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HomeMy WebLinkAboutJUNE 18,2002 I I I 0110-;') O(,'~OJ 44:0110 CZ CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 18, 2002 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 18, 2002 at 5:30 p.m. in the Conference Room of the City Council Chamber. ' ROLL CALL Council/Agency Members Chang, Kovacic, Segal, Wuo and Marshall None PRESENT: ABSENT: AUDIENCE PARTICIPATION Gene Wallace, spoke in favor of the Habitat for Humanity Housing program. He felt that peopie who are considered for Habitat for Humanity housing are people who have proven to be very responsible and very committed to community values. They are able to contribute back to society in some very wonderful ways. Juiian Liu, 108 West Arthur Avenue, expressed concerns with regard to the impact that the proposed Habitat for Humanity project would have on home values, law enforcement personnel and local schoois. He also felt that this program will cost the City a significant amount of funds. Like most cities, the City of Arcadia is facing fiscal pressure under the state mandate for affordable housing, However, iike most other cities, Arcadia has a choice to go for other alternativ~s with less impact on the community, such as senior housing, to fulfill the state mandate. Mr. Liu submitted a seven page petition to the City Council and urged the Council to set their priorities straight before approving the affordable housing project and think about members of the community first. Pamela Blackwood. 1428 Carmeiita Place, a realtor in the area, spoke in favor of senior housing. She felt that elderly people who originally started this community should be able to afford to iive in Arcadia. Council/Agency Member Segal clarified that tonight's vote will be to call for a pubiic hearing with regard to affordable housing issues, and not some either/or concept of Habitat versus senior housing, City Manager Kelly echoed Council/Agency Member Segal's comment, stating in part, that tonight's study session is to present options and receive direction on affordable housing issues. If in fact the Council/Agency Members support Habitat for Humanity, it is going to complement, not take the place of senior housing, Furthermore, everyone should be given the opportunity to speak his or her mind concerning these issues. 1 6/18/02 1. 1a AFFORDABlE I-OUSING (HctJiIaI fi:r f-fLrra1ilyI Sa1kr 1-b.Jsi"g) 06,() In 44:0111 STUDY SESSION Donald Penman, Assistant City ManagerlDirector of Development Services. presented an overview of an affordable housing development, coordinated with Habitat for Humanity Housing and a senior housing program. Pursuant to a recent change in state law (Assembly Bill 637), the Agency is limited in expending its Low and Moderate Income and Housing Funds (LMIHF) in proportion to the City's population. For example, the senior population, 65 years and older according to the 2000 Census, represents 15.5% of the entire City population, Therefore, the Agency can only expend 15.5% of the Low and Moderate Income and Housing Funds (LMIHF) towards affordable non-family, senior housing development. The remaining 84.5% of the LMIHF must be spent on affordable famiiy housing development. As of July 1, 2002, the Agency will have an estimated $3,500,000 in the LMIHF (including interest) through the Redevelopment Agency. Under the formula the City could spend up to $542,500(15.5%) on senior housing. The Agency debt owed to the housing set aside fund is $4,075,715. It was noted that the Agency must spend or encumber a minimum of $80,127 from the excess surplus for affordable housing before July 1,2003, $647,260 the following year and $527,812 the year after or be subject to financial & operational penalties. I Staff identified five possible affordable housing sites. 1 - Elite Westerner Inn, 161 Colorado Place, 76,230 sq. ft.; 2 - Agency owned property on Alta Street which is currently a parking lot, 16,000 sq. ft.; 3 - the former Mounted Police site, 55,000 sq. ft,; 4 - Marketowne Liquors, 148 Las Tunas Drive, 65,340 sq, ft.; and, 5 - the Northeast corner of Huntington Drive and Sunset Avenue, 39,600 sq. ft. Further, staff noted that the developers expressed significant interest in the Elite Westemer Inn site on West Colorado and the Marketowne site on Las Tunas, with some lesser interest in the Mounted Police site. I In response to a Council question, City Attorney Deitsch noted that the City can not restrict housing to seniors from Arcadia only, but a requirement can be adopted for selection of residents which include rating Arcadia residents more favorably then residents coming from outside the City. It was recommended that the City Councii authorize staff to request RFP's' (Request For Proposal) from developers, their financing plans and concepts for Senior Housing projects on parcel 1 (Elite Westerner Inn) and parcel 4 (Marketowne Liquors). With regard to parcel 3 (Former Mounted Police site) staff noted that the most experienced developers do not think that this is a good senior housing site. However, if the Council is interested in this site, staff could ask any developer who is interested to submit a Request for Proposal. Councllmember Kovacic is in favor of Senior Housing and Habitat for Humanity projects. He felt that the Agency should not ignore an honest proposal for Habitat for Humanity Housing and the former Mounted Police site is the best site for non-Senior Low/Moderate Income Housing. Considerable discussion ensued concluded with the following motion. It was MOVED by Council member Segal, seconded