HomeMy WebLinkAboutJUNE 17,2003
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45:0103
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
June 17. 2003
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday. June 17, 2003 at 6:00 p,m, in the Conference Room of the City Council Chambers,
ROLL CALL
PRESENT:
ABSENT:
None.
1.
Councilmembers Kovacic, Marshall, Segal, Wuo and Chang
None
AUDIENCE PARTICIPATION
CLOSED SESSION
Pursuant to Government Code Section 54957,6 to confer about labor contract negotiations -
California Teamsters Public, Professional and Medical Employees' Union Local 911
(Confidential. Supervisor, Professional and General Employee Unit and Public Works
Employee Unit), Arcadia Police Officer's Association, Arcadia Firefighter's Association,
Management and non-represented employees (City Negotiators Tracey Hause and William
W, Floyd)
The Closed Session ENDED at 6:55 p,m, Following a 10 Minutes RECESS, the Regular
Meeting RECONVENED at 7:05 p,m. in the Council Chambers,
1NV0CA1l0N Reverend Roger Sonnenberg, Our Saviour Lutheran Church
PLEDGE OF Steve Gutierrez, Citizen of the Month
ALLEGIANCE
ROLL CALL
PRESENT:
ABSENT:
2.
Council members Kovacic, Marshall, Segal, Wuo and Chang
None
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None,
City Attorney Deitsch announced the subject discussed at the Closed Session held earlier
this evening, No reportable action was taken,
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6117103
ORD, & RES,
READ BY
TITLE ONLY
3,
CITIZEN OF
THE MONTH
(Civitan Club
of Arcadia)
45:0104
It was MOVED by Councilmember Segal. seconded by Councilmember Marshall and
CARRIED that ordinances and resolutions be read by title only and that the reading in full be
WAIVED.
I
PRESENTATIONS
Mayor Chang presented the June, 2003 Citizen of the Month Award to Linda Colley,
Secretary, Civitan Club of Arcadia,
4,
CITIZEN OF
THE MONTH
(Arcadia Elks
Lodge
No, 2025)
5.
CITIZEN OF Mayor Chang presented the June. 2003 Citizen of the Month Award to Jim Kuhn, President
THE MONTH of the Board of Directors, Arcadia Welfare and Thrift Shop.
(Arcadia Welfare
& Thrift Shop)
6.
CITIZEN OF
THE MONTH
(Arcadia/San
Gabriel Masonic
Lodge No, 2078)
7,
CITIZEN OF
THE MONTH
(Steve
Gutierrez)
8,
CITIZEN OF
THE MONTH
(Assistance
League of
Arcadia)
9,
CITIZEN OF
THE MONTH
(Arcadia
Coordinating
Council)
Mayor Chang presented the June, 2003 Citizen of the Month Award to the Arcadia Elks
Lodge No, 2025,
Mayor Chang presented the June, 2003 Citizen of the Month Award to Ray Winn, Master,
Arcadia/San Gabriel Masonic Lodge No, 2078,
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Mayor Chang presented the June, 2003 Citizen of the Month Award to Steve Gutierrez, past
Vice President of the Arcadia Lion's Club and currently president of the Arcadia Chamber of
Commerce,
Mayor Chang presented the June, 2003 Citizen of the Month Award to Sharon Novell, First
Vice President, Assistance League of Arcadia.
Mayor Chang presented the June, 2003 Citizen of the Month Award to Patricia Hrstich, Vice
President, Arcadia Coordinating Council.
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6/17103
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10,
CITIZEN OF
THE MONTH
(Rotary Club
of Arcadia)
45:0105
Mayor Chang presented the June, 2003 Citizen of the Month Award to Bob Novell,
President, Rotary Club of Arcadia.
11.
CITIZEN OF Mayor Chang presented the June, 2003 Citizen of the Month Award to Lisa Bae, President,
THE MONTH Arcadia Korean Parents Association.
(Arcadia Korean
Parents Assoc,)
12.
PUBLIC HEARING
12a.
APPEAL OF Consideration of the report and recommendation of an appeal of the Planning Commission's
PLNG, COMSN, action in denying an appeal and upholding the Rancho Santa Anita Residents Association
DENIAL OF AN Architectural Review Board's denial of design revisions to the front entry of a new residence
APPEAL OF at 821 San Vicente Road,
THE RANCHO
SANTA ANITA
RESIDENT'S
ASSOC,
(821 San
Vicente Road)
The applicant, Dr. Ibarhim Irawan, appealed the Planning Commission's action in denying
his previous appeal and upholding the Rancho Santa Anita Residents Association's
Architectural Review Board's denial of design revisions to the approved architectural pians
for his new home, which is under construction at 821 San Vicente Road. The appeal
involves the applicant's desire to install the previously denied front entry doors and window
area,
The Planning Commission and the Architectural Review Board (ARB) have determined that
the redesign of the front doors and matching window area are not in harmony with the
surrounding homes because the entry is not in scale with the surrounding homes,
Traditional homes within the Association have an understated entry with typically low or
modest rooflines above the entry, The ARB is concerned 'about the style of homes in south
Arcadia that have come under heavy criticism because of the extreme entry design and
verticai appearance, which is further exaggerated by matching windows above the entry,
The proposed iron and glass front doors with the matching window area above the entry are
not compatible with the design of the new home nor are such design features found on any
home within the Association, The original wood door design with leaded glass windows was
in keeping with the design of the home and helped diminish the vertical appearance that
would be created by iron and glass doors and a matching window area,
The applicant's new two-story home is currently under construction with the completion of its
entry pending the outcome of the appeal. The home has a maximum height of 30'-0", and
complies with all Code requirements, The applicant indicated that he has tried to
accommodate the concerns of the ARB, and believes that the subject entry with the
proposed doors and matching window area would be compatible with other homes in the
area. The applicant submitted letters from the adjoining property owners in favor of his
appeal as well as photographs of other homes in the area which were included in the June
17. 2003 staff report.
