Loading...
HomeMy WebLinkAboutNOVEMBER 19,2002 I I .1 Ra..L CAlL: INV0CA1lON 44:0227 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING November 19, 2002 Pursuant to the foregoing adjournment of the November 5. 2002 Regular Meeting of the City Council and Arcadia Redevelopment Agency the Deputy City Clerk appeared at the time and place of adjournment at 5:30 p,m" and announced that no quorum will be present until 7:00 p,m,. at which time the Regular Meeting will convene in the Cay Mortensen Auditorium. Arcadia Public Library. 20 West Duarte Road, PRESENT: ABSENT: Councilmembers Chang. Kovacic. Segal. Wuo and Marshall None Reverend John Payton, Church of the Nazarene. Arcadia Police Department Chaplain PLEDGE OF Alison Chien and Lane Barchan ALLEGIANCE ROLL CALL 1, ORD, & RES, READ BY TITLE ONLY 2. CITIZEN OF THE MONTH (Sg!. Bacon) PRESENT: Councilmembers Chang. Kovacic. Segal. Wuo, and Marshali ABSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, It was MOVED by Councilmember Segal. seconded by Councilmember Chang and CARRIED on roll call vote as foliows that ordinances and resolutions be read by title only and that the reading in full be WAIVED, AYES: NOES: ABSENT: Councilmembers Chang. Kovacic. Segal. Wuo and Marshall None None PRESENTATIONS Mayor Marshall presented the November, 2002 Citizen of the Month Award to Staff Sergeant Ed Bacon. United States Army, Retired. stating in part that, Sg!. Bacon is a well known and loved figure around civic center, His military career gave him a fine appreciation for the concept of working together for the common good and for a common goal. Sg!. Bacon has the true heart of a soidier, the willingness to defend what is right, speak up when it is necessary. and stand firm on his beliefs and values, 1 11/19/02 44:0228 3, ROSE PARADE Mayor Marshall presented Certificates of Commendation to Alison Chien and Lane Barchan, two FLOAT RIDERS of the seven riders on the City's float in the 2003 Tournament of Roses Parade, Alison is 11 I (Chien and years old and attends Dana Middle School. Lane is 13 and attends Foothills Middle School. Barchan) Alison and Lane will be riding in good company on the 1 st day of Arcadia's Centennial year. they will share space with Nicholas Campbell. one of the first patients in Methodist Hospital's Neo- Natal Intensive Care Unit; Dr. Bradford Hack. Methodist Hospital's incoming Chief of Medical Staff; Dawn Pejsar. a Register Nurse and Methodist Hospital's 2001 Employee of the Year; Captain Jon Shafer, a Black Hawk Helicopter Pilot in the United States Army; and, a representative from Santa Anita Race Track. 4, PUBLIC HEARINGS 4a, O~8'()~ft;:5 ORDINANCE Consideration of the report and recommendation to revise the R-2 and R-3 zoning regulations NO, 2156 (Text Amendment 2002-2003), Text Amendment 2002-2003 was initiated by the Development TA 2002-03 Services Department. at the direction of the City Council. to address major revisions to the (R-2 and R-3 Arcadia Municipal Code for the purpose of improving the quality of multiple-family development Zoned within the City, In July. 2002. the City Council conducted a study session to discuss and Properties) consider possible changes to zoning standards, Since then staff has worked on revisions to the (INTRODUCED R-2 and R-3 zoning standards and has drafted specific recommendations which were presented AS AMENDED) to the Planning Commission, Two separate public hearings were held on September 24 and October 8. 2002, At its October 8, 2002 meeting the Planning Commission recommended approval of Text Amendment 2002-003 subject to specific changes outlined in the November 19, 2002 staff report, Staff explained in detail the proposed changes to R-2 and R-3 development regulations. and I shared pictures and examples showing existing proposals under current codes as compared to the proposed revisions on a similar size property, It was noted that there are approximately five- thousand seven-hundred and ninety-four (5794) acres of land within the community of which 69% or four thousand (4000) acres are zoned residential. 31% of the remaining acres are zoned commercial/industrial and public facilities, Of the four thousand (4000) acres residential, 90,6% or 3.623+ acres are zoned Single-Family Residential (R-M. R-O and R-1). 0.35% or 14+ acres is Medium Density Residential (R-2). and 9,05% or 363+ acres are Multiple-Family Residential (R- 3). The proposed revisions included: building heights. front yard landscape, side and rear yard setbacks, parking requirements, guest parking. dtiveway requirements. driveway planting and distance between buildings, With regard to building heights it was noted that the proposal is to keep the existing regulations which is 2-stories. 