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HomeMy WebLinkAboutSEPTEMBER 3,2002 I I I ROlL CAL.L: 1. DII-S ~fO (\1........ y 2 FREEWAY SOUNDWAl.l.S ~..... L'..... 'c. ') [)~-" ~I;O~~D 0'1 ; ~ ". 44:0170 -- CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING September 3, 2002 The-City Council and Arcadia Redevelopment Agency rnet in a Regular Meeting on Tuesday, September 3, 2002 at 5:30 p.m. in the Conference Room of the City Council Chambers. PRESENT: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None AUDIENCE PARTICIPATION None. CLOSED SESSION Conference with Real Property Negotiators (Government Code Section 54956.8) Property: Property Owner: 55 West Huntington Drive 21 Morlan Place 28 West Santa Clara Street 41 West Huntington Drive 35 West Huntington Drive 27 West Huntington Drive 11,15,19 West Huntington Drive 121,145,155 North Santa Anita Avenue 101 North Santa Anita Avenue 25 North Santa Anita Avenue 5 West Huntington Drive Paul Rusnak Hann Ling Shaw (Church of Arcadia) Ellsworth Dahlgren Robert Johannsen Gary & Dan Braun (35 W. Huntington Partners) Richard Fisher (Tempelkadian) Sony & Kim Chung Ohannes Berberian Walter Griffin Bernard and Deborah Babcock Anthony Fanticola (Wortmann Oil) Negotiating Parties: Agency Deputy Executive Director Under Negotiation: Price and lerms of payment STUDY SESSION Consideration of the report and recommendation to obtain City Council direction on whether or not the City would be interested in working with Caltrans on a soundwall design along the Foothill Freeway. In his presentation, Donald Penman, Assistant City Manager/Development Services Director, explained in detail different soundwall aesthetic features and estimated cost for the City, stating 1 9/3/02 44:0171 in part that, Caltrans standard wall design is composed of plain masonry block al approximately $164 per linear foot and $866,000 per mile for a standard 16-foot tall soundwall. Arcadia is scheduled to have approximately 4.5 miles of soundwall constructed along the Foothill Freeway I right-of-way in the Caltrans projected construction cost of $3.9 million. The cost difference to incorporate a block pattern design is generally 50% above the standard Caltrans $164 per linear foot for a basic wall and the added cost of materiais and labor (approximately $1.8 million) would be incurred by the City. Available patterns include basket weave, Ventura stripe, reverse panels, shadow borders and mountain. It was noted that the City may not use or trade Proposition AlC funds to pay for aesthetic enhancements to freeway walls. The existing soundwall on westbound 1-210 Foothill Freeway in Arcadia between Second Avenue and Fifth Avenue is constructed with a plain one-color standard block pattern and the existing soundwall east bound between Michillinda Avenue and Baldwin Avenue is constructed with alternate (metal) material. Adjacent soundwalls in neighboring cities of Pasadena and Monrovia does not have any design pattern. Cb~':" ....~( Following the staff presentation considerable discussion ensued concluded by the following motion. It was MOVED by Council member Kovacic, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to use a combination of vegetation, such as vines, to camouflage the soundwall and two or four simple designs on the City's entering points to the west and east, to identify the community in an amount not to exceed $100,000. AYES: NOES: ABSENT: Councilmembers Chl?ng, Kovacic, Segal, Wuo and Marshall None None The City Council RECESSED at 7:00 p.m. and RECONVENED in the Council Chambers for the Regular Meeting. D\\lJ- 7<; 1NV000llON Reverend Ron Fraker, Victory Chapel, Church of The Four Square Gaspei. I PLEDGE OF Thomas P. Clarke, President, Arroyo Pacific Academy AlLEGIANCE ROLL CALL PRESENT: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None PRESENTATION CERTIFICATE OF Mayor Marshall presented the Mayor's Certificate of Commendation to Bob Wieland, stating in COMMENDATION part that, Bob is a remarkable human being with a remarkable story., In June of 1969, while (Wieland) fighting in Vietnam, Bob lost both of his legs. He has turned his personal tragedy into a story of extraordinary achievement. He has fashioned a life that is dedicaled to the service of others and aptly demonstrated that there are no limits to the human spirit. His enthusiasm, passion and pursuit of physical and mental excellence are to be admired and emulated. 