The Development Services Department concurs with the ARB's denial of the proposed iron
and glass front doors and window area because the ironwork appears to be too ornate and
would not complement the appearance of the home, as would the original wood door design
with the leaded glass windows,
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6/17/03
45:0106
Following the presentation, Mayor Chang OPENED the public hearing.
Dr. Ibrahim Irawan. owner, 821 San Vicente Road, presented a power point presentation of I
the proposed ironwork door and matching window area, He noted that it is the neighbor's
opinion that the door could enhance the property values of the neighborhood, The benefit of
iron and glass doors are the security they will provide, and the natural light will make the
house healthy as well as the people living there, Mr. Irawan questioned how a particular
door would harm the property values of the neighborhood and how this door will create a
disadvantage in terms of the beautify of Arcadia, He asked the City Council for their fair
judgment on this matter,
Berrv Shuoback, 605 Old Ranch Road, requested the City Council's approval of the
proposed entry door,
Dr. Georoe Juno. was present to voice his strong support for the applicant.
Brad Irawan, 821 San Vicente, felt that this door would help their house and the
neighborhood look nicer, He does not think the ARB's decision is fair and hoped for a fair
judgment from the City Council.
Mrs, Casner. 351 North Old Ranch Road, was present to support the applicant. She felt that
there is absolutely no reason why anyone should tell him what kind of a door he could put
on his house,
Dr, Bill Souck. 531 Campesina Road, President, Rancho Santa Anita Residents Association,
requested that the City Council uphold the decision of the Planning Commission and the
ARB relative to the architectural review appeal. Dr. Spuck Introduced ARB members and I
noted their qualifications, He explained the recent revitalization of the association and
highlighted the issues that the City Council should face when considering this appeal. He
noted that the property owner decided to make alterations without consulting the City or the
Architectural Review Board, despite a letter from the City. which clearly indicated that any
change would require the approval of both the Architectural Review Board and the City. He
felt that the ARB is in a better position and better qualified than any other group involved in
the matter of judging architectural harmony,
Tonv Henrich, 431 A1tura Road. Chairman, Architectural Review Board. reported that there
are 800 homes in the association which serves the area in the Lower Rancho and College
Streets, north and around the Arboretum and the Race Track, The Homeowners
Association and Architectural Review Board for the Lower Rancho was established by
Resolution No. 5287. The purpose was to promote the quality of homes. promote property
values, protect the predominate character of the homes, and ensure contemporary
standards of harmony and ensure that buildings. structures and landscaping were
harmonious,
Mr, Henrich provided a brief history of the project, stating in part that, the issues before the
City Council are the entry and whether the City's rules were followed, The Architectural
Review Board feels that the entry is too massive, vertical and not in harmony with the area,
With regard to the City's instructions, the homeowner did not follow the City rules and
procedures, With regard to the iron glass doors, the ARB felt that it creates a greater
vertical look and a more massive entry, There are no iron glass doors in their Homeowners
Association and the entry does not match the newly adopted City codes,
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Mr, Henrich requested that the City Council support the' recommendations of the
Homeowner's Association, Architectural Review Board, City staff and the Planning
Commission and reject the appeal and require conformance with the original plans approved
by the Commission and require removal of the unauthorized iron glass windows installed
above the entry,
Mike Rock, homeowner and member of the Lower Rancho Homeowners Association,
expressed his objection and difficulty with this particular home, stating in part that. there has
been a consistent effort to undermine the Architectural Review Board as well as the City with
regard to the approval process, He felt that the applicant had misled both the ARB and the
City, He asked the City Council to support the local ARB and HOA as they try to maintain
the harmony and dignity of the neighborhood, and deny the appeal.
Dale Brown, 507 Monte Vista Road. an architect, urged the City Council to deny the appeal.
As a member of Homeowners Association. he would like to follow their guidelines and would
like something in the area that fits in.
Pattv Wong, 910 West Catalpa Road, urged the City Council to deny the appeal. This is a
very nice area, Many of the residents have lived there for many years and would like to
maintain the architectural character and charm of their neighborhood, She submitted a
petition and read excerpts within it.
Vince Foley, 320 Cambridge Drive, stated in part that, there is no one in the Homeowners
Association who wants to get Dr, Irawan, They just want to maintain the integrity of their
community, He hoped that the City Council will uphold the denial of the appeal.
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Bob Garrett, 1051 Monte Verde Drive, said they are very busy and dedicated volunteers who
serve on the Homeowners Association board, If the City wants to have a meaningful
Homeowner Association and a meaningful Planning Commission then Council should
respect and defer to their judgment and decisions,
In rebuttal, Dr, Irawan, stated in part that, as a resident of the City of Arcadia for the last six
years, he and his family enjoyed the hospitality and friendliness of the people of this great
City, They have been blessed by the opportunity of being able to construct their dream
house in the City, and never did expect to encounter such obstacles in reaching that goal.