35 feet maximum, with the exception that the entry may not exceed a height 14'-0" which is consistent with the current requirement for single family dwellings. The proposed changes will revise the existing requirement of at least 50% of the front yard to be landscaped to 60%, and will change the minimum side yard and rear yard setback to 20% of lot width with a minimum of 10'-0" and a maximum of 15'-0", An exception has been added; on lots that are less than 65'-0" in width the enclosed single-story garage portion of a dwelling may encroach a maximum of 5'-0" into the required interior side yard setback. The proposed regulation will increase the number of guest parking from 1 space for every two dwelling units to 1 space for each dwelling unit. The existing code allows below grade or subterranean parking; the proposal prohibits below grade or subterranean parking with the exception that the Planning Commission or City Council may grant a modification if there are unique circumstances, Mayor Marshall OPENED the Public Hearing, No one came fOlward to address the City Council. Mayor Marshall CLOSED the Public Hearing, I 2 11/19/02 44:0229 I In response to a Council question with regard to landscape buffers, staff noted that the existing code requires a 5'-0" planting area between open parking space and adjoining property lines or building. The proposal requires a clear 3'-0" wide planting area between open parking space and adjoining property lines and a clear 2' -0" wide planting area between a parking space and adjoining buildings. In discussion staff reiterated that the proposed changes are reflective of modifications that had been granted and have produced good quality developments. Staff felt that the proposed changes are very appropriate and incorporating such standards into the code will yield better quality projects, City Attorney Deitsch recommended that the City make every effort to get away from the historical practice of relying upon the granting of variances or modifications. Under state law the Council should adopt and set standards that they feel should be applicable to every lot and avoid giving the benefit of a variance to one case but not to another" Further, staff recommended that Council determine that any project that is in the plan check process by January 3, 2003, be exempt from the new regulations, City Attorney Deitsch noted that the City Council could adopt the Planning Commissions recommendations with regard to building height and side yard setbacks set forth in the November 19, 2002 staff report, by amending Section 9253.2,3" 9255,2,2" 9253,2.5, 9255,2.4 of the proposed Ordinance No. 2156, With regard to the projects that this ordinance will cover, the City Attorney suggested adding a new Section 7 and re-numbering the existing Section 7 to Section 8. This is to verify that both plan check and the design review process had to occur before the effective date of the proposed ordinance, which is December 3, 2002, I It was MOVED by Council member Segal, seconded by Council member Chang and CARRIED on roll call vote as follows to APPROVE and FILE the Negative Declaration; and, INTRODUCE ORDINANCE NO, 2156 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA, AMENDING DIVISION 3 AND 5 AND DELETING IN ITS ENTIRETY DIVISION 4 OF ARTICLE IX, CHAPTER 2, PART 5 OF THE ARCADIA MUNICIPAL CODE REGARDING THE ZONING REGULATION OF R-2 AND R-3 RESIDENTIAL ZONES", and, include the Planning Commissions recommendation; and, insert Section 7 as recommended by the City Attorney. Council member Kovacic suggested amendments to item No, 13 listed under summary of proposed major changes in the November 19, 2002 staff report, He would like to change the proposed 2'.0" wide buffer between the property line and driveway to 3'-0" and 18" between the driveway and building to 2'-0". Further, Councilmember Wuo noted that he would like an item on a future agenda with regard to a General Plan Amendment, in order to make the General Plan consistent with the City Code. Council concurred. It was MOVED by Council member Segal, seconded by Council member Chang and CARRIED on roll call vote to AMEND the first motion by AMENDING Sections 9253.2.10.J and 9255,2,10,J to read as follows: Proposes a 3'.0" wide buffer between the property line and driveway and 2'- 0" between the driveway and building, I AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None 3' 11/19/02 44:0230 4b. OS~O-5o NUISANCE Consideration of the report and recommendation to approve the assessment of $1,909,35 for ABATEMENT cost incurred in the nuisance