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. City Attorney Deitsch announced the subject discussed at the Closed Session held earlier this evening. No reportable action was taken. I 2 9/3/02 I I I ORD. & RES. READ BY TITLE ONLY 4. 44:0172 It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Chang and CARRIED that ordinances and resolutions be read'by'title only and that the reading in full be WAIVED. PUBLIC HEARINGS 4a. APPEAL OF On June 10, 2002, the applicant, Thomas P. Clarkes, filed Conditional Use Permit Application PLNG. COMSN. No. 2002-012 for an academic prep school (grades 7th thru 12th) and a learning center to APPROVAL OF occupy the vacant 11,224 sq. ft., two-story office building at 41 West Santa Clara Street. . C.U.P 02-001 Following' a public hearing, on August 12, 2002, the Planning Commission adopted Resolution (Academic Prep No. 1675, which sels forth the Planning Commission's findings and conditions of approval. On School - August 15, 2002, Council member John Wuo filed an appeal to call up for review before the City 41 W. Santa Council the Pianning Commission's approval of C.U.P 02-012. Clara Street) (APPEAL The applicant anticipated that the beginning enrollment for the school would be approximately 70 DENIED) students with expectations of reaching a maximum enrollment of 150. The after-school tutorial sessions would be one-on-one instruction having approximately 5 students and 5 teachers c': ~ ,; I i) present during any given hour-long period. Weekday classes for the school would be held from 8:30 a.m. to 2:30 p.m. with tutorial sessions from 4:00 p.m. to 8:00 p.m. Tutorial sessions would also be offered on Saturdays from 8:00 a.m. to 2:00 p.m. No exterior alterations to the existing building or changes to the site's landscaping are proposed at this time. The applicant also indicated that approximately 20 students in the 11th and 12th grades would be eligible to drive, and that the majority of the students would be dropped off and picked up by their guardians. Currently access to the on-site parking is from Rolyn Place and Santa Clara Street, The Rolyn ( . Place access provides a one-way drive-through from Rolyn Place to Santa Clara Street. The proposed school requires 1 parking space for each 5 fixed seats or 1 space per 35 sq. ft. of gross floor area that is within a non-permanent seating area. The applicant requested that the required parking be configured in accordance with providing 1 parking space for each 5 fixed seats; however, since such seating was not shown on the proposed floor plan the 1 space per 35 sq. ft. requirement was applied to this proposal. Within the proposed school there would be approximately 4,170 sq. ft. of seating area for instructional purposes, which amounts to a parking requirement of 119 on-site parking spaces for the proposed use. The site has a total of 55 parking spaces, The applicant believes that only 42 parking spaces are needed based on 20 spaces for the student drivers, and 22 spaces for the faculty and staff. The City's Traffic Engineer has reviewed the traffic circulation for this project. Philip Wray, City Engineer, pointed out several conflicts and concerns with regard to the drop off point; the short stacking aisle that approaches the drop off point from Rolyn Place; and, traffic circulation which causes all vehicles to exit onto Santa Clara from the driveway on the west side of the properly, which creates two accesses onto Santa Clara. An alternative on-site circulation pattern was recommended to reduce the above potential conflicts, which is reflected in condition number six (6) of the revised conditions of approval, recommended by the Development Services Departmenl and set forth in the September 3, 2002 staff report. Council member Wuo noted his reasons for the appeal, stating in part that, during the hearing before the Planning Commission, staff expressed concerns with regard to parking, traffic and property location. The Planning Commission addressed those issues and granted the C.U.P. He felt that these issues need further discussion by the City Council. He also felt that the residents should be aware of a school possibly operating at this location and be informed of related problems and concerns and be able to voice their opinions. 