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HomeMy WebLinkAboutJULY 2,2002_2 I Ollo-~!) ~10? tft- C'., 44:0128 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING July 2, 2002 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, July 2, 2002 at 7:13 p,m, in the City Council Chambers, b>\I();''2-?> INV0CA1lON Reverend Daniel Chang, Mandarin Baptist Church I Dlw-It I PLEDGE OF S. H, Wen ALLEGIANCE ROLL CALL 2, ORD, & RES, READ BY TITLE ONLY 3, LIFE SAVING MEDICAL CITATION (Smith) 4, CENTENNIAL CELEBRATION COMSN. (Wuo) HR COMSN, (Wen) SR. CITIZENS' COMSN. (GiIb) PRESENT: ABSENT: Councilmembers Chang, Kovacic, Wuo and Marshail Council member Segal It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Kovacic and CARRIED to EXCUSE the absence of Counciimember Segal, Kevin Randoiph, Best Best & Krieger, announced the subject discussed at the Closed Session held earlier this evening. No reportable action was taken. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, It was MOVED by Councilmember Wuo, seconded by Council member Kovacic and CARRIED that ordinances and resoiutions be read by title only and the reading in fuil be WAIVED, PRESENTATIONS Mayor Marshail and Police Chief Hinig presented the "Arcadia Police Department Life Saving Meda'" to Agent Bruce Smith for his extraordinary action in duty and outstanding service in saving the life of an Arcadia resident. Mayor Marshall and Councilmember Kovacic presented plaques of appreciation in recognition of their service to the community to: outgoing Centennial Celebration Commissioner, John Wuo, outgoing Human Resources Commissioner, S, H, Wen; and, outgoing Senior Citizens' Commissioner, Ruth V, Gilb, 1 7/2/02 5, OATH OF OFFICE (Elmasri, Cope) 7, KOVACIC (Outgoing and Incoming Commissioners) (July 4th Celebration) (Domestic Sister City) (July 4th) 44:0129 City Clerk June Alford administered the Oath of Office to incoming commission members. Mayor Marshall expressed congratulations and presented each of the new commissioners with a City pin and an identification card. I Centennial Celebration Commission Human Resources Commission Fawaz Elmasri Perry Cope Incoming Senior Citizens' Commissioner, Harvey Hyde was not present this evening, AUDIENCE PARTICIPATION Ruth Gilb, encouraged the City Council to approve Agenda Item 1 Of. "Contract Extension - Congregate Meal Program", which provides subsidized luncheon meals to senior citizens, stating in part. that as a Senior Citizens' Commissioner she attended the lunch programs and was very pleased with this program. She also urged Council to approve Agenda Item l1a, "Non- emergency Medical Appointment Transportation Program". MATTERS FROM ELECTED OFFICIALS Council member Kovacic congratulated the outgoing commission members for their wonderful service to the City of Arcadia, and welcomed the new commissioners, He felt that the new commissioners will provide a great service to the City, . Mr, Kovacic encouraged everyone to put on red, white and blue in celebration of July 4th, He also encouraged everyone to attend the Sierra Madre Fourth of July Celebration and the parade, I Arcadia's City CoUncil will participate in the Sierra Madre parade. Mr. Kovacic asked the Council to think about ways to improve the sister city organization and find an American city to be Arcadia's sister city, He would like to discuss the possibility of having a domestic sister city at a future Council meeting. He felt it might be a good idea to look at the City of White River, the capital of the Apache White Mountain Reservation as Arcadia's Sister City, Arcadia High School has been very helpful in preserving the Apache mascot in Arcadia. Councilmember Kovacic wished everyone a happy Independence Day, WUO Council member Wuo thanked the outgoing board and commission members for their wonderfui (Commissioners) work and welcomed and congratulated the new commissioners, (July 4th) (Arcadia Historical Museum) (Summer Concerts) Mr. Wuo wished everyone a joyful and safe July 4th celebration, Mr. Wuo encouraged everyone to visit the new Ruth and Charles Gilb Arcadia Historicai Museum during the summer and enjoy the history of Arcadia on display at the Museum. Mr. Wuo encouraged everyone to attend the summer concert series, which will begin on Thursday, July 11,2002, at 7:00 p,m, on the City Hall west lawn, I 2 7/2/02 I I I CHANG (Agent Smith) (Commissioners) (Nunez Real Estate Agents & Brokers) (Summer Concerts) (Donation) (AItrio and Old City Signs) (Street Signs) (Curb - 1025 Htg, Dr.) (R.V.) (Traffic Accident) (Girl Scouts) (Chang) MARSHALL (U.S. Marine Corps Band) (Summer Concerts) (Rose Parade Float Riders) 0150'30 ~J 44:0130 Mayor Pro tem Chang congratulated Police Agent Bruce Smith for his courageous