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HomeMy WebLinkAboutJUNE 4,2002 I I I ROLL CALL 1. 1a 2003 ROSE PARADE (FkJat ROOs) o /i(O ~tl t)11r) \ \ J 060V,)x. ("', 44:0097 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 4, 2002 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 4, 2002 at 5:00 p,m., in the Conference Room of the City Council Chambers, PRESENT: Council/Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. STUDY SESSION Consideration of the report and recommendation to designate specific people or decide on a procedure by which individuals will be selected to ride on the City's fioat in the 2003 Pasadena Rose Parade, At its May 7, 2002 meeting, the City Council determined that up to seven (7) individuals would ride on the float; two (2) of the riders to be selected by the Methodist Hospital and one (1) rider selected by Santa Anita Race Track, both major contributors to the float. Methodist Hospital requested that they be allowed to choose three (3) riders to portray a doctor, a nurse and one "graduate" of the Hospital's neonatal program. By approving the Hospital's request, 3 positions will remain open to be selected by the City, Staff presented a number of alternatives for selecting the remaining'float riders listed in the June 4th staff report, It was also suggested that the riders selected by the City Council be Arcadia residents. ' Following discussion Council member Kovacic suggested that both the Methodist Hospital and Santa Anita Race Track select two (2) riders each. Originally Santa Anita Race Track requested to have one (1) rider to portray a jockey. The extra position could be offered to a child that graduated from the Hospital's neonatai program, Council concurred, Considerable discussion ensued with respect to the selection of the remaining float riders. Some Councilmembers felt that the Council should ride on the City float, representing the City's 100 years centennial celebration; others felt that there are plenty of opportunities for Council recognition in connection with the float, however, riding on the float is not one of them. In order to incorporate the parade's theme, "Children's Dreams, Wishes and Imagination", the float should be populated with children, 1 614/02 2. 2a FY 2002-2004 OPERATING BUDGET & 2002-2007 ClIPITAI... 1MPROVEM8\IT PROGRAM t)..s.))O '-0 44:0098 Following discussion, by Council consensus, AUTHORITY was given to Mayor Marshall and Council member Kovacic to act as a sub-committee, work with staff and come up with a solution I in designating three (3) riders for Arcadia's float in the 2003 Rose Parade with the DIRECTION that at least 2/3 of the riders be children, BUDGET STUDY SESSION City Manager Kelly presented the proposed budget report to the City Council/Redevelopment Agency, The budget listed FY 2001-2002 accomplishments in keeping with the priorities previously identified by the Council and staff, Substantial progress was made during the past fiscal year including; the beginning of construction for the new police facility; the Arcadia Historical Museum completed and is in full operation; replacement of citywide street name signs, entrance and directional signs; improved banners for the commercial district; restoration of weekly citywide street sweeping; a ground breaking for the construction of a Skateboard Park at Bonita Park; completed master pians for water operations, street trees, library operations, street rehabilitation, parks rehabilitation, sidewalk/handicap ramps; and, information systems, Commercial development continues with the proposed expansion of the Santa Anita Mall; ongoing redevelopment of the Rusnak site and the proposed redevelopment activity in the commercial area along Live Oak and Las Tunas Drive; City and School District projects, including traffic safety; an update of the Youth Master Plan; and on-campus programs such as DARE, GREAT and YES (Youth Education Support), The City has continued to provide excellent mu~icipal and public safety services, hundreds of recreation programs and comprehensive senior programs. Mr. Kelly noted the goal of the budget process is to establish service levels and funding in accordance with service priorities set by the City Council for the coming budget period, Further, I he noted the budget process adhered to the recommendations of the Citizen's Financial Advisory Committee, The General Fund revenues for FY 2002-2003 are estimated to be $31,552,760, which represents a 2,9% increase from original estimates for the 2001-2002 FY of $30,658,500. This increase is mainly in the area of taxes, accounting for the anticipated inflation in the areas of property and utility taxes, Sales tax is estimated to remain approximately at the 