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Home My WebLink AboutJUNE 19,2001 I I I 0110 5-0 {)('I 'I (J ! 43:0114 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL: 1, 1a (Laxr NegOOalia 6) o NO 'I () 2, 2a SJWfAANrTA VIllAGE HOA AREA RATIO (FAR) , (S1L.dy SeSsi:n 7-301) oNrJ . (I ,,' MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING JUNE 19,2001 The Arcadia City Council met in a regular meeting on Tuesday, June 19, 2001 at 5:00 p,m, in the Conference Room of the Council Chambers, PRESENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal ABSENT: None AUDIENCE PARTICIPATION None, CLOSED SESSION Pursuant to Government Code Section 54957,6 to confer with City labor negotiators Sonny Markus, Dan Cassidy and William Kelly regarding Teamsters Local 911, APOA, APWEA, AFFA, Management and non-represented employees, At 5:04 p,m, the City Council entered the Closed Session which concluded at 5:55 p,m, STUDY SESSION In February of this year City staff met with representatives from the Highlands Homeowners Association, the Rancho Santa Anita Residents Association (Lower Rancho) and the Santa Anita Viiiage Association (the Village) to discuss the concept of adding floor area ratios (FAR) into the design 9uidelines of their respective associations, The Village subsequently was the only association interested in pursuing the concept of inclusion of a FAR into their design guidelines, It was recognized that the Village area is unique because the average lot size is smaller than most of the lot sizes in the other association areas and it is more homogenous in dwelling square footages, The Village Board prepared an informational packet for the City's review that would be distributed to the homeowners within their area, The information contained: A letter explaining the Village's interest in adding provisions to their association design guidelines imposing a 35% FAR; Proposed wording for the amendment; A chart illustrating the FAR distribution in the Village area; A chart illustrating the expansion capacity with a 35% FAR; and A petition form, 1 6/19/01 . _. _____ ._-43:01_15_ ,_,.., ,n, ,On May_29, Development Services staff met with representatives from.the Village toJurther discuss the letter, the FAR as proposed and the petition format. Staff suggested I clarification of working in both the letter and the proposed changes to the guidelines, In addition, discussion ensued regarding alternatives relating to how a vote would be taken to detetrrfine hOmeoWner 'approval for imposition of a FAR. Tne CitY 'Council previously determined that a two-third (2/3) majority vote (66%) would be required to implement a FAR,- The Village is proposing an amendment to the design overlay (Resolution 5286) that would impose a 35% FAR based on the total square footage of all buildings and accessory structures on the lot. The FAR limit proposed is not based on living area, but rather on the total building envelope area enclosed by exterior walls, The FAR would not include basements, unfinished attics and unenclosed porches, patios, decks and balconies, The FAR would be enforced by the Association as part of the design review process, Staff noted, during the meeting with the Village representatives, the question was raised regarding the requirement for two-thirds approval, Le" was the 2/3rd supposed to be representative of all the property owners within the HOA or was it to be 2/3 of those responding to the mail-in ballot. Concerns were expressed regarding the 66% approval process.., it might be very difficult to secure the votes (for or against) of 2/3 of all property owners within the HOA, ' During the meeting with the HOA representatives two options were discussed regarding the process of determining homeowner support for a FAR including: 1, The Village HOA Board members circulate the petition and a ballot door,to-door and the homeowner may either mail the ballot back to the HOA or return (he ballot directly to a Board member. Property owners that do not reside within the area would be mailed a ballot. I' 2, The City prepares and mails a letter along with the draft FAR regulations to all property owners within the Village HOA. The letter would include a petition to be returned by the , property owner either agreeing or disagreeing with the addition of a FAR to the Village 'design guidelines, In order to ensure a better response staff suggested including a "postage-paid return envelope" with the mailing, The June 19th staff report noted there are approximately 640 properties within the Village HOA. The costs to the City for mailing notices, including return envelopes, costs of printing, etcetera, would be approximately $1,000, Staff suggested that the City Council determine how the percentage of the vote is to be calculated, Le" based on the total number of homeowners within the HOA or based on the number of returned ballots; and, should the City or the HOA proceed, as described above, with the processing of the FAR? Councilmember Kovacic, upon advice of the City Attorney, stated in part, that he resides in the Village HOA area and may not participate in the discussion nor vote on any decisions concerning the proposed Village FAR due to a confiict of interest. He may, however, participate in a discussion of a Citywide FAR, Attorney Kevin Randoiph, Best, Best and Krieger, acting on behalf of City Attorney Deitsch, explained that Council could discuss the Village HOA request as agendized; a FAR for all HONs in the City, or a Citywide FAR, although the only action taken by Council must be I related to the agendized subject other than