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HomeMy WebLinkAboutAUGUST 21,2001 I I 1 ROLL CALL 1. 1a UPDATE REFUSEPND RECYCUNG PROGRAM O:.t ()- (P rJ O~/,)-~'i vv,/JJ-1A) 43:0174 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING AUGUST 21, 2001 The City Council and Arcadia Redevelopment Agency met on Tuesday, August 21, 2001 at 5:00 p,m, for a regular meeting in the Council Chambers Conference Room, PRESENT: ABSENT: Councilmembers Chandler, Chang, Kovaeic, Marshall and Segal None AUDIENCE PARTICIPATION No one spoke, STUDY SESSION On June 19, 2001, the City Council directed staff to open discussions with Waste Management, Inc. (WMI) and look into the feasibility of impiementing additional refuse programs. These programs are inclusive of automated greenwaste collection, a waste-to-energy program for the multi-family waste stream, and a variable rate program for single-family residents. In his presentation Patrick Malloy, Public Works Director, explained in detail the proposed three programs, stating in part, that the eurrent Refuse Colleetion Agreement with WMI states that greenwaste is to be piaced curbside in customer provided standard refuse eontainers, or as bundled brush. WMI staff believes distribution of 96-gallon automated earts to single-famiiy residents will provide additional convenience and the City would collect more greenwaste. The implementation of a fully automated system will eonservatively improve diversion rates by another 2%. Upon City Couneil direction, implementation of this additional collection service, standard 96-gallon collection rates would inerease $2,00 a month (from $11,58 to $13,58) For this service, WMI would provide two (2) green 96-gallon collection eontainers to each residence, Additionally, implementation of this program would also require the existing Agreement (currently expiring on 6/30/04) to be extended an additlonai five (5) years to keep monthly rates low, as well as allow WMI to amortize the cost of additional collection vehieies and new automated eontainers required to implement this program. With regard to the Multi-Family Refuse and Reeyeling Program, Mr. Malloy stated that currently, multi-family residents generate approximately 13,000 tons of refuse and only 2-3% is being diverted from local landfills. City staff and WMI have worked with approximately 600 multi-family residents and created recycling programs within their complexes to inerease diversion, Traditional recycling programs in multi-family units have proven to be unsuccessful, primarily due to limited space for recycling containers and the property owner-manager not residing at the address to ensure the program is being followed. Diversion rates for multi-family units are averaging about 2-3 percent. AB 939 allows each jurisdiction to "transform" up to 10% of its total refuse generation and allocate the tonnage as diverted refuse. This is a viable program for multi-family complexes and if the initial program is partially implemented, it would inerease total 1 8/21/01 u' "'1/~ ---...',; .. c '-" . ,. ,f) (~ ' //f).....S . 43:0175 diversion for multi family units from about 3% to 50% for the next year. This would in turn increase total annual diversion from 24% to approximately 28%. To begin this program, staff I and WMI recommended transforming 50% of the waste stream from multi-family refuse to (6,600 tons) the Commerce Refuse-to-Energy Facility (CREF), "transforming" the solid waste to energy and the by-produet into ash. The downside to this program is the cost. CREF programs are double the cost of normal collection. Tipping fees at the landfill are $18.05 a ton versus transformation fees of $36,00 per ton. This equates to an inerease of 100-percent or approximately $119,000 in annual disposal costs. However, re-implementing the reeycling fee can offset most of this cost. The refuse contract allows the hauler to assess a monthly recycling fee of $1,00 a door for multi-family complexes with 2.6 units and $1.50 a door for multi-family complexes greater than 6 units, WMI is currently only assessing this fee at units with a reeyeling program, approximateiy 600 of the City's 6,750 multi-family doors, Staff recommended assessing all multi-family units the recycling fee. This would generate approximately $113,000 for the program requiring that the City subsidize the program for the remaining $6,000 from the Solid Waste Fund. The Variable Rate Program, aiso referred to as "pay-as-you-throw" program, has been implemented in many surrounding cities to give residents an incentive to reduce waste by offering 35, 64, or 96-gallon refuse carts. This is not a cost savings