2001-2002 level. Expenditures in the General Fund total $31,837,750, a 4% increase from the 2001-2002 FY adopted budget. This increase is a result of cost of living adjustments, salary adjustments required by MOU contractual obligations, retirement costs for safety employees and allocation of funds for City's Centennial Celebration activities, The budget report indicated: the Emergency Reserve Fund is not below 10% of the proposed budget; the Emergency Reserve Fund of 20% of the General Fund budget was restored in the 2000-2001 FY and remains funded in the proposed 2002-2004 FY budget; the proposed budget includes a transfer of operating surpluses to the Emergency reserve Fund in order to maintain the reserve at the recommended 20% and the remaining operating surpluses have been targeted for other reserves, All factors were considered in the selection process, and the audit firm of Conrad and Associates was retained in the 1999-2000 FY. The balance in the MedicallDental Insurance Reserve has been reviewed and no excess reserves are being funded. A policy should be established to fund the new Capital Improvement Fund. A review of the existing depreciation methods has been completed and funding strategies remain in the proposed 2002-2004 FY budget; the fund baiance in the Equipment Service Fund are estimated I to be zero in both fiscal years of the proposed budget. A review of the depreciation methods has been completed to ensure the Equipment Replacement Fund maintains funds equivalent 2' 6/4/02 I I I 44:0099 to the accumulated depreciation of assets from the departments plus a 5% contingency. The City has a formal succession plan and delegation of authority policy for the investment process of City funds; a written policy is in place for controlling the investment process. City staff reports on a monthly basis, the results of investment activity and explains any variance in excess of 10% between the City's investment returns and the LAIF index. A Cost Allocation Plan was completed May 2001, and the allocation methods recommended are proposed in the 2002-2004 FY budget. Referencing General Fund estimated revenues for FY 2002-2004, staff noted an estimated increase in property taxes and a minor increase in utility tax; a decrease in sales and transient taxes due to the September 11th terrorist attack, The total difference between the adopted 2001-2002 budget and proposed budget is an additional $610,000, The property, utility, sales and transient taxes represent 78% of City's General Fund, It was noted that the City will explore fee adjustments later in the year to increase income. One fee that might be added is for Fire Department inspections, which is a free service now. The City could also add income from the Los Angeles County Fair racing season, proposed to be moved to Santa Anita Race Track. The revenue from Santa Anita racing is $1.45 million a year. CAPIT,IIL City Manager Kelly reviewed the Capital Improvement and Equipment Plan (CIP) for 2002,2007. IJI.IPRO\IEMENT & The CIP is a general financial plan for capital improvements, equipment replacement and the EQUIPMENT proposed means of financing them, PlPN 2ID2-7fJJ1 v~ 'J . '.;' (". _c:::.-o The proposed Capital Improvement Projects for the five-year period (2002-2007) are segregated into the following major categories and estimated costs: Streets Building and Grounds Sewer/Storm Drains Water Parks $ 5,365,720 5,295,160 3,342,780 28,519,010 515.760 $43,038,430 Total Funding for these projects are obtained from numerous sources including gas tax receipts, which are restricted for street maintenance and construction; water user charges to residents and businesses for water projects; race track receipts for projects to improve the City's infrastructure of building and grounds; developments fees for parks and recreational facilities; as well as other related sources or revenue. The proposed projects for FY 2002-2003 are estimated at approximately $15,088,976. Equipment acquisition is estimated at $1,873,400. Mr. Kelly reviewed various proposed five-year projects, including the new citywide signage program, complete re,landscaping of the library property including the parking lot, Santa Anita Corridor design, relocation of the Hugo Reid statue, reconstruction of Fire Station No.1 05 and street rehabilitations. The budget places money in three general categories: undesignated, designated and restricted. Undesignated money does not need to be utilized for a specific purpose, designated money is that which the City by policy has indicated tentative plans for utilization in future years, but is not restricted by law. Restricted money is confined to legal or contractual requirements and can only be used for a specific