to direct staff to come back to Council at another meeting to discuss a Citywide and an HOA wide FAR restriction, 2 6/19/01 I I I 43:0116 Consideration discussion ensued, and with respect to current regulations staff noted that lot coverage is based on the footprint of the building.., a 45% maximum for any single-story dwelling, which includes all structures on the property, Some Councilmembers felt a 35% FAR should encompass the entire City, in P!lrticular, South Arcadia, It was then MOVED by Council member Chang, seconded by Council member Chandler and CARRIED on roll call vote as follows to LIMIT the discussion this evening to the Village HOA request. AYES: NOES: ABSENT: ABSTAIN: Councilmembers Chandler, Chang, Marshall and Segal None None Councilmember Kovacic Council then agreed that a 35% FAR, as proposed, would be a valid target for the Village HOA area, Much discussion centered on a balloting process if conducted by the City or conducted by the Village HOA Board, It was agreed, the Village Board should remain neutral and the City should conduct the balloting process and pay the costs, The subject was again raised of a Citywide FAR limit which would include the Village Area and provide an answer for the entire City, The Mayor felt the Village Area alone could be the test for such a project and provide a good read on the rest of the City, Further, if 426 of the property owners vote yes out of 640 properties in that area it would answer the question that this is an issue within the City, Considerable thought was given to the question of a response from 640 property owners receiving a ballot, and the possibility of a low ballot return with a majority of the returned ballots voting yes, This, it was noted, would then apply a FAR limit to all Village properties which could severely reduce some property values, in particular, retired homeowners who may Wish to sell their property to produce retirement income, Mrs, Olender, President of the Village HOA, expressed opposition to this question, noting that larger homes reduce property values for owners of smaller homes, Mrs, Olender commented, that residents of the Village area are against this type of development because the new developments are not compatible nor harmonious with the area, All the Village Board is asking for is normal size, responsible growth in this area, She believes this would keep Property values high as in other quality cities such as San Marino, The Mayor disagreed with Mrs, Olender's example depicting a hypothetical 1,500 square foot home located between two 6,000 square foot homes which she said would diminish the vaiue of the smaller property, He noted aiso that Council is simply trying to decide what is a fair decision for all of the 640 properties, In consideration of the vote to pass the FAR limit, Councilmembers Chang and Chandler agreed that the two,thirds majority vote should apply to 640 ballots, which would require 426 yes votes to pass this restriction, The Mayor suggested that Council schedule another study session and take time to rethink a fair way to conduct the voting process and resolve this issue, A study session will be scheduled for the July 3rd Council Meeting at 5:00 p,m, Council concurred, 2b, ALlRlO Cjndy Rowe, Management Services Officer, introduced the officers of A/trio CCXVMJNJT!'CITa'JSCommunications, Inc" who are requesting that the City Council grant a non-exclusive (OIfrers) D'i]IO_ 30 II! sP 3 6/19/01 IJWO::ATlON 43:0117 franchise to A1trio to establish its cable television system in the City; Mr, David Rozzelle, CEO, President, Director; Ted Liebst, Executive Vice-President, Chief Financial Officer; I Stephen Ross, General Counsel; David Large, Executive Vice-President; Brenda Trainer, Executive Vice-President for Public Policy; and, John Risk, Arcadia's cable consu_ltant. Mr, Rozzelle presented an overview of A1trio Communications, which is a new company offering new modern technology to cable subscribers, A1trio has selected Arcadia as its first project in this general region, they want to be, and they think they have an opportunity to compete in this 'City, In response to Mayor Segal, Mr. Rozzelle advised that A1trio is based on an equity funding plan, rather than capitalization ,of the company, A1trio has $160,000,000 in equity committed to the company to-date, from large investment entities around the United States, Arcadia is the first City in the first phase of AltMo's projects, This is an investment structure as opposed to a capital and stock structure, Mr, Rozzelle further commented, this is a private equity funded transaction that investors have committed to fund and have to-date funded $22,000,000, In response to the Mayor's concems, Mr, Rozzelle noted, Altrio's equity investors are with a funding company which is a one-billion dollar fund out of Chicago that invests money for other funds, He offered also a prominent list of sources involved in such a fund, and commented that A1trio can be trusted, they are fully funded to come into Arcadia and build the system, Additionally, Mr. Rozzelle said A1trio will post construction bonds before they begin construction in the City, At 7:00 the City Council RECESSED and RECONVENED at 7:15 p,m, in the Council Chambers, Reverend Ray Petzholt, Mandarin Baptist Church PLEDGE OF Fred Jahnke ALLEGIANCE I ROLL CALl: PRESENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal ABSENT: None 3, ORD, & RES, READ BY TITLE ONLY 4, SISTER CITY COMSN/ARC FRIENDSHIP CLUB AWARD (Essay Contest)' SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS' City' Manager Kelly noted a copy of