has been staff's experience that there 7 6/3/03 13. KOVACIC (Peacock Corner) (Harkema) (Segal) WUO (Segal) (Leathery) (Weiler) (Preserving Family History) (Father's Day) 45:0095 are high parking demands in this area during the lunch hour from the bank. Staff also noticed that at the existing Din Tai Fung Restaurant in the adjacent Baldwin Plaza many costumers are willing to walt long periods for tables to become available. It is staff's concern that notwithstanding the parking survey, the requested parking deficiency could cause an increase in traffic congestion and demand for curbside parking on Arcadia Avenue, as well as exacerbate the ongoing unintended sharing of the parking spaces at surrounding uses. I Considerable discussion ensued. Mayor Pro tern Kovacic would like a condition imposed that the proposed project will serve as a restaurant and not as a central cooking area for other restaurants. It was MOVED by Mayor Pro tern Kovacic, seconded by Council member Segal and CARRIED on roll call vote to DENY the appeal and uphoid the Planning Commission's decision with an additional condition that it not be used as a food factory. AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal and Wuo Mayor Chang None AUDIENCE PARTICIPATION None. MATTERS FROM ELECTED OFFICIALS Mayor Pro tern Kovacic presented some photographs of the peacock statue, which is under construction and will be placed in the middle of the fountain at the southwest corner of Santa Anita Avenue and Huntington Drive. The unveiling ceremony will be held on the City's Birthday, August 5, 2003. I Mr. Kovacic expressed congratulations to Jill Harkema, Director,. Community Outreach, Methodist Hospital, who will be awarded the 2003 Heart and Hand Humanitarian Award, presented by Foothill Unity Center at its six Annual Golden Piate Awards Luncheon, Wednesday June 4, 2003 Mr. Kovacic expressed congratulations' to Mickey and Lee Segal who are going to be honored at the Crystal Ball, sponsored by the Methodist Hospital Foundation at Santa Anita Race Track, June 7, 2003. Council member Wuo congratulated Mickey and Lee Segal, the Crystai Ball honorees. Mr. Wuo expressed appreciation to Joan Leathery, Coordinating Council President and a City volunteer for many years, and wished her good luck in her relocation to the State of Colorado. The City will miss her. Mr. Wuo also expressed congratulations to. the Coordinating Council's new President Rowena Weiler. Mr. Wuo encouraged everyone to attend the first of five series of "Preserving Family History", sponsored by the Arcadia Public Library and Ruth and Charles Gilb Arcadia Historical Museum, June 5th. in the Library Auditorium at 10:00 a.m. I Council member Wuo wished all fathers a Happy Father's Day. 8 6/3/03 I I I MARSHALL (Classic Car Show) (Rose Parade Float Miniature Model) (Food for Thought) SEGAL (Crystal Ball) (AHS Grad. Ceremony) CHANG (Award Recipients 8. Finalists) 14. ROLL CALL 15. 12a. MINUTES (May 20, 2003) 12b. DESIGN REVIEW (118 East St. Joseph St.) ., . I.. . I, \ , " . . 45:0096 Council member Marshall encouraged everyone to attend a Classic Car Show sponsored by the Arcadia Fire Fighters Association and City of Hope, Saturday June 7th. at the Los Angeles County Arboretum. Proceeds will benefit the City of Hope Cancer Center. Ms. Marshall announced that she is in charge of a project to collect donations to pay for the cost of a duplicate miniature model of Arcadia's trophy winner Rose Parade float. That would be a beautiful memory and an item in the historical museum for future generations to enjoy. The City will match the donations. She expressed appreciation to the people who already send in donations. Councilmember Marshall shared a "food for thoughr by Phyliis Diller. "Some people might say, who would want to be ninety and I say anyone who is eighty-nine". Ms, Marshall wished a Happy 100 Birthday to Thelma Heaton. Councilmember Segal expressed appreciation to everybody who supported the Methodist Hospital Crystal Ball. Mr. Segal expressed appreciation to Santa Anita Race Track for allowing the Arcadia High School graduation ceremony take place at their facility, housing up to 10,000 people. That could have never been done at a high school field. It is amazing how different aspects of our community get together to make all our lives better and easier. Mayor Chang read the name of the individuals who have shown remarkable achievement in various fields including the Arcadia High School National Merit Scholarship finalists; National Hispanic Scholar Recognition finalists; Arcadia Poetry Contest Award" finalists; and, the winners of the Arcadia Centennial Art Show. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Kovacic, Marshall, Segal, Wuo and Chang ABSENT: None AUDIENCE PARTICIPATION None. CONSENT ITEMS APPROVED the Minutes of the May 20, 2003 Regular Meeting. APPROVED the design review for 118 East St. Joseph Street subject to the conditions. THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 15a AND b APPROVED ON MOTION BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: 9 6/3/03 45:0097 AYES: NOES: ABSENT: Agency Members Kovacic, Marshall, Segal, Wuo and Chang None None I ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to June 17,2003 at 6:00 p.m., Council Chambers Conference Room. THE CITY COUNCIL RECONVENED 16. CONSENT ITEMS 16a. MINUTES APPROVED the Minutes of the May 20, 2003 Regular Meeting. (May 20, 2003) 16b. ORDINANCE ADOPTED ORDINANCE NO. 2180 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO. 2180 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE V, CHAPTER 1, PART 3 (Recyclables & AND ARTICLE VI, CHAPTER 4, PART 3 OF THE ARCADIA MUNICIPAL CODE RELATING Rubbish Collec. TO RECYCLABLES AND RUBBISH COLLECTION, HAULING AND DISPOSAL". Hauling & Disposal) 16c. RESOLUTION NO. 6359 (County Aid Allocation) ADOPTED RESOLUTION NO. 6359 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REQUESTING AN ALLOCATION AND PAYMENT OF COUNTY AID TO CITIES FUNDS". I 16d. RESOLUTION ADOPTED RESOLUTION NO. 6360 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6360 OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED RECREATION (Fee Schedule - AND COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE (SENIOR CITIZENS)". Rec. & Comm. Svcs. Dept.) Councilmember Wuo expressed appreciation to the Senior Citizen Commissioners for their input on this topic. No opposition to the proposed fee schedule was reported. 16e. REJECT BIDS (Pavement Repair of Utility Cuts Proj.) 16f. FEDERAL FUND APPLlC. (Wtr. System Improvement) REJECTED all bids; and, DIRECTED staff to re-bid for the Maintenance Contract for Pavement Repair of Utility Cuts. AUTHORIZED the City Manager to EXECUTE an application for federal funds requiring City matching funds for water system improvements. THE. PRECEDING CONSENT ITEMS 16a, b, c, d, e and f APPROVED ON MOTION BY COUNCILMEMBER MARSHALL, SECONDED BY COUNCILMEBMER SEGAL AND I CARRIED ON ROLL CALL VOTE AS FOLLOWS: 10 6/3/03 I I I 17. 17a. FUND ALLOC. (Centennial Anthology) (APPROVED) 45:0098 AYES: NOES: ABSENT: Council members Kovacic, Marshall, Segal, Wuo and Chang None None CITY MANAGER On April 1, 2003 the City Council approved the retention of Old Mill Graphics to publish the book "Visions of Arcadia: A Centennial Anthology" edited by Mayor Pro tem Gary Kovacic. The Council also authorized an expenditure of $15,350.00 to pay for the book. The target day of publication for "Visions of Arcadia: A Centennial anthology" is August 1st, just in time for an "official presentation" at the City's birthday celebration on August 5th. In order to prepare promotional materials to publicize the book, and to be ready to sell it on August 5, staff requested that the City Council determine a sales price. Mayor Pro tem Kovacic has suggested $25.00 even, inclusive of sales tax (a shippinglhandling fee will be charged when the book must be mailed). Depending on how many books the City Council decides to print, this amount would be enough to cover the cost of the printing as well as will help to publicize it. In addition staff recommended that the City Council appropriate an additional $2,500.00 to cover increased cost to date as well as possible future charges due to revisions or other modifications. Further, staff noted that it is more cost-effective to do a larger first run than to request additional copies at a later date. For example, to increase the order now to 1,500 will cost an additional $4,202.12, including tax and shipping. To order an additional 500 at a iater date would cost $8,131.30. On behalf of the City Council. Councilmember Segal expressed appreciation to Mayor Pro tem Kovacic for his efforts and his hard work in editing this book. Following the staff report considerable discussion ensued concluded by the following motion. It was MOVED by Council member Segal, seconded