purpose. The City's unrestricted reserve funds are about $28 million which inciudes the General Fund balance, retirement reserves, emergency fund, capital outlay 3 6/4/02 44:0100 fund, facility fund, equipment fund and trust fund. The restricted funds are $60 million. RREINSPECTlON In response to a Council question, staff noted, the Fire Departments inspects for business I REVENUE occupancy, sprinklers, hazardous materials and so on without charge, The business Is receiving a benefit singularly and the entire City is paying for it. Raising additional funds will allow the City to implement the Fire Master Pian, This could be a mechanism to provide higher-level service by adding new revenue based upon a specific service to businesses or industry. YOUTH ACTMTY ClR WORKERS' CQMP, In response to Council member Kovacic's question, City Manager Kelly explained that the amount for promoting a youth activities center could be charged to the Capital Outlay Fund and that might be budgeted by the time a project Is planned, City Manager Kelly explained the increase in the Workers' Compensation Fund is because of large pending cases, He suggested reassessing the amount in that fund at mid-year budget based upon the pending cases. Considerable discussion ensued with staff responding to questions regarding the rail transit station and freeway sound walls; upgrading the Civic Center complex and reconstruction of Fire Station No. 105. The City Manager noted that a public hearing addressing the FY 2002-2004 budget will be held on June 18, 2002, The City Council RECESSED at 6:55 p,m, and RECONVENED in the Council Chamber for the Regular Meeting at 7.:00 p,m, 1NV0001lON Reverend Philip Wood, Church of the Good Shepherd I PLEDGE OF Joann Stein meier, Arcadia School Board Member ALLEGIANCE ROLL CALL 3. ORD, & RES. READ BY TITLE ONLY 4, PRESENT: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. It was MOVED by Council member Kovacic, seconded by Council member Wuo and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, PUBLIC HEARING 4a. &.,,:n ..IV RESOLUTION Consideration of the report and recommendation to adopt Resolution No. 6305 approving NO. 6305 amendments to the circulation and transportation element of the General Plan, (General Plan Circulation & Transportation Element Amendment) (ADOPTED) The Transportation Master Plan study identified existing and future transportation deficiencies and recommended circulation system changes and future transportation deficiencies. The Development Services Department recommended an amendment to the City's General Plan Circulation and Transportation Element to reflect the recommendation of the Transportation Master Plan, The recommendation for approval includes (1) new names for the Circulation System Street designations; (2) the change of designation for eleven streets from the previous I 4' 6/4102 I I I 5. O'/If) -;.J I, ",~' ,l CV'.'il ';J 44:0101 plan; (3) an updated Circulation System Map with new street designations and eleven street designation changes; and, (4) a revision to the General Plan Circulation and Transportation section text to identify the changes and future deficiencies. Philip Wray, City Engineer, explained the proposed changes as well as the eleven (11) street designation amendments and the reason for the proposed changes set forth in the June 4, 2002 staff report, Currently, the Circulation and Transportation section of the General Plan designates the major streets as divided or undivided and by numbers of lanes, The generally accepted industry standards for master plan street designations are major arterial, primary arterial, secondary arterial and collector. The City proposed to use these designations to define its circulation system, It was noted that a new Circulation System Map has been prepared that incorporates the new name designations and the eleven street changes. Also, the General Plan text has been revised to incorporate the new street designation named and the new map, Council member Kovacic commented that he would like to see an additional amendment to accurately reflect the City's position concerning grade separation on Santa Anita and First Avenues with regard to Phase II of the Blue Line construction. Council concurred, Mayor Marshall OPENED the public hearing. No one came forward to address the City Council. It was MOVED by Council member Kovacic, seconded by Councilmember Segal and CARRIED on roll call vote as follows to ADOPT the Negative Declaration; and, ADOPT RESOLUTION NO. 6305 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING' AMENDMENTS TO THE CIRCULATION AND TRANSPORTATION ELEMENT OF THE GENERAL PLAN with the additional provision in the element concerning the City Council's policy on grade separations for Ph?se II of the Blue Line. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None AUDIENCE PARTICIPATION Jim Greth, 473 Harvard Drive, representing 439 citizens who signed a petition requesting that the City Council not legislate any peafowl management programs. The group expressed concerns with regard to a Pest Control service being adequately experienced to conduct the census of the peafowl. Mr. Greth requested, if after reviewing the issues in the petition the City wishes to continue action against the peafowl, the issue be opened for a public hearing to allow residents input and additional information, facts and documentation, He suggested that a lelter be sent to residents every five years explaining the nature of the area and educate them about feeding, and how to live with peacocks, Also, it was suggested that the City ordinance prohibiting feeding of birds on the street be posted throughout the City, In response to Mayor Marshall's query, City Manager Kelly noted that the data regarding the first phase of the study was completed last week, but it has not yet been submitted to City staff. Staff will be happy to receive data from the opposing group, put all information together and select an appropriate date for presentation of peafowl issues and alternatives to the City Council at a special meeting, Melodv Wall, 451 Harvard Drive, presented a petition with 460+ signatures to the City Clerk, She would like to know what the next step will be after the City receives the results of the census and what would any numbers be based on? Would the City randomly pick a number of peacocks and then say we should have a management program for the rest of the peacock population? 5 6/4/02 6. KOVACIC (Graduation) 44:0102 City Manager Kelly commented by taking a census the City is not looking to find a number of what is right for the City of Arcadia. Since there has never been a population count it is I important for the City as well as Arboretum to know how many peacocks there are in Arcadia. When all the information is ready a report will be submitted to the Council for their advice and direction, Georae Straahalis, 470 West Palm Drive, Arcadia resident for 27 years, expressed concerns with regard to the work that has been done and poles that have been added to the City by the cable companies, Adelphia and Altrio. He would like to know if the City has set any guidelines and supervision for cable companies and if so, what has been done to enforce those guidelines? City Manager Kelly noted that he wouid have to review state law and City codes with the City Attorney relative to where the City has jurisdiction or does not have jurisdiction, The City will coordinate with the phone company and cable companies to discuss this matter. Councilmember Kovacic noted that he received several complaints from residents with regard to the number of wires that are hanging in their back yards. He would like to know if the City has a policy and whether the Council has the authority to adopt a policy to avoid the clutter that this issue could create. Mr. Kelly stated that the City has a policy when the cables goes through the street and the public right-of-way in the streets, Most Cities don't have jurisdiction over public utility easements (PUE) at the back of properties.. The electricity, phone and cable companies intend to have ability to use those easements. Staff will submit a report to the Council at a future date explaining the Council's authority and jurisdiction. MATTERS FROM ELECTED OFFICIALS I Councilmember Kovacic expressed congratulations to all the Arcadia High School 2002 graduates, (Tree Replcmnt. In response to Council member Kovacic's query, Patrick Malloy, Public Works Services Director, Program) explained in detail the tree removal and replacement program, stating in part that, this program is designed to advance the urban forest that the City owns. There are 17,000 trees that the City of Arcadia is responsible to maintain. Last August the City Council set aside funding to begin replacing these trees over the mixt 20 years. This year, 250 trees will be replaced in two selected neighborhoods, (Wuo Family) WUO (Bus. Permit & License Review Bd,) (Caution) ;;:J1,;1,) "Ii fJ( ") Council member Kovacic extended congratulations to the John Wuo family for their three graduates: high school, college and graduate school. With regard to Consent Item 9d. "amending the Arcadia Municipal Code pertaining to the Business Permit and License Review Board", Council member Wuo would like staff to add somewhere in writing that, at ieast one of the department heads would be at the meeting of the Business Permit and License Review Board. Mr. Wuo asked residents to ask for proper identification from anyone who would like to enter their residence as utility personnel. Evidently, there are unauthorized people and criminals posing as utility personnei, trying to get into homes and harm the residents. (Street Const.) Mr. Wuo encouraged everyone to avoid using Santa Anita Avenue between Huntington Drive I and Colorado Street during the street construction. The construction will be complete in September. 