Resolution No, 6236 was submitted to the Councilmembers at the 5:00 p,m, meeting which was not included in the Council's packet. Mr, Kelly also announced the subject discussed at the Closed Session and Study Session held earlier this evening, No reportable action was taken and the City Council continued Study Session item to the July 3, 2001 meeting, The City Council met with the Chief Executive Officers of Altrio Communications, It was MOVED by Councilmember Chandler, seconded by Councilmember Chang and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, PRESENTATIONS Mayor Segal, Mayor Pro tem Marshall and David Cashion, Chairman, Sister City Commission presented the Sister City Commission and Arcadia Friendship Club awards to the 2001 Sister City Essay competition winners, Evangeline Yee Ching Tsang and Tom Stepp, ' I 4 6/19/01 I I " I 5, MAYOR'S CITIZEN OF THE MONTH ~ AWARD ,. (Dougherty) 6a, RESOLUTION NO, 6229- FY 2001-2001 OPERATING BUDGET & FY 2002-2003 SPENDING PLAN (ADOPTED) RESOLUTION NO, 6230 FY 2001-2002 THROUGH FY 2005-2006 CAP, IMPROV, & EQUIP, PROGRAM (ADOPTED) 03 ~O- .,,-0 (} 3.;l 0- .;jO , '" '1'::1'" "'''" 43:01-18 Mayor Segal presented the June, 2001 Mayor's Citizen of the Month Award to Mary Dougherty, a 16-year member of the Arcadia Board of Education, stating in part, during her long ,tEl,nure, on the .~chool Boar9,- Mal)' s.er'{El.9..!~ree, tLlJ:le~~ P!.es.idel1~LShe received the School District Board's Outstanding Service Award in 1990 and PT A Honorary Service Awards in 1979, 1987 and 1988, Mary has not limited herself to activities involving the School District. She has also chosen to volunteer for other community activities, again with the same goal of making things better for everyone, Mayor Segal congratulated Mary Dougherty and thanked her for working diligently to increase the success and opportunities for all students, Mayor Segal introduced Kevin Randolph, Acting City Attorney, PUBLIC HEARINGS City Manager Kelly presented the staff report and recommendation to adopt RESOLUTION NO, 6229 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2001-2002 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2002-2003"; and, adopt RESOLUTION NO, 6230 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2001-2002 THROUGH 2005-2006, .. In his presentation, City Manager Kelly, stated in part, the budget for fiscal years 2001- 2002 and the Capital Plan that was distributed to the City Council on May 24, 2001 identifies each of the Citizens' Financial Advisory Committee (CFAC) recommendations, City Manager Kelly explained in detail the highlights of the FY 2001-2002 budget set forth in the June 19, 2001 staff report, stating that the General Fund revenues for FY 2001-2002 are estimated to be a little over $30 million which represents an 8,7% increase from the original estimates cause by increased sales tax and property tax revenue and development fees, Expenditures in the General Fund total $28,8 million, a 1% increase from the 2000-2001 adopted budget, representing an increase in operations, exclusive of employee salaries, The City Manager reviewed the budget revisions which were discussed by the City Council at the June 5, 2001 budget study session, As part of the discussion at the study session, additional operating projects and programs were considered, The June 19, 2001 staff report illustrates the financial impact the proposed programs have on the General Fund balance, outlines specifically the new programs and projects, Also included in the staff report is a revised General Fund Department Summary that includes a correction in the City Manager's operating budget, and revised summaries for the Water Fund that includes adjusted revenue estimated as a result of no increase in water rates, The Sewer Fund budget as presented, did not Include the proposed rate adjustment; therefore no reduction is necessary in the revenue estimates, It was recommended that the financial impact of the action taken by the City Council at the June 5, 2001 City Council meeting, amending the professional services agreement with R& D Transportation Services be included in the fiscal year 2001-2002 Budget. Further, in accordance with Section 65403 (c) of the Government Code, the Planning Commission shall make a finding that the proposed capital improvements for the ensuing year 2001- 2002 is in compliance with the City General Plan, On June 12, 2001, the Planning 5 6/19/01 43:0119 Gommission'reviewed.the-Plan and determined--that the proposed Capitallmprovement,- Plan is consistent with the City's General Plan, f!!.rtJl~..M!, KellY!l.2ted l\v()fh~!1ges to. th~J~~dg~t, wbic,h,hils !>_ee.n,_~2ed~lnc_e !he Jun~.. 5, 2001 study session, 1 - The Parks and Recreation Commission requested consideration of a gymnasium and an appropriation of $30,000 to do a study on this project. City Manager Kelly suggested referring this matter to the Youth Master Plan Steering Committee, who are charged with the update of the Youth Master Plan and can incorporate it into the Youth Master Plan process, 2 - An appropriation of $50,000, to have a cooperative arrangement with the Historical Society and help them to present historical artifacts in the City, Following the presentation staff responded to Council's questions stating, any time after adoption of the budget" the Council could consider modifications for new programs, services or changes, Further, in response to a Council question, Mr, Kelly stated that the, Administrative Services Management Analyst will be responsible for keeping the cost allocation plan up to date, which is critical to