abatement of the property located at 2700 Holly Avenue, In ASSESSMENT response to complaints received by the City, the Code Services Officer sent a Notice of Violation (2700 Holly (NOV) to the owner of this property, After several attempts to try and locate a responsible party, Avenue) the City was informed that the property owner passed away and his son was one of the heirs, (APPROVED) The son, Ed Himeloch, was advised by letter of the property maintenance issues, however, no attempt was made by him to address the violations. I The property is in trust and as a result there has been no settlement as to ownership, Therefore, no one is taking responsibility for the maintenance of the property. This has been an ongoing problem for two (2) years and there does not appear to be any resolution to the ownership issue in the near future, In order to ensure continued maintenance the City has contracted with Joe Trammell to perform on-going maintenance through April 2003, Costs for the ongoing maintenance is currently being charged to the City's Nuisance Abatement Fund, Mayor Marshall OPENED the public Hearing. No one came forward to address the City Council. Mayor Marshall CLOSED the Public Hearing, It was MOVED by Councilmember Chang, seconded by Council member Segal and CARRIED , on roll call vote as follows to APPROVE the assessment in the amount of $1,909,35 and DIRECT the Administrative Services Director to send out a bill to the responsible party and if said billing is unpaid at the end of thirty (30) days (by December 19, 2002), the Administrative Services Director shall transmit the assessment to the County Assessor and Tax Collector for inclusion on the property tax roll. AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None I AUDIENCE PARTICIPATION Dr. Kent Kurtz, 1400 Carmelita Place, addressed Consent Item Bg, with regard to the contract extension for landscape maintenance services at City facilities and expressed concerns with regard to some of the items in the report provided by the project consultant and some of the items in the actual contract. Mr, Kurtz encouraged Council to delay approval of the contract and offered his free services, He would like to meet with staff and look at the contract and make some adjustments, Terry Norieqa, 1255 Ramona Road, addressed Consent Item 8g, "the contract extension for landscape maintenance", He felt that vertical detaching is a major improvement to the contract that was traded in for other services of unequal value, He urged the City Council to competitively bid out this contract to reflect the desired changes, to realign the cost and to eliminate the mandatory manpower requirement. In his opinion the manpower requirement is unnecessary, Mel Gianqrande, President, Arcadia Council PT A, expressed appreciation to the City Council for their support of Propositions 47 and 49 and Arcadia High School's Apache Pit. Ms. Giangrande noted all schools have been busy with book fairs, library reading nights, parent information and family fun nights. October was kickoff month to join the PTA. This is a membership to all ten units in Arcadia. Every month, one PTA Unit President, will be present at Council meeting and I will present "What's Right With Arcadia Kids", 4 11/19/02 I I I 5, KOVACIC (Shopping Carts) (AEF) (Thanksgiving Service) (Florence KovaCic) 44:0231 Shone Wano. 111 West Foothill Boulevard, took exception to Council member Wuo's comments in a Chinese Newspaper with regard to the appointment of City Planning Commissioners, MATTERS FROM ELECTED OFFICIALS Councilmember Kovacic expressed concerns with regard to abandoned shopping carts and encouraged everyone to either take the cart back to the store or call the Shopping Cart Hotline, Mr. Kovacic encouraged everyone to support Arcadia Educational Foundation in their annual fundraising campaign, The proceeds will benefit Arcadia schools and also will help fund the music program, Mr. Kovacic encouraged everyone to attend the Interfaith Community Thanksgiving Service, November 25, 2002, at Holy Angels Church, Mr, Kovacic wished a Happy Birthday to his mother, Florence Kovacic, who was celebrating her 80th birthday. WUO Councilmember Wuo attended the Commissioners Recognition Dinner on November 6th, It was (Commissioners a great event. ' Recognition Dinner) (Veterans Day) Mr. Wuo also attended the Veterans Day Luncheon, sponsored by the Parks and Recreation Department. (Free Clinic) Mr. Wuo noted that over 400 people attended the Free Clinic sponsored by the Arcadia Chinese Association and the Methodist Hospital on November 9th. (Veterans Day) Mr. Wuo participated in the "Remembering our Veterans and