He supports the Architectural Review Board and Homeowners Association 100%, and fully
intended to comply with all existing rules and regulations,
Mayor Chang CLOSED the Public Hearing,
City Attorney Deitsch noted that the findings the Council has to deal with are set forth in the
June 17, 2003 staff report, attachment No, 6, Resolution No, 5287, Section 15. Those
findings are essentially related to architectural appearance and compatibility between
structures within the neighborhood; good architectural character; and. the external
appearance of structure, wall. fences or roofs, in this case the door and the window above it.
In respon$e to a Council question, staff noted that if a homeowner in a Homeowners
Association area wanted to change the door they need to first contact the associations
Architectural Review Chairperson,
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Considerable discussion ensued, Some members felt since the original size of the door was
never altered and since the applicant has the support of his neighbors, he should be able to
use his desired door, A homeowner should have some rights in choosing what type of a
door he would like to have on his house, Others felt, when people buy a home in an area
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6/17/03
45:0108
with an Architectural Review Board, they know that there are rules that have to be obeyed,
The City should have some kind of an analyses and that analysis has to be based on the I
subjective opinions of board members, Based on the absence of findings of gross abusive
discretion, the members where in favor of upholding the appeal and supporting the Planning
Commission, Architectural Review Board and staff's decision,
It was MOVED by Mayor Pro tem Kovacic, seconded by Councilmember Segal and
CARRIED on roll call vote as follows that based on the testimony provided by both the
applicant and his supporters and the Architectural Review Board and its supporters and the
written documentation that the Council reviewed, the City Council does not think that the
Architectural Review Board's actions have stifled the appellants individual initiative, the
proposed front doors and matching window area do not comply with contemporary accepted
standards of harmony and compatibility; that they are excessive, garish and substantially
unrelated to the neighborhood and as a result the City Council DENIES the appeal and
UPHOLDS the Planning Commission's action in upholding the Rancho Santa Anita
Residents Association's Architectural Review Board's DENIAL; and DIRECT staff to prepare
an appropriate resolution incorporating the City Council's decision and findings in support of
that decision,
Council member Kovacic clarified that the motion was intended to include any iron glass front
doors and matching window area that is visible from the outside, which is the purview of the
Architectural Review Board.
AYES:
NOES:
ABSENT:
Council members Kovacic, Marshall, Segal and Chang
Council member Wuo
None
The City Council RECESSED from 9:15 to 9:25 p,m.
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12b,
RESOLUTION
NO. 6357
FY 2003-2004
OPERATING
BUDGET
RESOLUTION
NO, 6358
FY 2003-2004
CAPITAL
IMPROVEMENT In his presentation, City Manager Kelly, stated in part, the budget for Fiscal Year 2003-2004
& EQUIPMENT and the Capital Plan were distributed to the City Council on May 23, 2003, On June 3, 2003. a
PLAN stUdy session was held with the City Council to discuss the budget, respond to questions and
(ADOPTED) receive input. During study session, 1.50 addition positions were proposed to be included in
the final budget (one full-time Police Records Technician and one part-time assistant for the
Business License Officer) at a cost of approximately $58,000, which will be funded by additional
revenue from parking control, traffic citations and service fees.
City Manager Kelly presented the staff report and recommendation to adopt RESOLUTION NO,
6357 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA. ADOPTING A BUDGET FOR FISCAL YEAR 2003-2004 AND
APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE
FUNDS INDICATED"; and, adopt RESOLUTION NO, 6358 entilied: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL
IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2003-2004 THROUGH 2007-
2008."
The General Fund budget is predicated this year upon some assumptions, There is a concern
that the State of California's anticipated budget deficit may have a negative impact on local
government. The City staff was challenged to present a flat line budget with no increases in
terms of cost to the City:
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The beginning fund balance this year is $1.4 million. General Fund revenues for FY 2003-3004
are estimated to be $33 million, Expenditures in the General Fund are estimated to be $33,1
million with im ending fund balance of $1,3 million, It was noted that all the General Fund
expenditures are consistent with the Citizen Advisory Committee's recommendations,
The City of Arcadia is a buiit-out community with no new revenues to be generated, The Mall
expansion will generate some new revenues, Rusnak car dealership will bring in some
revenues as the sales get stronger. Absent those two, there isn't any other new development
or revenue for the City, At the same time, the City is dealing with the increased cost of
services,
Referencing General Fund estimated revenues for FY 2003-04, City Manager Kelly noted an
estimated increase in property and sales taxes, a decrease in transient taxes, A decrease in
development fees was also noted, The City is in good shape for the next two years, with a zero
ending balance for 2004-05, The City has a $6 million reserve fund that will help if other
revenues don't tum around,
City Manager Kelly reviewed the Capital improvement and Equipment Plan (CIP) for fiscal
years 2003-04 through 2007-08, The proposed Capital Improvement Projects reflect streets,
water, sewer, stann drains, parks and buildings, The proposed projects are estimated at
approximateiy $14,6 million, Equipment funds are approximately $2,21 million, All the funds
combined for operations are approximately $142 million,
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Mr. Kelly reviewed various proposed five-year projects, including the citywide signage and
banner program, Colorado Street rehabilitation from Colorado Boulevard to Huntington, west
Huntington Drive rehabilitation. Santa Anita Corridor design, 210-freeway design work for on/off
ramp improvements. Civic Center project, Fire Stations designs and improvements, annual
asphalt and concrete project and citywide median improvements,
City Manager Kelly expressed appreciation to, Administrative Services Director, Tracey Hause
and Finance Services ManagerfTreasurer, Jerry Parker for their hard work on the budget
preparation, He also thanked all the department heads and staff for putting together a flat line
budget.
