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HomeMy WebLinkAboutJUNE 17,2003 I I I 45:0103 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 17. 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday. June 17, 2003 at 6:00 p,m, in the Conference Room of the City Council Chambers, ROLL CALL PRESENT: ABSENT: None. 1. Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None AUDIENCE PARTICIPATION CLOSED SESSION Pursuant to Government Code Section 54957,6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union Local 911 (Confidential. Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officer's Association, Arcadia Firefighter's Association, Management and non-represented employees (City Negotiators Tracey Hause and William W, Floyd) The Closed Session ENDED at 6:55 p,m, Following a 10 Minutes RECESS, the Regular Meeting RECONVENED at 7:05 p,m. in the Council Chambers, 1NV0CA1l0N Reverend Roger Sonnenberg, Our Saviour Lutheran Church PLEDGE OF Steve Gutierrez, Citizen of the Month ALLEGIANCE ROLL CALL PRESENT: ABSENT: 2. Council members Kovacic, Marshall, Segal, Wuo and Chang None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, City Attorney Deitsch announced the subject discussed at the Closed Session held earlier this evening, No reportable action was taken, 1 6117103 ORD, & RES, READ BY TITLE ONLY 3, CITIZEN OF THE MONTH (Civitan Club of Arcadia) 45:0104 It was MOVED by Councilmember Segal. seconded by Councilmember Marshall and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. I PRESENTATIONS Mayor Chang presented the June, 2003 Citizen of the Month Award to Linda Colley, Secretary, Civitan Club of Arcadia, 4, CITIZEN OF THE MONTH (Arcadia Elks Lodge No, 2025) 5. CITIZEN OF Mayor Chang presented the June. 2003 Citizen of the Month Award to Jim Kuhn, President THE MONTH of the Board of Directors, Arcadia Welfare and Thrift Shop. (Arcadia Welfare & Thrift Shop) 6. CITIZEN OF THE MONTH (Arcadia/San Gabriel Masonic Lodge No, 2078) 7, CITIZEN OF THE MONTH (Steve Gutierrez) 8, CITIZEN OF THE MONTH (Assistance League of Arcadia) 9, CITIZEN OF THE MONTH (Arcadia Coordinating Council) Mayor Chang presented the June, 2003 Citizen of the Month Award to the Arcadia Elks Lodge No, 2025, Mayor Chang presented the June, 2003 Citizen of the Month Award to Ray Winn, Master, Arcadia/San Gabriel Masonic Lodge No, 2078, I Mayor Chang presented the June, 2003 Citizen of the Month Award to Steve Gutierrez, past Vice President of the Arcadia Lion's Club and currently president of the Arcadia Chamber of Commerce, Mayor Chang presented the June, 2003 Citizen of the Month Award to Sharon Novell, First Vice President, Assistance League of Arcadia. Mayor Chang presented the June, 2003 Citizen of the Month Award to Patricia Hrstich, Vice President, Arcadia Coordinating Council. I 2 6/17103 I I I 10, CITIZEN OF THE MONTH (Rotary Club of Arcadia) 45:0105 Mayor Chang presented the June, 2003 Citizen of the Month Award to Bob Novell, President, Rotary Club of Arcadia. 11. CITIZEN OF Mayor Chang presented the June, 2003 Citizen of the Month Award to Lisa Bae, President, THE MONTH Arcadia Korean Parents Association. (Arcadia Korean Parents Assoc,) 12. PUBLIC HEARING 12a. APPEAL OF Consideration of the report and recommendation of an appeal of the Planning Commission's PLNG, COMSN, action in denying an appeal and upholding the Rancho Santa Anita Residents Association DENIAL OF AN Architectural Review Board's denial of design revisions to the front entry of a new residence APPEAL OF at 821 San Vicente Road, THE RANCHO SANTA ANITA RESIDENT'S ASSOC, (821 San Vicente Road) The applicant, Dr. Ibarhim Irawan, appealed the Planning Commission's action in denying his previous appeal and upholding the Rancho Santa Anita Residents Association's Architectural Review Board's denial of design revisions to the approved architectural pians for his new home, which is under construction at 821 San Vicente Road. The appeal involves the applicant's desire to install the previously denied front entry doors and window area, The Planning Commission and the Architectural Review Board (ARB) have determined that the redesign of the front doors and matching window area are not in harmony with the surrounding homes because the entry is not in scale with the surrounding homes, Traditional homes within the Association have an understated entry with typically low or modest rooflines above the entry, The ARB is concerned 'about the style of homes in south Arcadia that have come under heavy criticism because of the extreme entry design and verticai appearance, which is further exaggerated by matching windows above the entry, The proposed iron and glass front doors with the matching window area above the entry are not compatible with the design of the new home nor are such design features found on any home within the Association, The original wood door design with leaded glass windows was in keeping with the design of the home and helped diminish the vertical appearance that would be created by iron and glass doors and a matching window area, The applicant's new two-story home is currently under construction with the completion of its entry pending the outcome of the appeal. The home has a maximum height of 30'-0", and complies with all Code requirements, The applicant indicated that he has tried to accommodate the concerns of the ARB, and believes that the subject entry with the proposed doors and matching window area would be compatible with other homes in the area. The applicant submitted letters from the adjoining property owners in favor of his appeal as well as photographs of other homes in the area which were included in the June 17. 