6' 6/4/02 I I I (Arcadia Chinese Assoc,) (University of Redland - Yahoo Plate) CHANG (Graduation - Wuo) (Peacocks) (Proper Identification) (Memorial Day Tribute) (Blue Star) (A1trusa International) (Arcadia Chinese Association) (Green Waste Container) 44:0103 Mr. Wuo noted that he attended the Arcadia Chinese Association annual party. He commended the association for their continuous effort in bringing the community together. Mr, Wuo encouraged the Arcadia Chinese Association members to get more involved in the City's centennial celebration next year. Council member Wuo referred to an article in the Sunday Star and expressed appreciation to Arcadia resident John Martin for donating his license plate, which reads "Yahoo", to the University of Redlands, Dean of Students, in order to complete their chant. Mayor Pro tem Chang congratulated Council member Wuo for the graduation of his three children from high school, college and graduate school and commended him for the hard work he has done for their education, Dr. Chang noted that the City Council will have a formal discussion addressing peacock issue complains in the near future, Mayor Pro tem Chang echoed Council member Wuo's comment to alert residents to carefully check the identification of utility personnel before letting them into their home. Dr. Chang attended the Memorial Day Tribute which was held on May 27, 2002 at Live Oak Memorial Park in Monrovia honoring the brave citizens who lost their lives or became disabled during the war. Mayor Pro tem Chang noted that the Arcadia residents who have a family member serving in the military couid participate in the "Blue Star Program" and receive their Blue Star for display. Dr. Chang congratulated Audrey Mitchell for her new role as president of A1trusa International. He expressed appreciation to outgoing president, Carolyn Castillo, for her marvelous job this past year. Dr. Chang noted that the Arcadia Chinese Association had a very successful fund raising party on June 1 st with more that 500 in attendance including City Manager, William Kelly, Police Chief, David Hinig and Fire Chief, David Lugo, Further, he reminded residents that every household in the City should have at least one green waste container. The residents can obtain containers by calling Waste Management. SEGAL Council member Segal encouraged everyone to attend the San Gabriei Valley All Star Baseball (All Star Game at Arcadia High School, featuring 30-24 baseball players from San Gabriel Valley. Baseball Game) (Graduation) MARSHALL (Santa Anita Street Const.) (Los Angeles County Park Fountain) Mr. Segal expressed congratulations to all the parents whose sons or daughters will graduate from school this year. In response to Mayor Marshall's query, Don Penman, Assistant City Manager/Development Services Director, briefiy explained the underground utility project on Santa Anita Avenue, This is the first phase of this Underground Utility. District project and it will take about a year to complete. This project is entirely funded by the utility company. In response to Mayor Marshall's question, City Manager Kelly noted that Phase One of the Los Angeles County Park fountain project will be completed in approximately one month, The project is much more complicated than expected. Councilmember Kovacic managed to prompt lots of citizens to jump in and volunteer to help with tile work and painting, 7 614/02 (Pre July 4th Concert) (Sound Wall Community Info, Mtg,) (Blue Star) (Flag Day) 7, ROLL CALL 8. 8a, MINUTES (May 21, 2002) (APPROVED) 44:0104 Mayor Marshall encouraged everyone to attend the "Pre July 4th Concert", sponsored by the Arcadia Republican Womens Club, at the City Hall west lawn, June 29 at 1 :00 p.m. Mayor Marshall announced that the City of Arcadia will host a sound wall community information meeting Thursday, June 6, 2002, at 7:00 p.m, in the Council Chambers at City Hall to share the results of the Noise Barrier Scope Summary Report Study along the 210 Foothill Freeway project area. Mayor Marshall encouraged residents who have a family member on active duty in the United States Armed Forces, and would like to display a blue star window sign, to call the Mayor's office. The posters are 12 by 18 inches and are available at no charge, Mayor Marshall read a poem on behalf of Sgt. Ed Bacon, Retired, United States Army, entitled "I Am Your Flag", in honor of the 4th of July Independence Day, THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. It was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to APPROVE the Minutes of the May 21, 2002 Regular Meeting of the Arcadia Redevelopment Agency, AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to June 18, 2002 at 5:30 p,m, 9. 