act. Dr. Chang thanked the outgoing commissioners for their dedication of time and effort in past years to the community. He also expressed appreciation to the newly appointed commission members for wanting to serve the community. Dr, Chang welcomed "Henry Nunez Real Estate" to Arcadia, at 11 East Huntington Drive and wished him success in his future endeavors, Dr. Chang attended the U,S, Marine Corps Band Concert on Saturday June 29, He encouraged everyone to attend the summer concert series and have a good time, Dr. Chang noted that the Gamer family donated an electric cart to the Arcadia Public Library. The cart will be parked at the main entrance to the library. At the last Council meeting, Dr. Chang referred to letters of complaint from two Arcadians with regard to Altrio Communications and the purchase of old street signs, Further communication of City staff resolved these issues and Altrio has since been making a lot of progress to satisfy its new clients. Dr. Chang mentioned that some citizens have pointed out that some new street signs have direction arrows pointing in the wrong direction. He would like staff to look into this matter. Dr, Chang asked the Public Works Department to repair a section of the curb at 1025 Huntington Drive. Dr. Chang referred to complaints from Arcadia residents with regard to recreational vehicles, He would like staff to study and research this issue. In reference to an accident that occurred on Friday, June 14, at Santa Anita and Bonita, Dr. Chang urged that any person who might have witnessed the accident contact the police department. Supervisor Mike Antonovich has offered $5,000 to the person who supplies information leading to the arrest of the driver who hit a grandfather and his grandson, He would like staff to study the traffic situation at the Santa Anita and Bonita street intersection and find ways to prevent similar tragedies from happening again, Dr. Chang expressed congratulations to six Arcadians who had earned the "highest achievement of Girls Scouts", the gold award, The ceremony was held in Duarte on June 23. Mayor Marshall and representatives from the Arcadia Police Department were there to present the certificates. Dr. Chang congratulated Stephanie Chang, Arcadia High School, Class of 2002 valedictorian and wished her the best in all of her future endeavors, Mayor Marshall expressed appreciation to Roberta White, Assistant Director of Recreation & Community Services and Betty Flippen, Arcadia Republican Club for organizing the U,S, Marine Corps Band Concert. Mayor Marshall urged everyone to attend the 2002 Summer Community Concerts. A traditional country band will be performing on Thursday, July 11, from 7:00 to 8:30 p,m, Mayor Marshall announced that the construction and painting of the City's float for the 2003 Pasadena Rose Parade has been completed. Previously the City Council determined that up to 3 7/2/02 44:0131 seven (7) individuals would ride on the float; three (3) of the riders to be selected by the Methodist Hospital and one (1) rider selected by Santa Anita Race Track, The Mayor and I ' Council member Kovacic were appointed by the Council with respect to the selection of the remaining float riders, It was decided that a hero representative, homegrown in Arcadia, be selected as the additional rider. John Shaffer, a Black Hawk helicopter pilot in Afghanistan accepted the invitation, The remaining two riders, a boy and a girl, between the ages of eight (8) and thirteen (13) will be selected by a random drawing at the Community Picnic, (July 4th) Mayor Marshall reminded everyone that fire works are illegal in the City of Arcadia. She wished everyone a happy and safe Fourth of July, (Food for Thought) Mayor Marshall shared a statement made by President Bush after the September 11, 2001 terrorist attack, "grief, tragedy and hatred are only for a time; goodness, remembrance and love have no end." 8. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Kovacic, Wuo and Marshall ABSENT: Agency Member Segai It was MOVED by Agency Member Kovacic, seconded by Agency Member Wuo and CARRIED to EXCUSE the absence of Agency Member Segal. AUDIENCE PARTICIPATION Helen Chan, an Arcadia resident, addressed a development project at her residence and the I' problems that she had with the management company, City Manager Kelly noted that this deals with a private development project on Duarte Road which was processed through the City in accordance to the City codes and procedures, He noted that the City does not have any jurisdiction over landlord and tenant issues. Councilmember Kovacic suggested that Ms, Chan seek appropriate legal advice from an attorney or any other legal aid organizations, Council member Wuo noted that