program, but actually increases the eost for larger containers with the smaller black trash containers remaining at the existing 64 or 96-gallon rate, Staff did not reeommend the implementation of this program at this time, This may be considered in the future should City's efforts to educate the publie fail and diversion rates remain low, Further, the colleetive diversion rate for the eommercial sector was reviewed for the Council and some discussion ensued on achieving the required 50% diversion rate. The five (5) permitted commercial refuse haulers indicated that they are complying with the requirement through other methods. To confirm their position, they hired a consulting firm. The eonsultant analyzed the I refuse stream of the City's 200 largest businesses ineluding Westfield ShoppingTown Mall, Methodist Hospital, Arcadia School Distriet, and Santa Anita Race Track. This study in nearing completion and staff will verbally present the results of the study and the impact on the City's diversion rate to the City Council at a future study session. Staff noted that in order to properly monitor all facets of the Solid Waste Program and move closer to achieving the 50-pereent diversion goal mandated by AB 939, an additional staff person will be required. Following the presentation, Larry McQuaide, Waste Management District Manager and Ray Anderson, Vice President of Munieipal Marketing, responded to Council's questions and concerns with regard to the City's refuse and recycling programs, Council member Kovaeic stated In part, that he is in favor of the greenwaste program and labeling the trash cans but he does not have enough information in order to grant a five (5) year extension to the existing Residential and Recycling Agreement with Waste Management. He believes in competition. Considerable discussion ensued, By general consensus the City Council DIRECTED staff to proceed with the automated greenwaste program for single-family residents as proposed, inclusive of labeling all refuse/recycling/greenwaste containers, including the cost issues discussed and amortization schedules, subject to negotiation of an agreement with Waste Management. Following further discussion, by consensus the City Council determined to implement the proposed multi.family refuse and recycling "transformation" program at 50% of the approximate 13,000 tons of refuse per year generated by multi.family units; implementation of a $1.00 to $1,50 fee per address to offset the cost of disposal at an Refuse to Energy facility, and evaluate I the program in six to eight months after implementation, 2 8/21/01 I I 1 ou,:> - ,J ,'.:. ~ ,l; ;. ", : ';1:, ~ ." . : I .- 43:0176 In addition, it was MOVED by Councilmember Chang, seconded by Councilmember Chandler and CARRIED on roll call vote as follows to APPROPRIATE $32,000.00 from the Solid Waste ' BUdget for a Management Aide position in Public Works Services (this amount equates to (9) months salary for FY 2001-2002); and, DIRECT staff to prepare a job description for this position to present to the City Council following review and approval of the Human Resourees Commission. AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None The City Manager commented staff will prepare the neeessary reports, At 6:40 p,m, the City Council RECESSED and RECONVENED at 7:00 p.m. in the Council Chambers. iNVOCATiON Rel/erend Jolene Cadenbaeh, Arcadia Congregationai Church PLEDGE OF Couneilmember Gary Kovacic ALLEGIANCE ROLL CALL 2, ORD, & RES, READ BY TITLE ONLY 3, OATH OF OFFICE (Baderian) 4. LIFE SAVING AWARDS (Bonomo and Weston) OI1;)-~,: 5. PRESENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal ABSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. It was MOVED by Councilmember Chandler, seconded by Mayor Pro tem Marshall and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, PRESENTATIONS The Deputy City Clerk administered the Oath of Office to incoming Planning Commissioner Robert Baderian, Mayor Segal expressed congratulations and presented the new commissioner with a City pin and an identification card. Mayor Segal and Police Chief Hinig presented the "Arcadia Police Department's Life Saving Awards" to Police Officer John Bonomo and Police Officer Larry Weston for their extraordinary service in saving the life of an Arcadia resident. PUBLIC HEARING Sa, RESOLUTION Consideration of the report and reeommendation to adopt Resolution No. 6250 entitled: "A NO, 6250 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, (Street Vaeation ORDERING THE VACATION OF KARDASHIAN AVENUE, NORTH OF DEARBORN STREET Kardashian - AND SOUTH OF THE NORTHERLY CITY BOUNDARY". North of Dearborn & South of the Northerly City O'5'J'''-)(') FOothill Transit has proposed a bus maintenance operation facility on the east side of Peck Road adjacent to the mining pit and north of the public storage faciiity, During the sale of the property, the title search uneovered an existing easement for a public street (Kardashian Avenue) within 3 8/21/01 Boundary) (ADOPTED) f\:;'~:- -\ . u.