2003 staff report. The Development Services Department concurs with the ARB's denial of the proposed iron and glass front doors and window area because the ironwork appears to be too ornate and would not complement the appearance of the home, as would the original wood door design with the leaded glass windows, 3 6/17/03 45:0106 Following the presentation, Mayor Chang OPENED the public hearing. Dr. Ibrahim Irawan. owner, 821 San Vicente Road, presented a power point presentation of I the proposed ironwork door and matching window area, He noted that it is the neighbor's opinion that the door could enhance the property values of the neighborhood, The benefit of iron and glass doors are the security they will provide, and the natural light will make the house healthy as well as the people living there, Mr. Irawan questioned how a particular door would harm the property values of the neighborhood and how this door will create a disadvantage in terms of the beautify of Arcadia, He asked the City Council for their fair judgment on this matter, Berrv Shuoback, 605 Old Ranch Road, requested the City Council's approval of the proposed entry door, Dr. Georoe Juno. was present to voice his strong support for the applicant. Brad Irawan, 821 San Vicente, felt that this door would help their house and the neighborhood look nicer, He does not think the ARB's decision is fair and hoped for a fair judgment from the City Council. Mrs, Casner. 351 North Old Ranch Road, was present to support the applicant. She felt that there is absolutely no reason why anyone should tell him what kind of a door he could put on his house, Dr, Bill Souck. 531 Campesina Road, President, Rancho Santa Anita Residents Association, requested that the City Council uphold the decision of the Planning Commission and the ARB relative to the architectural review appeal. Dr. Spuck Introduced ARB members and I noted their qualifications, He explained the recent revitalization of the association and highlighted the issues that the City Council should face when considering this appeal. He noted that the property owner decided to make alterations without consulting the City or the Architectural Review Board, despite a letter from the City. which clearly indicated that any change would require the approval of both the Architectural Review Board and the City. He felt that the ARB is in a better position and better qualified than any other group involved in the matter of judging architectural harmony, Tonv Henrich, 431 A1tura Road. Chairman, Architectural Review Board. reported that there are 800 homes in the association which serves the area in the Lower Rancho and College Streets, north and around the Arboretum and the Race Track, The Homeowners Association and Architectural Review Board for the Lower Rancho was established by Resolution No. 5287. The purpose was to promote the quality of homes. promote property values, protect the predominate character of the homes, and ensure contemporary standards of harmony and ensure that buildings. structures and landscaping were harmonious, Mr, Henrich provided a brief history of the project, stating in part that, the issues before the City Council are the entry and whether the City's rules were followed, The Architectural Review Board feels that the entry is too massive, vertical and not in harmony with the area, With regard to the City's instructions, the homeowner did not follow the City rules and procedures, With regard to the iron glass doors, the ARB felt that it creates a greater vertical look and a more massive entry, There are no iron glass doors in their Homeowners Association and the entry does not match the newly adopted City codes, I 4 6/17/03 ',;; 'i"'} , ,"",1;" ",'I' 45:0107 I Mr, Henrich requested that the City Council support the' recommendations of the Homeowner's Association, Architectural Review Board, City staff and the Planning Commission and reject the appeal and require conformance with the original plans approved by the Commission and require removal of the unauthorized iron glass windows installed above the entry, Mike Rock, homeowner and member of the Lower Rancho Homeowners Association, expressed his objection and difficulty with this particular home, stating in part that. there has been a consistent effort to undermine the Architectural Review Board as well as the City with regard to the approval process, He felt that the applicant had misled both the ARB and the City, He asked the City Council to support the local ARB and HOA as they try to maintain the harmony and dignity of the neighborhood, and deny the appeal. Dale Brown, 507 Monte Vista Road. an architect, urged the City Council to deny the appeal. As a member of Homeowners Association. he would like to follow their guidelines and would like something in the area that fits in. Pattv Wong, 910 West Catalpa Road, urged the City Council to deny the appeal. This is a very nice area, Many of the residents have lived there for many years and would like to maintain the architectural character and charm of their neighborhood, She submitted a petition and read