he was present at the Planning Commission meeting during the hearing with regard to the Duarte Road project. The developer indicated that they will provide tenants with a six-month notice, 9. CONSENT ITEM 9a, MINUTES (June 18, 2002) It was MOVED by Agency Member Chang, seconded by Agency Member Kovacic and CARRIED on roll call vote as follows to APPROVE the Minutes of the June 18, 2002 Regular Meeting, AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Wuo and Marshall None Agency Member Segal ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 9, 2002 at 6:00 p,m, 1 for a Joint Meeting with the Sierra Madre City Council at the Arcadia Community Center, 4 7/2/02 I 10. I ,;' ,!,';, ' 44:0132 THE CITY COUNCIL RECONVENED CONSENT ITEMS 10a, MINUTES APPROVED the Minutes of the June 18, 2002 Regular Meeting (June 18, 2002) 10b. ORDINANCE NO. 2161 ol1P.qO ((Sister City Comsn. - Deleted) 10c, t:Jt~;J'P PROF, SVCS, AGREEMENT 1 YEAR EXTENSION (Emergency Medical Svcs. - Billing and Collection) O,~tI~10d. '1 PROF. SVCS, AGREEMENT 1 YEAR EXTENSION (Security Personnel - Library) 10e, . \CONTRACT Qt."'.., AMENDMENT (Legal Svcs.) D?~~10f, 61?;lF""CONTRACT RENEWAL (Luncheon Meals - Sr. Citizens) 1 ADOPTED ORDINANCE NO. 2161 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE BY DELETING, IN THEIR ENTIRETY, ARTICLE II, CHAPTER 2, PART 2, DIVISIONS 1 AND 2 RELATING TO THE ARCADIA SISTER CITY COMMISSION." AUTHORIZED the City Manager to exercise the option to EXTEND the contract with Wittman Enterprises for one additional year for Emergency Medical Services (EMS) billing and collection services, AUTHORIZED the City Manager to EXTEND for one year the contract with Post Alarm to provide security personnel at the Library from July 3, 2002 to June 30, 2003. Council member Wuo referred to a complaint from a parent with regard to a security guard's behavior toward their child. He would like the Post Alarm System personnel to be careful to respect the students. AUTHORIZED the City Manager to EXECUTE an Amendment to the Agreement for Legal Services between the City of Arcadia and Best Best & Krieger, LLP that revises the hourly rate for legal services and changes the definition of the term "year" as referenced in the July 2, 2002 staff report. Council member Kovacic felt that the City should not have to pay for City Attorney's travel time and he would like to address this issue during the future negotiation process, Mayor Marshall expressed appreciation to the City Attorney and his firm for representing Arcadia well. AUTHORIZED the City Manager to EXTEND the City's contract with Catering Systems, Inc, for the period of July 1,2002 through June 30, 2003, in the amount of $41,000 to provide subsidized lunch meals for senior citizens, 5 7/2/02 10g, ACCEPT WORK l)1\~\l~~O (Concrete Bus . Pads) ~!Pt'?""\ I} \\" J'.~' '" l.\LJ' i/ '/ \)t'50/~t) 10h, AWARD CONTRACT (SI. Imprvm't- SI. Joseph and Front Streets) 44:0132 ACCEPTED all work performed by EGN Construction Inc., for the construction of concrete bus pads at various locations as complete; and, AUTHORIZED final payment to be made in accordance with contract documents subject to a retention of $13,290, I AUTHORIZED the City Manager to ENTER into a contract with Sequel Contractors, Inc. in the amount of $128,123 for Street Improvements for SI. Joseph and Front Streets, In response to a Council question, City Manager Kelly, stated in part that, the work on SI. Joseph and Front Streets will consist of the construction of curbs and gutters, portions of sidewalk on SI. Joseph Street, concrete driveways, asphalt overlay, landscaping and irrigation, Even though there is a rail station adjacent to SI. Joseph planned for the future, if it is developed it will be several years away, 10i. APPROVED APPROVED payment to Martin and Chapman Company in the amount of $39,433.04 for PAYMENT General Municipal Election services. (April 2002 Gen. Mun, Election) ADOPTED RESOLUTION No, 6304 entitled: "A RESOLUTION OF THE CITY COUN'CIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING COMPENSATION FOR ALL PART- TIME EMPLOYEE POSITIONS". I 10k. 01;')) .