3 9/3/02 44:0173 With regard to Council member Wuo's possible conflict of interest, City Attorney Deitsc~ explained in detail the standards under lhe political reform act, which governs conflicts of I interest. Based on conflict of interest standards and in response to the City Attorney's question of whether it is reasonably foreseeable that tonight's decision would have a financial impact on Council member Wuo's educational operation, Mr. Wuo determined that he did not have a conflict of interest under the political reform act. Therefore, it is Mr. Deitsch opinion that Council member Wuo made a reasonable and legally defensible determination in that regard. Further, Mr. Deitsch reminded Council to focus on the findings for approval of a conditional use permit under requirements of the Arcadia Municipal Code. Those findings are clearly set forth for Council's benefit on page' 5 of September 4, 2002 staff report. In response to a Council question, City Manager Kelly noted that staff identified four issues: 1 - debate over whether or not 52 or 54 parking spaces are adequate for this use; 2 - the lack of an outdoor recreation facility; 3 - traffic congestion; and, 4 - an office building conversion from an office use to a school use. Although, the first issue, which was parking spaces, is not as significant as it initially was, the other three are still issues. Staff expressed concerns about this project at this site and staffs position remains the same. Following the presentation, Mayor Marshall OPENED the public hearing. Thomas P. Clarke, 72 North Arroyo Boulevard, Pasadena, President, Arroyo Pacific Academy, stated in part that, he does not have a problem with the hearing and appeal process except that it will delay them to get ready for the school to open. He lost about 10 students because of that. Every student in his school is a very valuable person and they make tremendous progress because school has a small studenUteacher ratio. The only school in the City of Arcadia that meets the City ordinance for parking is Arroyo Pacific Academy, and the only other place that met the City ordinance for parking in the City of Arcadia was Arroyo Pacific on Live Oak Avenue. I They have gone through this process honorably, have addressed all concerns, accepted all the conditions and hired consultants to meet the needs of staff. They will re-stripe the parking lot and will change the traffic flow because it is about the safety of students. Mr. Clarke was confident that the office building is more suited to serve their needs. At the conclusion Mr. Clarke noted that they will honor all the conditions of the C.U.P. and requested an amendment to one of the conditions which deals with outdoor activities. He would like to be able to use the outside area for students to have lunch and/or seminars on a nice day. Pat Gibson, 505 Coyle Avenue, Arcadia, parking engineer, presented a study on parking and traffic fiow at the proposed school site and felt that a demand for parking spaces at this site will be between 35 and 40 spaces, they have 55 spaces which is more than enough parking to handle the demand of this school. In response to a Council question, Mr. Gibson stated in part that, in his opinion designating an area at the far east of the campus and adjacent to the lunch area, for students to have lunches or meetings outdoors, would be the least disruptive place in the neighborhood. This would eliminate three or four parking spaces and will accommodate 12-15 students. John Murphy, 2234 Highland Vista Drive, Arcadia, former Planning Commissioner, felt that the subject property is a perfect site for a prep school and he could not see a probiem with this use. He encouraged Council to deny the appeal and approve the Conditional Use Permit. Michael Richards, 177 Sandra Avenue, Arcadia, spoke in favor of the program, stating in part that, he is employed by the EI Monle School District and one of his major responsibilities is being I involved in the Mountain View program which is similar to Mr. Clarke's program. The students in the Mountain View program are not having any outdoor activities except an occasional twenty minutes outdoor lunches on a nice day. He felt that is what Mr. Clarke is proposing. Mr. 4 9/3/02 " :' ,. .".'1 44:0174 Richards urged Council to approve and vote in favor of the proposed application. I Judy McKinley, spoke on behalf of the Los Angeles Learning Disability Association, located in Sierra Madre. She felt that this school is highly needed in San Gabriel Valley and encouraged the City Council to approve this project. Tim Pawley, an Arcadia resident and physical education instructor for Arroyo Pacific Academy located on Live Oak Avenue, addressed the physical activity issue, stated in part that, he approached Mr. Clarke and the management of