9a. MINUTES (May 21, 2002) 9b.O~V(' . PROF, SVCS, AGREEMENT (Info, System Management) . ,. 9c. ,;' 7'J,'f~?i-l I AWARD CONTRACT (Various St. THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of the May 21, 2002 Regular and Special Meetings, AUTHORIZED the City Manager to enter into a professional services agreement in the amount of $240,000.00 for in house information systems management with Knight Communications, I I AWARDED a contract to Sequel Contractors, Inc, in the amount of $684,670.00 for the I rehabilitation of various streets and replacement of utility lines; and, WAIVED any Informalities in the bid or bidding process; and, AUTHORIZED the City Manager and the City Clerk to 8 6/4/02 I I I 44:0105 Rehab. & EXECUTE a contract in a form approved by the City Attorney. Utility Lines Replacement) 9d. i)J.')r) 'V ORDINANCE INTRODUCED ORDINANCE NO. 2158 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO.2158 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 6151 OF THE ARCADIA (Bus. Permit & MUNICIPAL CODE PERTAINING TO THE BUSINESS PERMIT AND LICENSE REVIEW License Review BOARD", Board) ....ul' ~}" ge. VY'/ ... ,l. ORDINANCE INTRODUCED ORDINANCE NO, 2159 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO, 2159 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE III, CHAPTER 2, DIVISION (Speed Limit- 1, PART 2, OF THE ARCADIA MUNICIPAL CODE RELATING TO PRIMA FACIE SPEED Golden West LIMITS". Avenue) Mayor Marshall expressed appreciation to staff and Ed Cline, the City's Traffic Engineer, for looking into the speed limit on Golden West Avenue, 9f. eh.~.i"L/, RESOLUTION ADOPTEQ RESOLUTION NO, 6298 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO. 6298 THE CITY OF ARCADIA, CALIFORNIA, ACCEPTING AN EASEMENT DEED FROM (Easement FOOTHILL- TRANSIT TO THE CITY OF ARCADIA FOR THE RIGHT TO CONSTRUCT, Deed - . RECONSTRUCT, MAINTAIN, OPERATE, AND USE A WATER LINE AND APPURTENANT Foothill Transit) STRUCTURES WITHIN CERTAIN REAL PROPERTY". 9g. 0/, ~ :/0 STREET APPROVED the closure of San Luis Rey Road from Colorado Boulevard to Santa Rosa Road CLOSURE and Santa Cruz Road from Colorado Boulevard to San Luis Rey Road on June 22, 2002 (San Luis Rey & between the hours of 2:00 p,m, and 10:00 p.m. for an annual block party, Santa Cruz Rd.) Council member Kovacic encouraged more neighborhoods to have a block party and get to know their neighbors, 9h. 0 -liM d \ PROF. SVCS, AUTHORIZED the City Manager to enter into a professional services agreement in the amount AGREEMENT of $50,000,00 with Willdan (Ed Cline) for City traffic engineering services, (Traffic Eng. Services) 91. If)., ~' CONFLICT OF INTEREST CODE ,) DIRECTED the City Manager or designee, to have the City's Confiict of Interest Code reviewed pursuant to Government Code Section 87306.5; and, FILE a statement of review with the City Clerk no later than October 1, 2002, and have the Confiict of interest Code revised based upon such review, if necessary. THE PRECEDING CONSENT ITEMS 9a, b, c, d, €I, f, g, hand i APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY COUNCILMEMBER SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: 9 6/4102 44:0106 AYES: NOES: ABSENT: Council members Chang, Kovacic. Segal. Wuo and Marshall None None 10. CITY MANAGER I 10a. SEWER RATE Consideration of the report and recommendation regarding a proposed 2,78 percent sewer rate ADJUSTMENT adjustment based upon the March Consumer Price Index (CPI), The proposed rate adjustment (PREPARE will change the existing residential sewer rates from $2.48 to $2,55 a month and from $7.44 to RESOLUTION) $7.65 a month for each connection on commercial property, (6-18-02 Public Hearing) Sewer rates have not been increased since September 2000, The Sewer Master Plan was approved by the City Council on May 5. 