//./ ..J 6. 7. CHANG (Bonomo and Weston) (Refuse and Recycling Program) 43:0177 the site. The easement was established by the' Chicago Tract Map recorded in 1888. Currentiy the street is unused. Foothill Transit has requested that the City vacate the street thus elearing I title so that they may use the property, Foothill Transit's proposal is to use the vacated property as emergeney aeeess as well as improving bus eireulation for a parking lot. At its June 26, 2001 meeting, the Planning Commission made the finding that vacating this portion of Kardashian Avenue was in eonformance with the City's General Plan, Mayor Segal OPENED the Public Hearing. Ram Kumar, Projeet Manager, Foothill Transit, was present to respond to Council's questions, It was MOVED by Councilmember Chandler, seconded by Councilmember Chang and CARRIED to CLOSE the Publie Hearing. It was MOVED by Mayor Pro tem Marshall, seconded by Council member Chandler and CARRIED on roll call vote as follows to FIND that there is no substantial evidence that the street vacation will have a signifieant effect on the environment, and APPROVE the Negative Declaration set forth in the August 21, 2001 staff report, and DIRECT staff to file the Notice of Determination with the County Clerk's Office of the County of Los Angeles; and, FIND that from all the evidence submitted that the subject street is unneeessary for present or prospeetive public use, and ADOPT Resoiution No. 6250 ordering the vacation of the portion of Kardashian Avenue north of Dearborn Street and south of the north City boundary. AYES: NOES: ABSENT: Couneilmembers Chandler, Chang, Kovacic, Marshall and Segal None None AUDIENCE PARTICIPATION I Sonia Williams, stated in part, that residents send two letters to the Roth Group expressing their coneerns with regard to the proposed condominium project at 1012-1026 South First Avenue. They are still waiting for a response, Tonv Henrich, 431 Alture Road, President, Raneho Santa Anita Resident's Association, thanked the City Public Works Department for their fast response to a road repair request. He also expressed appreciation to the City Poliee Department and Fire Department for their eontinuous support and participation in the association's neighborhood picnic sponsored by the Arboretum, Niek Pokraiac, 333 N. Madison, Monrovia, a 40 year Areadia resident, protested the re-Iocation of a water tank on the Bluth property and presented a brief history with regard to this matter. In response to Mr, Pokrajac's comments, City Manager Kelly stated, there is a long history to this issue between Mr. Pokrajac and Mr. Bluth. The eities of Monrovia and Areadia have no jurisdiction to order the reiocation of the tanks at this time, Mr. Kelly stated that he will re-visit the issue with City staff and Monrovia staff and will let Mr. Pokrajac know what the City can and can not legally do. . MATTERS FROM ELECTED OFFICIALS Councilmember Chang complimented the Arcadia Poiice Offieers, John Bonomo and Larry Weston for their courageous behavior. Dr. Chang reported on the study session held this evening with regard to the City's refuse and I recycling programs. The City Couneil decided to implement the following programs: an automated greenwaste eolleetion for single-family residents; Waste-to-energy for mutli-family 4 8/21/01 I I I MARSHALL (Bonomo and Weston) (Speakers) (Recycling) (Food for Thought) KOVACIC (Summer Concerts) (Community Picnic) (Lucky Baldwin Day Picnie) 43:0178 waste stream and a variable rate strueture for single-family residents. Mayor Segal noted that the City Council direeted staff to prepare the neeessary reports for Council's consideration with regard to the proposed programs. Mayor Pro tem Marshall congratulated Arcadia Police Offieers, Bonomo and Weston for their heroic efforts, Mrs. Marshall thanked tonight's speakers for taking the time to express their concerns, Mrs. Marshall felt that the Council made good progress with regard to the greenwaste program. She hoped, with the cooperation of the residents, the City will be able to meet state requirements on recycling. Mrs, Marshall shared a saying by Jack Penn, "One of the seerets of life is to make stepping stones out of stumbling blocks". Councilmember Kovacie