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HomeMy WebLinkAboutMARCH 19,2002 i I I, - ':. 0 L~lci ul ( i' 44:0046 I CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL (7:00 pm) 0111-7... 1NV000llON PLEDGE OF ALLEGIANCE I 1. ORD. & RES. READ BY TITLE ONLY 2. HUGO REID ELEMENTARY SCHOOL (Arbor Day - Environment Essay Awards) 3. 3a. RESOLUTION NO. 6289 (Westfield Shoppingtown I Expansion - ADR 2002-009) 0<<71<<;- ~iJ O~j,U' j" D MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING March 19, 2002 Pursuant to the foregoing adjournment of the March 5, 2002 Regular Meeting of the Arcadia City Council the City Clerk appeared at the time and place of adjournment at 6:00 p.m., and announced that no closed or study session is scheduled and no quorum will be present until 7:00 p.m., at which time the Regular Meeting will convene in the Council. Chambers. PRESENT: ABSENT: Council members Chandler, Chang, Kovacic, Marshall and Segal None Reverend Terry Keenan, Th~ Santa Anita Church Principal Paul Kearns, Hugo Reid Elementary School SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. It was MOVED by Council member Chandler, seconded by Council member Chang and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. PRESENTATION Mayor Segal presented a plaque to Hugo Reid Elementary School Principal Paul Kearns in commemoration of the participation of the Hugo Reid students in the 2002 Arbor Day Celebration. The Mayor then presented certificates of commendation to essay winners Andr&w Un, Mabel Lee, Ashley Ethridge, Austin Un and Kevin Hsu for their commitment to the environment. PUBLIC HEARINGS Consideration of the report and recommendation to adopt RESOLUTION NO. 6289 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA APPROVING ARCHITECTURAL DESIGN REVIEW ADR 2002-009 FOR THE EXPANSION OF THE WESTFIELD SHOPPINGTOWN - SANTA ANITA AT 400 SOUTH BALDWIN AVENUE". 1 3/19/02 (ADOPTED) 44:0047 Westfield Corporation, Inc., has submitted revised architectural plans for a net 208,000+ square foot expansion of Westfield Shoppingtown at Santa Anita. On October 3, 2000, the City Council adopted Ordinance 2136 reconfiguring the zoning boundaries for Westfield Shoppingtown to permit up to an additional 300,000 sq. ft. for a total of allowable expansion of up to 600,000 sq. ft. of gross leasable area. In addition, the Council adopted Resolution 6199 establishing new design guidelines for the mall. I On July 17, 2001, the City Council approved plans (ADR 2001-001) for a 276,000 sq. ft. retail expansion to the existing mall and a parking structure to accommodate 1,220 vehicles. The City Council on August 7, 2001 adopted Resolution 6245 approving Architectural Design Review ADR 2001-001 for the expansion. The original expansion included removal of the existing J.D. Penney tire, battery and accessory building and construction of the expansion at the northeast quadrant of the mall. The parking structure was proposed to be attached to, and north of the expansion area. The addition included 191,000 sq. ft. of life-style type tenants and 85,000 sq. ft. of general retail and restaurants. Although movie theaters were not proposed at that time, the project was being designed to accommodate possible inclusion of theaters on the upper floor of the parking structure, as well as retail buildings in the future. The total gross leasable area for the entire mall would be 1,179,700 sq. ft. In February 2002, Westfield Shoppingtown submitted revised plans for a 276,000+ sq. ft. expansion (net 208,000 s.q. ft) to the existing mall and construction of an at-grade plus three level parking structure to acCommodate 630 vehicles. The revised plan included a multi-screen theater, restaurants and retail tenants. The existing mall contains 922,451 sq. ft of gross leasable area. Approximately 49,900 sq. ft. of the retail space will be reconfigured, including relocation of the food court to the new interior plaza area. The total gross leasable area for entire mall upon completion of this phase will be 1,130,554 sq. ft. I An exterior plaza area will contain about 9,300 sq. ft. and will provide access to the expansion as well as outdoor seating space for two restaurants flanking this area. Additional access to the new addition will be from the parking structure on-grade and level two into the theater/entertainment portion of the expansion. The overall height of the structure varies from 