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HomeMy WebLinkAboutNOVEMBER 18,2003 I I I ROLL CALL 1. 1a B"NNERS (Cull,..Ld EnIErJxise) 45:0210 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING November 18, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, November 18, 2003 at 6:00 p,m. in the Council Chambers Conference Room. PRESENT: ABSENT: Council members Chang, Kovacic, Marshall, Segal and Wuo None AUDIENCE PARTICIPATION Beth Costanza, Executive Director, Arcadia Chamber of Commerce, expressed appreciation to the Council for discussing the issue of banners on public light poles. This year, the City has put up Centennial banners with sponsorships by individuals, families and businesses. Mrs. Costanza suggested a similar program could continue, with City banners carrying sponsor names and the Chamber would help coordinate the program. STUDY SESSION Don Penman, Assistant City Manager/Development Services Director presented an overview of the existing code and procedures relating to the banners on public light poles, stating in part that banners across streets are limited to non-commercial events. The overhead banners may only be used for singular events of a non-profit nature sponsored by non-profit or other similar community organizations, but there is no such limit on street light poles, the code does not distinguish between non-profit or profit organizations. However, there are a limited number of locations for such signs as the City is precluded of using Southern California Edison light poles to hang banners, It was noted that in the past, the City has limited banners to specific events. Santa Anita Race Track, Methodist Hospital, and the Arboretum have put up banners, ,Following.discussion.itwas.MOVED by Mayor-F1ro,tem,Segal, seconded,by,Councilmember.. Marshall and CARRIED on roll call vote as follows to DIRECT staff to develop a policy giving preference to Arcadia events, and to look at issues advertised on a case-by-case basis. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None The City Council RECESSED at 6:20 p.m" and RECONVENED in the Council Chambers for the Regular Meeting at 7:00 p,m. 1 11/18/03 INVOCAllON 45:0211 Rabbi Micah Caplan, Congregation Shaarel Torah PLEDGE OF Matthew McClain ALLEGIANCE I ROLL CALL 2. ORD, & RES, READ BY TITLE ONLY PRESENT: ABSENT: Council members Chang, Kovacic, Marshall, Segal and Wuo None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows that ordinances and resolutions be read by title only and that the reading in full be WAIVED, AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None PRESENTATIONS 3. CERTIFICATE Mayor Wuo presented the Mayor's Certificates of Commendation and extended OF congratulations to Janice Lee and Matthew McClain who were selected as Ambassadors for COMMENDATION the 2004 Pasadena Tournament of Roses Association Student Ambassador Program. The (Lee &, program began in 1998 when the Tournament decided to expand its outreach to young I McClain) people in the community. Mayor Wuo noted that these students have a unique opportunity to get behind the scenes and make significant contributions to one of the most celebrated traditions in California,..the Tournament of Roses parade. 4. 4a. TPM 03-017 (Creating Two Lots From One - 460 W. Walnut Avenue) (APPROVED AS REVISED) PUBLIC HEARINGS On October 7, 2003, the City Council continued the public hearing on Tentative Parcel Map 03-017 to subdivide 460 West Walnut Avenue into two lots, one lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive, The purpose of the continuance was to allow the Development Services Department, the applicant and the neighborhood to design an alternative for the parcel map that would effectively keep the easterly and westerly extensions of Rosemarie as dead-ends. The Development Services Department has been working with EGL Engineering, the . applicaJil's-engiheef, .10 recesign th-esuoaivision, to.create a'terminusalong-tjQtl1t1ie-- easterly and westerly portions of Rosemarie abutting the subject property that would preclude the extension of Rosemarie Drive. The proposed design creates a partial cul-de-sac terminus on the westerly side of Rosemarie Drive. The new lot wiil have access to west Rosemarie Drive from this cul-de- sac, The cul-de-sac terminus wiil be offset to the north and has been designed so that the major portion of the terminus is located on the new lot and would not impact the properties at 467 and 468 Rosemarie Drive. If at some time in the future the property at 461 Palm (directly south of 460 Walnut) is subdivided, the cul-de-sac terminus would be completed, I providing access to a new lot that would front on the south side of the terminus of Rosemarie Drive. 