excerpts within it. Vince Foley, 320 Cambridge Drive, stated in part that, there is no one in the Homeowners Association who wants to get Dr, Irawan, They just want to maintain the integrity of their community, He hoped that the City Council will uphold the denial of the appeal. I Bob Garrett, 1051 Monte Verde Drive, said they are very busy and dedicated volunteers who serve on the Homeowners Association board, If the City wants to have a meaningful Homeowner Association and a meaningful Planning Commission then Council should respect and defer to their judgment and decisions, In rebuttal, Dr, Irawan, stated in part that, as a resident of the City of Arcadia for the last six years, he and his family enjoyed the hospitality and friendliness of the people of this great City, They have been blessed by the opportunity of being able to construct their dream house in the City, and never did expect to encounter such obstacles in reaching that goal. He supports the Architectural Review Board and Homeowners Association 100%, and fully intended to comply with all existing rules and regulations, Mayor Chang CLOSED the Public Hearing, City Attorney Deitsch noted that the findings the Council has to deal with are set forth in the June 17, 2003 staff report, attachment No, 6, Resolution No, 5287, Section 15. Those findings are essentially related to architectural appearance and compatibility between structures within the neighborhood; good architectural character; and. the external appearance of structure, wall. fences or roofs, in this case the door and the window above it. In respon$e to a Council question, staff noted that if a homeowner in a Homeowners Association area wanted to change the door they need to first contact the associations Architectural Review Chairperson, I Considerable discussion ensued, Some members felt since the original size of the door was never altered and since the applicant has the support of his neighbors, he should be able to use his desired door, A homeowner should have some rights in choosing what type of a door he would like to have on his house, Others felt, when people buy a home in an area 5 6/17/03 45:0108 with an Architectural Review Board, they know that there are rules that have to be obeyed, The City should have some kind of an analyses and that analysis has to be based on the I subjective opinions of board members, Based on the absence of findings of gross abusive discretion, the members where in favor of upholding the appeal and supporting the Planning Commission, Architectural Review Board and staff's decision, It was MOVED by Mayor Pro tem Kovacic, seconded by Councilmember Segal and CARRIED on roll call vote as follows that based on the testimony provided by both the applicant and his supporters and the Architectural Review Board and its supporters and the written documentation that the Council reviewed, the City Council does not think that the Architectural Review Board's actions have stifled the appellants individual initiative, the proposed front doors and matching window area do not comply with contemporary accepted standards of harmony and compatibility; that they are excessive, garish and substantially unrelated to the neighborhood and as a result the City Council DENIES the appeal and UPHOLDS the Planning Commission's action in upholding the Rancho Santa Anita Residents Association's Architectural Review Board's DENIAL; and DIRECT staff to prepare an appropriate resolution incorporating the City Council's decision and findings in support of that decision, Council member Kovacic clarified that the motion was intended to include any iron glass front doors and matching window area that is visible from the outside, which is the purview of the Architectural Review Board. AYES: NOES: ABSENT: Council members Kovacic, Marshall, Segal and Chang Council member Wuo None The City Council RECESSED from 9:15 to 9:25 p,m. I 12b, RESOLUTION NO. 6357 FY 2003-2004 OPERATING BUDGET RESOLUTION NO, 6358 FY 2003-2004 CAPITAL IMPROVEMENT In his presentation, City Manager Kelly, stated in part, the budget for Fiscal Year 2003-2004 & EQUIPMENT and the Capital Plan were distributed to the City Council on May 23, 2003, On June 3, 2003. a PLAN stUdy session was held with the City Council to discuss the budget, respond to questions and (ADOPTED) receive input. During study session, 1.50 addition positions were proposed to be included in the final budget (one full-time Police Records Technician and one part-time assistant for the Business License Officer) at a cost of approximately $58,000, which will be funded by additional revenue from parking control, traffic citations and service fees. City Manager Kelly presented the staff report and recommendation to adopt RESOLUTION NO, 6357 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA. ADOPTING A BUDGET FOR FISCAL YEAR 2003-2004 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED"; and, adopt RESOLUTION NO, 6358 entilied: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2003-2004 THROUGH 2007- 2008." The General Fund budget is predicated this year upon some assumptions, There is a concern that the State of California's anticipated budget deficit may have a negative impact on local government. The City staff was challenged to present a flat line budget with no increases in terms of cost to the City: I 6 6/17103 ., . . ", \.,~ f': "'t' 45:0109 I The