Arcadia All Pro and arranged for students 10 attend the Arcadia All Pro facility for a physical education program. Tom Beck, 236 Hacienda Drive, Arcadia, felt that this is a very good location for the school. He believes that this school would add prestige to the City. Robert Wen, Pasadena resident, a teacher at Arroyo Pacific Academy, addressed the parking and traffic issues, stating in part that he conducted a traffic survey during the morning and afternoon rush hours and counted 5 cars going by. There is not much traffic and he did not think that traffic would be an issue. He felt that this is the best building for their use in the area. Windy Allden, 3303 Villa Mesa Road, Pasadena, a parent of a recent graduate from Arroyo Pacific Academy, felt that the academy has very cooperative parents who would work with the school and the City, to ensure the facility follows City requiremenls. . Christopher Enzillo, a Pasadena resident, attended the school's summer session and would like to attend Arroyo Pacific Academy at the beginning of the school year. He urged the City Council 10 grant lhe Conditional Use Permil to lhe subject school. I Linda Thornton, 171 Orange Grove Avenue, Sierra Madre, was sure that alternative uses for this site would create more traffic. Parents share the driving responsibility. They carpool in order to reduce the traffic. Dennis Diqman, 1425 Millen Avenue, South Pasadena, a parent of an ADD child who attends Arroyo Pacific Academy, spoke in favor of the school and referred to a movie entitled, "A Wonderful Life". He urged the City Council to deny the appeal and cast their votes in favor of Mr. Clarke. Mary Bollman, 12 E. Floral Avenue, Arcadia, stated that her son attended this school and for the first time her son has a successful school year. Timothy Mavwarm, 1232 North Las Robles, Pasadena, a therapist working with court judicated youth in the San Gabriel Valley felt that the City of Arcadia should be very proud of having such a school. He felt that the site and building is appropriate for this use. Fred Lo, 3658 North Fair Oaks Avenue, Altadena, stated that his son attended this school and for the first time in his entire life he has been in a safe environment. In an environment where he has not been teased and has been in a classroom small enough to be able to focus and not be distracted. I The following persons expressed their support by letters or electronic mail: Joe Blackman, Joe Coffman, Ellen Dinerman, Anne Frishmuth, Kathryn Ganino, Julian Gonzalez, John and Catherine Hartfield, D.M. Maslo, Dan Mostacciuolo, Joseph Petrotta, Christy Pinto, Jessica Swneder and Edward Stanislawski, 5 9/3/02 44:0175 Mayor Marshall CLOSED the Public Hearing. Following audience testimony, Council member Wuo clarified his reasons and concerns for filing I an appeal to the Planning Commissions approval, stating in part, that the question here is not how Mr. Clarke runs the school, but the traffic congestion which an additional school will cause. He is willing to approve the Conditional Use Permit subject to the conditions sel forth in the September 3, 2002 staff report. City Manager Kelly clarified staffs position, stating in part that, staff is still concerned about the parking formula, outdoor recreation and circulation and congestion of traffic in the area. And, it is staff recommendation to deny the C.U.P. Council member Kovacic felt that a school is an asset to any community. He felt that the site is perfectly acceptable for a school and is convinced that the traffic and circulation issues have been resolved. He is in favor of denying the appeal and granting the Conditional Use Permit subject to the conditions recommended by staff with an additional provision of condition No.3 to designate a specific spot with some special markings for outside activities. Mayor Pro tem Chang would like to see that staff recommendation No.3, set forth in the September 3, 2002 staff report, clearly specifies that supervised outdoor activities be at the south side of the eastern part of the parking area. He also would like to modify staff recommendation NO.6 to include a recommendation from Mr. Gibson's traffic report indicating that the north side of the parking lot should be reserved for faculty/staff use only and the adjacent driveway would be a drop-off area so the students would come off on the right side adjacent to the building for safety purposes. City Attorney Deitsch recommended the following language changes to the proposed conditions