2 11/18/03 I I I 4b. RESOLUTION NO, 6394 (Storm Wtr, & Urban Runoff Service Fees) (ADOPTED) 45:0212 The easterly extension of Rosemarie Drive will terminate in a dead end similar to what currently exists, A decorative block wall and new concrete curb will be constructed along the easterly portion of the new lot to the rear lot line of 461 Palm Drive to replace the existing wood fence, The Development Services Department recommended paving of the narrow strip of land between the curb and the fence with concrete to avoid weed growth and potential maintenance problems. Staff recommended approval of TPM 03-017 subject to the conditions listed, and based on the findings and directions set forth in the November 18, 2003 staff report. Mayor Wuo OPENED the Public Hearing. HanQ JonQ, project Civil Engineer, representing the property owner, Joseph Win, expressed appreciation to City staff for time spent reviewing this issue and getting a concurrence of opinion regarding this project. He noted the new cul-de-sac will increase the frontage of the new property and this will result in increasing the required side yard set back, In the future, in order to maintain a 10' side yard set back, the applicant will submit a modification application to the Development Services Department. City Manager Kelly noted that the Modification Committee would have to review the requested application, However, he suggested that the Council consider waiving the $500 application fee, since the City imposed a reconfiguration on the applicant to meet the City's new policy on this street. Council concurred. Linn MaQoffin, 2325 Florence Avenue, expressed appreciation to the City Council and staff for handling this issue professionally and giving residents what they wanted. It was MOVED by Council member Chang, seconded by Council member Marshall and CARRIED to CLOSE the Public Hearing. It was MOVED by Mayor Pro tem Segal, seconded by Council member Marshall and CARRIED on roll call vote as follows to APPROVE Tentative Parcel Map No. 03-017 (60058) based on the findings and directions set forth in the November 18, 2003 staff report, A-1 thru A-4, and the conditions so stated. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to WAIVE the $500,00 modification fee for this project. AYES: NOES: ABSENT: -- . - - -~ --- - - Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None On December 13, 2001, the Regional Board issued Order 01-182, which replaced the previous National Pollution Discharge Elimination System (NPDES) permit. This new permit modified the existing categories, and added additional categories of new development projects to be covered under the Standard Urban Stormwater Mitigation Plan (SUSMP) regulations, On August 6, 2002, the City Council adopted Resolution No. 6318 amending the City's SUSMP regulations to be in conformance with the new Regional Board permit. As a result of the new Order, the City is required to add additional categories to standard Urban 3 11/18/03 4c. RESOLUTION NO, 6402 (Service Rates- Residential Refuse & Recyclables) (ADOPTED) 45:0213 Stormwater Mitigation Plan (SUSMP) listings. The City's current plan check service fees, adopted by the City Council on September 5, I 2000, apply to 12 categories that were mandated under the previous NPDES Permit. Nine (9) of the tweive (12) categories show a decrease in fees due to staffs increased efficiency and knowledge of the plan check and inspection process. The new permit modified and added the urban storm water mitigation plan check fees; construction storm water pollution prevention plan check and inspection fees; and, storm water inspection fees, Mayor Wuo OPENED the Pubiic Hearing. No one came forward to address the City Council. It was MOVED by Mayor Pro tem Segal, seconded by Council member Marshall to CLOSE the Public Hearing. It was MOVED by Counciimember Chang, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to ADOPT RESOLUITON NO. 6394 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING STORM WATER AND URBAN RUNOFF SERVICE FEES FOR NEW CONSTRUCTION." AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None In accordance with the Residential Refuse and Recyciing Agreement between the City of Arcadia and Waste Management Collection and Recyciing, Inc., Waste Management requested that the City Council adjust the service rates for residential refuselrecyciing collection to reflect the change in the Los Angeles Sanitation District's solid waste disposal rate. Staff recommended that the City follow the Los Angeles County Sanitation District's recommendation for a disposal adjustment of $0.40 per single-family residential unit. The impact of this adjustment on a typical single-family household with a standard 90-gallon collection service will bring the standard monthly service rate to $13.98, from the previous amount of $13.58. This service includes one refuse container, one recyciing cart and one green waste cart. Waste Management has been able to provide refuse collection and recyciing services to residents while keeping rates among the lowest in Los Angeles County. In October 2003, a rate survey was conducted, indicating the City of Arcadia's refuse rates are among