beginning fund balance this year is $1.4 million. General Fund revenues for FY 2003-3004 are estimated to be $33 million, Expenditures in the General Fund are estimated to be $33,1 million with im ending fund balance of $1,3 million, It was noted that all the General Fund expenditures are consistent with the Citizen Advisory Committee's recommendations, The City of Arcadia is a buiit-out community with no new revenues to be generated, The Mall expansion will generate some new revenues, Rusnak car dealership will bring in some revenues as the sales get stronger. Absent those two, there isn't any other new development or revenue for the City, At the same time, the City is dealing with the increased cost of services, Referencing General Fund estimated revenues for FY 2003-04, City Manager Kelly noted an estimated increase in property and sales taxes, a decrease in transient taxes, A decrease in development fees was also noted, The City is in good shape for the next two years, with a zero ending balance for 2004-05, The City has a $6 million reserve fund that will help if other revenues don't tum around, City Manager Kelly reviewed the Capital improvement and Equipment Plan (CIP) for fiscal years 2003-04 through 2007-08, The proposed Capital Improvement Projects reflect streets, water, sewer, stann drains, parks and buildings, The proposed projects are estimated at approximateiy $14,6 million, Equipment funds are approximately $2,21 million, All the funds combined for operations are approximately $142 million, I Mr. Kelly reviewed various proposed five-year projects, including the citywide signage and banner program, Colorado Street rehabilitation from Colorado Boulevard to Huntington, west Huntington Drive rehabilitation. Santa Anita Corridor design, 210-freeway design work for on/off ramp improvements. Civic Center project, Fire Stations designs and improvements, annual asphalt and concrete project and citywide median improvements, City Manager Kelly expressed appreciation to, Administrative Services Director, Tracey Hause and Finance Services ManagerfTreasurer, Jerry Parker for their hard work on the budget preparation, He also thanked all the department heads and staff for putting together a flat line budget. On May 27, 2003, the Planning Commission reviewed the Capital Improvement Plan and determined that the proposed plan is consistent with the City's Generai Plan, Following presentation, staff responded to questions and concerns expressed by the City Council with regard to improvement of the Fire Stations. stating in part that, the plan is to move fire department headquarters to Station 106 on Baldwin Avenue, if an agreement can be reached with Westfield Shopping Mall to provide more parking spaces, The design work for converting Fire Station 105 to a residential, station will start in the 2004-05, A discussion of various issues ensued including funding for the Gold Line Phase II construction, Mayor Chang suggested that the City put aside funds from Propositions A and C every year to be used for Gold Line grade separations on Santa Anita and Second Avenues. Mayor Chang OPENED the Public Hearing, I In response to a question from Mr. Bob Hoherd, staff clarified that the expected expense will be less than the budgeted expense, Mayor Chang CLOSED the Public Hearing, 7 6/17103 45:0110 It was MOVED by Councilmember Segal. seconded by Council member Marshall and CARRIED on roll call vote as follows that RESOLUTION NO, 6~57 and RESOLUTION NO, 6358 be and are hereby ADOPTED; and, APPROVED the existin~ Investment Policy, AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None I 12c, RESOLUTION NO, 6353 WATER RATE ADJUSTMENT FY 2003-2004 (ADOPTED) Consideration of the report and recommendation to approve a water rate adjustment for FY 2003-2004 by adopting RESOLUTION NO, 6353 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY WATER RATES AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO FUND OPERATION OF THE CITY WATER SYSTEM," Based upon the Public Works Services Department's proposed 2003-04 Operating Budget, Capital Improvement Plan, and Updates of the Water Master Plan, staff recommended that the City Council consider a 3.92% rate adjustment to the water rate from $1,17 to $1.22 per 100 cubic feet and adopt Resolution No, 6353, which sets the water rates beginning July 1, 2003. As a result, the adjustment would raise the average monthly water bill $1.43 per month or $17.16 per year. The proposed expenditures for the Water Operating Budget for 2003-04 are $7,911,390, In preparation of this budget, staff has evaluated each account, and where possible, reduced operation and maintenance expenditures while maintaining the reliability of the water system, complying with water quality standards and retaining the existing level of service, The Operating Budget for 2003-04 is $1,063,910. or 15.5% more than the current year's projected expenditures; this includes depreciation. which is a non-cash item, I Tom Tait. Field Services Manager, explained in detail the 2003-2004 Operation, ending Fund Balance for the next fiscal year, the total revenue that would be received after a rate adjustment and capital improvement projects and fund balances for the next seven (7) fiscal years set forth in the June 17. 