On May 27, 2003, the Planning Commission reviewed the Capital Improvement Plan and
determined that the proposed plan is consistent with the City's Generai Plan,
Following presentation, staff responded to questions and concerns expressed by the City
Council with regard to improvement of the Fire Stations. stating in part that, the plan is to
move fire department headquarters to Station 106 on Baldwin Avenue, if an agreement can
be reached with Westfield Shopping Mall to provide more parking spaces, The design work
for converting Fire Station 105 to a residential, station will start in the 2004-05,
A discussion of various issues ensued including funding for the Gold Line Phase II
construction, Mayor Chang suggested that the City put aside funds from Propositions A and
C every year to be used for Gold Line grade separations on Santa Anita and Second
Avenues.
Mayor Chang OPENED the Public Hearing,
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In response to a question from Mr. Bob Hoherd, staff clarified that the expected expense will
be less than the budgeted expense,
Mayor Chang CLOSED the Public Hearing,
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45:0110
It was MOVED by Councilmember Segal. seconded by Council member Marshall and
CARRIED on roll call vote as follows that RESOLUTION NO, 6~57 and RESOLUTION NO,
6358 be and are hereby ADOPTED; and, APPROVED the existin~ Investment Policy,
AYES:
NOES:
ABSENT:
Councilmembers Kovacic, Marshall, Segal, Wuo and Chang
None
None
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12c,
RESOLUTION
NO, 6353
WATER RATE
ADJUSTMENT
FY 2003-2004
(ADOPTED)
Consideration of the report and recommendation to approve a water rate adjustment for FY
2003-2004 by adopting RESOLUTION NO, 6353 entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY WATER RATES AND
FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO
FUND OPERATION OF THE CITY WATER SYSTEM,"
Based upon the Public Works Services Department's proposed 2003-04 Operating Budget,
Capital Improvement Plan, and Updates of the Water Master Plan, staff recommended that the
City Council consider a 3.92% rate adjustment to the water rate from $1,17 to $1.22 per 100
cubic feet and adopt Resolution No, 6353, which sets the water rates beginning July 1, 2003.
As a result, the adjustment would raise the average monthly water bill $1.43 per month or
$17.16 per year.
The proposed expenditures for the Water Operating Budget for 2003-04 are $7,911,390, In
preparation of this budget, staff has evaluated each account, and where possible, reduced
operation and maintenance expenditures while maintaining the reliability of the water system,
complying with water quality standards and retaining the existing level of service, The
Operating Budget for 2003-04 is $1,063,910. or 15.5% more than the current year's projected
expenditures; this includes depreciation. which is a non-cash item,
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Tom Tait. Field Services Manager, explained in detail the 2003-2004 Operation, ending Fund
Balance for the next fiscal year, the total revenue that would be received after a rate adjustment
and capital improvement projects and fund balances for the next seven (7) fiscal years set forth
in the June 17. 2003 staff report.
Mayor Chang OPENED the Public Hearing, No one came forward to address the City Council.
Mayor Chang CLOSED the Public Hearing,
It was MOVED by Council member Segal, seconded by Council member Marshall and
CARRIED on roll call vote as follows to ADOPT Resolution No, 6353 setting City water rates
and finding the rates will not exceed the estimated amount necessary to fund operation of
the City Water System.
AYES:
NOES:
ABSENT:
Councilmembers Kovacic, Marshall, Segal, Wuo and Chang
None
None
12d.