the on going operation of the City, Mayor Segal OPENED the Public Hearing, Bob Hoherd, 475 West Wistaria Avenue, expressed his objections and questions with regard to the weekly street sweeping during summer months, he felt this is not necessary, He also questioned the need of hiring another person and buying another street sweeper, Further, with regard to the water and sewer reserve funds; Mr, Hoherd stated that, the need to have reserved funds for water and sewer system was set up years ago and he felt that adding to reserve funds for water and sewer should be first priority each year. Mr. Hoherd also mentioned the increase that the reserve fund will generate each year, In response to Mr. Hoherd's question, Pat Malloy, Public Works Director explained in detail the street sweeping procedures, operations and schedules, Further City Manager Kelly responded to Mr, Hoherd's suggestion on an allocation of money to water and sewer funds, stating in part that, it is illegal to use water and sewer funds for City services, If not raising the water and sewer rates creates any shortfall; the Council could always allocate funds in order to replace that shortfall. Fred Jahnke, 46 years as a resident of Arcadia, congratulated staff and several Councilmembers who over the past four years dramatically turned the City's finances around from deficits to surpluses, He felt, this may be creating a new phenomenon in the City of Arcadia', that is, spending a great deal of effort looking for new ways to spend the taxpayers money.., Mr, Jahnke urged the City Council not to eliminate weekly street sweeping and expressed his concerns about putting $4 million into various master pians as reserves, He urged the City Council to put the money into the water and sewer fund, now, and use the balance for all the other master plans, His theory of a government is; "as you collect you shall spend upon those who just paid you for what you are spending", It was MOVED by Council member Chandler, seconded by Mayor Pro tem Marshall and CARRIED to CLOSE the public hearing, In the discussion following public hearing, Councilmembers expressed appreciation to staff for a job well done on the budget Councilmember Kovacic felt the word "Marketing" used for the public information or outreach program is not reflective of what the program is actually going to be, He noted that it is not traditional marketing, it is public information, Mayor Segal felt what has been accomplished in the last two years has been incredible and the City is in a fortunate position to be able to put some money into the infrastructure, 6 6/19/01 I 1 I. /, I I I j\,.cr:1; -;- /-'1 'I~. :-,(;.".~ ~ 1'.P'll' . u43~Q12Q.. Jt was MO'{ED .Qy c:;ouncilmembM... Chandler, secon@J;! .Qy, Councilmember, Chang_<md CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, 6229 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2001-2002 ANI;) APPROPRIATING_, THE uAM0UN'fS-SPECIFIED THEREIN-AS-EXPENDI'ftJRES-FR0M-THE-PtJNDS-INOICATEfl AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2002-2003", with the addition of $50,000 set aside for a potential part time curator position necessary at the Historical Society new museum, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None It was MOVED by Councilmember Chandler, seconded by Councilmember Chang and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, 6230 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR THE FISCAL YEARS 2001-2002 THROUGH 2005-2006"; and, FIND that the capital improvement program adoption is exempt from the requirements of the California Environmental Quality Act (as specified in Tille 14, Section 15273 of the California Administrative Code,) AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None 6b, RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO, 6227 NO, 6227 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, RESIDENTIAL CALIFORNIA, SETTING THE SERVICE RATES FOR THE COLLECTION OF REFUSE & RESIDENTIAL REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120,7 OF RECYCLABLES THE ARCADIA MUNICIPAL CODE"" RATE INCREASE (ADOPTED) 08 ;?O-~O In accordance with the Residential Refuse and Recycling Agreement between the City of Arcadia and Waste Management Collection and Recycling Inc" Waste Management requested that the City Council adjust the service rates for residential refuselrecycling collection to reflect a change in the Consumer Price Index (CPI) for March 2000 to March 2001, The impact of this adjustment on a typical single-family household with a standard 90-gallon collection service will be an adjustment of 2,5 percent or ,26 cents per month, bringing the standard monthly service rate to $11 ,58, Standard bin service (3-yard bin once a week) for multi-family residences will also be adjusted by 2,5 percent for $1,89 per month, bringing the standard monthiy service rate to $77.46, Following a brief discussion Mayor Segal OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Councilmember Chandier, seconded by Council member Kovacic and CARRIED to CLOSE the public hearing, In response to a Council question, staff stated that, Waste Management and staff are developing educational programs and working with the School District to educate the children on how to recycle, At Council's direction the City opened discussions with Waste Management to look at the feasibility of implementing an automated green waste program and a waste-to-energy program, 7 6/19/01 43:0121 It was MOVED by Councilmember Chang, seconded by Council member Chandler and CARRIED on roll call vote as follows to ADOPT Resolution No, 6227 establishing