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HomeMy WebLinkAboutFEBRUARY 1,2000 I I I 42:0019 0110 ,., () 0"'01,1. C( CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL: 1. 2. MID-YEAR Rf'W\JC1AL RE\I1EW- DEC,31,'1999 03,,(O-~-O MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING February 1 , 2000 The City Council and the Arcadia Redeveiopment Agency met in a Regular Meeting on Tuesday, February 1, 2000, at 6:00 p.m. in the Conference Room of the City Council Chambers, PRESENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler ABSENT: None AUDIENCE PARTICIPATION None, STUDY SESSION Philip Sexton, Interim Director, Administrative Services, presented the mid-year budget review, Mr. Sexton stated that continuing economic growth is having a very positive impact on the City's 1999-2000 budget. The City's projected revenue estimates are $1,525 million higher than the original projections from last June, Major increased revenue contributors to the budget are all revenue sources that are directly related to a healthy economy such as: property tax; sales tax; property transfer tax; plan check; building permits; motor vehicle fees and miscellaneous revenues, Reviewing expenditures, Mr. Sexton stated, in part, that all departments are expected to be at or below their authorized budget allocations, The collective budget savings of the individual departments are expected to be approximately $256,000. The higher than expected revenue, and the less than authorized expenditures, will have a projected positive change in the City's Fund Balance of approximately $1.781 million this fiscal year. Increasing interest rates for the remainder of the current fiscal year, and the 2000-2001 fiscal year, may have an effect on the California economy to the point of negatively impacting the same revenue categories that generated the largest projected surpluses this year. The February 1, 2000 staff report included a mid-year revenue and expenditure update, restatement of the Annual Budget General Fund Balance, and graphics of major revenue sources, Following the presentation staff responded to questions and concerns expressed by the Council with regard to revenues and expenditures stating, in part, that in order to better handle the expenditures staff conservatively estimates revenues every year. The amount of expenditures for each department is not one-twelve of its budget every month, Each department is different in its expenditures; which could be payroll, furniture, vacancies, etcetera... 1 2/1/00 INVOCATlON PlEDGE OF ALLEGIANCE ROLL CALL: 42:0020 With regard to Councilmember Roncelli's questions about the differences between the budgeted and projected amount of expenditures in a six month period and in a one year I period, Mayor Chandler suggested staff meet with Mr. Roncelli, when all the information is available and respond to his questions at that time, in particular, expenditures related to payroll periods which are every other week rather than monthly, The City Council RECEIVED and FILED the Mid-Year Revenue and Expenditure Update report, At 6:35 p,m, the City Council RECESSED and RECONVENED the Regular Meeting in the Council Chambers at 7:00 p,m. Reverend Matthew Chong, Church of the Good Shepherd Fire Chief, Peter Bonano PRESENT: Councilmembers Harbichl, Kovacic, Marshall, Roncelli and Chandler ABSENT: None PRESENTATIONS 3. ARCADIA Mayor Chandler read and presented a proclamation to Mr, Michael Hawkins, president of EDUCATIONAL the Arcadia Educational Foundation, Mr. Hawkins and the Foundation have worked very FOUNDATION hard to collect funds in order to provide educational excellence for Arcadia students, The AND WALT City of Arcadia, the Arcadia Educational Foundation and Walt Disney Theatrical DISNEY Productions have jointly determined that on Sunday, October 15, 2000, a 1:00 p,m, I THEATRICAL' preview matinee performance of the Lion King will become a community event, which PRODUCTIONS will realize the goals of the City of Arcadia and the Arcadia Educational Foundation, (Hawkins) Proceeds will benefit the students of Arcadia Schools, Mayor Chandler proclaimed October 15, 2000 to be Arcadia Day at the Lion King, 4. SANTA ANITA Mayor Chandler read and presented a Mayor's certificate of commendation to the " FIRE representatives of the Arcadia Volunteers Association, Arcadia High School Key Club, (Arcadia Volunteer Leo Club, and the Arcadia High School football team, for outstanding service to the Assoc" Key Club community during the Santa Anita II fire, and Leo Club) (Fire, Police & Public Works Services) 5, ORD, & RES. READ BY TITLE ONLY Representatives from the Arcadia residents' in the Highland Oaks area impacted by the Santa Anita /I fire, presented a plague of appreciation and a check in the amount of $905,00 to the Arcadia Fire Department to be used for the Smoke Detector Program; a plague of appreciation and a check to the Arcadia Police to be used for the DARE Program; and, a plague of appreciation to Public Works Services representatives for extraordinary service in saving affected homes during the fire in the Angeles National Forest, at the northern end of Arcadia, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, It was MOVED by Councilmember Marshall seconded by Councilmember Kovacic and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. I 2 2/1/00 I I I 6, 6a. RESOLUTION NO, 6161 FUND ALLOC, COPS-SLESF (Front Line Police Svcs,) (ADOPTED) 03SJ - 'J 0( 001 i'J ..