their Families", hosted by Supervisor Antonovich on November 9th, It was a very patriotic event. (Diamond Valley Mr. Wuo visited the Diamond Valley Lake Reservoir. The reservoir has twelve, 6,000 horse Lake Res.) power pumps which is capable of moving 16,000 gallons of water per second, It was a very educational trip, (Festival of Bands) (Historical . Buildings) Mr. Wuo thanked all the school parents for their hard work on the Festival of Bands. It was a great success, Mr, Wuo reminded everyone to attend the Arcadia Historical Society's program regarding historical buildings, November 24th at the Community Center. The speaker will be Mrs, Barbara Schneider who is a resident of Arcadia and is fascinated with historical buildings, (Thanksgiving) Mr. Wuo wished everyone a safe and Happy Thanksgiving. . SEGAL (Festival of Bands) (Game) Councilmember Segal congratulated all those who put effort into Festival of Bands, It was very successful event. Mr, Segal encouraged everyone to attend the Friday night Football games at the High School. 5 11/19/02 44:0232 (Thanksgiving) Mr. Segal wished everyone a Happy Thanksgiving, CHANG (Sgt. Bacon) (Rose Float Riders) (Rusnak) Mayor Pro tem Chang congratulated Staff Sgt. Ed Bacon, Citizen of the Month Award recipient. I Mayor Pro tem Chang expressed congratulations to Alison Chien and Lane Barchan, winners of the Rose Float Drawing. Dr. Chang also congratulated Rusnak for their grand opening, He felt this is a very nice move for Rusnak and it will benefit the City's sales tax revenue, (Westfield Dr, Chang expressed appreciation to Westfield Shoppingtown for their donation of $3,000 toward Shoppingtown) the Arcadia Float in the 2003 Rose Parade, (Festival of Bands) (Peacock Corner) (Historical Museum Cmsn,) (Free Clinic) (Florence Kovacic) Dr, Chang also felt that the Festival of Band was very successful. Dr. Chang expressed appreciation to a teacher from Foothill Middle School and three students, who were instrumental in the design work of the Peacock Corner project. Dr. Chang noted that he is the liaison for the Arcadia Historical Museum Commission and is very proud to have three former Mayors, Charles Gilb, Fiorella Lauber and Mary Young as Commissioners, Dr. Chang noted that the Free Clinic, which was held at the Methodist Hospital, was very successful with more than 500 allendances. Dr. Chang wished Florence Kovacic a Happy Birthday, I (Thanksgiving) Dr. Chang wished everyone a Happy Thanksgiving MARSHALL (Harkness) (Christmas Tree Recycling) (Backyard Trash Svc.) (Hazardous Waste) (Food for Thought) Mayor Marshall expressed appreciation to the City Council, City staff and citizens for their very kind acts and words concerning her fathers passing, Mayor Marshall noted that Waste Management will pick up Christmas trees from December 26 to January 17th, The trees should be placed at the curb on the regularly scheduled trash collection day. Mayor Marshall reminded everyone that residents with physical hardships can qualify for free back yard refuse collection. The program has been implemented since July 1, 2002 and has been very successful. Thirty residents responded to the newsleller article to request free back yard trash pickup service. Mayor Marshall noted, on August 17, 2002 the City held another successful household hazardous waste roundup, at Santa Anita Race Track, Thanks to the combined efforts of City staff, Los Angeles County Sanitation District, Santa Anita Race Track and Arcadia residents over 1 9,300 gallon of hazardous waste was collected, That is a 5% increase over last year. Mayor Marshall shared a saying by Jennifer Aniston. "Friends are the family we choose". I 6 11/19/02 I I I / 6, ROLL CALL 7, 7a. MINUTES (Nov, 5,2002) 44:0233 THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGNECY PRESENT: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None AUDIENCE PARTICIPATION None, CONSENT ITEMS It was MOVED by Agency Member Chang, seconded by Agency Member Kovacic and CARRIED on roll call vote as follows to APPROVE the Minutes of the November 5, 2002 Regular Meeting, AYES: NOES: ABSENT: ABSTAIN: Agency Members Chang, Kovacic, Segal and Wuo None None Agency Member Marshall 7b.O(.:,70-70 PROF, SVCS, The Agency has authorized staff to retain an affordable housing consultant to assist in analyzing AGREEMENT the requests for financial assistance submitted by American Senior Living (ASL) for the (Affordable Marketowne site and Meta Housing for the Westerner site. The Agency further directed staff to Housing solicit proposals for non-senior housing on the former Mounted Police site. Advisory Svcs,) (APPROVED) Keyser Marston Associates Inc" has