by Council member Wuo and CARRIED on roll call vote as follows to APPROPRIATE an additional $2,500.00 for 'Visions of Arcadia: A Centennial Anthology"; and, APPROVE the use of donations and revenue from book sales to help fund publishing and promotional costs; and, APPROPRIATE $4,202.12 to increase the number of books to be printed to 1,500; and, SET the sales price of the book at $25.00 (plus shipping). AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None 17b. WATER RATE Patrick Malloy, Public Works Services Director, presented the staff report and ADJUSTMENT recommendations regarding a proposed water rate adjustment, stating in part that, based on (PREPARE the Public Works Services Department proposed 2003-04 Operating Budget, Capital RESOLUTION) Improvement Plan. and Updated Water Master Plan, it is recommended that the City Council (6-17-03 Public consider a 3.92% rate adjustment to the water rate from $1.17 to $1.22 per 100 cubic feet. Hearing) As a result, the adjustment would raise the average monthly water bill by $1.43 per month or $17.16 per year. Arcadia's new average monthly water bill would be $40.47 as compared to the current average bill of $39.04, a monthly increase of $1.43 or $17.16 per year. 11 6/3/03 45:0099 Each year as part of the budget process, staff prepares a Two-year Operating Budget and a Five-year Capital Improvement Program. Part of this process includes an evaluation of operating and capital expenditures over 8-year periods as compared to the projected revenue over the same period. The Operating Budget for FY 2003-04 is $1,063,910, or 15.5% more than the current year's projected expenditures. I The June 3, 2003 staff report explained in detail the fund balance, expenditure and revenue with a 3.92% cost of living adjustment for FY 2003-04 and a 2% increase for the remaining seven years. It also included a survey of the water rates of neighboring water agencies and historical water rate adjustments. Each year, staff will reevaluate the rate and capital projects and return to the City Council with an appropriate recommendation. Annual proposed rate adjustments are predicated on a goal to maintain a twenty million dollar fund reserve. The value of the City's water system is estimated at $200 million and industry standards recommend a ten (10) percent reserve to offset costs in the event of a natural disaster. Following the eight (8) year planning horizon, the Water Fund balance will be approximately $20.0 million, or ten (10) percent of the total value of the water system. Following a brief discussion it was MOVED by Council member Segal, seconded by Mayor Pro tem Gary Kovacic and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a resolution authorizing the proposed water rate for fiscal year 2003-04 for presentation to the City council. AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None I 17c. SEWER RATE Consideration of the report and recommendation regarding a proposed 3.92 percent sewer ADJUSTMENT rate adjustment based on the March 2002 to March 2003 Consumer Price Index. (CPI). The (PREPARE proposed rate adjustment will change the existing residential sewer rates from $2.55 to RESOLUTION) $2.65 a month for residential property and from $7.64 to $7.94 a month for each connection (6-H-03 public on commercial property. Hearing) The Sewer Master Plan was formally approved by the City Council on May 5, 1998. The sewer rate structure, approved as part of the Sewer Master Plan, provides for annual review and cost of living rate adjustments if necessary. The long-range Sewer master Plan proposes over $3.8 million (in 1997 dollars) for future capital improvement projects. The 1997 Sewer Master Plan outlined a Capital Improvement Program that established a Fund Balance of $5 million, predicated on Consumer Price Index (CPI) increases and no changes in the CIP plan over a 20-year period. This equates to 5 percent of the City's $100 million sewer system for future operations and replacement costs. The proposed Capital Improvement Program for the next two (2) years will result in capital expenditures of $810,250 in 2003-04 and $1,092,500 in 2004-05. The 2003-04 Capital Improvement Program includes an update of the Sewer Master Plan to reaffirm the 1997 Sewer Master Plan's proposed capital improvement projects and budget outline. Even with a 3.92% CPI increase for fiscal year 2003-04, and a subsequent CPI increase of 2% each year for the following four (4) fiscal years, the sewer fund balance still falls quite short of the anticipated $5 million benchmark. Staff noted, Arcadia's sewer rates I are among the lowest in Los Angeles County. 