36'-0. where the entry is located to a maximum of 66'-0. from the east property line. The existing parking on site is 5,649 spaces; 1,794 spaces will be removed as part of the expansion. The plans provide for 1,147 new surface parking spaces, 207 roof parking spaces and 630 spaces in the parking structure. Access to the parking structure will be from one driveway located to the north of the structure. Pedestrian access from the parking structure to the mall and J.C. Penney at ground level and on the second level. Two passenger drop off areas are proposed adjacent to the plaza on the southeriy side of the expansion. Landscaping for the mall expansion project will be a continuation of the existing landscaping theme, with no changes to the landscape buffers along Huntington Drive and Baldwin Avenue. Parking lot lighting will comply with the City's 20' -0" height limit for parking standards and compatible with existing on-site lighting. Two (2) multi-tenant signs were proposed; the first to be located at the most easterly driveway on Huntington Drive and the second located on Baldwin Avenue, north of Huntington Drive. The proposed signs were to have a maximum height of 6' -4" and a length of 13'-0". Several different I types of creative tenant signs were proposed such as marquee signs, pin-mounted signs, animated signing (no moving parts), projecting blade signs and neon signs. All signage will 2 3/19/02 :;. "'\~i,!;; ~ :t; Itl '." ,. 'f . . , Ii . t ( ....,..., ,~'P\t', ..1 ~'~I ,~ , . .,', , . I,' ' 44:0048 comply with City codes. I An Environmental Impact Report was prepared for the expansion of up to an additional 600,000 sq. ft. to the Westfield mall. The EIR was certified by the City Council on September 5, 2000. The proposed design review and plans were consistent with the project and findings as set forth in the EIR. Additional detail of the proposed expansion of Westfield Shoppingtown - Santa Anita is set forth in the March 19, 2002 staff report. Mr. John Healy of Westfield Corporation was present to respond to Council's questions, and Keith Ray, Westfield, Second Vice-President. Mr. Ray presented the architectural features of the proposed design of the Westfield expansion and explained in detail, how the proposed plan would relate to the existing mall. In particular, sign age, traffic ingress and 'egress, parking, exterior building materials and colors, and tenant mix were of interest to Council, which Mr. Ray addressed in detail. Mr. Healy commented the goal of Westfield is to be under construction in the fall of 2002 with a grand opening in the fall of 2003. Mayor Segal OPENED the Public Hearing. John Kiraqes, 400 Oxford Drive, expressed concern about noise emanating from outdoor speakers in the proposed patio area restaurants. He also requested additional information regarding ingress and egress into the mall when the expansion is completed. Mr. Healy commented the existing ingress and egress will remain. Mr. Kirages also expressed concern of the fiow of traffic through the college area streets. The City Manager assured him, there would not be a traffic impact on that area. I Bill Klipstein. 401 South Old Ranch Road, commented, the mall is a very good neighbor and he is happy to see that the project is going forward. He is opposed to the possibility of extended hours for the mall, in particular, a movie theater which will entail late hours. He would like to see the hours of the theater bounded somewhat so that they would not run to 1 :30 a.m. Scott Savre, 444 West Huntington Drive, said that he is in favor of the proposed project and happy with a movie theater going in. He is concerned about the parking structure for 630 vehicles, the movie theater patrons will overwhelm this structure. Mr. Sayre requested information about the food court ceiling which will be mostly a mix of translucent and clear giass. After the expansion is competed he believes the parking lot will not be sufficient to handle the additional vehicles. It was MOVED by Council member Chandler, seconded by Councilmember Chang and CARRIED to CLOSE th'e Public Hearing. I A brief discussion ensued centered on parking spaces, which Mr. Healy advised totaled 5,839, 469 more than the 5,370 required by City code. Parking for the movie theater was of concem to some. Staff advised, in response to a Council question, that the parking lot is full for no more than fourteen days a year. During