submitted a proposal in response to staffs request to provide these services, The principal assigned to Arcadia, Ms, Kathe Head, is a recognized expert in the state on affordable housing, Staff has used Ms. Head previously for advice on Habitat for Humanity and general advice on affordable housing issues, She is very familiar with Arcadia, the redevelopment project area and Arcadia's housing needs and concerns, In response to a Council question staff stated that there is a level where the complexity of the transactions especially with regard to housing projects goes beyond the City's expertise, therefore, an experienced consuitant is needed to look at the financing and advise Agency staff and the Board whether a project economically makes financial sense for City contributions and what the limitations should be, It was noted that the funds were previously appropriated and are availabie in the FY 2002-03 Low/Moderate Income Housing Set Aside Fund, It was MOVED by Agency Member Segal, seconded by Council member Kovacic and CARRIED on roll call vote as follows to AUTHORIZE the Executive Director to EXECUTE a Professional Services Agreement with Keyser Marston Associates Inc, for affordable housing services in the amount not to exceed $25,000, AYES: NOES: ABSENT: Agency Members, Chang, Kovacic, Segal, Wuo and Marshall None None 7 11/19/02 44:0234 EXECUTIVE DIRECTOR 7c. ob'l()~'1t) DESIGN Consideration of the report and recommendation to approve the design review to subdivide a REVIEW privately owned lotto construct a two-unit condominium complex at 18 East Colorado Boulevard. (18 E, Colorado There is currently a single family home located on the lot. The proposed project incorporates Blvd,) natural earth tone exterior colors and it is compatible with other residential uses in the area, (APPROVED) The Planning Commission approved MP 02-021 and ADR 02-024 for the proposed project at its September 10, 2002 meeting subject to conditions of approval, set forth in the November 19, 2002 staff report. I It was MOVED by Agency Member Chan9, seconded by Agency Member Segal and CARRIED on roll call vote as follows to APPROVE the design review for 18 East Colorado Boulevard, subject to departmental conditions listed in the November 19, 2002 staff report. AYES: NOES: ABSENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall None None 7d. Ob'fO- iff) DESIGN REVIEW {288 N, Santa Anita Ave, (APPROVED) Consideration of the report and recommendation to approved a design review for a 10,374 square foot, two-story sports management facility at 2B8 North Santa Anita Avenue, The first floor proposed for office uses and the second floor for instructional batting/pitching cages. The lot is presently vacant and has been for sale since REI opened in 1999, The City's architectural consultant (La Canada Design Group) reviewed the desi9n and I suggested several minor revisions to the plans. The applicant has agreed to include them in the final plans, As proposed, this use is required by Code to provide 42 parking spaces, The project will provide 38 spaces creating a 4-space deficiency, However, due to the unique nature of the second floor private instructional balling/pitching cages which are not addressed in the Code, staff applied a less stringent "Industrial" parking requirement (2 spaces/1,OOO sg, Ft.) to this area as compared to the parking requirement for ground floor offices (4 spaces/1,OOO sq, ft,), This changes the applicant's parking requirement from 42 to 29 spaces, In order to ensure that the second floor remains as private instructional balling/pitching cages, staff recommended that the property be restricted by a recorded covenant that the second floor can only be used for private instructional balling/pitching cages, The applicant, Nakaishi Associates, were present to answer questions raised by Council. The project architect explained in detail the design of the overall structure, the color elevations and the materials used, It was MOVED by Agency Member Chang, seconded by Agency Member Segal and CARRIED on roll call vote as follows to APPROVE the Design Review for 28B North Santa Anita Avenue subject to the conditions including the recorded covenant on the use, AYES: NOES: ABSENT: Agency Members Chang. Kovacic, Segal, Wuo and Marshall None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to December 3, 2002 at 5:30 I p,m, in the Arcadia Public Library Auditorium, 20 West Duarte Road. 8 11/19/02 I ( I I 44:0235 THE CITY COUNCIL RECONVENED 8, CONSENT ITEMS Ba, MINUTES APPROVED the Minutes of November 5, 2002 Regular Meeting, (Nov. 5, 2002) .... 