RESOLUTION Consideration of the report and recommendation to approve a sewer rate adjustment for FY
NO. 6355 2003-2004 and adoption of RESOLUTION NO, 6355: "A RESOLUTION OF THE CITY
SEWER RATES COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY SEWER RATES
FY 2003-2004 AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT I
(ADOPTED) NECESSARY TO FUND OPERATION OF THE CITY SEWER SYSTEM:
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Based upon the proposed 2003-04 Operation Budget, Capital Improvement Program and the
Sewer Master Plan, staff recommended that the City Council adjust the sewer rate by 3,92
percent from $2,55 to $2,65 a month for residential property and from $7,64 to $7.94 a
month for each connection on commercial property, This adjustment is based upon the
March 2002 to March 2003 Consumer Price Index,
The long-range Sewer Master Plan proposes over $3,8 miilion (in 1997 dollars) for future
capital improvement projects, The 1997, Sewer Master Plan has outlined a Capital
Improvement Program that establishes a Fund Balance of $5 miilion, predicated Consumer
Price Index (CPI) increases and no changes in the CIP plan over a 20-year period, This
equates to 5% of the City's $100 million sewer system for future operations and replacement
costs, The proposed Capital Improvement Program for the next two (2) years will result in
capital expenditures of $810,250 in 2003-04 and $1,092,500 in 2004-05,
Staff conducted a survey of sewer rates for ten neighboring cities, The survey indicates that,
considering the proposed sewer rate adjustment, Arcadia's sewer rates are among the
lowest in Los Angeles County,
Mayor Chang OPENED the Public Hearing, No one came forward to address the City
Council,
Mayor Chang CLOSED the Public Hearing,
It was MOVED by Councilmember Segal, seconded by Council member Marshall and
CARRIED on roll call vote as follows to ADOPT Resoiution No, 6355 authorizing the
proposed sewer rate adjustment for fiscal year 2003-04,
AYES:
NOES:
ABSENT:
Councilmembers Kovacic, Marshall, Segal, Wuo and Chang
None
None
12e,
RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO, 6354,
NO, 6354 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
RESIDENTIAL CALIFORNIA, SETTING THE SERVICE RATES FOR THE COLLECTION OF
REFUSE AND RESIDENTIAL REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120,7 OF THE
RECVCLABLES ARCADIA MUNICIPAL CODE",
RATE
INCREASE
(ADOPTED)
In accordance with the Residential Refuse and Recycling Agreement between the City of
Arcadia and Waste Management Collection and Recycling. Inc., Waste Management
requested that the City Council adjust the service rates for residential refuse/recycling
collection to reflect the change in the Consumer Price Index (CPI) for the period of March
2002 to March 2003, The impact of this adjustment on a typical single-family household with
a standard 90-gallon collection service will be a CPI adjustment of 3,05% or ,37 cents per
month. bringing the standard monthly service rate to $13.58, up from the previous amount of
$13,21, The standard bin service rates (3-yard bin picked up once per week) for multi-family
residences will also be adjusted by 3,05% (CPI) or $2.41 a month, bringing the standard
monthly service rate to $81 ,55, up from the previous amount of $79,14.
Recently, the City of Arcadia and Waste Management have implemented additional
residential programs that will help the City reduce the amount of waste being sent to local
landfills. These programs include fully automated greenwaste collection for single-family
homes and a refuse-to-energy program for multi-family units, As an additional service,
Waste Management proposes to provide a convenient and safe way for residents to dispose
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13,
MARSAHLL
(Segal)
(Award
Recipients)
(Certificates &
Proclamations)
(Food for
Thought)
SEGAL
(American
Premier Bank)
KOVACIC
(Goid Line
Phase II)
(Crime
Activities)
WUO
(Segal)
45:0112
of biohazardous "Sharps" waste, such as needles, syringes, and other contaminated sharp
objects,
Mayor Chang OPENED the Public Hearing, No one came forward to address the City
Council.
Mayor Chang CLOSED the Public Hearing
It was MOVED by Council member Marshall, seconded by Councilmember Segal and
CARRIED on roll call vote as follows to ADOPT Resolution No, 6354 setting the service
rates for the collection of residential refuse and recyclables,
AYES:
NOES:
ABSENT:
Council members Kovacic, Marshall, Segal, Wuo and Chang
None
None
AUDIENCE PARTICIPATION
None,
MATTERS FROM ELECTED OFFICIALS
Council member Marshall congratulated Mickey and Lee Segal, the Crystal Ball honorees,
Ms, Marshall expressed congratulations to all recipients of the Citizen of the Month Awards.
Ms. Marshall suggested an update of the image for the certificates and proclamations that
are being presented on behalf of the City, She would like to see an item on a future agenda,
Council concurred,
Council member Marshall shared a "food for thought" by Bill Von, an American Journalist:
"America is a land where a citizen will cross the ocean to fight for democracy, but he won't
cross the street to vote in a National Election,
Councilmember Segal announced that the corporate headquarters of the American Premier
Bank will soon be open in the City, The location of this new bank will be on Huntington Drive
where Coldwell Bankers used to be,
Mayor Pro tem Kovacic commented that the City should remain strong on its position for a
Joint Powers Authority agreement between the ten Goid Line Phase II cities and the existing
Blue Line Construction Authority, requesting the formation of an expanded Board to include
the ten cities as voting members to the Authority, He would like to be informed of any
change of policies,
In response to Mr. Kovacic's request. Arcadia Police Chief. Dave Hinig. presented an
overview of the 2002 Annual Report, conducting a comparison of crimes over the last five
years. indicating a significant reduction in crime, He noted that gang activities have come
under more control.
Councilmember Wuo congratulated Mickey and Lee Segal, the honorees of the Crystal Ball,
sponsored by the Methodist Hospital.
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6/17/03
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I
(Arcadia
Chinese
Association)
(Relay For
Life)
CHANG
(Segal)
(American
Premier
Bank)
(Gold Line
Phase II)
(Relay For
Life)
(Summer
Concerts)
(Kennedy &
Gibson)
14,
14a.
45:0113
Mr, Wuo congratulated Bee Hsu, the Arcadia Chinese Association President, and expressed
appreciation to David Wang, former president, for a job well done and their continuous
efforts on embracing the community,
Mr, Wuo encouraged everyone to attend the Team Captain meeting for the "Relay For Life",
which will be held at the Arcadia Public Library,
Mayor Chang expressed congratulations to Mickey and Lee Segal, ihe Crystal Ball
honorees,
Mayor Chang announced that the American Premier Bank will be starting business in
Arcadia this summer, It is the only bank that will have corporate headquarters in Arcadia,
Mayor Chang attended the Joint Power Authority Gold Line Phase II meeting, He felt that
the City should have a strong voice in encouraging the Gold Line Authority to expand the
Board and include all ten cities as voting members.