those peak days, by arrangement with the race track, mall employees park ,in race track space. Staff advised that shared parking is the common factor in shopping malls. Under existing City codes the theatre, restaurants and other entertainment areas can typically be open until 1 :30 or 2:00 a.m. Council refiected that outdoor entertainment hours at the race track are iimited. Council member Kovacic opined that time restrictions should be discussed by the Council now, similar to those imposed on the race track as far as late night activity. Staff noted that race track staff proposed to use the outdoor grandstand to have major sporting events, speciai entertainment, international events to be viewed on the large screen in the in-field. Consequently, a limitation was put on the hours for these events whose speakers 3 3/19/02 3b. GENERAL PLAN AMENDMENT (G.P. 02-001 - 1510-1516 S. Baldwin Ave.) (APPROVED) 05 'J0- z"J 44:0049 could be heard by nearby residents. Staff noted the area buffering the mall and race track will contain the noise. The City Manager offered that because of the conditional use process, with I the exception of a movie theater, other uses would have to come to the Planning Commission for approval, and other conditions such as hours of operation could be imposed. Mayor Segal felt it was premature to talk about hours and such before the consequences of a theater use was known, if any. In response to Council's concerns, the City Attorney commented that Council could always adopt an ordinance establishing, ineffect a termination time, and not iock anything into place at this date. The City Attorney advised there is no specified closing time in the ordinance with respect to indoor uses, only outdoor uses. With respect to the Arcadia Transit system, Council member Kovacic noted Council should require that there be drop-off points be incorporated into the plan of Arcadia Transit. Locations should be selected for the dial-a-ride system. Staff advised bus stops will be inclusive of the transit plan. Transit locations must be accessible to the public which means cost to the building. It was MOVED by Mayor Pro tem Marshall, seconded by Councilmember Chang and CARRIED on roll call vote as follows to APPROVE ADR 2002-009 subject to the conditions set forth in the March 19, 2002 staff report; and, ADOPT Resolution No. 6289 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA APPROVING ARCHITECTURAL DESIGN REVIEW ADR 2002-009 FOR THE EXPANSION OF THE WESTFIELD SHOPPINGTOWN - SANTA ANITA AT 400 SOUTH BALDWIN AVENUE". AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None Consideration of a proposed General Plan Amendment (G.P. 02-001) to change the General Plan Land Use Designation from Commercial to Residential (24 du/ac'max.) at 1510-1516 South Baldwin Avenue. I General Plan Amendment application No. G.P. 02-001 was submitted by Hank Jong. The subject site contains 20,189 square feet (0.46 acres) and is currently developed with a cleaners and four multiple-family dwellings constructed in 1950. The northerly 23'-4" wide portion of the site is zoned C-2 and the remaining 100'-0" foot wide southerly portion is zoned R- 3. The General Plan designation for the entire site is Commercial. The property to the north is developed with the Firestone TBA building and zoned C-2, properties to the east and south are zoned R-2 and R-3 respectively and developed with multiple-family dwellings; property to the west across Baldwin Avenue is developed with an office building and zoned C-2; properties to the south of the office building are zoned R-3 and developed with assisted housing. The general plan Amendment is the first step in changing the land use designation and aligning the' zoning boundaries with the northerly lot line of 1510-1516 South Baldwin Avenue. Upon approval of this General Plan amendment the next step will be for the applicant to request a zone change from C-2 to R-3 for the northerly 23+ feet of the property. The long-term goal of the applicant is to develop the site with a condominium project, consistent with other development to the south and east. In order to subdivide a property into condominium units, state law requires that the zoning and I the General Plan be consistent. 4 3/19/02 I I I 05~?