2003 staff report. Mayor Chang OPENED the Public Hearing, No one came forward to address the City Council. Mayor Chang CLOSED the Public Hearing, It was MOVED by Council member Segal, seconded by Council member Marshall and CARRIED on roll call vote as follows to ADOPT Resolution No, 6353 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water System. AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None 12d. RESOLUTION Consideration of the report and recommendation to approve a sewer rate adjustment for FY NO. 6355 2003-2004 and adoption of RESOLUTION NO, 6355: "A RESOLUTION OF THE CITY SEWER RATES COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY SEWER RATES FY 2003-2004 AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT I (ADOPTED) NECESSARY TO FUND OPERATION OF THE CITY SEWER SYSTEM: 8 6/17103 I I I ,..':'\' 45:0111 Based upon the proposed 2003-04 Operation Budget, Capital Improvement Program and the Sewer Master Plan, staff recommended that the City Council adjust the sewer rate by 3,92 percent from $2,55 to $2,65 a month for residential property and from $7,64 to $7.94 a month for each connection on commercial property, This adjustment is based upon the March 2002 to March 2003 Consumer Price Index, The long-range Sewer Master Plan proposes over $3,8 miilion (in 1997 dollars) for future capital improvement projects, The 1997, Sewer Master Plan has outlined a Capital Improvement Program that establishes a Fund Balance of $5 miilion, predicated Consumer Price Index (CPI) increases and no changes in the CIP plan over a 20-year period, This equates to 5% of the City's $100 million sewer system for future operations and replacement costs, The proposed Capital Improvement Program for the next two (2) years will result in capital expenditures of $810,250 in 2003-04 and $1,092,500 in 2004-05, Staff conducted a survey of sewer rates for ten neighboring cities, The survey indicates that, considering the proposed sewer rate adjustment, Arcadia's sewer rates are among the lowest in Los Angeles County, Mayor Chang OPENED the Public Hearing, No one came forward to address the City Council, Mayor Chang CLOSED the Public Hearing, It was MOVED by Councilmember Segal, seconded by Council member Marshall and CARRIED on roll call vote as follows to ADOPT Resoiution No, 6355 authorizing the proposed sewer rate adjustment for fiscal year 2003-04, AYES: NOES: ABSENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None 12e, RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO, 6354, NO, 6354 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, RESIDENTIAL CALIFORNIA, SETTING THE SERVICE RATES FOR THE COLLECTION OF REFUSE AND RESIDENTIAL REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120,7 OF THE RECVCLABLES ARCADIA MUNICIPAL CODE", RATE INCREASE (ADOPTED) In accordance with the Residential Refuse and Recycling Agreement between the City of Arcadia and Waste Management Collection and Recycling. Inc., Waste Management requested that the City Council adjust the service rates for residential refuse/recycling collection to reflect the change in the Consumer Price Index (CPI) for the period of March 2002 to March 2003, The impact of this adjustment on a typical single-family household with a standard 90-gallon collection service will be a CPI adjustment of 3,05% or ,37 cents per month. bringing the standard monthly service rate to $13.58, up from the previous amount of $13,21, The standard bin service rates (3-yard bin picked up once per week) for multi-family residences will also be adjusted by 3,05% (CPI) or $2.41 a month, bringing the standard monthly service rate to $81 ,55, up from the previous amount of $79,14. Recently, the City of Arcadia and Waste Management have implemented additional residential programs that will help the City reduce the amount of waste being sent to local landfills. These programs include fully automated greenwaste collection for single-family homes and a refuse-to-energy program for multi-family units, As an additional service, Waste Management proposes to provide a convenient and safe way for residents to dispose 9 6/17103 13, MARSAHLL (Segal) (Award Recipients) (Certificates & Proclamations) (Food for Thought) SEGAL (American Premier Bank) KOVACIC (Goid Line Phase II) (Crime Activities) WUO (Segal) 45:0112 of biohazardous "Sharps" waste, such as needles, syringes, and other contaminated sharp objects, Mayor Chang OPENED the Public Hearing, No one came forward to address the City Council. Mayor Chang CLOSED the Public Hearing It was MOVED by Council member Marshall, seconded by Councilmember Segal and CARRIED on roll call vote as follows to ADOPT Resolution No, 6354 setting the service rates for the collection of residential refuse and recyclables, AYES: NOES: ABSENT: Council members Kovacic, Marshall, Segal, Wuo and Chang None None AUDIENCE PARTICIPATION None, MATTERS FROM ELECTED OFFICIALS Council member Marshall congratulated Mickey and Lee Segal, the Crystal Ball honorees, Ms, Marshall expressed congratulations to all recipients of the Citizen of the Month Awards. Ms. Marshall suggested an update of the image for the certificates and proclamations that are being presented on behalf of the City, She would like to see an item on a future agenda, Council concurred, Council member Marshall shared a "food for thought" by Bill Von, an American Journalist: "America is a land where a citizen will cross the ocean to fight for democracy, but he won't cross the street to vote in a National