Mayor Chang announced that the American Cancer Society "Relay For Life" will be held on
July 19th and 20th at the Arcadia High School. He encouraged everyone to participate in
this event.
Mayor Chang encouraged everyone to attend the summer concert series, every ThurSday
from 7:00 to 8:30 p,m" at the City Hall west lawn
Mayor Chang expressed appreciation to Don Kennedy and Pat Gibson, Recreation and Park
Commissioners for their hard work during their terms, The soon to be opened skate park is
the result of this commissions hard work,
CITY CLERK
City Clerk, June Alford presented the report and recommendation to appoint members to the
City's boards and commissions,
ARCADIA
BEAUTIFUL
COMSN,
(Cordano &
Falabrino)
HUMAN RES.
COMSN,
(Hanrahan)
LIBRARY BD,
(Fung)
PlANNING
COMSN,
(Olson)
RELOCATION
APPEAL BD.
(Olson) AYES:
SR. CITIZENS' NOES:
COMSN, ABSENT:
(Lewis, Okamoto
Curtis, Barnes,
It was MOVED by Mayor Pro tem Kovacic, seconded by Council member Segal and
CARRIED on roll call vote as follows to REAPPOINT Richard Cordano and Carmie
Falabrino to the Arcadia Beautiful Commission for full-four year terms each, ending June 30,
2007; and, REAPPOINT James Hanrahan to the Human Resources Commission for a full
four-year term ending June 30, 2007; REAPPOINT John Fung to the Library Board for a full
four-year term ending June 30,2007; REAPPOINT David Olson to the Planning Commission
and Relocation Appeals Board for a full four-year term ending June 30,2007; and,
REAPPOINT Jim Lewis and Arlene Okamoto to the Senior Citizens Commission for full two-
year terms each ending June 30, 2005; APPOINT Carol Curtis, representing the Arcadia
Assistance League, to the Senior Citizens Commission to fill out the unexpired term of Joan
Leathery to June 30, 2004; APPOINT Esther Barnes, representing the Arcadia Travelers
Club, to the Senior Citizens Commission for a two-year term ending June 30, 2005; and,
APPOINT Don Milefchik, representing the Senior Men's Club, to the Senior Citizens
Commission for a full two-year term ending June 30, 2005,
Councilmembers Kovacic, Marshall, Segal, Wuo and Chang
None
None
11
6/17/03
Milefchik)
PARKING
DISTRICT
COMSN,
ARCADIA
BEAUTIFUL
COMSN,
(Hoherd)
RECREATION
COMSN,
(Cook. Fowler)
15.
ROLL CALL
45:0114
With regard to the Parking District Commission, the City Council directed staff to meet with
the Commissioners and decide if there is a need for the City to continue with this
Commission,
I
City Attorney Deitsch clarified, if the City Council takes no action tonight, the Board member
can continue to serve until the designation of a replacement.
Council member Segal nominated Bob Hoherd to the Arcadia Beautiful Commission for a full-
four year term ending June 30,2007,
Council member Marshall nominated Gino Ronealli to the Arcadia Beautiful Commission for a
fuil-four year term ending June 30, 2007,
ROLL CALL VOTE:
Hoherd
Kovacic
Segal
Wuo
Chang
By a majority vote of the Council, Bob Hoherd was APPOINTED to the Arcadia Beautiful
Commission for a full-four year term ending June 30. 2007,
Roncelli
Marshall
Councilmember Kovacic nominated Michael Cook to the Recreation Commission for full-four
year term ending June 30. 2007.
Council member Marshall nominated Peter Godfrey to the Recreation Commission for full-
four year term ending June 30, 2007,
I
Council member Segal nominated Randall Fowler to the Recreation Commission for full-four
year term ending June 30,2007.
ROLL CALL VOTE:
Fowler
Kovacic
Segal
Chang
Godfrev
Marshall
Wuo
Cook
Kovacic
Marshall
Segal
Wuo
Chang
By a majority vote of the Council, Michael Cook and Randall Fowler were APPOINTED to
the Recreation Commissicin for a full-four year each ending June 30, 2007.
THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
PRESENT: Agency Members Kovacic, Marshall, Segai, Wuo and Chang
ABSENT: None
AUDIENCE PARTICIPATION
None,
I
12
6/17/03
I
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16,
16a,
ARA RESO,
NO. 206
FY 2003-2004
OPERATING
BUDGET AND
INVESTMENT
POLICY
(ADOPTED)
17,
45:0115
PUBLIC HEARING
Consideration of the report and recommendation to adopt Resolution No, ARA-206 adopting
a budget for Fiscal Year 2003/04. and approving the City's Investment Policy, The Arcadia
Redevelopment Agency annually considers a budget for the spending year. The
recommended actions herein are necessary to implement the budget for the Redevelopment
Agency for the 2003-2004 fiscal year.
Following the staff presentation, Chairperson Chang OPENED the Public Hearing, No one
came forward to address the Agency,
Chairperson Chang CLOSED the Public Hearing,
It was MOVED by Agency Member Segal, seconded by Agency Member Marshall and
CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, ARA-206 entitled: "A
RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY ADOPTING A BUDGET
FOR FISCAL YEAR 2003-2004 AND APPROPRIATING THE AMOUNT SPECIFIED
THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED"; and, APPROVED the
City of Arcadia Investment Policy as applicable to the Agency,
AYES:
NOES:
ABSENT:
Agency Members Kovacic. Marshall, Segal, Wuo and Chang
'None
None
CONSENT ITEMS
17a, APPROVED the Minutes of the June 3, 2003 Regular Meeting,
MINUTES
(June 3, 2003)
17b.