-tJ i- I ' " 1:' ~. "J 1 ,.';/f I, ! l''''' 44:0050 Mayor Segal OPENED the Public Hearing. No one came forward to address the City Council for or against General Plan Amendment G.P. 02-001 and it was MOVED by Council member Chandler, seconded by Mayor Pro tem Marshall and CARRIED to CLOSE the Public Hearing. It was MOVED by Councilmember Chandler, seconded by Mayor Pro tem Marshall and CARRIED on roll call vote as follows to APPROVE General Plan Amendment G.P. 02-001, changing the Plan designation for properties at 1510-1516 South Baldwin Avenue from Commercial to Multiple-Family Residential; and, ADOPT the Negative Declaration and DIRECT the Development Services Department to prepare the appropriate resolution for adoption at a later meeting. AYES: NOES: ABSENT: Council members Chandler, Chang, Kovacic, Marshall and Segal None None At the conclusion of Item No. 3b City Manager Kelly commented there is a question on the issue of bifurcation, i.e., the General Plan and Zoning, some cities do and some cities don't, as Ms. Butler pointed out we change the General Plan by resolution with limited notice requirements at the same time we have to come back to Council with a zone change on the same property, with the consent of the City Council staff would be pleased to prepare a code amendment to clean this issue up so that the public can better understand what the Council is doing by considering both at one time. Council member Kovacic added that as long as it is not required by the State Planning Law, there is the same analysis for a zone change as there is for a General Plan Amendment, then why put a property owner through two different hearings. City Manager Kelly stated n part that, the City could do one application fee or some modification, because the analysis is the same and why cause the public confusion... to separate them serves no public purpose. By consensus the City Council agreed that staff would prepare the appropriate Code Amendments and resolution changes. AUDIENCE PARTICIPATION Diane Branson, 32 Corto Road, Ms. Branson stated that she was an Inspector at Precinct 17a at the March 5, 2002 Primary Election. Ms. Branson described the difficulties she and many voters experienced at this election. Three polling places changed which affected 3,000 voters, leaving the voters very confused as to where their polling place was located. The problem occurred when the Post Office sent the post cards informing voters of a change in their polling place, to the School District offices on Campus Drive rather than the individual voters. Ms. Branson said parking was a problem and outside lighting was almost non-existent. Ms. Branson suggested the City allow the Community Center be used as a polling place for several precincts for two or three times a year as elections require... and other public locations, also. Ayres Hall at the Arboretum could be used for several precincts. She has written to the County Clerk stating this suggestion. City Manager Kelly commented a letter over the Mayor's signature could be prepared addressing this issue. Mayor Pro tem Marshall felt it would be a good idea to explore for future elections. 5 3/19/02 4. CHANG (Essay Winners) (Candidate Forum) CHANDLER (Apptmnt. City Mgr.) MARSHALL (Kellyappt.) 44:0051 Councilmember Kovacic said he would like to see more polling places located at school sites.. it would send a great message to the students to see people coming out to vote. Mayor Pro tem Marshall suggested that the time reserved for people in the audience to address the City Council be moved up on the agenda before the public hearing... so that people do not have to sit through all the other items before they have an opportunity to speak. The City Manager advised, the order of the meetings was set by resolution of the City Council some years ago... but that can be changed. Ms. Marshall commented that she would like to see this change for the benefit of the citizens. Council member Chandler commented there is another side to this issue... you will have a parade of citizens essentially coming down stating their side of an argument. A public hearing such as occurred this evening draws a iot of residents, this would be put on hold if the audience participation time was moved up. In reply to the issue of moving matters up on the agenda, the City Attorney stated in part, it is appropriate to move items up on the agenda... The order of business of the City Council is set forth by resolution, however, at a point in the agenda early on where the Mayor asks for supplemental information