the lowest in Los Angeles County e\(en with the proposed rate adjustments. MayofWu6 'OPENED tile PLiliiic Hearing: No one came forwara to aadress tlfe City Council. It was MOVED by Councilmember Chang, seconded by Councilmember Marshall to CLOSE the Pubiic Hearing. It was MOVED by Council member Chang, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follow to ADOPT RESOLUTION NO, 6402 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING THE SERVICE RATES FOR THE COLLECTION OF RESIDENTIAL REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120.7 OF THE ARCADIA MUNICIPAL CODE." 4 11/18/03 I I I I I 8. MARSHALL (Festival of Bands & AHS Football Team) (City Seal) 45:0214 AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None AUDIENCE PARTICIPATION Beth Costanza, Executive Director, Arcadia Chamber of Commerce. announced the establishment of a Chamber sign committee. The committee consists of a group of business owners and residents who are very interested in signage issues. The newly formed sign committee supports the current City code requiring that all signs have a two-third English language content. But, they did not agree with the City's position against the taller pole signs and the mandatory monument signs. She also noted that the committee would like to be involved in the City discussion over changes in the sign ordinance, and be informed of any meeting or work session with regard to this matter. Daniel Tarakchian, business owner, commented that his business has been cited many times by Code Enforcement Officers. He is a new business owner in town who is trying to get to know the City's rules and regulations. He is operating a small business and it is hard for him to pay the amount of these citations, He also stated that Code Enforcement has never issued a warning that he was not in compliance with the code before issuing a citation. MATTERS FROM ELECTED OFFICIALS Councilmember Marshall expressed congratulations to David Lee and all volunteers for their hard work on the Festival of Bands event. She also expressed congratulations to the Arcadia High School football team for their undefeated league title under coach John Dimalante, . Ms. Marshall suggested staff study the City seal and come up with a new City seal that would fit today's Arcadia. Council concurred. City Manager Kelly stated that staff will bring back a report to the Council in December or January with an outline on how to approach this process. Ms. Marshall shared a food for thought, "do your little bit of good where you are, its those little bits of good put together that overwhelm the worid. (Food for Thought) SEGAL (AHS Football Team) (Thanksgiving) Mr. Segal wished everyone a "Happy' Thanksgiving", (White'" Christmas) CHANG (Lee and McClain) Mayor Pro tem Segal expressed congratulations to the Arcadia High School Football Team. This is the first time in five years that they have had an undefeated league season. Mr: Segal- encouraged--everyoM to sUpporf lIle- Wtiite Ct1risliiias project' oyoonating items- and toys. The program will serve between 200 and 300 families on December 13th. Councilmember Chang expressed congratulations to Janice Lee and Matthew McClain for their wonderful job as Ambassadors for the Tournament of Roses Association. (CA Governor) Dr. Chang expressed congratulations to California Governor Arnold Schwarzenegger. He hoped that with reducing the Vehicle License Fee local government funds will not be compromised. 5 11/18/03 (Festival of Bands and Free Clinic) (Gold Line) , (Peacocks) (Small World Fundraising Galla) (Arcadia Fire Fighters)' (Rec. & Parks Commission) (Community Center) 45:0215 Dr, Chang thanked the members of the Arcadia High School Parent's Booster Club for making the Festival of Bands a very successful event. He also expressed appreciation to the Methodist Hospital for hosting a free medical clinic on Sunday, November 16th. I Dr. Chang noted that the FY 2004 Appropriation Conference Committee of the Congress has approved $4 million for Gold Line Phase II efforts. He expressed appreciation to United States Congressman David Dreier and San Gabriel Valley Council of Govemment for their hard work on this matter. In response to Dr. Chang's question, City Manager Kelly stated that the City does not have any code Prohibiting the feeding of peacocks. Councilmember Chang attended the "Small World Fundraising Gala" at the Crisis Pregnancy Center in Monrovia. He thanked Senator Dick Mountjoy for his effort in helping to establish this clinic, Dr. Chang expressed appreciation to Fire Engineer Skip Loken, Captain Rick Braun and the Division Chief Don Shawver who were among those who fought the blazes in the San Bernardino Mountains, They each save 14-16 homes. Dr, Chang would like to publicly present them with a certificate for their brave behavior. Dr, Chang read the "Mission Statement of Strategic Plan" for the Recreation and Community Services Department approved by the Recreation