1998. The sewer rate structure approved as part of the Sewer Master Plan provides for annual review and cost of living rate adjustments if necessary, The long-range Sewer Master Plan proposes over $4.7 million in future capital projects. The 1997 Sewer Master Plan has outlined a Capital Improvement Program that establishes a Fund Balance of $5 million. predicated on Consumer Price Index (CPI) increases and no changes in the CIP plan over a 20-year period, This equates to 5 percent of the City's $100 million sewer system for future operations and replacement costs. The proposed Capital Improvement Program for the next two (2) years will result in capital expenditures of $475.000 in 2002-2003 and $111.000 in 2003-04, o:rI'O -/f.r The 2002-03 Capital Improvement Program includes an update of the Sewer Master Plan to reaffirm the 1997 Sewer Master Plan's proposed sewer rate adjustments. Arcadia's sewer rates are among the lowest in Los Angeles County. It was MOVED by Mayor Pro tem Chang. seconded by Council member Wuo and CARRIED on I roll call vote as follows to DIRECT the Public Works Services Department to prepare a resolution authorizing the proposed sewer rate for fiscal year 2002-03 for the June 18, 2002 City Council meeting, AYES: NOES: ABSENT: Council members Chang. Kovacic. Segal. Wuo and Marshall None None 10b, WATER RATE Patrick Malloy, Public Works Service Director, presented the,staff report and recommendation ADJUSTMENT regarding a proposed water rate adjustment. stating in part that. based upon the Public Works (PREPARE Services Department's proposed 2002-03 Operating Budget, Capital Improvement Plan. and RESOLUTION) Updated Water Master Plan. it is recommended that the City Council consider a 5% rate (6-18-02 Public adjustment to the water rate from $1.11 to $1.17 per 100 cubic feel. As a result, the adjustment Hearing) would raise the average monthly water bill $1.71 per month or $20.00 per year. Arcadia's new '\ 1 I average bimonthly water bili would be $78.08 as compared to the current average bill of $74.66, e ,'" . a bimonthly increase of $3.42, or $20.52 per year. Each year part of the budget process staff prepares an Annual Operation Budget and a Five- year Capital Improvement Program. Part of this process includes an evaluation of operating and capital expenditures over a 10-year period as compared to the projected revenue over the same period, This year with the completion of the Water Master Plan Update the City has a fresh 20- year perspective on capital projects. With the Master Plan in place, staff was able to a prepare long range financing strategy which summarizes the condition of the water fund each year over I the next 10 years. 10 6/4/02 I I I 44:0107 The June 4, 2002 staff report explained in detail the 2002-03 Water Fund Budget with a 5% water rate adjustment, the water fund revenue for FY 2002-03, water fund balance projections with a 5% rate increase, historical water rate increases and a survey of the water rates of neighboring water agencies, Each year, staff will reevaluate the rate schedule and return to the City Council with an appropriate recommendation. Annual proposed rate adjustments are predicated on a goal to maintain a twenty million dollar fund reserve, The value of the City's water system is estimated at $200 million and industry standards recommend a ten (10) percent reserve to offset costs in the event of a natural disaster. Following the nine (9) year planning horizon, the Water Fund balance will be approximately $20.0 miliion, or ten (10) percent of the total value of the water system, Following a brief discussion it was MOVED by Council member Segal, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to prepare a resolution authorizing the proposed water rate for fiscal year 2002-03 for presentation to the City Council at a public hearing on June 18, 2002. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None 10c. RESIDNETIAL Consideration of the report and recommendation regarding adjustments to service rates for the REFUSE RATE collection of residential refuse and recyclables, SCHEDULE FY 2002-2003 On August 17, 1999, the City Council approved the transfer of the City of Arcadia's Residential (PREPARE Refuse/Recycling Service Agreement with NEWCO Waste Systems, Inc" to Waste Management RESOLUTION) Collection and Recycling, Inc. The Agreement contains specific provisions that entitle Waste (6-18,02 Public Management to receive annual rate adjustments, subject to staff review and the City Council's Hearing) approval. The adjustments are calcuiated using two (2) categories, changes in the Consumer () (< ~ (""J t,) Price Index (CPI) and changes in landfill disposal costs, r,' ~.