-'F, INTER- APPROVED the EPA funding of $173,500 for the water system interconnection pipeline project AGENCY increasing the budget amount to $339,313; and, AWARDED an Inter-Agency Agreement in the AGREEMENT amount of $339,313 to the City of Sierra Madre to construct the City of Arcadia's portion of the (Interconnection water system interconnection pipeline; and, AUTHORIZED the City Manager and City Clerk to Pipeline Consl.) EXECUTE an Agreement in a form approved by the City Attorney. in response to a Council quarry City Manager Kelly stated in part, that the City of Sierra Madre will be the lead agency for this entire project with construction starting in July, However, since the majority of the project (80%) is within the City of Arcadia, the majority of the cost will be borne by Arcadia, 10j. RESOLUTION NO. 6304 (Part-time Positions Compensation) 101. RESOLUTION See Page 7, NO, 6314 (Trash TMDL for the L.A. River) 10m. RESOLUTION NO, 6315 (San Gabriel Basin Water Quality Act) l)\ ~~'i--:? ADOPTED RESOLUTION NO, 6315 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, CASTING VOTES FOR WHITTIER COUNCIL MEMBER GREG NORDBAK TO REPRESENT CITIES WITH PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN GABRiEL BASIN WATER QUALITY AUTHORITY". I 6 7/2/02 I I I 101. RESOLUTION NO, 6314 (Trash TMDL for the L.A. River) lObo- 5 D " , .,' 44:0134 THE PRECEDING CONSENT ITEMS lOa, b, c, d, e, f, g, h, i, j. k and m APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY MAYOR PRO TEM CHANG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Council members Chang, Kovacic, Wuo and Marshall None Council member Segal Consideration of the report and recommendation to ADOPT RESOLUTION NO, 6314 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE FILING OF A LAWSUIT IN STATE COURT AGAINST THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD (LARWQCB) AND THE STATE WATER RESOURCES CONTROL BOARD (SWRCB) AND A LAWSUIT IN FEDERAL COURT AGAINST THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (EPA) CHALLENGING THE TRASH TOTAL MAXIMUM DAILY LOAD FOR THE LOS ANGELES RIVER". The United States Government through the Environmental Protection Agency (EPA) has mandated modifications to storm water run off, Much like trash reduction/recycling there is a gO,ai to get to 50% by a certain time, The legislation, which has been adopted, requires reducing the amount of trash in the storm drain system by 10% per years, to "Zero" by the tenth year. The' City of Arcadia along with other cities, is supportive of cleaning storm water with cost effective programs. However, it is unclear how cities can realistically comply with a "Zero" Trash TMDL (Total Maximum Daily Load), TMDL's will effectively establish numeric limits, which will be measured at the various outfalls in the City's storm drain system, Cities whose storm water exceeds the specified numeric limit are subject to daily fines of $27,500 by the Regional Water Quality Control Board (RWQCB) and exposed to third party litigation under the Clean Water Act. As part of next years Sewer Master Plan Update, staff will include National Pollutant Discharge Elimination System (NPDES) and funding issues in the Request For Proposals, to help the City identify program costs and how they may affect property owners. Staff will also explore funding opportunities including the possibility of placing this issue on an election ballot sometime in the future. Staff recommended that the City Council adopt Resolution No. 6314, joining in with the Coalition for Practical Regulations (CPR) joint litigation effort to keep these new mandates reasonable, practical and cost effective, Mayor Marshall is pieased to see that the City of Arcadia along with 39 other cities, is taking the United Stated Environmental Protection Agency and the Regional Board to task, She encouraged newspapers to write many articles with regard to this matter so people would know what is happening, She also felt that the newspapers need to rally behind the cities and try to fight this, . Considerable discussion ensued concluded by the following motion, It was MOVED by Councilmember Kovacic, seconded by Councilmember Wuo and CARRIED on roll call vote as follows that RESOLUTION NO, '6314 be and it is hereby ADOPTED; and, that the City Council be PROVIDED with QUARTERLY REPORTS concerning the status of the litigation; the amount that the City has paid and the amount the City is being asked to fund; and also input into the issues that are being litigated in this matter. City Manager Kelly added that the City of Arcadia has reserved the right to opt out anytime in the future of this joint litigation with the Coalition for Practical Regulation (CPR), 7 7/2/02 11. 