and Parks Commission at their last meeting in November. Council member Chang noted all the activities and classes that have taken place at the Arcadia Community Center. He felt that Arcadia has the best Senior Program in the San Gabriel Valley. I (Thanksgiving) Dr. Chang wished a "Happy Thanksgiving" to Arcadians, Council and City staff. KOVACIC (Volunteers) (Signs) (Lee & McClain) Council member Kovacic endorsed all the good words offered for all the volunteers at the Festival of the Bands, the AHS Football Team, White Christmas and also the Red Cross fundraising events at Santa Anita Race Track. Mr. Kovacic would like staff to meet with the speaker who talked about sign issues during public comments and explain the City's direction and regulations regarding signage. This to avoid future violations. Mr. Kovacic expressed congratulations to tonight's honorees Janice Lee and Matthew McClain, (Tni'fn\(s~givingr Mf: Kovacic \iVHitlea eVerYone a "Happy Thanksgiving" -and encouraged -everyone to ~ g~et together with family and friends and think about the many blessings there are in this City. WUO Mayor Wuo expressed appreciation to the Arcadia Community Center for the "Tribute to the (Tribute to Veterans" luncheon on November 7th, He also encouraged everyone to attend "Westfield Veterans & Works Wonders", hosted by Westfield ShoppingTown on November 16th. Westfield Works Wonders) (Events) Mayor Wuo encouraged everyone to attend the Intercultural Dinner hosted by the Arcadia Chamber of Commerce and Arcadia Unified School District, November 19th., also, the Interfaith Community Thanksgiving Service, November 24, 2003, at the Church of the Good I 6 11/18/03 I 45:0216 Shepherd. He also reminded everyone that the City of Arcadia Holiday Festival will be held on December 10, 2003 from 3:30 p.m. to 6:00 p.m. in the parking lot of Westfield ShoppingTown, north of the Fire Station on Baldwin Avenue. (Thanksgiving) Mayor Wuo wished everyone a "Happy Thanksgiving". ALFORD (City Election) 6. ROLL CALL 7. 7a, MINUTES (Nov. 4, 2003) I City Clerk June Alford announced that a City election will be held on April 13, 2004, Nominations for this election will open for two members of the City Council and a City Clerk on December 22, 2003. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kovacic, Marshall, Segal and Wuo ABSENT: None AUDIENCE PARTICIPATION None. CONSENT ITEM It was MOVED by Agency Member Marshall, seconded by Agency Member Segal and CARRIED on roll call vote as follows to APPROVE the Minutes of the November 4, 2003 Regular Meeting. AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Marshall, Segal and Wuo None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to December 2, 2003 at 6:00 p.m., in the Council Chambers Conference Room. 8. 8a, MINUTES (Nov, 4, 2003) -- 80:-- ORDINANCE NO. 2182 (Parking Dist. Comsn.) THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of the November 4, 2003 Regular Meeting, ADOPTED ORDINANCE NO. 2182 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DISSOLVING THE PARKING DISTRICT COMMISSION." 8c, 61.'10-7--1 ORDINANCE ADOPTED ORDINANCE NO, 2184 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF NO. 2184 THE CITY OF ARCADIA EXTENDING FOR ONE YEAR THE TIME LIMIT ON THE (1 YR Time EFFECTIVENESS OF THE CENTRAL REDEVELOPMENT PLAN AND THE TIME LIMIT Limit Exten, - ON THE AGENCY'S RECEIPT OF TAX INCREMENT," Central Redev, I 7 11/18/03 Plan & Agency's Receipt of Tax Increment) 8d. CONTINUE EMERGENCY ACTION (Underground Tanks - City Service Ctr. & Fire Stations 105 & 106) 45:0217 I DETERMINATION to CONTINUE emergency action with regard to Resolution No. 6385 which was adopted August 19, 2003, authorizing an emergency contract to remove underground tanks and install above ground tanks and/or related facilities at the City Service Center and Fire Stations 105 and 106. 8e. RESOLUTION ADOPTED RESOLUTION NO. 6400 entitled: "A RESOLUTION OF THE CITY COUNCIL NO, 6400 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE CITY OF ARCADIA'S (Health Care HEALTH CARE SPENDING ACCOUNT PLAN (SECTION 129)." Spending Plan) 8f. GRANT FUND (Homeland Security Grant Program) 8g, ACCEPT WORK (2002-2003 Annual Slurry Seal proj.) 8h, REJECT BIDS (Community Ctr. Re-roofing) 81. -1YR-- CONTRACT EXTENSION (Janitorial & Porter Svcs,) 8j. ACCEPT WORK (Storm Drain Culver Relining proj.) APPROVED the ACCEPTANCE of the grant funds in the amount of $93,895,20 on behalf of the City of Arcadia for the FY 03 (Part II) State Homeland Security Grant Program; and APPROPRIATED $93,895,20 to a Homeland Security Fund for implementation of the State Homeland Security Grant Program; and, AUTHORIZED the City Manager to EXECUTE any necessary forms and/or documents necessary to implement this grant. I ACCEPTED all work performed by Wheeler Paving Incorporated for the 2002-2003 Annual Slurry Seal Project as complete; and, AUTHORIZED final payment to be made in accordance with the contract