of approval, set forth in the September 3, 2002 staff report. The suggested changes are underlined and as follows: I' Condition No. 2 - The parking lot shall be well lighted. Plans and specificalions are to be submitted for review and approval by the City Engineer and Chief of Police and all liQhtinq installed within 30 days of occupancy. Condition No.3 - Any outdoor student activity shall be limited to the most easterly portion of the site to mitigate the potential disturbance of the neighboring residential area; no parking or driveway area shall be used for outdoor activity, except for that certain area adiacent to and directly easterly of the existinq buildinQ if at any Qiven time parkinQ is not needed or utilized at that location. and supervision provided for such outdoor activities, and the area be marked with cones or desiQnated stripinQ. Condition No. 6 - The applicant shall design and submit desiQnated parkinQ lot spaces for review and approval by the City Engineer and a revised site plan, which reverses the site's angled parking stalls that exist between the site's northerly property line and the drive-through area to provide ingress from Santa Clara Street and egress onto Rolyn Place for the purpose of dropping off and picking up students. (Page 4 of Mr. Pat Gibson's report) Condition No. 10 - Studenl enrollment for the school, exclusive of after school tutoring of individual students, shall not exceed 150. There shall not be more than 25 staff, includinq with that limitation teachers and administrators. present between the hours of 8:30 a.m. and 4:00 o'clock p.m. on the site. Following discussion it was decided that there would not be an addition to condition No. 10 I dealing with administrative and staff, which was recommended by lhe City Attorney. 6 9/3/02 I 'I I "", 44:0176 It was MOVED by Council member Kovacic, seconded by Mayor Pro tem Chang and CARRIED on roll call vote as follows to DENY the appeal and APPROVE C.U.P. 2002-012 making the requisite fundings set forth on page 5 of the staff report; and, ADOPTED lhe Negative Declaration subject to conditions setforth on page 6 with conditions number 2, 3 and 6 revised as suggested by the City Attorney. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None 4b. LAW ENFORC. The City has applied for and received approval for the 2002 Local Law Enforcement Block Grant BLOCK GRANT (LLEBG) in the amount of $29,565.00. This grant is administered by the Bureau of Justice FUNDS - PD Assistance (BJA), U.S. Department of Justice (DOJ) and is provided to assist local governments (APPROVED) with the programs to reduce crime and improve public safety. 0'11,;' (,,'/ Local jurisdictions are required to conducl a public hearing to receive input on the use of the proposed funds. When funds have been formally approved, staff recommended that the grant in the amount of $29,565.00 (plus a required match by the City of $3,285.00) be used in partnership with the Arcadia Unified School District to continue the position of Youth and Educational Support (YES.) Officer at Arcadia High School. Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. It was MOVED by Mayor Pro tem Chang to CLOSE the Public Hearing. It was MOVED by Councilmember Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows to APPROVE the utilization of the proposed LLEBG funds for the YES. Officer Program; and, APPROPRIATE $3,285.00 from the General Fund as required by the DOJ; and, AUTHORIZE the City Manager to EXECUTE the appropriale agreernents, subject to the form approved by the City Attorney. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None 4c. COPS TECHNOLOGY 2002 INITIATIVE GRANT (Narrow Band Radio Comm. - The Police Department currently uses a radio communication network operating in the UHF PD) (Ultra High Frequency) radio band. The Federal Communications Commission (FCC) has (APPROVED) oversight of all radio bands and has mandated that agencies operating in the UHF band must convert to what is called "narrow band, digital technology" in order to make more bandwidths available. This mandate is commonly called the APCO 25 standard and local compliance must be made by the year 2005. The Police Department has been awarded a COPS Technology Initiative grant in the amount of $900,000 to complete conversion of the police radio system to a narrow band, digital capable, radio network to ensure compliance with a pending Federal Communications Commission standard. The grant award was secured through the efforts of the City's federal lobbyist, the Ferguson Group. l>3S,-1- Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. 