>-t- 42:0021 PUBLIC HEARINGS Consideration of the report and recommendation to adopt Resolution No. 6161. to authorize the Arcadia Police Department to use funds allocated from the Citizens' Option for Public Safety-Supplemental Law Enforcement Services Fund (COPS-SLESF) for the purpose of "Front Line Police Services: Each year, the State Legislature considers supplemental funding for local police departments under the COPS program, The annual decision to fund the COPS program is based upon budget priorities and available funds, The COPS program distributes State funds to local cities on a per capita basis. Recipient cities are required to deposit the State funds in a local Supplemental Law enforcement Services Fund (SLEF) to be expended only for equipment and services requested by the chief of police approved by the City Council. This year Arcadia received $118,136 in COPS funds. There is also $90,000 remaining in the SLESF (Supplemental Law Enforcement Services Fund) as the result of project postponement, cost savings and interest from the previous three years, Staff proposed to spend those funds on the following items; 1 - Continue the existing Crime Analyst position ($50,000); 2 - Continue the existing Court Liaison position ($15,000); 3 - Purchase of Backup File Server & Software ($21,000); 4 - Mobile Digital Computer Support ($32,000); 5 - Reallocation-Field Report Writing System (Resolution #6030) ($32,000); 6 - Reallocation-Computer Systems Support (Resolution #6100) ($58,000), for a total of $208,000, Mayor Chandler OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Kovacic and CARRIED to CLOSE the public hearing, It was MOVED by Mayor Pro tem Harbicht, seconded by Council member Marshall and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, 6161 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS-SLESF) FOR THE PURPOSE OF "FRONT LINE POLICE SERVICES: AYES: NOES: ABSENT: Council member Harbicht, Kovacic, Marshall, Roncelli and Chandler None None 6b. RESOLUTION Consideration of the report and recommendation to adopt RESOLUTION NO, 6158 NO, 6158 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (Redev, Agency CALIFORNIA, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE Fds, - Police SECTIONS 33445 AND 33679 AND AUTHORIZING THE USE OF REDEVELOPMENT Facility) AGENCY FUNDS FOR A POLICE FACILITY AND APPROVING A NEGATIVE (ADOPTED) DECLARATION THEREFOR," and, recommendation to the Redevelopment Agency to O appropriate $1,000,000 for architectural and other pre-development expenditures, 7!>(). ,/:(' The Redevelopment Law (Health and Safety Code Section 33445) requires that, if redevelopment funds are to be used to pay for improvements which will be publicly owned, both within and outside of the project area. the City Council must make three 3 2/1/00 42:0022 findings: a) that the proposed improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no other I reasonable means of financing the proposed project available to the community: c) that the project will assist in the elimination of blighting conditions in the Project Area and is consistent with the adopted Implementation Plan, The February 1, 2000 staff report summarized the proposed Police Facility project which has been prepared pursuant to Health and Safety Code Section 33679 setting forth the amount of tax increment to be used to fund the proposed capital improvements, including interest (up to $6 million), the facts to support the three findings and describing the redevelopment purposes for which the funds are being used (design and construction of the Police Station). The Agency currently is projecting a fund balance of approximately $2,300,000 on June 30, 2000 after deductions for housing set-aside, operations, bond debt service and approved projects, Therefore, the $1 million needed now is available to fund pre- construction cost and would become part of the Agency's contribution to the project. The Agency will contribute between $4 million and $6 million to the Police Facility Project, An appropriation of $1 million from the Agency's Unallocated Fund Reserve is necessary for architectural/engineering and other future predevelopment expenses, which would be part of the total agency contribution Mayor Chandler OPENED the Public Hearing, No one came forward to address the City Council. 11 was MOVED by Mayor Pro tem'Harbicht, seconded by Councilmember Marshall and CARRIED to CLOSE the public hearing, 11 was MOVED by Mayor Pro tern Harbicht, seconded by Council member Kovacic and CARRIED on roll call vote as follows to APPROVE the Negative Declaration; and, that RESOLUTION NO, 6158 be and it is hereby ADOPTED, I AYES: NOES: ABSENT: Councilmember Harbicht, Kovacic, Marshall, Roncelli and Chandler None None 7. AUDIENCE PARTICIPATION Torri McEntire Miller, 2122 Bella Vista Drive, representing the Dana Middle School PTA. Ms, Miller mentioned achievements, awards and programs which have taken place at Dana Middle School in her 'What's Right With Arcadia Kids' presentation. Ms, Miller expressed appreciation on behalf of the PT A members and parents to the City Council for continuing to make decisions that make everyone believe that young students are important. Linda Nasco, 446 Oakglen Court, San Dimas, related her personal observations of Arcadia Dial-A-Ride. Ms, Nasco stated, in part, that she is working with elderly clients and often see them out in the street waiting for an hour or two to be picked up by Dial-A- Ride, She urged Council to find a way to make the use of the transit services easier for senior citizens, Councilmember Kovacic suggested Council review the Arcadia Transit contract and their performance on future agenda, Council concurred, I Councilmembers expressed their concerns with regard to the performance of Arcadia Transit and urged citizens to address the Council on any concerns or suggestions they 4 2/1/00 I I I 8, ALFORD (City Election) 42:0023 might have with regard to the issue, MATTERS