44:0135 AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Wuo and Marshall None Council member Segal I CITY MANAGER 11a. NON-EMER. MEDICAL TRASPORT, PILOT PROG, - In response to a request by the Arcadia Senior Citizen Commission, Arcadia Transit proposed to 12-MONTH implement a 12-month pilot program to provide non-emergency medical transportation to specific (Senior Citizens hospital facilities outside the City limits for the purpose of accessing medical appointments and & Disabled) treatments, (31lY>'1JO Consideration of the report and recommendation to approve a pilot program to transport Arcadia senior citizens and disabled persons to hospital facilities outside the City limits, In ,his presentation Donald Penman, Assistant City Manager/Development Services Director, explained in detail the estimated annual costs as well as advantages and disadvantages of two existing options for the delivery of Medical Appointment Transportation services. The options included: 1 - inclusion within the current Arcadia Transit contract with Southiand Transportation Inc" or 2 - operation via a taxicab voucher service, Operation as an adjunct to Arcadia Transit can be implemented expeditiously by increasing the level of services under the existing contract. This new program can utilize an existing Arcadia Transit vehicle as well as the existing trained drivers, reservations and dispatch staff, and management structure used to operate the current , Dial-A-Ride service. Based on weekday operation and availability of a single vehicle in service from 8:00 a,m, to 6:00 p,m" this program could operate a total of 2,540 annual hours of service, Southland Transportation indicated that the Tier 3 reimbursement rate for Arcadia Transit ($22,70 per vehicle hour) would apply to this service for the FY 2002-03 period, Using this rate, I the Medical Appointment Transportation Program could cost a total of $57,658 from July 1,2002 through June 30, 2003, Establishing a flat passenger fare of either $2,00 or $5.00 per one-way trip reduces the amount of subsidized cost of service to the City by 9% and 22%, respectively, Also it was noted that the graphic and color scheme for the Medical Appointment Transportation vehicle should be unique and distinct from the existing Arcadia Transit fleet to identify it as a separate service. The estimated cost to change the graphics on one existing transit vehicle is $800, Operation via a taxicab voucher service would enable eligible residents to call designated local taxicab companies for transportation, If implemented as a taxi-based program, the City would need to establish an eligibility process for residents wanting to use this program, set up a system of vouchers or other controls on the number of trips being provided, and a rigorous system of monitoring service quality and accounting for program costs and reimbursement. It is estimated that these administrative requirements could necessitate adding up to 0,5 full time employee to the City staff for clerical support. The annual cost of a taxi-based program, including added City staff to administer the program would be approximately $50,652, Medical Appointment Transportation would be provided to five (5) specific major medical facilities no more than seven (7) miles outside the City boundaries, The facilities included: 1, Huntington Memorial Hospital, Pasadena 2. City of Hope Medical Center, Duarte 3, Kaiser Hospital, Baldwin Park 4, Santa Teresita Hospital, Duarte 5, Mountainview Dialysis Center, Monrovia I 8 7/2/02 I I I 44:0136 In addition, staff noted that sufficient local transit funds are available to support the increase of service to senior and disabled residents of Arcadia, Proposition C Discretionary - Municipal Operator Service Improvement Program (MOSIP) funds can be programmed in the new fiscal year to support the new Medical Appointment Transportation program. Considerable discussion ensued, Some members suggested exploring a more efficient system to transport more seniors and/or disabled persons to more piaces and not tie-up a'sixteen or twelve passenger van for one person and one appointment. Additionally, the Council encouraged staff to come up with a shaded, prototype, designated pick-up and drop-off area for passengers, The Council members also expressed concern with regard to the quality of service that Arcadia Transit is providing and would like staff to follow up on that issue, It was MOVED by Councilmember Kovacic, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to APPROVE and IMPLEMENT a Non-Emergency Medical Transportation Pilot Program in FY 2002-03 to transport Arcadia senior citizens and disabled persons to hospital facilities outside the Arcadia City limits; and, ESTABLISH a one-way fare of $2,00 per trip; and, AUTHORIZED the City Council to APPROPRIATE $50,000 in Proposition C 40% Discretionary Municipal Operator Service Improvement Program Funds to operate the new service; and, IMPOSE those appropriate measures that would mitigate some concerns expressed by the Council. AYES: NOES: ABSENT: Council members Chang, Kovacic, Wuo and Marshall None Council member Segal ADJOURNMENT At 9:17 p,m. the City Council Regular Meeting ADJOURNED to July 9, 2002 at 6:00 p.m, for a (July 9, 2002) Joint Meeting with the Sierra Madre City Council at the Arcadia Community Center, Gail A. Marshall, M yor of the City of Arcadia ATTEST: 9 7/2/02