service I rates for the collection of residential refuse and recyclables, mAYES:- NOES: , ABSENT: Colfncilmemoefs Chandler, Chang, Kovacic, Marsnall ancfSegal None None 6c, ORDINANCE Consideration of the report and recommendation to INTRODUCE ORDINANCE NO, 2144 NO, 2144 entitled:" AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, O~ /d.3f1CABLE CALIFORNIA, AWARDING ALTRIO COMMUNICATIONS, INC, (ALTRIO) A TEN (10) SYSTEM YEAR' NON-EXCLUSIVE FRANCHISE WITH A CONDITIONAL FIVE (5) YEAR NON- EXTENSION TO CONSTRUCT, OWN, OPERATE AND MAINTAIN A CABLE SYSTEM EXCLUSIVE WITHIN THE CITY OF ARCADIA, CALIFORNIA; SETTING FORTH CONDITIONS FRANCHISE ACCOMPANYING THE GRANTING OF SAID FRANCHISE; PROVIDING FOR CITY (Altrio Com,) REGULATION AND USE OF THE CITY'S PUBLIC RIGHTS OF WAY; PROVIDING FOR (INTRODUCED) OTHER LAWFUL REGULATION OF THE CABLE SYSTEM; AND PRESCRIBING PROCEDURES AND LIQUIDATED DAMAGES FOR VIOLATION OF THE ORDINANCE"; RESOLUTION and, ADOPT RESOLUTION NO, 6234 entitled: "A RESOLUTION OF THE CITY NO, 6234 COUNCIL OF THE CITY OF ARCADIA APPROVING THE ADOPTION OF A NEGATIVE (Neg, Declar. - DECLARATION RELATING TO THE GRANTING OF A TEN (10) YEAR FRANCHISE 10 Year WITH A CONDITIONAL FIVE (5) YEAR EXTENSION", F ranch ise w/conditional In summary, Cindy Rowe, Management Services Officer stated that In 1996 Congress 5-yr, Extension) approved the Telecommunications Act, which allows multiple cable service providers to (ADOPTED) operate within one jurisdiction, On December 13, 2000, Altrio Communications'lnc, , (Altrio) submitted an application to serve as an Open Video Systems (OVS) provider. By I law, the City has six months to review and act upon that application, The six-month period expired June 13, 2001, The application has been reviewed as required by the Federal Communications Commission and it has been determined the applicant has the technical and financial ability to provide such a service, A1trio plans to provide competitive local and long distance teiephone services, both analog and digital multi-channel video services, and high-speed internet access, A franchise ordinance was prepared, using the existing Adelphia cable franchise as a model to ensure compliance with California's "level piaying field statute", This statute protects the investment of the incumbent cable provider, A copy of the staff report and the A1trio franchise has been provided to Adelphia for their review, David Rozzelle, A1trio's President and Chief Executive' Officer, presented a brief background of A1trio, which is a Delaware domestic corporation, The founders of A1trio have done extensive work with cities in Southern California as a telecommunications consulting firm and overseeing the construction, maintenance and operation of thousands of miles of broadband plant They have over 75 years of experience in the telecommunications industry, Mr, Rozzelle responded to questions and concerns raised by Councilmembers with regard to the underground construction and system installation, stating in part that, A1trio will build a new plant and the telephone system will be attached to the existing telephone poles, Mayor Segal OPENED the Public Hearing, No one came forward to address the City Council. I 8 6/19/01 I I I ,"- .." ,-"",> 43:9122 In response to Council, Mr. Risk, Communicati5'ns Support GrolJp, comment13d in part that: this' would provide a better service for Arcadians, In Cities with multiple cable companies operating, the costumer service always increases, He expects an improvement in service and a possible reduction in rates, It was MOVED by Councilmember Chandler, seconded by Council member Chang and CARRIED to CLOSE the public hearing, ORDINANCE It was MOVED by Council member Chandler, seconded by Councilmember Chang and NO, 2144 CARRIED on roll call vote as follows that ORDINANCE NO, 2144 be and it is hereby (INTRODUCED) INTORDUCED, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None RESOLUTION NO, 6234 (ADOPTED) It was MOVED by Councilmember Chandler, seconded by Councilmember Chang and CARRIED on roll call vote as follows that RESOLUTION NO, 6234 be and it is hereby ADOPTED, AYES: NOES: ABSENT: Councilmembers Cha'ndler, Chang, Kovacic, Marshall and Segal None None 6d, MODIFICATION Consideration of the report and recommendation to approve Modification No, MM 01-001, NO, MM 01-001 This application was submitted by the Fifth Avenue Group, LLC (Hale Corp, & Waken Dev,) (7 N, Fifth Ave,) for the approval of an 8,562 square foot parcel. The Commercial Planned Development (APPROVED) ~one (CPD-1) requires a minimum lot size of 22,000 square feet. However, the Code ~ . includes a provision for the City Council to approve the development of a smaller site due to O~ 1'1"'.01- ~ a hardship by reason of surrounding developments, location or configurations, Oc; fO ,- 'I. '/ /i" The proposed 8,562 square foot lot is to accommodate an existing 1,800 square foot, one- story office building at 7 North Fifth Avenue, This office building is to be incorporated into a proposed 4,30:1: acre office development for the southwest corner of Santa Clara Street and Fifth Avenue, Mayor Segal OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Councilmember Chang, seconded by Mayor Pro tem Marshall and CARRIED to CLOSE the public hearing, It was MOVED by Mayor Pro tem Marshall, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to APPROVE Modification No, MM 01-001, as presented in the June 19, 2001 staff report, for the proposed 8,562 square foot parcel at 7 North Fifth Avenue, subject to the owners executing and recording a Deciaration of Agency