by Councllmember Chang and CARRIED on roll call vote as follows to DIRECT staff to PURSUE site 1 (Elite Westerner Inn, 161 Colorado Place); site 3' (Former Mounted Police Site); and, site 4 (Marketowne Liquors, 148 Las Tunas Drive) for Senior Housing Projects. With an understanding that Council/Agency Members clearly and unequivocally are looking for some kind of a senior housing project to be avaiiable as soon as possible in the City of Arcadia, I 2 6/18/02 I I I )(', if; ~ r ~ 2 ~1I0.'IO 44:0112 AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None Staff noted that the City has twice tried to interest the Elks Club into relocating to former Mounted Police site near Live Oak and making their downtown building available for redevelopment. The members prefer to stay in the current site; however, if the Redevelopment Agency were pursuing a project they would be happy to discuss the relocation. Staff noted that one of the issues with the Habitat housing in Arcadia is the high development standards, and whether Habitat homes, build by volunteers, could meet City Building Codes without the Agency's financial participation. Council member Segal would like an item on a future agenda with regard to Habitat for Humanity issues to see if Arcadia residents would accept such a project. Following discussion, it was MOVED by Council/Agency Member Wuo, seconded by Council/Agency Member Segal ancj CARRIED on roll call vote as follows to DIRECT staff to schedule a public hearing on the Habitat for Humanity issues; and, PROVIDE information on some alternatives. AYES: NOES: ABSENT: CouncillAgency Members Chang, Kovacic, Segal, Wuo and Marshall None None At 6:50 p.m. the Arcadia City Councii/Redevelopment Agency RECESSED to the Closed Session. CLOSED SESSION Conference with Real Properly Negotiators (Government Code Section 54956.8) Property: Property Owner: 55 West Huntington Drive 21 Morlan Place 28 West Santa Clara Street 41 West Huntington Drive 35 West Huntington Drive 27 West Huntington Drive 11,15,19 West Huntington Drive 121,145,155 North Santa Anita Avenue 101 North Santa Anita Avenue 25 North Santa Anita Avenue 5 West Huntington Drive Paul Rusnak Hann Ling Shaw (Church of Arcadia) Don Dahlgren Robert Johannsen Gary & Dan Braun (35 W. Huntington Partners) Richard Fisher (Tempelkadian) Gary Barringer Ohannes Berberian Walter Griffin Ralph Wolveck (Professional Medical Investors ) Anthony Fanticola (Wortmann Oil) Negotiating Parties - Agency Deputy Executive Director Under Negotiation - Price and terms of payment The Closed Session concluded at 7:10 p.m, and the Regular Meeting RECONVENED in the Council Chambers at 7:15 p.m. 3 6118/02 IN\fClCl>.TION 44:0113 Reverend Jeremiah Chen, Evangelical Formosan Church of Arcadia PLEDGE OF Police Chief, Dave Hinig ALLEGIANCE I ROLL CALL 3. ORD. & RES. READ BY TITLE ONLY 4. CITIZENS OF THE MONTH (Annie Yuen) PRESENT: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly requested that Agenda Item 13e., "Inter-Agency Agreement - Construction of Interconnection Pipeline", be removed from tonight's agenda and rescheduled for a future meeting. City Attorney Deitsch announced the subject discussed at the Closed Session held earlier this evening. No reportable action was taken. It was MOVED by Council member Wuo, seconded by Councilmember Kovacic and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. PRESENTATIONS Mayor Marshall presented the June, 2002 Citizen of the Month Award to Annie Yuen who is currently serving on the Arcadia Board of Education and is a long time advocate for the enhancement of education. Trained as a Pharmacist, Mr. Yuen's close involvement with the education of her two daughters has led her to a second career. Mayor Marshall thanked Mrs, Yuen for all of her contributions to the community. I . 5. QI,~(1 t, (J ARCADIA' Mayor Marshall and James Hronas, Sister City Commissioner, presented a Certificate of SISTER CITY/ Commendation and a check in the amount of $200 to Veronica Chiu, winner of the Arcadia Sister FRIENDSHIP City/Friendship Club essay contest; and, a Certificate of Commendation and a check in the CLUB ESSAY amount of $500 to Matthew Tokeshi, the first place winner of the Arcadia Sister City/Friendship (Chiu and Club essay contest. Tokeshi) 6. PUBLIC HEARINGS ..) 0 )' '/ 5a. (.J ) " RESOLUTION Consideration of the report and recommendation to approve a sewer rate adjustment for FY NO. 6310 2002-2003 and adoption of RESOLUTION NO. 6310: "A RESOLUTION OF THE CITY SEWER RATES COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY SEWER RATES AND FY 2002-2003 FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO (ADOPTED) FUND OPERATION OF THE CITY SEWER SYSTEM." Based upon the proposed 2002-03 Operating Budget, Capital Improvement Program and the Sewer Master Plan, staff recommended that the City Council adjust the sewer rate by 2,78% from $2.48 to $2.55 a month for residential properties, and from $7.44 to $7.64 a month for each connection on commercial properties, This adjustment is based upon the March Consumer Price Index (Cpr). I 4 6/18/02 I I I 44:0114 The long-range Sewer Master Plan proposes over $4.7 million in future capital projects. The 1997 Sewer Mater Plan has outlined a Capital Improvement Program that establishes a fund balance of $5 million, predicated on Consumer Price Index (CPI) increases and no changes in the CPI plan over a 20-year period. This equates to 5% of the City's $100 million sewer system for future operations and replacement costs. The proposed Capital Improvement Program for the next two (2) years will result in capital expenditures of $475,000 in 2002-03 and $111,000 in 2003-04. Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. Mayor Marshall CLOSED the Public Hearing. It was MOVED by Councilmember Kovacic, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to ADOPT Resolution No. 6310 authorizing the proposed sewer rate adjustment from $2.48 to $2.55 a month for connected residential property and from $7.44 to $7.64 a month for connected business property for all sewer bills issued after July 1, 2002. AYES: NOES: ABSENT: Councifmembers Chang, Kovacic, Segal, Wuo and Marshall None None 6b. RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6311, entitled: A NO. 6311 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING RESIDENTIAL THE SERVICE RATES FOR THE COLLECTION OF RESIDENTIAL REFUSE AND REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120.7 OF THE ARCADIA MUNICIPAL CODE". RECYCLABLES RATE In accordance with the Residential Refuse and Recycling Agreement between the City of INCREASE Arcadia and Waste Management Collection and Recycling, Inc., Waste Management requested (ADOPTED) that the City Council adjust the service rates for residential refuse/recycling collection to reflect a _ change in the Consumer Price Index (CPI) for the period of March 2002 to March 2003. The 0.1 5 u l'<) impact of this adjustment on a typical single-family househoid with a standard 96-gallon collection service will be an adjustment of 2,17% or $0.23 per month, bringing the standard monthly service rate to $13.21. The standard bin service rates (3-yard bin picked up once a week) for multi-family residences will also be adjusted by 2.17% or $1.68 per month, bringing the standard monthly service rate to $79.14. Recently, the City of Arcadia and Waste Management implemented additional residential programs that will help the City reduce the amount of waste being sent to locai landfills. These programs include the fully automated greenwaste collection for single-family homes and a refuse-to-energy program for multi-family units. It was noted that Waste Management will provide up to forty complimentary backyard services a day for disabled residents under the following conditions: 1 - in the month of July of each year, the disabled party should submit a copy of his/her Department of Motor Vehicle certificate, certifying the applicants disability; and, 2 - no other able bodied person lives at the residence. Should the request for services exceed the forty per day, staff would have to negotiate the additional cost with Waste Management and bring that item back to the City Council for consideration. Following the presentation staff responded to concerns expressed by Council with regard to the trash bins being too heavy and the back yard service for senior citizens. Council member Kovacic felt that the disabled residents need to be informed of Waste Management's complimentary backyard service. 5 6/18/02 6c. RESOLUTION NO. 6312 WATER RATE ADJUSTMENT FY 2002-2003 (ADOPTED) OJ )0 . Ij U 44:0115 Mayor Marshall OPENED the Public Hearing, Bob Hoherd, 475 West Wistaria Avenue, commented that he is having hard time in removing his I 64-gallon green waste container from back yard to front and he can not imagine how anybody can move the 96-gallon container, In response to Mr. Hoherd question, City Manager Kelly clarified that the franchise agreement authorized Waste Management to request modifications based upon Consumer Price Index change as well as a change in the landfill disposal cost. The formula allows Waste Management to receive the rate increase every year, during the term of the franchise agreement. Mayor Marshall CLOSED the public hearing. It was MOVED by Council member Wuo, seconded by Council member Segal and CARRIED on roll call vote as follows to ADOPT Resolution No. 6311 setting the service rates for the collection of residential refuse and recyclable. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None Consideration of the report and recommendation to approve a water rate adjustment for FY 2002-2003 by adopting RESOLUTION NO. 6312 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY WATER RATES AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO FUND OPERATION OF THE CITY WATER SYSTEM." Based upon the Public Works Services Department's proposed 2002-03 Operating budget, Capital Improvement Plan, and Updates Water Master Plan, staff recommended that the City Council consider a 5% rate adjustment to the water rate from $1.11 to $1.17 per 100 cubic feet and adopt Resolution No, 6312, which sets the water rates beginning July 1,2002. As a resuit, the adjustment would raise the average monthly water bill $1.71 per month or $20.00 per year. The proposed rate adjustment is predicated on maintenance of a twenty-million dollar fund reserve at the end of a 10-year planning horizon for system operations and completion of all Capital Projects recommended in the Water Master Plan, The value of the City's water system is estimated at $200 million and industry standards recommended a ten (10) percent reserve to offset costs in the event of a natural disaster. Following the nine (9) year planning horizon, the Water Fund balance 'will be approximately $20.0 million, or ten (10) percent of the total value of the water system. Patrick Malloy, Public Works Services Director, explained in detail the 2002-03 Operation, Equipment Replacement and Facilities Replacement budgets, ending Fund Balances for the next fiscal year, the total revenue that would be received after a rate adjustment and capital improvement projects and fund baiances for the next nine (9) fiscal years set forth in the June 18, 2002 staff report. Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. Mayor Marshall CLOSED the Public Hearing, 6 6/18/02 I I I I I . ,f' r', . 44:0116 It was MOVED by Mayor Pro tem Chang, seconded by Council member Segal and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6312 authorizing the proposed water rate adjustment for Fiscal Year 2002-03, AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None 6d. & 6e. RESOLUTION NO. 6307 FY 2002-2003 OPERATING BUDGET RESOLUTION NO. 6308 FY 2002-2003 CAPITAL In his presentation, City Manager Kelly, stated in part, the budget for Fiscal Year 2002-2003 and IMPROVEMENT the Capital Plan were distributed to the City Council on May 24. 2002, On June 4,2002, a study & EQUIPMENT session was held with the City Council to discuss the budget, respond to questions and receive PLAN input. The budget identifies each of the Citizens' Financial Advisory Committee's (CFAC) (ADOPTED) recommendations. The City Budget for Fiscal Year 2002-20D3 maintains a positive fund balance 0.3)" , 1 with adequate reserves in all categories. This is a flat line budget. staff has concerns about what ,t -, , the State of California might do to balance its budget, in terms of taking revenue away from the O} 1 <J _ ~ d City, However, this flat line budget maintains all services and programs that exist to date. Substantial progress was made during the past fiscal year including; the beginning of construction for the new police facility; replacement of citywide street name signs, entrance and directional signs; improved banners for the commercial district; restoration of weekly citywide street sweeping; completed master plans for water operations, street trees, library operations, street rehabilitation, parks rehabilitation, sidewalk/handicap ramps; and, information systems. City Manager Kelly presented the staff report and recommendation to adopt RESOLUTION NO. 6307 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2002-2003 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED"; and, adopt RESOLUTION NO. 6308 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2002-2003 THROUGH 2006-2007," General Fund revenues for FY 2002-2003 are estimated to be $31.5 million, which represents a 2,9% increase from the original estimate. Expenditures in the General Fund are estimated to be $30,6 million. This increase is mainly in the area of taxes, accounting for the anticipated inflation in property and utility taxes, Sales tax is estimated to remain approximately at the 2001-2002 level. Expenditures in the General Fund total $31.8 million, a 4% increase from FY 2001-2002 adopted budget. This increase is the result of cost of living adjustments, salary adjustments required by MOU contractual obligations, retirement costs for safety empioyees and the allocation of funds for City's Centennial Celebration activities. Referencing General Fund estimated revenues for FY 2002-2003, City Manager Kelly noted an estimated increase in property taxes, a decrease in sales and transient taxes. The total difference between the adopted 2001-2002 budget and proposed budget is an additional $610,000. A decrease in the business license and development fees was also noted. It was noted that the Proposed budget for FY 2002-2003 shows an increase of $2.1 million for employee services principally caused by salary increases, cost of living adjustments and MOU's. Included in the proposed budget is funding for staff reclassifications. Two positions, the Special Assistant to the City Manager and the Communications Marketing and Special Projects Manager, include adjustments in their salary range as a result of reclassifications. 7 6/18/02 7. 44:0117 City Manager Kelly reviewed the Capital Improvement and Equipment Plan (CIP) for 2002-2007. The proposed projects for FY 2002-2003 are estimated at approximately $15,088,976. I Equipment acquisition is estimated at $1,873,400. Mr. Kelly reviewed various proposed five-year projects, including the new citywide signage program, annual tree replacement program, complete re-Iandscaping of the library property including the parking lot. ,Santa Anita Corridor design, relocation of the Hugo Reid statue, reconstruction of Fire Station NO.1 05, and construction of the St. Joseph Reservoir and Street Rehabilitations. On June 11, 2002, the Planning Commission reviewed the Capital Improvement Plan and determined that the proposed plan is consistent with the City's General Plan. Following presentation, Councilmembers expressed appreciation to staff for a job well done on the budget. Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. Mayor Marshall CLOSED the Public Hearing. It was MOVED by Council member Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows that RESOLUTION NO. 6307 and RESOLUTION NO. 6308 be and are hereby ADOPTED. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None AUDIENCE PARTICIPATION Peter YounQ, President, Arcadia Chamber of Commerce, announced that the Emergency Preparation Committee will distribute packages to local businesses with detailed instructions on how to deal with emergencies. He also noted the addition of a new volunteer Asian Affairs Liaison position to the Arcadia Chamber of Commerce in lieu of 240 Chinese delegates visiting Arcadia each year. Mr. Young noted the Chambers future programs which include: preparation of a Chinese brochure, "Leadership Academy Program", with the high school, a centennial directory, and printing of 20,000 new Arcadia City maps. MATTERS FROM ELECTED OFFICIALS KOVACIC Councilmember Kovacic encouraged everyone to help remove graffiti immediately by calling the (Graffiti Hotline) City's Graffiti Hotline (Code Enforcement) (Wuo Family) Mr. Kovacic encouraged everyone who has concerns about structures, signs or other improvements not in compliance with City building codes and regulations. to contact the City Code Enforcement Officers. Council member Wuo expressed gratitude for his children's achievements. His oldest son Jeff graduated from the University of California Los Angeles with Master in Architecture, his daughter Jennifer graduated from University of California Irvine with Bachelors Degree in Psychology, and his youngest son Jonathan graduated from the Arcadia High School. 8 6/18/02 I I I I I (Traffic Accident) 44:0118 In reference to an accident that occurred on Friday night at Santa Anita and Bonita, Mr. Wuo urged everyone who walks or jogs at night to be very careful and wear reflective clothing for motorist' to see, and cross the street at a signal and stop sign. Chief Hinig noted that the Police Department is seeking public cooperation, Any person that might have witnessed the accident are urged to contact the police department. Additionally, the police department would be furthering its activities with the media to solicit their cooperation in publicizing this event to locate the vehicle that was involved. (Fire - Norman Mr. Wuo commended Arcadia Firefighters in a job well done during the recent residential fire on Avenue) Norman Avenue. CHANG (Fire fighters) (Annie Yuen) (Chiu and Tokeshi) (Old Street Signs) (A1trio) (City Water) (Events) SEGAL (AHS Grad. Ceremony) MARSHALL (US Marine Band) Mayor Pro tem Chang echoed Mr. Wuo's statement and commended Arcadia Firefighters and their hard work in safe guarding Arcadia residents. Dr. Chang congratulated Annie Yuen for her new title as Citizen of the Month, Dr. Chang expressed congratulations to Veronica Chiu and Matthew Tokeshi, winners of the Arcadia Sister City/Friendship Club essay contest. Dr. Chang referred to a letter of complaint from Jennifer Meikle with regard to the purchase of old street signs. He felt that City staff owes Mrs. Meikle an explanation. Dr. Chang also referred to' a 'Ietter from Reverend Meredith Gray with regard to the frustration she had with A1trio Communication Inc. Dr. Chang felt that City staff should seriously talk to A1trio personnel and make sure that the franchise agreement does have provisions to prevent inconvenience for new subscribers. Dr. Chang was glad to see that the City water has met all health related standards and is safe to drink. He suggested that citizens contact the Arcadia Water Department with any questions with regard to the City's water. Dr. Chang noted that he would like to mention community events for three reasons; to inform residents of different activities; to encourage residents to participate and support the organizations; and, to encourage residents to become members of the sponsoring organizations, Mayor Pro tem Chang noted that he attended the Foothill Unity Center 5th Annual Golden Plate Award Luncheon on June 5, 2002. City of Monrovia Police Chief, Joe Santora was the recipient of Heart and Hand Award for his compassion and commitment for improving the quality of life for all individuals. Neighbors Helping Neighbors Award was also given to some outstanding individuals, corporations and organizations, Dr. Chang expressed congratulations to the Methodist Hospital of Southern California and Mr, Dennis Lee, CEO, for receiving the Community Organization Award for offering health to less fortunate people. Council member Segal attended the Arcadia High School graduation ceremony at the Santa Anita Race Track. Mr. Segal wished all 842 graduates success in their future endeavors including his son and Mr. Wuo's son, . Mayor Marshall encouraged everyone to attend the US Marine Corps Band Concert on Saturday June 29, at the City Hall west lawn. 9 6/18/02 44:0119 (Fire Works) Mayor Marshall reminded everyone that fire works are illegal in the City of Arcadia and encouraged residents to visit one of the large displays that will be held in various public places in the valley to watch the July 4th fireworks. I (Fire Season) Mayor Marshall encouraged everyone to be very careful with anything that may cause an unsafe fire situation. including making sure that dry grass, brushes or weeds around property are removed. Questions about fire safety may be directed to the Fire Department. (Residential Fire) (Blue Star) (Food for Thought) 8. ROLL CALL 9. Mayor Marshall expressed appreciation to the Arcadia Fire Department for their quick response to the recent residential fires in the City. Mayor Marshall encouraged residents who have a family member on active duty in the United States Armed Forces, and wouid like to display a blue star window sign, to call the City Managers office. Mayor Marshall shared a 'food for thought", by Ann Landers, "nobody gets to live life backward, look ahead, that's where your future lies." THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None AUDIENCE PARTICIPATION None, I PUBLIC HEARING 9a. ARA RE:SO, NO, 203 FY 2002-2003 OPERATING BUDGET SPENDING PLAN AND Following the staff presentation, Chairperson Marshall OPENED the Public Hearing. No one INVESTMENT came forward to address the Agency. POLICY (ADOPTED) Chairperson Marshall CLOSED the Public Hearing, 061u A'), ',,~ It was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. ARA-203 entitled: A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR FISCAL YEAR 2002-2003 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FINDS INDICATED"; and, APPROVED the City of Arcadia Investment Policy as applicable to the Agency. Consideration of the report and recommendation to adopt Resolution No. ARA-203 adopting a budget for fiscal year 2002/03, and approving the City's Investment Policy. The Arcadia Redevelopment Agency annually considers a budget for the ensuing year. The recommended actions therein are necessary to implement the budget for the Redevelopment Agency for the 2002-2003 fiscal year. AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None I 10 6/18/02 I I I 10. 