8b,0560- ho FINAL TR. MAP APPROVED the Final Map of Tract No. 53765 for an 8-unit residential condominium project at NO. 53765 11-19 Bonita Street. (11-19 Bonita) 8c. 0960 -16 RESOLUTION ADOPTED RESOLUTION NO, 6329 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO, 6329 THE CITY OF ARCADIA, CALIFORNIA AUTHORIZING THE CITY OF ARCADIA TO APPLY (Battery Backup FOR AND ACCEPT FUNDING IN THE AMOUNT OF $24,500 FROM THE CALIFORNIA Systems - ENERGY COMMISSION FOR BATTERY BACKUP SYSTEMS OPERATING LIGHT EMITTING Traffic Signals) DIODE TRAFFIC SIGNALS"; and, APPROPRIATED an additional $48,500 from the Capital Outlay Fund to cover the cost of the improvement. Bd, OI/tJ-7C RESOLUTION ADOPTED RESOLUTION NO, 6329 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO, 6332 THE CITY OF ARCADIA, CALIFORNIA ADOPTING A POLICY FOR TEMPORARY EVENT (Temporary STREET CLOSURES," St. Closure) 8e, 09.2/) - 8"'0 PROF, SVCS, AUTHORIZED the City Manager to enter into a Professional Services Agreement with AGREEMENT DMJM+Harris in an amount not to exceed $64,295 for engineering design services for (Northbound rehabilitation and reconstruction of northbound Baldwin Avenue and Huntington Drive, Baldwin Ave. & Huntington Dr. Rehab.) Bf, fJ9/5- '15" PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $53,562,00 to Civiltec AGREEMENT Engineering Inc, for the design of 2002-03 Water Main Replacement Projects; and, (2002-03 Water AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by Main Replac. the City Attorney. Project) 8g,01/0- 'fO 1- YEAR See Page 10. CONTRACT EXTENSION (Landscape Maint.) 8h, 03 'if) -le6 3- YEAR AUTHORIZED the City to AWARD a three-year contract to Southern Counties Oil for the CONTRACT purchase of motor vehicle fuel for a not to exceed amount of $150,000,00 per year. (Motor Vehicle ' Fuel) 9 11/19/02 44:0236 Bi. 0 3 tj 0 -.30 AWARD AUTHORIZED the City to REJECT the bid of Wausau Financial Systems due to failure to meet CONTRACT the bid specifications; and, ACCEPT the bid of Technology Unlimited Inc,; and, AWARD a (Payment contract to Technology Unlimited, Inc. for the purchase and installation of a payment processing Processing system in the amount of $55,809.30. System) I Bj. /0/0-10 MUTUAL AID AUTHORIZED the City Manager to enter into a Mutual Aid Agreement with the cities of Monrovia AGREEMENT and Sierra Madre for public works support, (Cities of Monrovia & Sierra Madre) , Bk, 0:$50 - bO ACCEPT APPROVED the receipt of the $16,000 donation to the Arcadia Public Library from the Arcadia DONATION Public Library Foundation to reupholster furniture.. (Arcadia Public Library) THE PRECEDING CONSENT ITEMS Ba, b, c, d, e, f, h, i, j and k APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY COUNCILMEMBER CHANG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: ABSTAIN: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None Councilmember Marshall (Item 8a,) I Bg, 09/f)- 'to 1- YEAR Consideration of the report and recommendation to award a one-year contract extension in the CONTRACT amount of $428,828 to CLS Landscape Management Inc. for landscape maintenance services at EXTENSION City facilities, (Landscape Maintenance) (APPROVED) Patrick Malloy, Public Works Services Director, presented an overview of the proposed landscaping contract referring to comments raised at the audience participation portion of tonight's meeting with regard to detaching of all City turf, The contractor agreed to eleven change orders, These change orders reflect modifications and improvements to the contract, including additional work at the Civic Center Soccer Field, an electric cart for downtown, the addition and expansion of facilities (Historical Museum, Peck Road median, Longden well site. Colorado/Michiilinda median Island), maintenance of the firebreak around Wilderness Park and the reduction in service relating to mechanical detaching of all City turf, The contract provides for extraordinary maintenance on a time and material basis whenever landscape is damaged from a traffic accident, vandalism, storms. or for services not specified in the agreement. Extending the existing agreement wiil ensure continued quality maintenance service of iandscape at City facilities throughout the next year. In response to a Council question with regard to incorporating the cleaning of freeway ramps in such a contract, staff stated in part that, the CalTrans does not have the resources to clean and maintain the freeway ramps and due to the states iiability they wiil not give the cities ability to clean the ramps, It was noted that the proposed contract extension reflects a 2% cost of living increase raising the I base contract to $42B,828 including $25,000 for extraordinary maintenance, 