\, r? Waste Management's request for a rate adjustment was calculated per the formula provided in the Agreement. The impact of this adjustment on a typical single-family household with a standard 96-gallon collection service will be an adjustment of 2.17 percent or .23 cents a month, bringing the standard monthly service rate to $13,21. Standard bin service rates (3-yard bin picked up once a week) for multi-family residences will also be adjusted by 2,17 percent or $1.68 a month, bringing the standard monthly service rate to $79.14. Recently, the City of Arcadia and Waste Management implemented additional residentiai programs that will heip the City reduce the amount of waste being sent to locallandfiils, These programs include fuily automated greenwaste collection for single-family homes and a refuse-to- energy program for multi-family units, Foilowing the presentation staff responded to Council's questions with regard to the trash coilection rate and pick-up schedules, stating in part that, the Waste Management is looking into the coilection schedule for ail single-family homes with dumpster service and trying to reconcile the operational set up in order to minimize the number of trash cans on the streets. It was MOVED by Mayor Pro tem Chang, seconded by Council member Segal and CARRIED on roil cail vote as foilows to DIRECT the Public Works Services Department to conduct a public hearing at the June 18, 2002 Council meeting and prepare a resolution authorizing the proposed 11 6/4/02 44:0108 refuse rate schedule for fiscal year 2002-2003 for presentation to the City Council. AYES: NOES: ABSENT: I Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None 10d. ORDINANCE NO. 2160 (Purchasing & Contracting Regulations) (INTRODUCED) This Ordinance incorporates all requirements of state law, establishes a centralized purchasing system, defines responsibilities, outlines general procedures and provides much more general guidelines to purchasing procedures and requirements, delineates between the formal and informal contract procedure, outlines dollar thresholds, addresses exceptions and exemptions, and articulates professional service contracts and maintenance contract procedures, The ordinance is not intended to be a procedure, as specific policies and procedures will be handled administratively. .J 1',/, \ 10e, RESOLUTION NO. 6306 (Athletic Team Names and Mascots) (ADOPTED) (!i The City's current purchasing procedure as governed by the Arcadia Municipal Code is lengthy, cumbersome and is not,typical of local agency municipal code, sections. As a result, the Administrative Services Department recommended repealing the existing code and implementing Ordinance No, 2160, In response to a Council question, Tracey Hause, Administrative Services Director, stated in part that dollar thresholds previously adopted are not proposed to change with the exception of Limited Purchase Orders (LPO's), An LPO is a mechanism for purchasing goods and/or services that eliminates the time constraints of the informal and formal bidding processes, Currently an LPO can be utilized for purchases under $1,000.00, The proposed ordinance will increase this limit to $2,500,00, The ordinance designates the Administrative Services Director to assume all duties and responsibilities specified in this ordinance, including, but not limited to, I the contracting for, purchasing, storing, distribution and disposal of supplies, materials and equipment. It was MOVED by Mayor Pro tem Chang, seconded by Mayor Marshall and CARRIED on roll call vote as follows to INTRODUCE ORDINANCE NO, 2160 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA, AMENDING CHAPTER 8 AND ADDING CHAPTER 8,5 AND 8,7 TO ARTICLE II OF THE ARCADIA MUNICIPAL CODE RELATING TO PURCHASING AND CONTRACTING REGULATIONS AND BIDDING PROCEDURES". AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None At its May 21, 2002 meeting, the City Council directed staff to prepare a resolution opposing Assembly Bill 2115 in support of a similar resolution adopted by the Governing Board of the Arcadia Unified School District. Assembly Bill 2115 would prohibit public schools from using specified American-Indian related names, including Apaches, for school team names or mascots. The legislation also establishes a provision for future additions to the list of prohibited names and implies that any use of an Indian name by non-Indians is inherently derogatory. City Manager Kelly suggested an addition to the wording of the Resolution No, 6306 to read as I follows: "or any similar bill by any different number". 12 6/4/02 I I I 44:0109 Councilmember Kovacic thanked Assemblywoman Carol Lu for her role in protecting Arcadia's interest. It was MOVED by Council member Segal, seconded by Council member Kovacic and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6306 as amended entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, OPPOSING ASSEMBLY BILL 2115, PERTAINING TO ATHLETIC TEAM NAMES AND MASCOTS." AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None ADJOURNMENT At 9:10 p.m, the City Council Regular Meeting ADJOURNED to June 18, 2002 at 5:30 p.m. in the (June 18, 2002) Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, Gail A. Marshall, Ma or of the City of Arcadia ATTEST: 13 6/4/02