10a. MINUTES (June 4, 2002) 11. 44:0120 CONSENT -ITEM It was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to APPROVE Minutes of the June 4, 2002 Regular Meeting. AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None EXECUTIVE DIRECTOR 11a. REQUEST FOR The owner of the Chevron service station at 102 East Huntington Drive requested a waiver from A WAIVER OF Agency Resolution ARA-127 to allow for the conversion of an existing facility to a larger RESOLUTION convenience food mart. ARA-172 (Chevron The Resolution ARA-172 was adopted several years ago by the Redevelopment Agency Board Station - which identified incompatible uses with the goals of the redevelopment plan. A current use is 102 E. Htg. Dr.) considered incompatible use, however, it is a "grandfathered" use. That means since it is an (APPROVED) existing non-conforming use that has not been abandoned or discontinued for a period of 90 (1 f tf J 1:'1 days, it has continued to be permitted, The Chevron gas station is currently providing fuel, a IJ \. '." small convenience food mart and auto mechanic services. The owner proposed to convert the service bays into a larger convenience food mart which is proposed to include a fast food element (no drive through), 11 b. (J (; c/(,l DESIGN REVIEW (25 E. Htg. Dr. . Remax) (DENIED) Staff recommended the approval of the waiver. The City will receive an increase in sales tax from sales generated by the convenience food mart and the Agency would receive an increase in tax increment from the improvements made to the building. Upon approval of the waiver, the applicant will be required to seek additional approvals - zoning text amendment, Conditional Use Permit (CUP), Architectural Design Review and Agency Design Review. It was MOVED by Agency Member Chang, seconded by Agency Member Segal and CARRIED on roll call vote as follows to APPROVE the request for a WAIVER from RESOLUTION ARA-172 for the Chevron service station at 102 East Huntington Drive approving the conversion of the existing station, closing the existing service bays to provide for a larger convenience food mart with a fast food element (no drive through) , AYES: NOES: ABSENT: ABSTAIN: Agency Members Chang, Kovacic, Segal and Marshall None None Agency Member Wuo (lives within 500 feet of the gas station) .1 If) In February, the applicant, Mr. Mike Soo, submitted plans for an architectural design review of a 1,470 square foot expansion of his existing 4,000 square foot building at 25 East Huntington Drive (Remax). Although the proposed plans were architecturally compatible with the existing building, the Development Services Department denied the proposed expansion because of a significant reduction in parking. 11 6/18/02 44:0121 Mr. Soo appealed the Devf;llopment Services Department's denial of the architectural design review to the Planning Commission based on the parking issue. He also submitted a I modification application requesting four (4) parking spaces in lieu of twenty-two (22) parking spaces as required by Code. The Planning Commission approved the applicants architectural design review and parking modification at their May 14, 2002 meeting. Following the presentation staff responded to concerns expressed by the Council with regard to the parking space deficit in the downtown area, stating in part, currently, the site provides eight (8) parking spaces (7 standard and 1 handicap). This project proposes to add 1,470 sq. ft. to the existing building while removing 4 existing parking spaces. Under normal circumstances, the addition of any new square footage would require the applicant to meet the existing parking requirements as stated in the City's Zoning Code, However, the Planning Commission granted the applicant a parking modification to provide 4 parking spaces (3 standard and 1 handicap) in lieu of 22 parking spaces (21 standard and 1 handicap) as required by Code. This is a net loss of 18 spaces that will be adsorbed by Parking District Two. The original Parking District Two lot was constructed using assessment bond proceeds in 1976, It was paid-off by the property owners in the district in 1999-2000. The revenues generated had gone into a reserve fund which is sufficient to pay for all the landscaping improvements in Parking Districts No, 1 & 2 that were completed last summer. Robert Ritner, Architect, representing the owner, noted that currently they have eight (8) parking spaces on site. They request a reduction of four (4) parking spaces which is an identical request to that which a neighbor requested and was recently granted. In addition, there is another property to the east which was improved and provides zero parking spaces. He felt that the purpose of the central parking district is to allow for the revitalization of an area which was developed before cars were used. I Considerable discussion ensued. Some Members felt the central parking is there for people to use and based upon the figures provided, by granting