Election, Councilmember Segal announced that the corporate headquarters of the American Premier Bank will soon be open in the City, The location of this new bank will be on Huntington Drive where Coldwell Bankers used to be, Mayor Pro tem Kovacic commented that the City should remain strong on its position for a Joint Powers Authority agreement between the ten Goid Line Phase II cities and the existing Blue Line Construction Authority, requesting the formation of an expanded Board to include the ten cities as voting members to the Authority, He would like to be informed of any change of policies, In response to Mr. Kovacic's request. Arcadia Police Chief. Dave Hinig. presented an overview of the 2002 Annual Report, conducting a comparison of crimes over the last five years. indicating a significant reduction in crime, He noted that gang activities have come under more control. Councilmember Wuo congratulated Mickey and Lee Segal, the honorees of the Crystal Ball, sponsored by the Methodist Hospital. 10 6/17/03 I I I I I I (Arcadia Chinese Association) (Relay For Life) CHANG (Segal) (American Premier Bank) (Gold Line Phase II) (Relay For Life) (Summer Concerts) (Kennedy & Gibson) 14, 14a. 45:0113 Mr, Wuo congratulated Bee Hsu, the Arcadia Chinese Association President, and expressed appreciation to David Wang, former president, for a job well done and their continuous efforts on embracing the community, Mr, Wuo encouraged everyone to attend the Team Captain meeting for the "Relay For Life", which will be held at the Arcadia Public Library, Mayor Chang expressed congratulations to Mickey and Lee Segal, ihe Crystal Ball honorees, Mayor Chang announced that the American Premier Bank will be starting business in Arcadia this summer, It is the only bank that will have corporate headquarters in Arcadia, Mayor Chang attended the Joint Power Authority Gold Line Phase II meeting, He felt that the City should have a strong voice in encouraging the Gold Line Authority to expand the Board and include all ten cities as voting members. Mayor Chang announced that the American Cancer Society "Relay For Life" will be held on July 19th and 20th at the Arcadia High School. He encouraged everyone to participate in this event. Mayor Chang encouraged everyone to attend the summer concert series, every ThurSday from 7:00 to 8:30 p,m" at the City Hall west lawn Mayor Chang expressed appreciation to Don Kennedy and Pat Gibson, Recreation and Park Commissioners for their hard work during their terms, The soon to be opened skate park is the result of this commissions hard work, CITY CLERK City Clerk, June Alford presented the report and recommendation to appoint members to the City's boards and commissions, ARCADIA BEAUTIFUL COMSN, (Cordano & Falabrino) HUMAN RES. COMSN, (Hanrahan) LIBRARY BD, (Fung) PlANNING COMSN, (Olson) RELOCATION APPEAL BD. (Olson) AYES: SR. CITIZENS' NOES: COMSN, ABSENT: (Lewis, Okamoto Curtis, Barnes, It was MOVED by Mayor Pro tem Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows to REAPPOINT Richard Cordano and Carmie Falabrino to the Arcadia Beautiful Commission for full-four year terms each, ending June 30, 2007; and, REAPPOINT James Hanrahan to the Human Resources Commission for a full four-year term ending June 30, 2007; REAPPOINT John Fung to the Library Board for a full four-year term ending June 30,2007; REAPPOINT David Olson to the Planning Commission and Relocation Appeals Board for a full four-year term ending June 30,2007; and, REAPPOINT Jim Lewis and Arlene Okamoto to the Senior Citizens Commission for full two- year terms each ending June 30, 2005; APPOINT Carol Curtis, representing the Arcadia Assistance League, to the Senior Citizens Commission to fill out the unexpired term of Joan Leathery to June 30, 2004; APPOINT Esther Barnes, representing the Arcadia Travelers Club, to the Senior Citizens Commission for a two-year term ending June 30, 2005; and, APPOINT Don Milefchik, representing the Senior Men's Club, to the Senior Citizens Commission for a full two-year term ending June 30, 2005, Councilmembers Kovacic, Marshall, Segal, Wuo and Chang None None 11 6/17/03 Milefchik) PARKING DISTRICT COMSN, ARCADIA BEAUTIFUL COMSN, (Hoherd) RECREATION COMSN, (Cook. Fowler) 15. ROLL CALL 45:0114 With regard to the Parking District Commission, the City Council directed staff to meet with the Commissioners and decide if there is a need for the City to continue with this Commission, I City Attorney Deitsch clarified, if the City Council takes no action tonight, the Board member can continue to serve until the designation of a replacement. Council member Segal nominated Bob Hoherd to the Arcadia Beautiful Commission for a full- four year term ending June 30,2007, Council member Marshall nominated Gino Ronealli to the Arcadia Beautiful Commission for a fuil-four year term ending June 30, 2007, ROLL CALL VOTE: Hoherd Kovacic Segal Wuo Chang By a majority vote of the Council, Bob Hoherd was APPOINTED to the Arcadia Beautiful Commission for a full-four year term ending June 30. 2007, Roncelli Marshall Councilmember Kovacic nominated Michael Cook to the Recreation Commission for full-four year term ending June 30. 