Rights, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None 7, AUDiENCE PARTICIPATION None, 9 6/19/01 8, I 43:0123 MATTERS FROM ELECTED OFFICIALS CHANG Council member Chang congratulated the winners of the 2001 Sister City Essay Contest (2001 Sister City Essay'Contes! Winners) (Citizen of the Month - Dougherty) (Budget) CHANDLER (Sewer and Water Plan) (A1trio Comm,) MARSHALL (Cable Installation) (Green Waste) (Dougherty) (2001 Sister City Essay Winners) (Financial Advisory Committee) (Food for Thought)) KOVACIC (AHS Graduation Ceremony and Grad Night) (Dougherty) Dr, Chang congratulated Mary Dougherty, June 2001 Citizen of the Month award recipient, stating in part that, as an Arcadia Board of Education member for 16 years, she has done considerably good job for the community and for education of our children, Dr, Chang expressed appreciation and thanked staff for their hard work in preparing the budget He is glad to see all the master plans in place now, Council member Chandler clarified the importance of the discipline that was established in setting up a,long-range plan with regard to'the sewer and water plan to gradually Implement the fees that are needed, He felt not raising the water and sewer rates this year was a wise decision, especially with not knowing the impact that the energy crisis will have, particularly on seniors and people with limited income, Mr. Chandler asked the City Manager and the Director of Public Works to plan ahead and coordinate the resurfacing and slurry sealing of the streets with Altrio Communication's construction, He would not like to see them dig a newly resurfaced street for their project Mayor Pro tem Marshall agreed with Councilmember Chandler's comment on not digging up the streets twice while instailing cables for Altrio Communication,lnc, Ms, Marshall apologized for Waste Management error regarding use of other cities red tags, which read "wrong size" on residents green waste cans by mistake, Arcadia has yellow tags and there is no size limit on green waste cans for Arcadia, Mrs, Marshall congratulated and thanked Mary Dougherty for her 16 years of work as a member of the Arcadia School Board, Mrs, Marshall congratulated the winners of the 2001 Sister City Essay Contest Ms, Marshall expressed appreciation to Mr, Hoherd and Mr, Jahnke, for expressing their ideas and suggestions at tonight's public hearing, She also thanked the Financial Advisory Committee members for their well done work and for their input Ms, Marshall thanked Mr, Kelly for his efforts in sending out occasional updates for the police facility to the members of the Financial Advisory Committee, ' Mayor Pro tem Marshall shared a "food for thought", by Faith Wittlsey, "Ginger Rogers did everything Fred Astaire did, but she did it backward and in high heels", Councilmember Kovacic thanked Santa Anita Race Track for providing a forum for Arcadia High School graduation ceremonies, It was an excellent ceremony and the facility was able to accommodated a lot more people than the high school football field, Mr. Kovacic also thanked parents who participated and helped to make Grad Night a wonderful and successful event, especially an Arcadia Firefighter and his wife, Mr. & Mrs, Neil Conrad, Mr, Kovacic congratulated Mary Dougherty for her excellent 16-year term on the School Board, stating in part that, she played a major role in maintaining and improving the 10 6/19/01 I I I, I I I -"'l'r', '''',\ " ...'.."....."" 43:0124 excellence of our school system, (Bus Shelters) Council member Kovacic stated in part that, the boy scouts are constantly looking for eagle scout projects and he suggested using the help of boy scouts for bus shelter projects, (City Librarian) Mr, Kovacic introduced City Librarian, Janet Sporleder, SEGAL Mayor Segal encouraged everyone to attend the Sierra Madre Fourth of July celebration (Sierra Madre and the parade, Arcadia's City Council will participate in the parade, July 4th Parade) (Summer Concert) 9, ROLL CALL 10, 10a, ARA RESO, NO, 196 FY 2001-2002 OPERTATING BUDGET AND FY 2001-2003 SPENDING PLAN (ADOPTED) {jOt} - ;J>:>- ROLL CALL 11, Mayor Segal encouraged everyone to attend the summer concert series, which will begin on Thursday, July 12, 2001, at 7:00 p,m, on the City Hall west lawn, The concerts will be held for six weeks, ' THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chandler, Chang, Kovacic, Marshall and Segal ABSENT: None PUBLIC HEARING Consideration of the report and recommendation to ADOPT RESOLUTION NO, ARA-196 entitled: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR THE FISCAL YEAR 2001-2002 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2002-2001." The Arcadia Redevelopment Agency annually considers a budget for the ensuing year, The recommended actions therein are necessary to implement the spending plan for the Redevelopment Agency for the 2001-2002 fiscal year, Following the staff presentation, Chairman Segal OPENED the Public Hearing, No one came forward to address the Agency, It was MOVED by Agency Member Chandler, seconded by Agency Member Marshall and CARRIED to CLOSE the Public Hearing, It was MOVED by Agency Member Chang, seconded by Agency Member Chandler and CARRIED on roll call vote as follows that RESOLUTION NO, ARA-196 be and it is hereby ADOPTED, AYES: NOES: ABSENT: Agency Members Chandler, Chang, Kovacic, Marshall and Segal None None, AUDIENCE PARTICIPATION None, 11 6/19/01 12, , 12a, MINUTES ,- (June 5, 200,1) ROLL CALL 43:0125 CONSENT ITEM It was MOVED by Agency Member Chandler, seconded by Agency Member Marshall and .CARRIED onroll-cal~vote as,follows