HomeMy WebLinkAboutSEPTEMBER 2,2003
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45:0160
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
, ROLL CALL
1.
1a
SIGN
REGUlA1lONS
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
September 2, 2003
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, September 2, 2003 at 5:00 p.m, in the Conference Room of the City Council
Chamber,
PRESENT:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
AUDIENCE PARTICIPATION
None,
STUDY SESSION
Donna Butler, Community Development Administrator, explained in detail types of signs and
code enforcement problems and/or design issues related to signage which included
excessive window signs; non-permitted portable signs and not professionally designed;
banners without permits; banners exceeding the approved time period; pennants, flags and
other types of attention getting devices; change of copy on a sign without securing design
review approval which frequently inciudes excessive non-English translation of the business
identification; and, signs whose size and design are inconsistent with building architecture,
style, color or material.
It was noted that current sign regulations were adopted in the late 1960's and with some
exceptions there have been only a few substantive changes since that time,
Ms. Buller noted the scope of changes that staff would like to see addressed in a revised
zoning ordinance with regard to window, wall, projecting signs, free-standing signs,
monument signs, internally illuminated boxed signs, neon signs, marquees, banners,
decorative banners, portable signs and sign designs. The proposed changes are set forth in
the September 2, 2003 staff report. In addition, the revised code should include specific
illustrations that note how signs are measured, examples of sign types and sign heights,
With regard to window signs it was noted that the City no longer can legally regulate content
of a sign, including English versus non-English language on the sign. Because of that, staff
recommended that window signs be eliminated, Currently the City's sign regulations state
"no more than 1/3 of the sign area of each sign may contain a non-English translation of the
business identification; the remaining sign area identification shall be set forth in the Roman
alphabet, English language and inciude Arabic numerals,"
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9/2/03
1b,
R-O & R-1
ZONING
REGUl.A1lONS
(FAA & Desig1
Reve.v)
45:0161
Following presentation staff recommended that the City Council authorize staff to hire a
planning consultant to prepare new sign regulations for the City.
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Considerable discussion ensued with regard to the use of non-English language on the
signs, Some members would like to know how other cities deal with this issue. Arcadia has
certain standards that have to be recognized and it is up to the Council to figure out what
those standards are and try to implement them.
Following discussion, by Council consensus, direction was given to staff to draft a tough but
legal sign ordinance.
At the direction of the City Council, the Development Services Department conducted a
survey of 15 cities with regard to floor area ratio (FAR), lot coverage and architectural design
review, Floor area ratios vary from none up to a maximum of 50%. Maximum allowable lot
coverage varies from 35% up to a maximum of 60%, Regarding design review, seven (7) of
the cities surveyed either had design review procedures or at a minimum, design review
standards,
Floor Area Ratio (FAR) is generally deflned as the combined gross floor area of all floors in
all buildings and structures on a lot including basements, enclosed covered porches and
patios, enclosed carports, garages and storage sheds, Some cities exclude basements,
garages, unflnished attics, unenclosed porches, decks, balconies and garages and storage
sheds from this definition. In other cities the FAR is based not on living area, but rather on
the total building envelope area enclosed by the exterior walls.
Considerable discussion ensued, Some members felt that Floor Area Ratio is not the I
solution to solve construction probiems throughout the City. Design review could be the
solution as opposed to FAR,
City Manager Kelly noted that the City has no guidelines for design review and any area
without an architectural review board would have to establish one. The goal is to achieve a
more harmonious design, The City Council could adopt design review for single-family
projects as it did for multi-family or commercial/industrials, stay within the general
boundaries and define some boundaries tharmost property owners or architects could stay
within,
In response to a Council question staff noted that the City has very specific design criteria
that is handled by City planners. Having design guidelines will assist the planners in being
able to comment on designs. There are also two architectural consulting firms available to
critique projects. It was noted, if a modification is necessary then the project would be
presented to the Planning Commission for consideration.
Staff noted, in 2002, sixty-five (65) new single-family dwellings and 282 single-family
additions and aiterations were approved, And, based on last years workload there is
definitely room to have standards that can apply to single-family dwellings, which will
enhance the process and give staff more tools to work with.