7 9/3/02 50~--;t. 03 5. KOVACIC (Weiland) (Restaurant Rating) (Youth Activity Center) WUO (Weiland) (Asher) (Street Rehab.) CHANG (Weiland) (Asher) (Medical Trans. Pilot Program) (Centennial Flag Sponsorship) 44:0177 Mayor Marshall CLOSED the Public Hearing. It was MOVED by mayor Pro tem Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to ACCEPT the $900,000 COPS Technology 2002 Initiative grant; and, AUTHORIZE expenditure of the funds for the Police Department Narrow Band Radio Communications Network Improvement Program. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None AUDIENCE PARTICIPATION None. MATTERS FROM ELECTED OFFICIALS Councilmember Kovacic congratulated the Mayor's Certificate of Commendation recipient, Bob Weiland. With regard to restaurant rating, City Manager Kelly noled that, in near future the Councii will receive an updated report on Los Angeles County's progress on that matter. Mr. Kovacic noted thai the Recreation Commission decided to appoint two members to pursue a study on a youth activity center. He requested Council's direction and support for a sub- committee to act on pursuing this subject, gather information and present it to the Council, if, any Council action is needed. Staff noted that no Council action is needed at this lime. City Manager Kelly clarified that there is no problem with the appointment of a sub-committee to study the project, but if the committee is looking at siles for a youth activity center, they should not contact any property owner on behalf of the City. Council member Wuo wished Bob Weiland good luck during the marathon in Tokyo. Mr. Wuo expressed congratulations to Selma Asher, Senior Volunteer of the Year. Mr. Wuo noted that the Baldwin Avenue rehabilitation project will begin in September and asked everyone to avoid driving on Baldwin Avenue, between Huntington Drive and Duarte Road and Naomi Avenue and Camino Real Avenue during the construction period. Mayor Pro tem Chang also congratulated Bob Weiland and wished him good luck. Dr. Chang congratulated the Senior Volunteer of the Year, Selma Asher. She has served more than 500 volunteer hours this past year. Dr. Chang announced that on September 16, 2002, Arcadia Transit will sponsor a seminar with regard to the new Medical Transportation Pilot Program. The seminar will be heid at the Arcadia Community Center. I I Dr. Chang encouraged everyone to reserve a Centennial Flag by October 7, 2002. The I sponsorship is $125.00. 8 9/3/02 I :1 1 MARSHALL (Sept. 11, 01 Tribute) 44:0178 Mayor Marshall announced that on September 11, 2002, a memorial ceremony, in rememberance of the victims of the tragic terrorist attacks on September 11, 2001 will take piace on the west lawn of City Hall at 12:00 noon. The Mayor invited the pubiic to attend this tribute. It was noted that Westfield ShopingTown will have a memorial the same day at 3:00 p.m. in center court; also, at 5:30 p.m. there will be a memorial at the Arcadia Historical Museum. (A Taste Around Mayor Marshall encouraged everyone to attend "A Taste Around Arcadia", sponsored by the Arcadia) Arcadia Chamber of Commerce, September 16, 2002, at 5:00 p.m. A portion of the proceeds will be donated towards the Arcadia Tournament of Roses 2003 Centennial Float. (A Child Safety Mayor Marshall invited Councilmembers to attend "A Child Safety Fair" sponsored by State Fair) Senator Bob Margett, at Cal Poly Pomona on September 7, 2002, from 7:00 a.m. to 4:00 p.m. (Food for Thought) 6. ROLL CALL , .. 7. Mayor Marshall shared a "food for thoughf by Bob Weiland, "If you are not the lead dog, your view never changes". THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. CONSENT ITEMS 7a. MiNUTES APPROVED the Minutes of the August 20 2002 Regular Meeting. (August 20, 2002) 7b. ARATAX INCREMENT FUND (From ARA to the City) ., I '- so-\ 1 vtc - 8. AUTHORIZED a payment in the amount of $440,522.45 to the City of Arcadia from the Redevelopment Agency Tax Increment Fund. THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 7a and b APPROVED ON MOTION BY AGENCY MEMBER CHANG, SECONDED BY AGENCY MEMBER SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None EXECUTIVE DIRECTOR 8a. REQUEST FOR The applicant, George Fasching, owner of Fasching's Carwash at 425 North Santa Anita Avenue A WAIVER OF requested a waiver from Agency Resolution ARA-172 and approval of an Agency Design Review RESOLUTION to