commended the staff of the Recreation Department for the successful summer concerts series, Mr. Kovaeic thanked Tony Henrich for the information on the Lower Raneho and Village Homeowners Association eommunity picnie. He stated that there is nothing better to promote a sense of community than getting neighbors together. Mr. Kovaeic encouraged everyone to attend the "Lucky Baldwin Day Picnic", October 28, 2001 from 11 :30 p.m. to 3:30 p.m, at the County Park. He noted this will be a great opportunity for all Arcadians to come together as a eommunity, SEGAL Mayor Segal expressed appreciation to Jerry Collins, Director, and Roberta White Assistant (Summer Direetor of the Recreation and Community Serviees Department, and staff for the great summer Coneert Series) concerts series, (Gilb Historical Museum) (Lucky Baldwin Day Picnic) (Police Station Groundbreaking) 0=t '3. - '!. ',' 8. 9, Mayor Segal reminded everyone that the Grand Opening of the Gilb Historical Museum will take place on Oetober 19 and 20th. The ribbon cutting ceremony will be held on October 20,2001. Mayor Segal eneouraged everyone to attend the "Lucky Baldwin Day City Picnie", which will take place on October 28 at the County Park. There are numerous community service organizations involved and there will be events for all ages, Mayor Segal announced that the groundbreaking eeremony for the police station will take place September 28, 2001, at 8:30 a.m. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chandler, Chang, Kovacic, Marshall and Segal None AUDIENCE PARTICIPATION None. 5 8/21/01 43:0179 9a. MINUTES It was MOVED by Ageney Member Chandler, seconded by Ageney Member Marshall and I (August 7,2001) CARRIED on roll call vote s follows to APPROVE the Minutes of the August 7, 2001 Regular Meeting. AYES: NOES: ABSENT: Ageney Members Chandler, Chang, Kovacic, Marshall and Segal None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to September 4, 2001 at 6:00 p,m. 10. THE CITY COUNCIL RECONVENED CONSENT ITEMS 10a. MINUTES APPROVED the Minutes of the August 7, 2001 Regular Meeting. (August 7, 2001) 10b, RESOLUTION ADOPTED RESOLUTION NO. 6257 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO, 6257 THE CITY OF ARCADIA, CALIFORNIA, DECLARING ITS INTENTION TO GRANT TO (So, Calif. Water SOUTHERN CALIFORNIA WATER COMPANY A FRANCHISE TO USE OR TO LAY AND USE Co. Franchise - PIPES, CONDUITS AND APPURTENANCES FOR TRANSMITTING AND DISTRIBUTING PH 9-18-2001) WATER FOR ANY AND ALL PURPOSES IN, ALONG, ACROSS, UPON AND UNDER THE 0'3'1\)-':);; PUBLIC STREETS, WAYS, ALLEYS AND PLACES WITHIN THE SOUTHEASTERN AND . EASTERN PORTIONS OF THE CITY OF ARCADIA"; and, SET the date of September 18, 2001 for a public hearing to reeeive any comments or objections to the City's intention to grant a I franchise agreement to Southern California Water Company and for the introduction of an ordinance granting sueh franehise; and, DETERMINE whether the length of the franehise agreement will be twenty-five years as requested by Southern California Water Company, or ten years as suggested by staff. 10c. EXTEND AIM PROF. SVCS. AGREEMENT (Lib. - Interim Personnel thru 12-21-01) 10d, EXTEND L ) - ..0" POST ALARM D~ PROF. SVCS. -r '. 'J - -"" AGREEMENT (Lib. Security Personnel - 9-1-01 to 6-30-02 ) 01J;~4.cO ~~I.. ~ - 1-" 10e. . . '; UNIFORM J VENDORS (Poiiee Dept.) AUTHORIZED the City Manager to EXTEND a Professional Serviees Agreement with AIM to provide interim personnel to ensure the on going, day-to-day operations of the Library through Deeember 21, 2001. AUTHORIZED the City Manager to EXTEND a Professional Serviees Agreement with Post Alarm to provide seeurity personnel for the Library from September 1, 2001 through June 30, 2002. APPROVED Tom's Uniforms, Uniform Express and West End Uniforms as Vendors for Poliee Department Uniforms. ' I 6 8/21/01 I I 1 43:0180 10f. r; .~') ,; -I'-~- RESOLUTION ADOPTED RESOLUTION NO, 6258 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO. 6258 THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE REQUIRED TO (Property Tax BE RAISED FROM PROPERTY TAXES NECESSARY FOR THE FISCAL YEAR 2001-2002 TO FY 2001-2002 PAY THE DEBT SERVICE ON THE GENERAL OBLIGATION BONDS AND THE AUTHORIZED Lighting and MAINTENANCE AND OPERATION COSTS OF THE CITY LIGHTING & PARKING Parking Dis!. DISTRICTS," Operation Cost) 10g. t. ' " ) AWARD 3-YR. CONTRACT (Wtr. Meters- FY 2002/02 - 2003/04) AWARDED a three year contract in the amount of $120,000,00 per year for three (3) years to Groeniger & Company for water meters for fiseal years 2001/02 - 2003/04. 