Considerable discussion ensued. Some members favored citizen's involvement in the
design review process and were comfortable with imposing some design review standards
similar to current standards for multi-family dwellings. Others felt that staff did a good job on
multi-family design review and should be in charge of the single-family design review I
process also,
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Following discussion it was MOVED by Council member Marshall, seconded by
Councilmember Segal and CARRIED on roll call vote as follows to IMPLEMENT design
review standards for all single family residential projects that are not currently subject to an
Architectural Review Board, similar to current design review for multi-family residential
projects,
AYES:
NOES:
ABSENT:
Council members Marshall, Segal, Wuo and Kovacic
Council member Chang
None
It was MOVED by Council member Chang, seconded by Council member Segal and
CARRIED on roll call vote as follows to DEFER any discussion about Floor Area Ratio,
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
The Cily Council RECESSED at 7:00 p.m. and RECONVENED in the Council Chambers for
the Regular Meeting at 7:05 p,m.
INVOCATION Reverend Terry Keenan, The Santa Anita Church
PLEDGE OF Carol Libby, Centennial Celebration Commissioner
ALLEGIANCE
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
2.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None,
ORD. & RES,
READ BY
TITLE ONLY
It was MOVED by Council member Segal, seconded by Councilmember Marshall and
CARRIED that ordinances and resolutions be read by title only and that the reading in full be
WAIVED.
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
PRESENTATIONS
3,
CERT, OF Mayor Kovacic presented The Mayor's Certificate of Appreciation to volunteers who helped
APPRECIATION with Arcadia's 100th birthday celebration on August 5, 2003. John Reuter, who was dressed
(Reuter, Mr. & as Lucky Baldwin; Don and Bonnie Nelson, the publishers of the Cily's book, "Visions of
Mrs. Nelson, Arcadia: A Centennial Anthology"; Jeremiah Wang, who assisted with the Historical Museum
Wang & Mixer; and, Terry Miller Arcadia's unofficiai, official photographer, Mayor Kovacic also
Miller) expressed appreciation to each and every one of the volunteers who helped with various
birthday celebration events and made the August 5, 2003 a truly great day in the life of the
City. .
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45:0163
4,
OATH OF OFF. The newly appointed Arcadia Beautiful Commission Member, Eileen Hubbard, was not
(Hubbard) present this evening,
5. PUBLIC HEARINGS
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5a.
ORDINANCE Consideration of the report and recommendation to introduce Ordinance No. 2183 amending
NO, 2183 certain sections of the Arcadia Municipal Code relating to speCific Development Services
(Development Department fees and adopt Resolutions Nos. 6386, 6387, 6388, 6389, 6390, 6391, and 6392
Svcs, Dept. establishing revised Development Services Department fees for Engineering, Business
Fees) License, Architectural Design Review, Administrative Citations, Planning, Building and
(INTRODUCED) Outdoor Dining fees,
RESOLUTION
NOS, 6386,
6387, 6388,
6389,6390,
6391 & 6392
(DSD Fees -
Engineering,
Bus. Lie., ADR, In reviewing the code, it was noted that several fees including final parcel maps, final maps
Admin. and refuse fees were actually listed in the Arcadia Municipal Code. Most of the City's fees
Citations, are established by resolution that enables the City Council to amend fees when necessary to
Planning, Bldg, cover the costs. of providing the services, In order to allow for these codes to be more easily
Outdoor Dining) revised, staff recommended that the code be amended by Ordinance No. 2183 to establish
(ADOPTED) these fees by resolution of the City Council,
Proposed changes to the fees based on the Cost Allocation Study performed for the City are I
set forth in September 2, 2003 staff report, Some fees have been increased; some are
proposed to remain the same, while other fees have been decreased. The Development
Services Department proposed changes include a fee of $25,00 to cover the processing
costs of a new Business License, and an increase to the Administrative Citation Schedule of
Fines for certain violations of the Arcadia Municipal Code,
The Administrative Services Department has conducted a cost allocation study to review the
fees charged by various departments throughout the City. The fees adjustment in the
proposed resolutions bear a reasonable relationship to the cost of the respective service or
program involved and are not being imposed for general revenue purposes, but instead to
partially recover the cost of providing said services,
With regard to building fees it was noted that City Council Resolution No, 5952 adopted in
1996, sets forth building fees, The Deveiopment Services Department recommended that a
new Resolution No, 6391 be adopted setting forth the building fees, There are no changes
to the fees; however, language in the resolution has been revised to reflect changes in the
code sections and omissions and clarifications in the fee schedule. In addition, wording has
been added to require reimbursement to the City for plan reviews completed on
development projects by outside consultants,
Mayor Kovacic OPENED the public hearing, No one came forward to address the City
Council.