this particular Design Review the parking will not be a problem; others felt that Parking Districts 1 & 2 currently has enough spaces to accommodate this particular request but if in future, other businesses on the north side of Huntington Drive submit similar requests to expand a building and reduce the parking spaces, it will create serious parking deficiency in the downtown area. City Attorney Deitsch clarified that the Agency Members are not bound by any prior decision regarding other uses in the vicinity and whether or not t:!esign review or variances were granted or not. Referring to page 2 and 3 of June 18, 2002 staff report, Mr. Deitsch noted that four numbered paragraphs in the staff report generally explain the goals and standards of the Design Review and the decision should be made with these four considerations in mind, It was MOVED by Agency Member Kovacic. seconded by Agency Member Wuo and CARRIED on roll call vote' as follow to DISAPPROVE the Design Review for 25 East Huntington Drive and OVERRULE the decision of the Planning Commission of May 14, 2002 based on the following criteria: 1- The reduction of the actual spaces by 50% is excessive and the reduction of 18 spaces for what would be required for that type of use is also excessive, both because of the proposed project on the subject property and also the existing neighborhood and future development of that immediate neighborhood; FIND that the general use and design considerations of the proposed expansion, including the character, scale and quality of the design are not consistent with the Redevelopment Plan and the Zoning Ordinance and adopted use and design guidelines; 2 - The location and configuration of the expanded structure are not compatible with the site and with surrounding sites and structures; and, 3 - The use, design and I layout of the proposed project, which is the expansion, will unreasonably interfere with the use and enjoyment of neighboring existing or future development. 12 6/18/02 I ,..", ", '" 44:0122 AYES: NOES: ABSENT: Agency Members Kovacic, Segal, Wuo and Marshall Agency Member Chang None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 2. 2002 at 7:00 p.m. 12. 12a. 01 GlO. .,(:UBRARY BD. (Rochefort and Selmer) 01) () J iJ PARKING DIST COMSN. (Mahlon) Ol,.;((} (;Ii RECREATION AND PARKS COfy1SN. (Mead) OhiJ,,) 27tSENIOR CITIZENS' COMSN, I (Evans, Leathery and Nafie) <"I,~~' ,.1 i CENTENNIAL CELEBRATION COMSN, (Elmasri) HUMAN RESOURCES COMSN. ' (Cope) O,df.;"../'! I THE CITY COUNCIL RECONVENED CITY CLERK City Clerk, June Alford presented the report and recommendation to appoint members to the City's boards and commissions, It was MOVED by Council member Kovacic, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to REAPPOINT Elizabeth Rochefort and Jerome Selmer to the Library Board for full-four year terms each, ending June 30, 2006; and, REAPOINT Mahlon Chinn to the Parking District Commission for full-four year term ending June 30. 2006; and. REAPPOINT Christine Mead to the Recreation and Parks Commission for full-four year term ending June 30. 2006; and, REAPOINT John Evans, Joan Leathery and Edith Nafie to the Senior Citizens' Commission for full-two years term ending June 30, 2004. AYES: NOES: ABSENT: Councilmembers'Chang, Kovacic, Segal, Wuo and Marshall None None In response to a Council question. City Manager Kelly, stated in part that, Council adopted a Resolution setting the number of members for Centennial Celebration Commission to fifteen (15), Volunteers can work with the commissioners as a working committee. Council member Wuo nominated Fawaz R. Elmasri to the Centennial Celebration Commission for a full term ending December 31,2003. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None Council member Kovacic nominated Dolores Foley to the Human Resources Commission for a full-four year term ending June 30, 2006. Mayor Marshall nominated Perry Cope to the Human Resources Commission for full-four year term ending June 30. 2006, ROLL CALL VOTE: Folev Kovacic ' Segal Cope Chang Wuo Marshall By a majority vote of the Council Perry W. Cope was APPOINTED to the Human Resources Commission for a full-four year term ending June 30, 2006. . 13 6/18/02 PLANNING COMSN. (Schedule Interviews) 01 cl(.! ~!o () SENIOR CITIZENS COMSN. (Hyde) 01.2.0 /0 13, 13a. MINUTES (June 4, 2002) 13b. MONETARY GIFT (Friends of the Library) o $ ~d ~t'<) 44:0123 Council member Kovacic suggested that the Council members interview the candidates for the Planning Commission and spend ten minutes with each of the twelve applicants in order to get a sense of their qualifications and vision for planning. I Mayor Marshall suggested reducing the number of candidates to be interviewed to fIVe", each Councilmember nominating one person. Considerable discussion ensued with regard to the appointment and interview process. Mayor Pro tem Chang suggested that every Councilmember vote for three candidates. Councilmember Segal felt that it is not a reasonable solution to cast fifteen votes for three seats. Council member ' Wuo would like Council to appoint three members to the Planning Commission tonight. Following discussion it was MOVED by Councilmember Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows to schedule an interview with each one of the Planning Commission candidates. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None Mayor Pro tem Chang nominated Harvey Hyde to the Senior Citizens' Commission (at large) for a full-two year term ending June 30, 2004. Mayor Marshall nominated David Holt to the Senior Citizens' Commission for full-two years term ending June 30, 2004. ROLL CALL VOTE: Hvde Chang Kovacic Segal Wuo Holt Marshall I By a majority vote of the Council Harvey Hyde was APPOINTED to the Senior Citizens' Commission (at large) for a full-two year term ending June 30, 2004, Mayor Marshall expressed appreciation to all outgoing Commissioners for their hard work and welcomed new Board and Commission Members, CONSENT ITEMS APPROVED the Minutes of the June 4, 2002 Regular Meeting ACCEPTED the donation of $30,000 to the Arcadia Public Library from the Friends of the Arcadia Public Library for the purchase of library materials and for programs for children and adults. Mayor Pro tem Chang expressed appreciation to the Friends of the Arcadia Public Library for their generous donation to the Arcadia Public Library. I 14 6/18/02 I I I . .' 44:0124 13c. i) lS"b..(:j [1 MONETARY ACCEPTED the donation of $2,000 to the Ruth and Charles Gilb Arcadia Historical Museum GIFT from the Arcadia Historical Society, (Arc. Historical Society) 13d. ()1o/'O.(j,} AWARD AWARDED a contract for legal advertising to Core Media Group, Inc. dba: Arcadia Weekly for CONTRACT fiscal year 2002-2003; and, AUTHORIZED the City Manager to sign the contract after approval (Legal by the City Attorney as to form. Advertising - Arcadia Weekly) 13e. INTER- Withdrawn. AGENCY AGREEMENT (Interconnection Pipeline Cons!.) 13f. STREET , DEDICATION (1702 South Santa Anita Avenue) See Page 16. 13g. 07'~O REJECT BID (Remodel City Hall/Engineering Office) . ;J REJECTED all bids for the remodel of City Hall/Engineering office and hold the project until the outcome of the Civic Center Facilities Renovation Study. 13h. ()/" J SERVICE AGREEMENT (Chamber of Commerce) 131. 01'.:):) 0 r-O ORDINANCE INTRODUCED ORDINANCE NO. 2161 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO.2161 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE BY (Sister City DELETING, IN THEIR ENTIRETY, ARTICLE II, CHAPTER 2, PART 2, DIVISIONS 1 AND 2 Comsn, - RELATING TO THE ARCADIA SISTER CITY COMMISSION," Deleted) i' .) See Page 16. 13j. eJ-I?no If} ORDINANCE ADOPTED ORDINANCE NO. 2159 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF NO. 2159 - THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE III, CHAPTER 2, PART 2, (Speed Limits - DIVISION 1, OF THE ARCADIA MUNICIPAL CODE RELATING TO PRIMA FACIE SPEED Golden West) LIMITS," 15 6/18/02 44:0125 13k. () 1/{f)" S'~ ORDINANCE ADOPTED ORDINANCE NO. 2160 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF I NO, 2160 THE CITY OF ARCADIA, CALIFORNIA, AMENDING CHAPTER 8 AND ADDING CHAPTER 8.5 (Purchasing & AND 8.7 TO ARTICLE II OF THE ARCADIA MUNICIPAL CODE RELATING TO PURCHASING Contracting AND CONTRACTING REGULATIONS AND BIDDING PROCEDURES: Regulations) 131. 03df, RESOLUTION NO. 6309 (FY 2002-2003 Appropriations Limit) 1(1 ADOPTED RESOLUTION NO. 6309 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2002.2003 PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA CONSTITUTION ." THE PRECEDING CONSENT ITEMS 13a, b, c, d, g, i, j. k and I APPROVED ON MOTION BY MAYOR PRO TEM CHANG, SECONDED BY COUNCILMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None AYES: NOES: ABSENT: 13f. O~iW" ') STREET Consideration of the report and recommendation to dedicate a portion of Winnie Way street as DEDICATION set forth in Parcel Map No. 25626 at 1702 South Santa Anita Avenue, (1702 South Santa Anita Avenue) (ACCEPTED) 13h. f) ,; "~,I SERVICE AGREEMENT (Chamber of Commerce) In response to a Council question, City Manager Kelly, clarified that this is the final map and It is in compliance with the State Subdivision Map Act. . It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to ACCEPT the dedication of a portion of Winnie Way as set forth in Parcel Map No. 25626 at 1702 South Santa Anita Avenue. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None 3t) Consideration of the report and recommendation to approve an agreement for services with the Arcadia Chamber of Commerce. In response to a Council question, City Manager Kelly, stated in part that, there has been improvement in chamber services over the previous year. The Chamber has been asked to take on another task regarding downtown parking. They have been encouraged to take more lead on certain chamber issues before City steps in. Council member Kovacic felt that the Chamber of Commerce publication has very little information about City services and City Departments. He felt that a publication by the Chamber should highlight what the City is all about. Mr. Kovacic is in favor of having written performance standards between the City and the Chamber of Commerce. City Manager Kelly suggested approval of the agreement subject to preparation of a more comprehensive outline of what the City's expectations will be for certain services and performance standards, to be submitted to the City Council within 30 days. 16 6/18/02 I I I I I ADJOURNMENT (July 2, 2002) ATTEST: 44:0126 It was MOVED by Council member Kovacic, seconded by Council member Wuo and CARRIED on roll call vote to AUTHORIZE the City Manager to EXECUTE the Agreement for Services with the Arcadia Chamber of Commerce for $55,000, in a form approved by the City Attorney; and, PREPARATION of Performance Standards within 30 days. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None At 10:45 p,m. the City Council Regular Meeting ADJOURNED in memory of Isabel Hooten to July 2, 2002 at 7:00 p,m. in the City Hall Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. Gail A. Marshall, Mayor of the City of Arcadia J 17 6/18/02