ARATAX
INCREMENT
FUND
(City of Arcadia)
AUTHORIZED a payment in the amount of $470,000,00 to the City of Arcadia from the
Redevelopment Agency Tax Increment Fund,
THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 17a AND b APPROVED
ON MOTION BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER
MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES:
NOES:
ABSENT:
Agency Members Kovacic, Marshall, Segal. Wuo and Chang
None
None
ADJOURNMENT The meeting of the Arcadia Redevelopmenl.Agency ADJOURNED to July 1, 2003 at 4:30
p,m,. Development Services Conference Room,
13
6/17/03
45:0116
THE CITY COUNCIL RECONVENED
18, CONSENT ITEMS
I
18a,
MINUTES APPROVED the Minutes of the June 3, 2003 Regular Meeting,
(June 3, 2003)
18b,
RESOLUTION See page 17,
NO, 6364
DENYING AN
APPEAL OF
PLNG. COMSN.
APPROVAL OF
C,U,P,
2003-003
(1108 South
Baldwin Ave,)
18c,
AWARD AUTHORIZED the City Manager to enter into a contract with K & S Design Construction in
CONTRACT the amount of $106,500 for the Phase I interior renovation of the Library; and,
(Phase I Interior APPROPRIATED an additional $82,150 from the Capital Outlay Reserve Fund for this
Renovation - project.
Arcadia Public
Library) Mayor Pro tem Kovacic felt that the Phase II interior renovation of the Library is just as I
important as Phase I, He would not want to wait for another year before re-visiting the
Library Phase II project.
18d,
ACCEPT
WORK
(Concrete
Bus Pads)
18e,
ACCEPT
DEDICATION
(Parcel Map
"fI\S, No, 2tS548-
727 West
Lemon Ave,)
18f.
PROF, SVCS.
AGREEMENT
(Traffic Eng.
Services)
ACCEPTED all work performed by Damon Construction Inc, for the construction of concrete
bus pads at various locations as complete; and, AUTHORIZED final payment to be made in
accordance with contract documents subject to a retention of $14.752,80,
ACCEPTED the dedication as set froth in Parcel Map No. 26548 at 727 West Lemon
Avenue,
AUTHORIZED the City Manager to enter into a professional services agreement in the
amount of $60,000,00 with Willdan for the City traffic engineering services.
In response to a Councii question. staff stated in part that, Willdan proposes to assign Ed
Cline to be the City Traffic Engineer. Ed Cline has been appointed as the City Traffic
Engineer from the first City Traffic Engineering agreement in 1996,
I
14
6/17/03
I
I
I
45:0117
18g,
CONTRACT AUTHORIZED the City Manager to EXTEND the City's contract with Catering Systems, Inc,
EXTENSION for the period July 1. 2003 through June 30, 2004, in the amount of $41.000 to provide
(Senior Citizens subsidized lunch meals for senior citizens,
Luncheon
Meals)
18h,
RESOLUTION
NO. 6362
(Grant Fund
Application -
Clean Air &
Water, Safe
Neighborhood
Parks & Costal
Protection)
18i.
REJECT
BIDS
(Legal
Advertising)
ADOPTED RESOLUTION NO, 6362 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR
GRANT FUNDS UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR. SAFE
NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002".
REJECTED all bids; and, DIRECTED staff to rebid for legal advertising services for Fiscal
Year 2003-2004.
18j,
RESOLUTION ADOPTED RESOLUTION NO, 6365 entitled: "A RESOLUTION OF THE CITY COUNCIL
NO. 6365 OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING PARTICIPATION IN THE
(Workers' Comp.WORKERS' COMPENSATION PROGRAM OF THE INDEPENDENT CITIES RISK
Prog, - ICRMA) MANAGEMENT AUTHORITY".
18k.
LOAN
(City to ARA)
In response to a Council question the City Manager noted that in June 2002, member cities
of ICRMA were hit with the realities of the insurance crisis upon receipt of their workers'
compensation renewal. The quotations for all ICRMA member cities were dramatically
higher than the previous year. The ICRMA Board approved the exploration of a self-funded
excess Workers Compensation Program (WCP), Staff has reviewed the program and
recommended the participation in the WCp,
AUTHORIZED a loan in the amount of $470,000,00 from the City of Arcadia to the Arcadia
Redevelopment Agency Project Fund,
In response to a Council question the City Manager clarified that the borrowing and
repayment by the Agency is an administrative procedure done in order to meet certain legal
requirements, The Agency, by law, must be "in debt" in order to receive tax increment from
the County,
181.
1-YEAR AUTHORIZED the City Manager to EXERCISE the option to EXTEND the contract with
CONTRACT Willman Enterprises for emergency medical services billing and collection services for one
EXTENSION additional year,
(Emerg, Medical '
SVcs. Billing & In response to a Council question staff noted that the existing agreement provides that
COllection) Wittman will receive 6,3% of net collections, Staff estimated this amount to be less than
$50,000, Adequate funds have been included in the operating budget for Fiscal Year 2003-
04.