10h.DZI 1'- ....; AGREEMENT AUTHORIZED the City Manager to EXECUTE an agreement with Liebert, Cassidy Whitmore for (Labor Relations labor relations and personnel legal seNices for FY 2001-2002 and FY 2002-2003, subject to & Personnel review and approval of the City Attorney. Legai Svcs, FY 2001-2002 & 2002-2003) -' 101. 0 1/; '.11 ACCEPT WORK (Foothill Blvd. Sewer Relief Pipeline) ACCEPTED all work performed by W. A, Rasic Construction Company for the construction of the Foothill Boulevard Sewer Relief Pipeline projeet as complete; and, AUTHORIZED the final payment to be made in accordance with the contraet documents, subject to a retention of $16,855.55. 10j.01 ~-; - '1<' PROF, SVCS. APPROVED the EPA funding of $884,026 for the Santa Anita ReseNoir No, 3, Projeet AGREEMENT increasing the Budget Amount to $1,768,052; and, AWARDED a Professional SeNiees (Cons!. Mge./ Agreement in the amount of $245,305 to RBF Consulting for construction management and Insp. Svcs. inspection seNices for Santa Anita ReseNoir NO.3 rehabilitation project; and, AUTHORIZED the Santa Anita City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. ReseNoir No, 3 Rehab. Proj.) 10k,QI.... - ~', . RESOLUTiON ADOPTED RESOLUTION NO. 6259 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO. 6259 THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE CITY OF ARCADIA'S PREMIUM (Health Care ONLY PLAN (INTERNAL REVENUE CODE SECTION 125) AND DEPENDENT CARE Spending SPENDING ACCOUNT PLAN (INTERNAL REVENUE CODE SECTION 129) DOCUMENTS Account Plan) AND IMPLEMENTING THE CITY OF ARCADIA'S HEALTH CARE SPENDING ACCOUNT PLAN," 101. 0:' n'6'J EQUIPMENT APPROVED the expenditure of $18,000 in Police Department's Asset Seizure Funds to PURCHASE purchase the "Krimesite Scope Refiective Ultra Violet Imaging System" for fingerprint detection, (Krimesite Seope Refiective Ultra Violet Imaging System - PO) 7 8/21/01 " ;." . .f"'~ 43:0174 THE PRECEDING CONSENT ITEMS 10a, b, e, d, e, f, g, h, i, j, k and I APPROVED ON .... MOTION BY- COUNCILMEMBER KOVACIC, SECONDED BY MAYOR.PRO TEM"MARSHALL I AND CARRIED ON ROLL CALL VOTE A.S FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None 11, CITY ATTORNEY {t-'... ' _J 11a. RESOLUTION City Attorney Deitsch presented for ADOPTION and read the title of RESOLUTION NO, 6253 NO, 6253 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, (PERS Contract APPROVING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF Amendment) THE CITY OF ARCADIA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA (ADOPTED) PUBLIC EMPLOYEES' RETIREMENT SYSTEM", " ) ORDINANCE City Attorney Deitsch presented for INTRODUCTION and read the title of ORDINANCE NO, NO, 2148 2148 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (PERS Contract CALIFORNIA, AMENDING THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY Amendment OF ARCADIA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC (INTRODUCED) EMPLOYEES' RETIREMENT SYSTEM," It was MOVED by Councilmember Chang, seconded by Mayor Pro tem Marshall and CARRIED on roll call vote as follows that RESOLUTION NO. 6253 be and it is hereby ADOPTED; and, ORDINANCE NO. 2143 be and it is hereby INTRODUCED. AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Kovacic, Marshall and Segal None None I Mayor Segal welcomed Janet Sporleder the new City Librarian. ADJOURNMENT (In Memory of Brian Campbell Driscoll) 01 "'\-'L'I - ,- Councilmember Kovacic adjourned the meeting in memory of Brian Campbell Driseoll, "Brian was born August 10, 1983, in Pasadena, California. He died August 15, 2001, from complications of pneumonia, In 1997, Brian was diagnosed with a serious coronary condition that eventually resulted in a heart transplant. Sinee then, Brian has endured a mountain of physical challenges with incredible eourage and a quiet dignity that reflected maturity far beyond his years, Brian was remarkably bright and elever, and possessed a dry wit that drew people of all ages to him, He leaves a void in the lives of his family and his legion of wonderful friends that will be impossible to fill. Brian is survived by his parents, Bill and Ludie, and his sister, Kelley, Ludie grew up in Arcadia, and is a graduate of Arcadia High Sehool. Brian is also survived by his grandmothers, Joan Callahan and Frances Driscoll, as well as many loving aunts, uncles, and cousins. Brian is now able to finally run free in a world without boundaries or cares." ADJOURNMENT Mayor Segal ADJOURNED the August 21, 2001 Regular Meeting of the Areadia City Council at (August 21,2001) 7:40 p,m" to Septernber 4,2001 at 6:00 p,m" in the Conference Room of the Couneil Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. ~/A Mark S. Segal, Mayor he City of Arcadia 1 8 8/21/01