10 11/19/02 I I I 9, 44:0237 It was MOVED by Council member Kovacic, seconded by Council member Segal and CARRIED on roll call vote as follows to AWARD a one-year contract extension in the amount of $428,828 to CLS Landscape Managementlnc" for landscape maintenance services at City facilities; and, AUTHORIZE the City Manager and City Clerk to EXECUTE a contract extension in a form approved by the City Attorney, AYES: NOES: ABSENT: Council members Chang, Kovacic, Segal, Wuo and Marshall None None CITY MANAGER 9a, 0150 -30 OVERHEAD BANNER PROGRAM RIVISION (APPROVED) Consideration of the report and recommendation to revise the City Overhead Banner Regulations, The City Code currenlly regulates the piacement of overhead street banners at seven (7) locations in the community, Banner Pole Regulations govern the process of the placement of over-the-street banners, Banners can be placed by both local Arcadia based groups and those from outside the City, Banners may only be used for singular events of a non- profit nature sponsored by non-profit or other similar community organizations, The banner regulations provide that when requested dates conflict, priority shall be given to organizations iocated in the City of Arcadia subject to discretion of the City Manager. Despite this language there are still conflicts that periodically arise. Staff recommended that the City Council establish a policy that locations are held for Arcadia based organizations for up to four (4) months before an event. Theteafter the location could be released to outside groups, This would provide more than adequate time for an outside group to order and hang its banner. The City currenlly charges a processing fee of $50 per location and the organizations are responsible for placing and removing the banner and providing required insurance, It was MOVED by Councilmember Kovacic, seconded by Councilmember Chang and CARRIED on roll call vote as follows to DESIGNATE that banners hanging across Huntington Drive and Baldwin Avenue for City of Arcadia events given first priority; and, IMPLEMENT a policy of reserving across the street banner locations until four, (4) months prior to an event date for Arcadia based organizations; and, after that timeframe has elapsed, the location and dates be available to other outside groups, AYES: NOES: ABSENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall None None ADJOURNMENT Council member Kovacic adjourned the meeting in memory of Robert Wayne Sible, Sr. who (In Memory of passed away peacefully on Friday November 15, 2002, "Bob was born In 1927 in Oklahoma, Robert Sible, Sr.) He resided in Arcadia for 73 years. He is survived by his mother, Stella Sibie, children, Judy, Wayne and Richard; grandchildren, Sonya and Kenneth, Lauren, Brianna and great granddaughter, Jackie, Bob was predeceased by his wife of 52 years, Laurel Lou, and his son, Thomas. A memorial service for Bob will be held Saturday, November 23, at 4:00 p,m, in the Chapel of the Church of the Good Shepherd in Arcadia," ADJOURNMENT (In Memory of Charles Douglas Baillie) Council member Kovacic adjourned the meeting in memory of Charles Baillie. "Mr. Baillie passed away suddenly on November 16, 2002 of a massive brain hemorrhage, Charles will be fondly remembered with much love by his wife, long time Arcadia resident, Nancy Anderson Baillie; his children, Barbara, Doug, and Nancy; his seven grandchildren and his three great grandchildren. Charles served in the United States Navy as a Lieutenant in World War il. He also had a very 11 11/19/02 44:0238 successful career in banking, Charles was devoted to his family, loved golf with his friends, and was internationally recognized for his Bing Crosby memorabilia collection, He was also an active member of his community, which included past service on the San Marino City Council. I would like to quote an e-mail that Sharon Novell send to all members of the Arcadia Assistance League concerning Charlie's passing, Sharon says 'I am always so taken back by the news of someone's passing; the frailty of life and how quickly life as one knows it can change, Charlie was headed for the San Gabriel Country Club to meet his buddies for a round of golf. He has always said that when he "went", he wanted to be golfing, Well, he didn't quite make it to the golf course, but was close, and without pain, We'lI miss you Charlie'. " I ADJOURNMENT (Dec. 3, 2002) At 10:45 p,m, the City Council Regular Meeting ADJOURNED to December 3,2002 at 5:30 p.m, in the Cay Mortensen Auditorium;Arcadia Public Library, 20 Duarte Road, for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. ATTEST: I Ju I 12 11/19/02