15
6/17/03
45:0118
18m,
PROF, SVCS, AUTHORIZED the City Manager to enter into a professional services agreement in the I
AGREEMENT amount of $240.000,00 for Information System Management with Knight Communications,
(Information
System Mgm!.)
18n,
RESOLUTION
NO. 6363
(Fringe
Benefits -
Management &
General
Employees)
ADOPTED RESOLUTION NO, 6363 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, EXTENDING ON AN INTERIM BASIS
COMMENCING JULY 1, 2003, RESOLUTION NOS, 6243 AND 6244, AS IT AMENDED
RESOLUTION NO, 5608",
180,
RESOLUTION
NO. 6356
(FY 2003-2004
Appropriations
Limit)
ADOPTED RESOLUTION NO, 6356 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE: CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2003-2004 PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA
CONSTITUTION" ,
18p,
RESOLUTION ADOPTED RESOLUTION NO, 6356 entitled: "A RESOLUTION OF THE CITY COUNCil
NO,6361 OF THE CITY OF ARCADIA. CALIFORNIA, AMENDING THE INDEPENDENT CITIES
(ICRMA RISK MANAGEMENT AUTHORITY (ICRMA) JOINT EXERCISE OF POWERS
Governing Bd. -AGREEMENT TO AUTHORIZE A MEMBER CITY TO APPOINT SPECIFIC I
Mayor. Primary REPRESENTATIVES TO THE GOVERNING BOARD",
Member;
Hause, AI!. &
Casalou,
Substitute AI!.)
18q.
AWARD
CONTRACT
(pressure-
Reducing
Station Cons!.)
AWARDED a contract in the amount of $431,195 to Perry C, Thomas Construction, Inc, for
the construction of three (3) pressure-reducing stations; and, AUTHORIZED the City
Manager and City Cierk to EXECUTE a contract in a form approved by the City Attorney;
and, WAIVED any informalities in the bid or bidding process.
18r,
AWARD AWARDED a contract to Wheeler Ortco. Inc, in the amount of $81.260,50 for the
CONTRACT Rehabilitation of Infrastructure and Playground Equipment at City Parks; and. WAIVED any
(Infrastructure & informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City
Playground Clerk to EXECUTE a contract in a form approved by the City Attorney.
Equip, - City
Parks)
18s,
AWARD AWARDED a contract to EC Construction Co, in the amount of $350,190.36 for the 2002-
CONTRACT 2003 Annual Asphalt Concrete Overlay Project; and, WAIVED any informalities in the bid or
(2002..03 Annual bidding process; and. AUTHORIZED the City Manager and City Clerk to EXECUTE a I
Asphalt Concrete contract in a form approved by the City Attorney,
Overlay Proj,)
16
6/17103
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I
45:0119
18t.
REJECT
BIDS
(Comm, Equip.
Repair & Svc,)
REJECTED all bids and DIRECTED staff to re-bid for Communication Equipment Repair
and Service,
THE PRECEDING CONSENT ITEMS 18a. c, d, e, f, g, h, i, j, k, I, m, n, 0, P. q. r, s, and t
APPROVED ON MOTION BY MAYOR PRO TEM KOVACIC, SECONDED BY
COUNCllMEBMER SEGAL AND CARRIED ON ROll CAll VOTE AS FOllOWS:
AYES:
NOES:
ABSENT:
Council members Kovacic, Marshall, Segal, Wuo and Chang
None
None
18b,
RESOLUTION It was MOVED by Mayor Pro tem Kovacic, seconded by Council member Marshall and
NO. 6364 CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6364 entitled: "A
DENYING AN RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
APPEAL OF DENYING AN APPEAL OF THE EXCLUSION OF LUNCHTIME BUSINESS HOURS AS A
PLNG, COMSN, CONDITION OF APPROVAL FOR CONDITIONAL USE PERMIT NO, CUP 2003-003
APPROVAL OF (PLANNING COMMISSION RESOLUTION NO, 1692) FOR A 1WO-STORY; 4,400
C.U,P, SQUARE FOOT RESTAURANT WITH A DINING CAPACITY OF 82 PEOPLE AT 1038
2003-003 SOUTH BALDWIN AVENUE",
(Restau rant -
11 08 South
Baldwin Ave,)
AYES:
NOES:
ABSENT:
Council members Kovacic, Marshall, Segal and Wuo
Mayor Chang
None
ADJOURNMENT Mayor Pro tem Kovacic adjourned the meeting in memory of Virginia Lowe Miller, his Aunt.
(In Memory of 'Virginia Miller, a long time resident of Arcadia, who passed away early this morning, She is
Virginia L. Miller) survived by her husband Vernon Miller, a long time Manager a'tArcadia National Little
League; daughters, Lynn and Pam, both graduates of Arcadia High School; four
grandchildren, one great granddaughter and her sister Florence Kovacic, My aunt was
involved in numerous community activities including Little League, Girl Scouts, PTA, the
Holliston United Methodist Church in Pasadena. Services are pending. She was a gentle,
hardworking, intelligent woman, who will be missed by many family members and friends",
ADJOURNMENT At 11 :19 p,m, the City Council Regular Meeting ADJOURNED to July 1, 2003 at 4:30 p,m, in
(July 1. 2003) the Development Services Conference Room for a Regular Meeting to conduct the business
of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary
to discuss personnel, litigation matters or evaluation of properties,
~~
ATTEST:
17
6/17/03