12 6/3/03 I I I , ,~. .,,:' !"" ,. 45:00100 It was MOVED by Council member Marshall, seconded by Council member Segal and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a resolution authorizing the proposed sewer rate for fiscal year 2003-04 for presentation to the City Council at the June 17, 2003 Council meeting.. AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None 17d. RESIDENTIAL Consideration of the report and recommendation regarding adjustments to service rates for REFUSE RATE the collection of residential refuse and recyclables. ADJUSTMENT FY 2003-2004 On August 17, 1999, the City Council approved the transfer of the City of Arcadia's (PREPARE Residential Refuse/Recycling Services Agreement with NEWCO Waste Systems, Inc., to RESOLUTION) Waste Management Collection and Recycling, Inc. The Agreement contains specific (6-17-03 Public provisions that entitle Waste Management to receive annual rate adjustments, subject to Hearing) staff review and the City Council's approval. The adjustments are calculated using two (2) categories, changes in the Consumer Price Index (CPJ) and changes in landfill disposal costs. The contract provides specific formulas to calculate annual rate adjustments including a weighting factor to determine the impact of each category. Waste Management's request for a rate adjustment was calculated per the formula provided in the Agreement. The impact of this adjustment on a typical single-family household with a standard 90-gallon collection service will be a CPI adjustment of 3.05 percent or .37 cents. bringing the standard monthly service rate to $13.58, up from the previous amount of $13.21. Standard bin service rates (3-yard bin picked-up once per week) for multi-family residences will also be adjusted by 3.05 percent (CPI) or $2.41 a month, bringing the standard monthly service rate to $81.55, up from the previous amount of $79.14. The Los Angeles County Sanitation Districts have indicated they would increase solid waste disposal rates effective November 2003. This rate adjustment is a result of a desire to make the operation of the Puente Hills landfill more efficient. The proposed landfill disposal increase is $2.75 (from $18.05 to $20.80), pending District Board approval in November 2003. Because this number may change, staff requested to return to the City Council in November 2003 to review Waste Management's request for the anticipated landfill disposal adjustment. As an additional service, Waste Management proposed to provide a convenient and safe way for residents to dispose of "Sharps. biohazardous waste, such as needles, syringes, and other contaminated sharp objects. The cost for this program is on a per-order basis, and would be $28.50 and $37.28 (postage included) for the 1-Quart and 1-Gallon sizes respectively. Additionally, Waste Management and staff will be partnering over the next year to look into the feasibility of instituting the following programs: Electronic Waste; Household hazardous waste; Greenwaste bin service contamination fees; Illegal hauler fees; and, Customer billing. It was MOVED by Council member Segal, seconded by Council member Marshall and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a resolution authorizing the proposed refuse rate schedule for. fiscal year 2003-2004 for presentation to the City Council. 13 6/3/03 ADJOURNMENT (In Memory of David Dever) ADJOURNMENT (In Memory of lone Bell Paradise) 45:00101 AYES: NOES: ABSENT: Council members Kovacic, Marshall, Segal, Wuo and Chang None None I Mayor Pro tern Kovacic adjourned the meeting in memory of David Dever, a son of Arcadia. "Dave was born and raised here attending Arcadia schools and Church of the Good Shepherd. He was a good friend of mine and a fellow member of Arcadia High School's Class of 1969. On Thursday, May 22, as he was driving to work, Dave who was at the time 52, was killed on a highway outside of Oceanside, California through no fault of his own. He was hit by an oncoming tractor-trailer whose driver swerved over the centerline. Dave is survived by his loving wife Yvonne. son David, daughter ~acqueline, who graduated this month from the high school, sister Susan and his remarkable mother Bernice Dever who is a long time