replace an existing retail building with a new 24-hour automobile fueiing station inciuding an ARA-172 eight fueiing position self-serve gas station, a 1,215 square foot convenience mart, also a r.llL-IO-f:J 9 9/3/02 (Automobile Fueling Station 425 North Santa Anita Avenue) (APPROVED) 44:0179 request to sell beer and wine. At its July 23, 2002 meeting the Planning Commission approved a Conditional Use Permil (CUP 02-011) and Architectural Design Review (ADR 01-055) subject to conditions. Staff concurred with the conditions established by the Planning Commission. Additionally, based upon the recommendations of the City Engineer and the Traffic Engineer, staff recommended that the existing median opening on Santa Anita be closed. The Planning Commission did not concur wilh this recommendation at this particular time giving the City the right to close lhe opening in the raised median on Santa Anita Avenue at any time due to potential traffic related hazards. The applicant proposed to demolish the existing facility atlhe corner of Colorado Boulevard and Santa Anita Avenue and construct a 1,215 square foot convenience mart with eight gas pumps, additional parking, landscaping and two additional freestanding monument price signs. The facility will be designed to be consistent with the structure of the existing car wash. Following presentation staff responded to questions raised by Council with regard to the median opening on Santa Anita Avenue, stating in part that, the developer proposed to align the car wash driveway with the median opening. However, staff believes that an aligned driveway will encourage more drivers to make the northbound left turn into the car wash. It will also encourage drivers to make the left lurn exiting the car wash. Staff felt that this median break is not a correct traffic engineering design. It was MOVED by Councilmember Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows to APPROVE the waiver from Resolution ARA-172; and APPROVE the Design Review for a new automobile fueling station and convenience mart at 425 North Santa Anita Avenue subject to lhe Planning Commission's and departmental conditions set forth in the September 3, 2002 staff report with the understanding that City Council agrees with the Planning Commission's condition 6a. set forth in Planning Commission Resolution No. 1674. AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to September 17, 2002 at 5:30 p.m. 9. 9a. MINUTES (8-13-02 Adj. & 8-20-02 Re9. MIg.) 9b. ORDINANCE NO. 2162 (Tree Mgm't. Program) ~'\D' -ttj THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of August 13, 2002 Adjourned Regular Meeting and August 20,2002 Regular Meeting. ADOPTED ORDINANCE NO. 2162 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE IX, CHAPTER 8 OF THE ARCADIA MUNICIPAL CODE CONCERNING THE CITY'S COMPREHENSIVE TREE MANAGEMENT PROGRAM". 10. 9/3/02 I I 1 44:0180 9c. ORDINANCE ADOPTED ORDINANCE NO. 2165 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF NO.2165 THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE TO (CBD/Central ADD A SUBSECTION 14 TO SECTION 9264.2.9 AND AMENDING SECTION 9275.1.39.3 TO Business Dis!. - ALLOW AUTOMOBILE FUELING STATIONS IN THE CBD/CENTRAL BUSINESS DISTRICT Automobile ZONE, SUBJECT TO A CONDITIONAL USE PERMIT." Fueling Station TA2002-001) 9d. RESOLUTION ADOPTED RESOLUTION NO. 6324 entitled: "A RESOLUTION OF THE CITY COUNCIL OF ct\1,..-t\NO.6324 THE CITY OF ARCADIA, CALIFORNIA, ADOPTING AN AMENDED AND RESTATED (L.A. IMPACT - MEMORANDUM OF UNDERSTANDING (MOU) AUTHORIZING THE LOS ANGELES MOU) INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASK FORCE (L.A. IMPACT) TO ALSO TARGET, INVESTIGATE, AND PROSECUTE INDIVIDUALS WHO ENGAGE IN TERRORISM." I 04J-1tJ"'/ D~~I.J ge. PURCHASE CONTRACT '" (Computer Hardware) 9f. 06IV-\' .ARA TAX \-,/0 INCREMENT I FUND . (ARA to Cityh 075{r~" 9g. ACCEPT WORK (Peck Road Wtr.Well Rehab.) 10. 