from staff, if staff or the Mayor reports there might be consideration given to taking an item out of order, the Council can do that, in his opinion, at any meeting. Councilmember Chandier felt that the Mayor could take the initiative to change the order of the agenda, if there were no objections. The City Attorney agreed that this could be done. I By consensus Council agreed to discuss this matter at another time. In response to the City Manager's request the City Manager will send a letter to the County I Supervisors. The Council did not voice any objection. MATTERS FROM ELECTED OFFICIALS Councilmember Chang congratulated the student essay winners from Hugo Reid Elementary School. Dr. Chang announced a Candidate Forum will be held on Thursday, March 21 st at the Community Center. Councilmember Chandler announced, City Manager Kelly has been appointed to represent all cities in California on the California Law Enforcement Telecommunications System Advisory Committee (CLETS), which is basically the lifeline of information for all law enforcement within the State of California. Mr. Kelly was appointed by the State Attorney General. He is the only City Manager to serve in this capacity. The other members of the Advisory Committee consist of representatives from the Department of Justice, Department of Motor Vehicles, Department of General Services, the California Highway Patrol, the California Sheriffs Association, the State Peace Officers Association, and, the California Supervisor's Association. Mr. Kelly will be sworn-in in June... Council member Chandler and the Council, offered their congratulations to City Manager Kelly. Mayor Pro tem Marshall expressed congratulations to Mr. Kelly also. 6 3/19/02 I I I I (Branson) (Green Waste Dumpsters) (Slate Funds) (Arbor Day Celebration) (Quote) KOVACIC (Candidate's Forum & Green Waste Program) (Community Bike Ride) (Development) SEGAL (Community Bike Ride) (Electronic News) (Ground brk'ng Arc. Skate Park) ";"\,",,. , " 1 ..,. ~. " . 44:0052 Ms. Marshall thanked Ms. Branson for taking the time to speak to the City Council regarding the March 5th election. Ms. Marshall reported there was information sent out to all residents regarding the disposai of green waste and green waste cans.. There was also information on dumpsters in the northern section of the City, stating if people would like to retain their dumpsters for green waste only, they could keep the dumpsters as iong as they recycle other items in the proper containers. City Manager Kelly reported the fee structure the City adopted will allow any resident to modify the containers they receive. If anyone in the City chooses to go to a dumpster, there is a fee for that and they should phone Waste Management. This infonnation will be sent out in other City publications to clarify that fact. Mrs. Marshall assured residents that the City is financially in the best position that it has been in for years... Arcadia does not have to worry if the State takes away revenue from the City for at least two years. And, hopefully at that time, the City's revenues will have increased from the Rusnak auto dealership and the mall expansion. Mrs. Marshall mentioned that she was not able to attend the Arbor Day Celebration because of a previous commitment. Mayor Pro tem Marshall offered a "food for though!:": "As the blossom cannot tell what becomes of its fragrance, so no one can tell what becomes of his influence." , . Councilmember Kovacic reported the Highland Homeowners Association held a candidate's forum and a general meeting on March 18. City staff attended the meeting and presented the new green waste recycling program to the Association and did a fine job. Mr. Kovacic suggested that staff, in particular, Chris Ludlum, take this presentation to other groups in town to familiarize more residents of this program. Mr. Kovacic noted that Temple City has achieved the required 50% rate of recycling without segregating their trash. He suggested that staff look into this matter and find out how they are doing this. The City Manager noted that Temple City charges its residents more and separates the trash for the resident. Mr. Kovacic announced that over 75 people participated in the 2nd Annual Community Bike Ride on Saturday, March 16, and complimented staff for putting together this community event. Councilmember Kovacic expressed concern about the developments in town