It was MOVED by Council member Chang, seconded by Council member Marshall to CLOSE
the Public Hearing,
It was MOVED by Councilmember Chang, seconded by Council member Segal and CARRIED
on roll call vote as follows to INTRODUCE ORDINANCE NO. 2183 entitled: AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTIONS
8020.8,9116.4,9118.4, AND 9295.11 AND ADDING SECTION 6211.2.1.1 TO THE ARCADIA I
MUNICIPAL CODE RELATING TO CERTAIN DEVELOPMENT SERVICES DEPARTMENT
FEES"; and,
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45:0164
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ADOPT RESOLUTION NO. 6386 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, ESTABLISHING CERTAIN FEES RELATING TO
ENGINEERING SERVICES"; and,
ADOPT RESOLUTION NO, 6387 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA REVISING CERTAIN FEES RELATING TO BANNERS ON
POLES AND ESTABLISHING CERTAIN FEES RELATING TO NEW BUSINESS LICENSES";
and,
ADOPT RESOLUTION NO. 6388 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, ESTABLISHING ARCHITECTURAL DESIGN REVIEW
FEES"; arid,
ADOPT RESOLUTION NO, 6389 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA AMENDING THE ADMINISTRATIVE CITATION
SCHEDULE OF FINES FOR CERTAIN VIOLATIONS OF THE ARCADIA MUNICIPAL CODE
AND DESIGNATING CONTINUING VIOLATIONS SUBJECT TO ADMINISTRATIVE
REMEDIES"; and,
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ADOPT RESOLUTION NO. 6390 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA ESTABLISHING FEES RELATING TO FILING FEES,
EXTENSION FEES AND APPEAL FEES FOR GENERAL PLAN AMENDMENTS, TEXT
AMENDMENTS, ZONE CHANGES, VARIANCES, CONDITIONAL USE PERMITS,
TENTATIVE MAPS, TENTATIVE PARCEL MAPS, PARCEL MAP WAIVERS, FINAL MAPS,
ADMINISTRATIVE MODIFICATIONS, MODIFICATIONS, R-2 AND R-3' MODIFICATIONS,
HOMEOWNER ASSOCIATION APPEALS, HOME OCCUPATION PERMITS, TEMPORARY
BANNER PERMITS, AND COVENANTS AND REPEALING IN ITS ENTIRETY RESOLUTION
NO, 5953"; and,
ADOPT RESOLUTION NO, 6391entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA SETTING FORTH FEES RELATING TO BUILDING CODE
APPEALS, FIRE CODE APPEALS, BUILDING PERMITS, BUILDING PLAN REVIEWS,
GRADING PLAN REVIEWS, GRADING PERMITS, PLUMBING PERMITS, PLUMBING PLAN
REVIEWS, ELECTRICAL PERMITS, ELECTRICAL PLAN REVIEWS, REFUSE,
MECHANICAL PERMITS, MECHANICAL PLAN REVIEWS, RELOCATION AND REMOVAL
PERMITS, DEMOLITION PERMITS, REPROOFING PERMITS, SIGN PERMITS, SWIMMING
POOL PERMITS AND FIRE EXTINGUISHING AND ALARM PERMITS AND REPEALING
RESOLUTION NO, 5952 IN ITS ENTIRETY"; and,
ADOPT RESOLUTION NO, 6392 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA REVISING THE APPLICATION FEE RELATING TO
INCIDENTAL OUTDOOR DINING".
AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
None
AUDIENCE PARTICIPATION
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Jim Clouet, South Coast Air Quality Management District, introduced himself as the liaison
to the Western San Gabriel Valley cities, Mr, Ciouet explained in detail the agency, its plans
and its new initiatives. AQMD is a government agency responsible for leading this region to
compliance with state and federal clean air standards,
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9/2/03
6,
CHANG
(ArCadia)
45:0165
J.J. Fan, 1023 Bungalow Place, expressed concerns with regard to a lack of lighting on Live
Oak Avenue between Second and Six Avenues. He felt that the poor lighting is extremely
hazardous and will result in a tragedy,
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MATTERS FROM ELECTED OFFICIALS
Council member Chang referred to an article in the Pasadena Star News on August 15 about
Arcadia, titled "Still Gracious After 100 Years., He also referred to an article written by
Mayor Kovacic in the "Letters to Editor" section of the Pasadena Star News, which was very
well written. He felt the reason that Arcadia is the finest city to live in is, its very good
school district, safe community, excellent staff and good redevelopment programs,
(Water Dept & Dr, Ch'!ng referred to a letter from an Arcadia resident complimenting Water Department
PD Employees) employees, Henry Sornoso and Greg Borrow; and, Police Department employee, Paul Van
Oer Hoorn,
(Heritage Park)
WUO
(Cert,
Recipients)
(Schools)
MARSHALL
(Miniature
Float)
(Schools)
(Chandler)
(Certificates &
Proclamations)
(Food for
Thought)
SEGAL
(Grand Ball)
(Live Oak)
Dr, Chang reminded everyone who is eligible, to apply for the first affordable senior housing
project in Arcadia. The Heritage Park affordable senior housing project is the first project of
its kind that the City has actively participated in.