resident of Arcadia. Use whatever description or phrase you want, marching to the beat of the different drummer, taking the road less traveled, being ones own person, they all applied to my friend Dave. Dave was unique among our close circle of friends, he was a Gold Seal Graduate and National Merit finalist at Arcadia High School and he double majored in mathematics and physics at Occidental College, but you wouldn't necessarily know it. For his profession, Dave chose to be a carpenter and then a construction supervisor. He left his talented mark on numerous schools, churches and other significant structures throughout Southern California. To his friends, Dave was a Renaissance man of sorts; he combined a brilliant mind, quick wit, mechanical prowess and self-effacing modesty with some of the goofiest thoughts and actions imaginable. He was part genius part James Dean, part Eddie Haskell and all friends. He was smart, generous, modest, honest, independent and hardworking. He had the ability to brighten the lives of others with his warm personality, keen sense of humor and uncompromising loyalty. His wife Yvonne said that she loved the way Dave's voice will fill the room with humor and warmth and that their life together had been filled with love, humor and family. His son David said, he was glad to have had such a wonderful father, who taught him the value of finding something you feel is important and working hard at it. And his daughter Jackie said the following: 'My wonderful stubborn, irreverent, goofy, philosophical father ieft his mark on each of us; we admired his hard work and many jobs successfully completed. We often laughed and sometimes shook our head with disbelief at the lengths to which he went to find our good humor. He never held back and always dedicated himself to the fullest. My father wanted to live fully and with meaning. He recognize the impermanence of life and still built his castle made of sand at waters edge, knowing that the tumult that gave him life and strength would someday take it away. His castle meant every required building code and its foundation was strong, the sand he leaves behind is fortified with the strength of his example and I know it will continue to aid each of us as we continue in our lives. We will always remember him, love, Jackie' . As we all remember the goodness of Dave Dever's life, I request that tonight's meeting be adjourned in his memory. He was a wonderful husband, father, brother, son and friend." I Mayor Chang adjourned the meeting in memory of lone Bell Paradise. "lone Bell Paradise passed away at the age of 88 on May 10, 2003. lone was a iong-time Arcadia resident known for her leadership as past President of American Association of University Women and support for the League of Women Voters, Southwest Museum, Cal Tech University, UCLA, Stanford University, the Sierra Madre Creative Arts Group, Pasadena Girl's Club, and the Los Angeles County Arboretum. lone joined the Folklorico Dance Group at Pasadena City College when she was over 60 years old and continued to perform with the group for 10 years. She is survived by her daughters Lisa Van Der Stadt and Carol Black and three granddaughters. A memorial service will be held on June 7 at 11 :00 a.m. at the Church of the Good Shepherd." I 14 6/3/03 I I I 45:00102 ADJOURNMENT Mayor Chang adjourned the meeting in memory of Patricia Eicheriy. "Patricia Eicherly, a (In Memory of long time resident Ejnd former member of the Arcadia Beautiful Commission, passed away Patncla Elcherly) on May 29th. Patricia was actively involved in the community throughout her career with the Arcadia Teacher's Association. She was an officer of A1trusa International, a professional women's organization; and worked with the Arcadia Tournament of Roses and the Auxiliary of Methodist Hospital. A member of the Arcadia Beautiful Commission from 1989 to 2001, she was passionate in her commitment to maintain the small town atmosphere of Arcadia and worked hard to ensure that everyone recognized the beauty and unique qualities of our community. A memorial service celebrating her life wiil be held on Monday, June 9th at Santa Anita Church at 2:00 p.m. ADJOURNMENT (June 17. 2003) At 9:57 p.m. the City Council Regular Meeting ADJOURNED to June 17, 2003 at 6:00 p.m. in the Council Chambers Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaiuation of properties. /1:!n~V) ATTEST: ~~. J 15 6/3/03