on R-1 corner lots, in particular, the placement of the front entrance of the house on the lot. Staff is looking into this matter. Mr. Kovacic noted the City's building ordinance needs to be fine-tuned and tightened. Mayor Segal commented that the day of the Community Bike Ride was a beautiful day. Possibly next year it could be more of a family event... with an additional event before or after the bike ride. Mayor Segal announced a new Arcadia electronic system initiated by the Communications and Marketing Division of the City Manager's office. Interested residents can sign up for the City's Electronic News Bulletins System, "ArcadiaMail", by logging on to the City's website, www.cLarcadia.ca.us. Subscribers will receive periodic messages about City activities, including special events, large public works projects, community meetings, etcetera. . A ceremony will be held at Bonita Park to break ground for Arcadia's new Skate Park at 4:00 p.m., March 21. The Skate Park has been designed to suit skaters of all levels. The play ground equipment at Bonita Park will also be upgraded during construction of the Skate Park. 7 3/19/02 O{I~tJ-50 0'1 va 'I Il blq).-\'O 5. ROLL CALL 6. 44:0053 THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chandler, Chang, Kovacic, Marshall and Segal ABSENT: None AUDIENCE PARTICIPATION None. 6a. MINUTES It was MOVED by Agency Member Chandler, seconded by Agency Member Chang and (March 5, 2002) CARRIED on roll call vote as follows to APPROVE Minutes of the March 5, 2002 Regular Meeting. AYES: NOES: ABSENT: Agency Members Chandler, Chang, Kovacic, Marshall and Segal None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to April 2, 2002 at 6:00 p.m. 7. THE CITY COUNCIL RECONVENED CONSENT ITEMS 7a. MINUTES APPROVED the Minutes of the March 5, 2002 Regular Meeting (March 5, 2002) 7b. ACCEPT WORK (Traffic Signal Modification Santa Anita! Santa Clara, Htg. Dr./Santa Anita and Htg. Dr./2nd Ave.) 7c. AWARD CONTRACT (24 Concrete Bus Pads) ACCEPTED all work performed by Dynalectric as complete; and, AUTHORIZED final payment of $13,176.26 to be made in accordance with the contract documents. AWARDED a contract in the amount of $129,900.00 to E.G.N. Construction, Inc. for the construction of twenty-four (24) concrete bus pads at various locations; and, WAIVED any informality in the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. 7d. REJECT REJECTED the bid submitted for the construction of the Arcadia Skateboard Park and Tot Lot; BID and, DIRECTED staff to rebid for the construction of the Arcadia Skateboard Park and Tot Lot (Skate Park and area. Tot Lot Area"': Bonita Park) 8 3/19/02 I I I I I I 44:0054 7e. () t ., J - _) EMERGENCY WAIVED the formal bid process in accordance with Section 2844.1.(1) of the Arcadia Municipal PURCHASE Code (AMC); and, APPROVED the issuance of a Purchase Order Agreement in the amount of ORDER $70,000 to General Pump Company for the rehabilitation and repair of the Peck Road Well. (Rehab. and Repair of Peck Road Well) 7f. "~I - jI} CHANGE 'AUTHORIZED the Purchasing Officer to issue a Change Order for Warehouse Inventory to PURCHASE Westburne Pipe and Supply in the Amount of $20,000 for the purchase of valves, brass fittings ORDER and water related materials. (Valves, Brass Fitting & Wtr. Related Mti.) THE PRECEDING CONSENT ITEMS 7a, b, c, d, e and f APPROVED ON MOTION BY COUNCllMEMBER CHANDLER, SECONDED BY COUNCllMEMBER KOVACIC AND CARRIED ON ROll CAll VOTE AS FOllOWS: AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None ADJOURNMENT Mayor Segal adjourned the meeting in memory of Norm Gagne. "Norm was born on May 17, (In memory of 1936. He was hired as a fireman on January 2, 1964, promoted to a paramedic in July of 1973. Normand Gagne) he became a captain in July of 1977. He was promoted to a battalion chief in September of 011 j _ I{ ,) 1981. He remained as a battalion chief until he retired in June, 1990, after twenty-six years of I 0 service to the City of Arcadia. He was a long time resident of the Arcadia/Monrovia area before moving to Oceanside in 1993. He passed away on Saturday, March 9, 2002. He is survived by his wife, Claudia; two sons, two brothers and one sister, and he will be truly missed." ADJOURNMENT (April 2, 2002) At 8:20 p.m. the City Council Regular Meeting ADJOURNED to April 2, 2002 at 6:00 p.m. in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. ATTEST: 9 3/19/02