to APPROVE the Minutes of the .June 5,-2001-Special . and Regular Meetings, AYES: NOES: ABSENT: Agency Members Chandler, Chang, Kovacic, Marshall and Segal None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 3, 2001 at 5:00 p,m, 13, 13a, ARCADIA Dido, 1.1 BEAUTIFUL COMSN, (Brewer) THE CITY COUNCIL RECONVENED CITY CLERK City Clerk, June Alford presented the report and recommendation to appoint members to the City's boards and commissions, It was MOVED by Councilmember Chandler, seconded by Council member Chang and CARRIED on roll call vote as follows to REAPPOINT Gary Brewer to the Arcadia Beautiful Commission for a full four-term ending June 30, 2005, AYES: NOES: , ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None ARCADIA It was MOVED by Councilmember Chandler, seconded by Council member Chang and (Jt.J.O../O BEAUTIFUL CARRIED on roll call vote as follows to APPOINT Fran Atwood-Zonver to the Arcadia COMSN, Beautiful Commission for a full four-term ending June 30, 2005, (Atwood-Zonver) AYES: NOES: ABSENT: CENTENNIAL Old v- II CELEBRATION COMSN, (Wang and Leong) c Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None ~. None It was MOVED by Councilmember Chang, seconded by Councilmember Chandler to APPOINT Sherry Wang to the Centennial Celebration Commission for a full term ending December 31,2003, It was MOVED by Mayor Pro tern Marshall, seconded by Councilmember Kovacic to APPOINT Harvey Hyde to the Centennial Celebration Commission for a full term ending December 31, 2003, It was MOVED by Councilmember Chandler, seconded by Council member Chang to APPOINT David Leong to the Centennial Celebration Commission for a full term ending December 31,2003, 12 6/19/01 I I I I I I HUMAN RESOURCES COMSN, (Garrett) OI.;l(1~1 If LIBRARY BOARD OF TRUSTEES (Ulrich) O/~D. ~(J PARKING DISTRICT COMSN, (Wood) Or,),!, -" RECREATION AND PARKS COMSN, (Barrows) () 'o,J/\ (1\ SENIOR CITIZENS' COMSN, (Hamann, Simsarian & Lewis) OI.J.r' ,.; SENIOR CITIZENS' COMSN, (Okamoto) CJ/Jj!) _-,1/1 43:0126 ROLL CALL VOTE: Hvde Kovacic Marshall Leona Chandier Chang Segal Wana Chandler Chang Kovacic -- --Marshall --, Segal By a majority vote of the Council Sherry Wang and David Leong were APPOINTED to the Centennial Celebration Commission for full terms each, ending December 31, 2003, It was MOVED by Council member Kovacic, seconded by Mayor Pro tem Marshall and CARRIED on roll call vote as follows to APPOINT Robert Garrett to the Human Resources Commission for a full-four year term ending June 30, 2005, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None It was MOVED by Counciimember Chang, seconded by Councllmember Chandler and CARRIED on roll call vote as follows to REAPPOINT Peter Ulrich to the Library Board for a full four-year term ending June 30, 2005, AYES: NOES: ABSENT: Council members Chandler, Chang, Kovacic, Marshall and Segal None None It was MOVED by Council member Chandler, seconded by Council member Chang and CARRIED on roll call vote as follows to REAPPOINT Martin Wood to the Parking District Commission for a full four-year term ending June 30, 2005, AYES: NOES: ABSENT: Council members Chandler, Chang, Kovacic, Marshall and Segal None None It was MOVED by Councilmember Kovacic, seconded by Councilmember Chang and CARRIED on roll call vote as follows to REAPPOINT James Barrows to the Recreation and Parks Commission for a full four-year term ending June 30, 2005, AYES: NOES:' ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None It was MOVED by Counciimember Chandler, seconded by Councilmember Chang and CARRIED on roll call vote as follows to REAPPOINT Harlene Hamann, James Simsarian and Jim Lewis to the Senior Citizens' Commission for full-two year terms each, ending June 30, 2003, AYES: NOES: ABSENT: Council members Chandler, Chang, Kovacic, Marshall and Segal None None It was MOVED by Councilmember Chang, seconded by Council member Chandler to APPOINT Arlene Okamoto to the Senior Citizens' Commission for a full-two year term ending June 30, 2003, 13 6/19/01 43:0127 AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal N~ ' ' None I -It-was-M0VED-by-Councilmember-Kovacic,seconded-by- Mayor-Pro-tem-Marshell-and- . --. , CARRIED on roll call vote as follows to REAPPOINT Shone Wang to the Sister City Commission for a full four-year term ending June 30, 2005, OIOi") -, SISTER-CITY ;/)COMNS, (Wang) 14, 14a, MINUTES (June 5, 2001) 14b, o 3 ~O...fO RESOLUTION NO, 6231 (Gann Limit FY 2001-2002) ~l{71:) 14c, RENEW /eoJ.. CONTRACT (Crossing Guard Svcs,) 14d, I) ~ '1~) {<: PROF, SVCS, AGREEMENT (Info, System Management) 01., ,) 14e, ,) lRESOLUTION NO, 6228 (S, G, Valley Council of Gov'ts, - Segal & Marshall) AYES: NOES: ABSENT: Council members Chandler, Chang, Kovacic, Marshall and Segal None None Mayor Segal expressed appreciation to those who have volunteered to serve on the City boards and commissions, CONSENT ITEMS APPROVED the Minutes of the June 5, 2001 Special and Regular Meetings, ADOPTED RESOLUTION NO, 6231 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2001-2002 PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA CONSTITUTION." AUTHORIZED the City Manager to RENEW the Annual Contract with All City Management Services in the Amount of $118,776,00 to provide Crossing Guard Services; and, WAIVED the bidding process for such contract. In response to a Council question, City Manager Kelly stated in part that, the City is responsible for it's contractors and in most cases the City coordinates with the contractor regarding complaints, The crossing guard contract is administered by the Police Department and