2007. Council member Marshall nominated Peter Godfrey to the Recreation Commission for full- four year term ending June 30, 2007, I Council member Segal nominated Randall Fowler to the Recreation Commission for full-four year term ending June 30,2007. ROLL CALL VOTE: Fowler Kovacic Segal Chang Godfrev Marshall Wuo Cook Kovacic Marshall Segal Wuo Chang By a majority vote of the Council, Michael Cook and Randall Fowler were APPOINTED to the Recreation Commissicin for a full-four year each ending June 30, 2007. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Kovacic, Marshall, Segai, Wuo and Chang ABSENT: None AUDIENCE PARTICIPATION None, I 12 6/17/03 I I I 16, 16a, ARA RESO, NO. 206 FY 2003-2004 OPERATING BUDGET AND INVESTMENT POLICY (ADOPTED) 17, 45:0115 PUBLIC HEARING Consideration of the report and recommendation to adopt Resolution No, ARA-206 adopting a budget for Fiscal Year 2003/04. and approving the City's Investment Policy, The Arcadia Redevelopment Agency annually considers a budget for the spending year. The recommended actions herein are necessary to implement the budget for the Redevelopment Agency for the 2003-2004 fiscal year. Following the staff presentation, Chairperson Chang OPENED the Public Hearing, No one came forward to address the Agency, Chairperson Chang CLOSED the Public Hearing, It was MOVED by Agency Member Segal, seconded by Agency Member Marshall and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, ARA-206 entitled: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR FISCAL YEAR 2003-2004 AND APPROPRIATING THE AMOUNT SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED"; and, APPROVED the City of Arcadia Investment Policy as applicable to the Agency, AYES: NOES: ABSENT: Agency Members Kovacic. Marshall, Segal, Wuo and Chang 'None None CONSENT ITEMS 17a, APPROVED the Minutes of the June 3, 2003 Regular Meeting, MINUTES (June 3, 2003) 17b. ARATAX INCREMENT FUND (City of Arcadia) AUTHORIZED a payment in the amount of $470,000,00 to the City of Arcadia from the Redevelopment Agency Tax Increment Fund, THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 17a AND b APPROVED ON MOTION BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Agency Members Kovacic, Marshall, Segal. Wuo and Chang None None ADJOURNMENT The meeting of the Arcadia Redevelopmenl.Agency ADJOURNED to July 1, 2003 at 4:30 p,m,. Development Services Conference Room, 13 6/17/03 45:0116 THE CITY COUNCIL RECONVENED 18, CONSENT ITEMS I 18a, MINUTES APPROVED the Minutes of the June 3, 2003 Regular Meeting, (June 3, 2003) 18b, RESOLUTION See page 17, NO, 6364 DENYING AN APPEAL OF PLNG. COMSN. APPROVAL OF C,U,P, 2003-003 (1108 South Baldwin Ave,) 18c, AWARD AUTHORIZED the City Manager to enter into a contract with K & S Design Construction in CONTRACT the amount of $106,500 for the Phase I interior renovation of the Library; and, (Phase I Interior APPROPRIATED an additional $82,150 from the Capital Outlay Reserve Fund for this Renovation - project. Arcadia Public Library) Mayor Pro tem Kovacic felt that the Phase II interior renovation of the Library is just as I important as Phase I, He would not want to wait for another year before re-visiting the Library Phase II project. 18d, ACCEPT WORK (Concrete Bus Pads) 18e, ACCEPT DEDICATION (Parcel Map "fI\S, No, 2tS548- 727 West Lemon Ave,) 18f. PROF, SVCS. AGREEMENT (Traffic Eng. Services) ACCEPTED all work performed by Damon Construction Inc, for the construction of concrete bus pads at various locations as complete; and, AUTHORIZED final payment to be made in accordance with contract documents subject to a retention of $14.752,80, ACCEPTED the dedication as set froth in Parcel Map No. 26548 at 727 West Lemon Avenue, AUTHORIZED the City Manager to enter into a professional services agreement in the amount of $60,000,00 with Willdan for the City traffic engineering services. In response to a Councii question. staff stated in part that, Willdan proposes to assign Ed Cline to be the City Traffic Engineer. Ed Cline has been appointed as the City Traffic Engineer from the first City Traffic Engineering agreement in 1996, I 14 6/17/03 I I I 45:0117 18g, CONTRACT AUTHORIZED the City Manager to EXTEND the City's contract with Catering Systems, Inc, EXTENSION for the period July 1. 2003 through June 30, 2004, in the amount of $41.000 to provide (Senior Citizens subsidized lunch meals for senior citizens, Luncheon Meals) 18h, RESOLUTION NO. 6362 (Grant Fund Application - Clean Air & Water, Safe Neighborhood Parks & Costal Protection) 18i. REJECT BIDS (Legal Advertising) ADOPTED RESOLUTION NO, 6362 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR. SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002". REJECTED all bids; and, DIRECTED staff to rebid for legal advertising services for Fiscal Year 2003-2004. 18j, RESOLUTION ADOPTED RESOLUTION NO, 6365 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6365 OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING PARTICIPATION IN THE (Workers' Comp.WORKERS' COMPENSATION PROGRAM OF THE INDEPENDENT CITIES RISK Prog, - ICRMA) MANAGEMENT AUTHORITY". 18k. LOAN (City to ARA) In response to a Council question the City Manager noted that in June 2002, member cities of ICRMA were hit with the realities of the insurance crisis upon receipt of their workers' compensation renewal. The quotations for all ICRMA member cities were dramatically higher than the previous year. The ICRMA Board approved the exploration of a self-funded excess Workers Compensation Program (WCP), Staff has reviewed the program and recommended the participation in the WCp, AUTHORIZED a loan in the amount of $470,000,00 from the City of Arcadia to the Arcadia Redevelopment Agency Project Fund, In response to a Council question the City Manager clarified that the borrowing and repayment by the Agency is an administrative procedure done in order to meet certain legal requirements, The Agency, by law, must be "in debt" in order to receive tax increment from the County, 181. 