10a. I r COUNCIL v /:'Ir' '" CHAMBERS & CONF. ROOM RENOVATION (APPROVED) 1 AUTHORIZED the City to AWARD a purchase contract to Advanced Technology Specialist in the amount of $42,478.38 for the purchase of computer hardware. , . AUTHORIZED a loan in the amount of $440,522.45 from the City of Arcadia to the Arcadia Redevelopment Agency Project Fund. J" 1\' , ACCEPTED all work performed by General Pump Company, Inc. for the rehabilitation of the Peck Road Well project as complete; and, AUTHORIZED the final payment to be made in accordance with the contract documents, subject to a retention of $7,692. THE PRECEDING CONSENT ITEMS 9a, b, c, d, e, f and g APPROVED ON MOTION BY MAYOR PRO TEM CHANG, SECONDED BY COUNCILMEMBER SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None CITY MANAGER Consideration of the report and recommendation to enter into a contract with D.L. Kaufman, Inc. for the renovation of the City Council Chambers and Conference Room and the HVAC system modification. The Council Chamber building was constructed in 1977. Since the building's initial construction, no major renovalion projects have taken place. The overall project combines three separate and distinct elements, (1) the improvement of heating and air conditioning system (HVAC) for the council chambers conference room; (2) audio/video/lighting improvements; and, (3) interior renovation. 11 9/3/02 10b. BONITA FIELD RENOVATION (Arcadia Pony/ Colt League - Financial Assistance Request) (APPROVED) olLlo- IJ 44:0181 The project will only construct the interior renovation and the HV AC systern improvements. The lighting and audio/video upgrades will be completed by the City's audio/video consultant, Studio I Spectrum, Inc. The audio/visual lighting improvements are proposed as a result of the $75,000 from Adelphia negotiated by the City through the Cable Franchise agreement process. The HVAC system improvements consist of new air handlers and duct work for lhe council chamber, conference room and basement. The September 3, 2002 slaft report set forth the estimated cost for these improvemenls. This project will be funded from two Capital Improvement Program project budgets. There are sufficient funds in the two budgets to cover the project costs. The project is expected to take three months to complete and will require the City Council meetings to be moved to the Library during construction. In order to continue broadcasting the City Council meetings from the Library during construction, an additional appropriation from the Capital Outlay Fund in the amount of $72,000 is requested to cover cost for mobile services. Considerable discussion ensued. Some members did not feel comfortable with spending $178,000+ on this project; others felt the building is old and in need of renovation. It was MOVED by Mayor Pro tem Chang, seconded by Councilm'ember Segal and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to enter into a contract with D. L. Kaufman, Inc. in the amount of $479,269 for the City Council Chambers and Conference Room Renovation Project, plus 10% ($47,927) for unforeseen contingencies during renovation; and, APPROVED an additional appropriation of $7,200 from lhe Capital Outlay Fund for, temporary broadcast of the City Council meetings from the Library. . AYES: NOES: ABSENT: Councilmembers Chang, Segal, Wuo and Marshall Council member Kovacic None I Consideration of a request for financial assistance from the City, by Arcadia Pony/Colt League, to help pay for the renovation of Bonita Field (at Bonita Park). Historically, the City has been responsible for the overall maintenance of City parks and the athletic leagues that use the fields for games and practice sessions have been responsible for maintaining the fields with minor financial assistance from the City in some cases. The Arcadia Poly/Colt League believes that Bonita Field is in need of renovation and improvements beyond which they are able to fund. As a resull, they asked the City to contribute $10,000 toward the project. Sufficient funds are available in the Capital Outlay Fund. Council member Kovacic noted lhat even though this request is below $30,000, he would not like to see a policy implemented that staft can spend whatever they wanl to spend as long as it is less than $30,000. He believes this type of request should always come before the City Council. It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to APPROPRIATE $10,000 from the Capital Outlay Fund; and, APPROVE a $10,000 contribution toward the renovation of Bonita Field, contingent upon a $5,000-$6,000 contribution by the Arcadia Pony/Colt League; and, DIRECT the City Manager to work with the Arcadia Pony/Colt League to ensure that the work is done to City standards. AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None 1 12 9/3/02 I 1 I ~(j. 44:0182 11.'30 Ij' ADJOURNMENT Al-&.+T p.m. the City Council Regular Meeting ADJOURNED to September 17, 2002 at 5:30 p.m. (Sept. 17, 2002) in the Council Chambers Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. ~ Gail A. Marshall, Mayor of the City of Arcadia ATTEST: J 13 9/3/02