Mayor Pro tern Wuo congratulated the recipients of the Mayor's Certificate's of Appreciation.
Mayor Pro tern Wuo urged parents to drive carefully and follow traffic rules around the
schools. He wished everyone a great and safe school year,
Councilmember Marshall announced that through the generous donations of citizen's,
organizations, clubs and businesses in the community she achieved her goal of having a
Rose Parade miniature fioat model built She expressed her personal thanks to anyone that
contributed.
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Ms. Marshall reiterated Mayor Pro tern Wuo's comment with regard to the opening of the
schools and she too urged drivers to be careful and follow the rules for the safety of all
children,
Ms. Marshall expressed condolences to Roger and Jane Chandler on the passing of Roger's
mother, Dorothy Chandler.
In response to Ms, Marshall's question, City Manager Kelly stated that the certificates and
proclamations issue is under study; staff is looking at alternative graphics to present to
Council at a future date.
Ms. Marshall shared a food for thought "A house is not a home unless it provides food and
warmth to the soul as for the body",
Council member Segal reminded everyone that the City's Centennial Celebration Grand Ball
will be held September 13 at the Arboretum.
Council member Segal would like to make a motion to table the meeting with developers of
the property off of Live Oak near the Par-3 Golf Course until the City Council resolves the
redevelopment issues and considers if that property is an appropriate relocation site for
some potential relocatees. Council concurred,
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KOVACIC
(Brochure)
7.
ROLL CALL
8.
8a,
MINUTES
(Aug. 19,2003)
(APPROVED)
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45:0166
Mayor Kovacic encouraged Arcadians to use their combined Recreation Department, Library
and Museum brochure as their guide to having a great fall season in Arcadia.
THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
PRESENT:
ABSENT:
Agency Members Chang, Marshall, Segal, Wuo and Kovacic
None
AUDIENCE PARTICIPATION
None.
CONSENT ITEM
It was MOVED by Agency Member Marshall, seconded by Agency Member Segal and
CARRIED on roll call vote as follows to APPROVE the Minutes of August 19, 2003 Regular
Meeting,
AYES:
NOES:
ABSENT:
Agency Members Chang, Marshall, Segal, Wuo and Kovacic
None
None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to September 16, 2003 at
5:00 p.m., in the Council Chambers Conference Room,
I THE CITY COUNCIL RECONVENED
9, CONSENT ITEMS
9a.
MINUTES APPROVED the Minutes of the August 19, 2003 Regular Meeting.
(Aug. 19,2003)
9b.
FINAL TR. MAP APPROVED the Final Map of Tract No, 53968 for a six (6) unit residential condominium
NO, 53968 project at 1211 South Golden West Avenue.
(1211 S. Golden
West Ave.)
9c.
COMM. ORG.
DONATIONS
(Summer
Reading Prog. -
Public Library)
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9d.
ACCEPT
GRANT
(Literacy
Materials -
Public Library)
ACCEPTED the donations from community organizations in support of the Summer Reading
Program for children at the Library.
APPROVED the receipt of the $1,000 grant funds awarded to the Arcadia Public Library
Foundation by the Oak Tree Charitable Foundation for literacy materials at the Library,
Council member Chang expressed appreciation to the Oak Tree Charitable Foundation for its
donation of the $1,000 grant to the Arcadia Public Library Foundation.
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ge,
CONTRACT
CHANGE
ORDER
(Removal &
Replace Trees)
9f.
AWARD
CONTRACT
(Curb, Gutter &
Sidewalk
Const. -
Centennial Way)
45:0167
AUTHORIZED the City Manager to EXECUTE a contract change order in the amount of
$50,000 to West Coast Arborists for the replacement and planting of 100 aging and
problematic trees.
AUTHORIZED the City Manager to enter into a contract with Gentry Brothers, Inc, in the
amount of $33,519 for the Construction of Curb, Gutter, and Sidewalk on Centennial Way,
9g.