1-YEAR AUTHORIZED the City Manager to EXERCISE the option to EXTEND the contract with CONTRACT Willman Enterprises for emergency medical services billing and collection services for one EXTENSION additional year, (Emerg, Medical ' SVcs. Billing & In response to a Council question staff noted that the existing agreement provides that COllection) Wittman will receive 6,3% of net collections, Staff estimated this amount to be less than $50,000, Adequate funds have been included in the operating budget for Fiscal Year 2003- 04. 15 6/17/03 45:0118 18m, PROF, SVCS, AUTHORIZED the City Manager to enter into a professional services agreement in the I AGREEMENT amount of $240.000,00 for Information System Management with Knight Communications, (Information System Mgm!.) 18n, RESOLUTION NO. 6363 (Fringe Benefits - Management & General Employees) ADOPTED RESOLUTION NO, 6363 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, EXTENDING ON AN INTERIM BASIS COMMENCING JULY 1, 2003, RESOLUTION NOS, 6243 AND 6244, AS IT AMENDED RESOLUTION NO, 5608", 180, RESOLUTION NO. 6356 (FY 2003-2004 Appropriations Limit) ADOPTED RESOLUTION NO, 6356 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE: CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003-2004 PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA CONSTITUTION" , 18p, RESOLUTION ADOPTED RESOLUTION NO, 6356 entitled: "A RESOLUTION OF THE CITY COUNCil NO,6361 OF THE CITY OF ARCADIA. CALIFORNIA, AMENDING THE INDEPENDENT CITIES (ICRMA RISK MANAGEMENT AUTHORITY (ICRMA) JOINT EXERCISE OF POWERS Governing Bd. -AGREEMENT TO AUTHORIZE A MEMBER CITY TO APPOINT SPECIFIC I Mayor. Primary REPRESENTATIVES TO THE GOVERNING BOARD", Member; Hause, AI!. & Casalou, Substitute AI!.) 18q. AWARD CONTRACT (pressure- Reducing Station Cons!.) AWARDED a contract in the amount of $431,195 to Perry C, Thomas Construction, Inc, for the construction of three (3) pressure-reducing stations; and, AUTHORIZED the City Manager and City Cierk to EXECUTE a contract in a form approved by the City Attorney; and, WAIVED any informalities in the bid or bidding process. 18r, AWARD AWARDED a contract to Wheeler Ortco. Inc, in the amount of $81.260,50 for the CONTRACT Rehabilitation of Infrastructure and Playground Equipment at City Parks; and. WAIVED any (Infrastructure & informalities in the bid or bidding process; and, AUTHORIZED the City Manager and City Playground Clerk to EXECUTE a contract in a form approved by the City Attorney. Equip, - City Parks) 18s, AWARD AWARDED a contract to EC Construction Co, in the amount of $350,190.36 for the 2002- CONTRACT 2003 Annual Asphalt Concrete Overlay Project; and, WAIVED any informalities in the bid or (2002..03 Annual bidding process; and. AUTHORIZED the City Manager and City Clerk to EXECUTE a I Asphalt Concrete contract in a form approved by the City Attorney, Overlay Proj,) 16 6/17103 I I I 45:0119 18t. REJECT BIDS (Comm, Equip. Repair & Svc,) REJECTED all bids and DIRECTED staff to re-bid for Communication Equipment Repair and Service, THE PRECEDING CONSENT ITEMS 18a. c, d, e, f, g, h, i, j, k, I, m, n, 0, P. q. r, s, and t APPROVED ON MOTION BY MAYOR PRO TEM KOVACIC, SECONDED BY COUNCllMEBMER SEGAL AND CARRIED ON ROll CAll VOTE AS FOllOWS: AYES: NOES: ABSENT: Council members Kovacic, Marshall, Segal, Wuo and Chang None None 18b, RESOLUTION It was MOVED by Mayor Pro tem Kovacic, seconded by Council member Marshall and NO. 6364 CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6364 entitled: "A DENYING AN RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPEAL OF DENYING AN APPEAL OF THE EXCLUSION OF LUNCHTIME BUSINESS HOURS AS A PLNG, COMSN, CONDITION OF APPROVAL FOR CONDITIONAL USE PERMIT NO, CUP 2003-003 APPROVAL OF (PLANNING COMMISSION RESOLUTION NO, 1692) FOR A 1WO-STORY; 4,400 C.U,P, SQUARE FOOT RESTAURANT WITH A DINING CAPACITY OF 82 PEOPLE AT 1038 2003-003 SOUTH BALDWIN AVENUE", (Restau rant - 11 08 South Baldwin Ave,) AYES: NOES: ABSENT: Council members Kovacic, Marshall, Segal and Wuo Mayor Chang None ADJOURNMENT Mayor Pro tem Kovacic adjourned the meeting in memory of Virginia Lowe Miller, his Aunt. (In Memory of 'Virginia Miller, a long time resident of Arcadia, who passed away early this morning, She is Virginia L. Miller) survived by her husband Vernon Miller, a long time Manager a'tArcadia National Little League; daughters, Lynn and Pam, both graduates of Arcadia High School; four grandchildren, one great granddaughter and her sister Florence Kovacic, My aunt was involved in numerous community activities including Little League, Girl Scouts, PTA, the Holliston United Methodist Church in Pasadena. Services are pending. She was a gentle, hardworking, intelligent woman, who will be missed by many family members and friends", ADJOURNMENT At 11 :19 p,m, the City Council Regular Meeting ADJOURNED to July 1, 2003 at 4:30 p,m, in (July 1. 2003) the Development Services Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ~~ ATTEST: 17 6/17/03