the Police Chief is responsible for initiating an investigation, AUTHORIZED the City Manager to enter into a professional services agreement in the amount of $240,000 for Information Systems Management provided by Knight Communications, In response to a Council question, staff stated In part, that in order to provide effective and efficient management information system services to all City Departments, it is necessary the City contract for these services, Knight Communication's performance during the last 10 months has been satisfactory, They provide a better level of service, it is a little less expensive, and the level of complaints has dropped to zero, In-house service, for a City of our size is not cost effective, ADOPTED RESOLUTION NO, 6228 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS." (MayorSegal, Delegate and Mayor Pro tem Marshall, Alternate) 14 6/19/01 I I I I I I 43:01.28 14f, , PROF, SVCS, AWARDED a Professional ServicesAgreemeni in the amount of $85,000 to-jOhn L, Hunter AGRMNT, and Associates, Inc" for the implementation of the Municipal Storm Water NPDES and (NPDES) Industrial Waste Discharge programs; and, AUTHORIZED the City Manager and City Clerk -- ()7J"7 0 ~-r7'f -to'EXE:6UTE-a-contractin-aform-approved-bythe-6ity'Attorney:- - -,----- ---- In reference to the June 19, 2001 staff report, Mayor Pro tem Marshall expressed concern of the Regional Water Quality Control Board proposing several new requirements to add to the permit. She felt the new requirements would put a hardship on businesses, 14g, CONSTRUCTION APPROPRIATED $8,500 to increase Purchase Order No, 00070754 for the continuation of MANAGEMENT construction management services for the Ruth and Charles Gilb Arcadia Historical SGVCSH', 'I Museum to be performed by Philip R Sexton, ( lib Istonca Museum Proj,) Ool.~o - ~ I () 'I ,0, Ii 141. AWARD CONTRACT (Parking Dist. 1 &2 Imprvm't Proj,) ()e:,'-!O .,1<1) 14j, 0 '-(In " RENEW CONTRACT (Animal Control Svcs,- 7,1-01 to 6-30,02) , In response to a Council question, staff stated in part, the contractor is subject to penalties of $500 per day for everyday they exceed the contract completion date, The construction shouid be completed in the month of July or August and will be ready for ribbon cutting in the fall. AWARDED a contract to Mariposa Horticultural Enterprise, Inc" in the amount of $1.21,374,54 for the Parking Districts 1 & 2 landscape improvements; and, APPROPRIATED an additional $46,050 to cover the construction cost, engineering and contingencies; and, WAIVED any informalities in the bid or bidding process and AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney, In response to a Council question, City Manager Kelly stated in part, restriping of the angled parking in front of the Post Office to 90-degree parking will work more efficiently and it will be easier for citizens to drive through the parking lot. Staff noted that the Parking Commission reviewed and approved the plans for this improvement project of Parking Districts 1 and 2, They also recommended an appropriation of additional funds for the project. APPROVED the agreement with the Pasadena Humane Society & SPCA for animal care and control services from July 1, 2001, to June 30, 200.2, in the amount of $65,405; and, AUTHORIZED the City Manager to EXECUTE the agreement. 14k, t?.!l..\, I =,' RESOLUTION ADOPTED RESOLUTION NO, 6238 entitled: "A RESOLUTION OF THE CITY COUNCiL NO, 6238 OF THE CITY OF ARCADIA, CALIFORNIA, EXTENDING ON AN INTERIM BASIS (Extend Res, COMMENCING JULY 1, 2001, RESOLUTION NO, 6113, AS IT AMENDED RESOLUTION No, 6113 - NO, 5608," Amend Fringe Benefit Res, No, 5608) 141. O,-?-,' RESOLUTION NO, 6235 (Employer, Employee Relations Rules) " ,") ADOPTED RESOLUTION NO, 6235 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING RULES AND REUGAL TIONS RELATING TO EMPLOYER-EMPLOYEE RELATIONS." 15 6/19/01 43:0129 14m, __.._.m'....'. ..,..,_...___ .,_...__ .. ,.., REsiSI.OrioN 'AjY6PTED RESOLUTION NO, 6236 entitled: "A RESOLUTION OF THE CITY COUNCIL I o J...10, 1 ONO, 6236 OF THE CITY OF ARCADIA, CALIFORNIA, REVISING PERSONNEL RULES AND (Personnel REGULATIONS, RULE XIV - EMPLOYEE GRIEVANCE AND APPENDIX A- RULES AND ,- -- ----Rules.and--REGUI:AFlONS--GOVERNING-HUMAN-RES0l:1RCES-C0MMISSION-HEARINGS-ANEl--- Regulations) PROCESSES." 14n, LEAGUE OF AUTHORIZED the Mayor to cast a "yes" vote for the initiation of the proposed League of Of (,) _ ~t'.CALlFORNIA California Cities Grassroots Network (which incorporates an amendment to the League's CITIES bylaws and a new dues schedule); and, APPROPRIATED $2,232,00 from the General GRASS ROOTS Fund Reserve for the additional fee that will be charged for the last half of 2001; and NETWORK DIRECTED staff to incorporate the new dues schedule into both the 2001-2002 and 2002- (Vote Cast) 2003 fiscal year budgets, 140, AWARD AWARDED a contract in the amount of $29,950 to D & J Foothill Electrical Contractors, 0') ',{ (). 10CONTRACT Inc" for the enhancement and refurbishment of the south patio of the City Library; and, (Arcadia Library AUTHORIZED the City Manager and the City Clerk to EXECUTE a contract in a form South Patio) approved by the City Attorney, THE PRECEDING CONSENT ITEMS 14a, b, c, d, e, f, g, i, j, k, I, m, nand 0 APPROVED ON MOTION BY COUNCILMEMBER CHANG, SECONDED BY COUNCILMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None I ADJOURNMENT (July 3, 2001) , Mayor Segal ADJOURNED the June 19, 2001 Regular Meeting of the Arcadia City' Council at 10:21 p,m" to July 3, 2001 at 5:00 p,m" in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ATTE;ST: I 16 6/19/01