CONTINUE See below,
EMERGENCY
ACTION
(Underground
Tanks - City
Service Ctr. &
Fire Stations
105 & 106)
9g,
CONTINUE
EMERGENCY
ACTION
(Underground
Tanks - City
Service Ctr, &
Fire Stations
105 & 106)
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THE PRECEDING CONSENT ITEMS 9a, b, c, d, e and f APPROVED ON MOTION BY
COUNCILMEMBER SEGAL,' SECONDED BY COUNCILMEBMER MARSHALL AND I
CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
Consideration of the report and recommendation to determine continuation of emergency
action with regard to earlier adoption of Resolution No, 6385 which authorized an emergency
contract to remove underground tanks and install above ground tanks and/or related facilities
at the City Service Center and Fire Stations 105 and 106,
In response to a Council question staff noted that the tanks at the service center are fifteen
years old and the tanks at fire station 105 three or four years old. It was noted that the
underground tanks are steel, double walled and not very thick, The above ground tanks are
made out of steel and concrete and lot thicker, It was also noted that it is not a normal
practice in bidding a construction project for Public Works to keep the materials that are
being replaced and resell them separately.
It was MOVED by Councilmember Chang, seconded by Council member Segal and
CARRIED on roll call vote as follows to DETERMINE continuation of emergency action with
regard to Resolution No. 6385 adopted August 19, 2003, which authorized an emergency
contract to remove underground tanks and'install above ground tanks and/or related facilities
at the City Service Center and Fire Stations 105 and 106.
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ADJOURNMENT
(In Memory of
Rachel Spata)
ADJOURNMENT
(In Memory of
Dorothy
Chandler)
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AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
None
Councilmember Segal announced the tragic passing of a seven (7) year old; the daughter
and sister of one of the Arcadia High School football players, Her name was Rachel Spata
and she was kIlled in a car accident last Wednesday. A memorial service and funeral wIll be
held on Thursday morning, And all day Thursday, at the Richter's residence, they wIll be
receiving people. This is a very tough time for this family and our condolences go out to
them.
Mayor Kovacic adjourned the meeting in memory of Dorothy Chandier. "The City of Los
Angeles had a Dorothy Chandler, even named a music center after her, but Arcadia also had
their own Dorothy Chandler who was just as great and just as gracious. Dorothy Chandler
passed away on August 27th at Arcadia Methodist Hospital after living a full and rich life,
Born into a farming family in British Columbia, her first adventure took her to Vancouver
,where she worked as a telephone operator. While in Vancouver she married Stanley
Chandler and together they embarked on a 54-year journey that began in Ucluelet on the
west coast of Vancouver Island. Stan was in the marina section of the Canadian Air Force
and the Chandler's took up residence off base where their son Roger was born in 1944.
Ucluelet is know known as the whale watching capital of the world, but during the war it was
a remote fishing vIllage and Dorothy and Stan traded with local Indians for fish and other
supplies, After the war they started building six hundred square feet houses in the
Vancouver area and sold them for $1,500 to Canadian Veterans. In February 1950 while in
Vancouver they were blessed with a daughter, Gail Louise. Cold winters drove the
Chandler's to friendly and warm Temple City, California, Stan continued his construction
career and Dorothy was a full time homemaker and a part time cafeteria worker for the San
Marino School District. In 1962 the Chandlers moved to Sixth Avenue in Arcadia and later to
Norman where they lived for many years, In their retirement Stan and Dorothy lived both in
Sierra Vista, Arizona and Santa Barbara, After losing her husband in 1997 Dorothy moved
back to Temple City where she became active with trips and events at the Arcadia
Community Center, Dorothy frequently accompanied her son Roger, a former City colleague
of ours and former Arcadia Mayor to many City events, She was specially fond of attending
opening day at Santa Anita. Dorothy was known for telling incredible stories to anyone
ready to be entertained, She was a special lady and loved deeply by those who knew her.
She loved life, loved her family and friends and had a smiie for everyone. Dorothy is
survived by her son Roger and his wife Jane, her daughter Gail and Gail's husband Manuel,
grandsons, Gregory, Jeffrey and Damian and granddaughter HIllary. In lieu of flowers
donations may be made in Dorothy's memory to the Ruth and Charles Gilb Arcadia
Historical Museum, Post Office Box 60021, Arcadia, California, 91066,
ADJOURNMENT At 8:20 p.m. the City Council Regular Meeting ADJOURNED to September 16, 2003 at 5:00
(Sept. 16,2003) p.m. in the Council Chambers Conference Room for a Regular Meeting to conduct the
business of the City Council and Arcadia Redevelopment Agency and any Closed Session
necessary to discuss personnel, litigation matters or evaluation of properties,
ATTEST:
~A.I:tt/1J~
ry A. ovacic: Mayor
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