documents, subject to a retention of $18,579,53. REJECTED the bids submitted for the Community Center Re-roofing project; and, DIRECTED staff to rebid for the Community Center Re-roofing project. AWARDED a one (1 ) year contract extensiorf in the -aiTfounl of $267,776' to 'Grace BiJilaifjg Maintenance Company for janitorial and porter services at various City facilities for fiscal year 2003-3004; and, APPROPRIATED an additional $10,800 from the General Fund; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. ACCEPTED all work performed by Insituform Technologies, Inc_, for the Storm Drain Culver Relining Project as complete; and, AUTHORIZED the final payment to be made in accordance with the contract documents, subject to a retention of $5,985.00. I 8 11/18/03 I I I 8k. ACCEPT WORK (Orange Grove Block Wall Reconstruction) 81. ACCEPT WORK (City Hall Emergency Generator) Replacement) 8m. ACCEPT WORK (2002-02 Annual Asphalt Concrete Overlay Proj,) 45:0218 ACCEPTED all work performed by Southland Construction for the Orange Grove Block Wall Reconstruction as complete; and, AUTHORIZED the final payment to be made in accordance with the contract documents, subject to a retention of $11 ,760.01. ACCEPTED all work performed by Rokni Electric for the replacement of the City Hall Emergency Generator project as complete; and, AUTHORIZED the final payment to be made in accordance with the contract documents, subject to a retention of $26,362.55. ACCEPTED all work performed by EC Construction Co. for the 2002-2003 Annual Asphalt Concrete Overlay Project as complete; and, AUTHORIZED the final payment to be made in accordance with the contract documents, subject to a retention of $36,169.08. 8n. AUTHORIZED the City Manager to AWARD the contract for the communication equipment AWARD to the three (3) vendors for their respective low bid items: Motorola, $137,541.15; NIDA CONTRACT Companies, $34,866,78; and Communication Center, $13,253.71. Not to exceed'$188,600, (Communication for the replacement and upgrade of communication equipment within the Fire Department. Equipment) THE PRECEDING CONSENT ITEMS 8a, b, c, d, e, f, g, h, i, j, k, I, m and n APPROVED ON MOTION BY COUNCILMEMBER SEGAL SECONDED BY COUNCILMEMBER CHANG, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: 9. 9a. EXTENDED NON- EMERGENCY MEDICAL TRANSPORT, PILOT PROG. (Approx. Six (6) Months) AYES: NOES: ABSENT: Council members Chang, Kovacic, Marshall, Segal and Wuo None None CITY MANAGER On July 16, 2002, the City Council approved a pilot non-emergency medical transportation program to provide transit to seniors and disabled persons to medical sites located outside the Arcadia City limits, , The 12-month program was implemented in September 2002. The service is currently being evaluated for permanent integration into the Arcadia Trimsit dial-a- ride system. The Arcadia Senior Citizens Commission requested a six (6) month extension of the pilot program in an effort to market the program to the medical community. During its 12-month pilot period, the Medical Program provided a total of 222 one-way trips, 8% of the projected 2,540 one-way passenger trips, A total of 73,60 revenue hours were expended during the year, providing an average 37-minute one-way trip. Based on the number of trips and net hours of revenue service expended, the City is currently subsidizing approximately $17 per one-way trip. The most frequently requested destinations were Santa Teresita Hospital in Duarte and Huntington Memorial Hospital in Pasadena. 9 11/18i03 45:0219 Council member Segal, Liaison, Senior Citizens Commission, noted that the Commission expressed concern that proper notification was not given among seniors. ' A number of the Commissioners will go back to the various entities that they represent, increase I communication, along with trying to get doctors at the various sites to participate in that communication process. The members will look at the program in six (6) months to see if there is any substantial increase in volume because if there is not, then the Commission will agree that it is a cost not worth continuing. Considerable discussion ensued. Some members suggested looking at the alternatives at this time, and not wait for another six months; others were in favor of giving an opportunity to the Senior Citizens' Commission to try to increase and organize the program by marketing it to the medical community. It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to APPROVE a six (6) month extension of the Non- emergency Medical Transportation Pilot Program to transport Arcadia senior citizens and disabled persons to medical facilities located outside the Arcadia City limit. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None ADJOURNMENT (Dec. 2, 2003) At 8:35 p.m: the City Council Regular Meeting ADJOURNED to December 2, 2003 at 6:00 p.m. in the Council Chambers Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. I ATTEST: ~ ~~ I 10 11/18/03