FROM ELECTED OFFICIALS City Clerk, June Alford encouraged everyone to vote at the March 7th Primary Election, She reminded everyone that the City election will be held on April 11, 2000, Nominations closed January 19, 2000, The order of candidate names on the ballot at the April 11, 2000 Arcadia General Municipal Election is as follows: City Council Candidates: John S, MacDonnell Mary E, Dougherty Vincent Foley Charles "Chuck" Chivetta Sr. Sheng Chang Mark "Mickey" Segal Gino Roncelli Candidate for City Clerk: June Alford RONCELLI Councilmember Roncelli announced that he will officially be a Senior Citizen in two days, (Senior Citizen) (Proposition 12) OIIC:; . <1 " - tV.:>) , MARSHALL (Htg, Dr. Parking) Mr. Roncelli stated, in part, that at the last City Council meeting the Council voted 4-1 to adopt a Resolution supporting Proposition 12, which is called the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection, He believes that this is another way for the State to take large amounts of money from Cities, Mr. Roncelli urged Council to change their vote and not support Proposition 12. Councilmember Marshall agreed with Mr. Roncelli's suggestion, She too would like to have further discussion on the resolution supporting Proposition 12, City Attorney Deitsch explained that pursuant to the Brown Act the Council could not make a substantive vote on an item which is not on the agenda. The City Attomey further advised that the Council could take a vote on a procedural motion tonight which would include directing staff to place the issue on the Agenda for the next City Council meeting, It was MOVED by Councilmember Marshall, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to DIRECT staff to place the Proposition 12 issue on the next Council meeting agenda for reconsideration, - - AYES: NOES: ABSENT: Councilmember Harbicht, Kovacic, Marshall, Roncelli and Chandler None None Council member Marshall noted that the Council received the Huntington Drive parking study prepared by staff. She suggested scheduling a study session for Council's discussion and consideration, Councilmember Kovacic suggested notifying the businesses along Huntington Drive of the study session with regard to the parking problems on Huntington Drive, He felt it would be more heipful for Council to have the business owner's point of view, in order to make a final decision, Mayor Pro tem Harbicht expressed his opposition to the idea of spending more money to create more parking in order to promote retail business on Huntington Drive in the 5 2/1/00 (Builders Risk Insurance) 42:0024 Downtown area, Mayor Chandler noted the majority opinion of Council and directed staff to schedule a I study session for Council's discussion and consideration of parking problems along Huntington Drive, In response to Councilmember Marshall's question, City Manager Kelly stated, in part, sometime next week the Council will receive all the information with regard to the builders risk insurance. (Park Benches) Ms, Marshall requested follow-up by staff of a complaint from a resident in regard to park benches at the Camino Real and Second Avenue park, (Quote) KOVACIC (AHS Const. Team) (Santa Anita Project) HARBICHT (Public Works) (DAR.E.) CHANDLER (Santa Anita II Fire) Councilmember Marshall shared a saying by Albert Einstein, "The most incomprehensible thing about the world is that, it is all comprehensible." Councilmember Kovacic wished good luck to the Arcadia High School Constitution Team at the state final competition in Sacramento on February 3'" and 41h He also thanked the City and the City Council for permitting the team to use the Council Chambers for the team's mock hearings, Mr. Kovacic referred to an article in Sunday's Star News and stated, "if anybody read that article and believed what was said, they'd get a total misconception of how this City handles large projects." The Planning Commission doesn't make final decisions about big projects and they do not hold the only hearings that are held, they are an advisory board and when they advise the Council we do not rubber stamp their recommendation. The Council holds its own set of hearings and makes its own independent judgment, because that is Council's job, I So anybody out there who is laboring under the misconception that the Planning Commission is going to make all the decisions conceming the Santa Anita project and the City Council is going to rubber stamp that, is sadly misinformed", Mayor Pro tem Harbicht stated that he was pleased to see the various City departments getting the recognition that they deserve for their great job during the fire at the northem part of Arcadia, in particular, Public Works personnel who, he believes, are unsung heroes. Mr. Harbicht thanked the residents of the northem part of Arcadia for their contributions to the DAR.E program, This is a great program and a great deal of that program is sponsored by contributions from various fund raising efforts, Mayor Chandler announced in coordination with the Highland Oaks Homeowners Association, the City of Arcadia will host a meeting on February 24, 2000 at 7:15 p,m, at the Highland Oaks School Auditorium, located at 10 Virginia Drive. The purpose of the meeting is to report on the impacts of the recent Santa Anita II fire, Mayor Chandler referred to an article in the Pasadena Star News, and took exception to Council member Roncelli's comment with regard to the roll of the City Council in decision making, especially concerning large projects, Mayor Chandler stated, in part, that Councilmembers are elected by the people, and are expected to do the bidding of the people, to make and spend the budget and to make decisions about major projects, The Mayor noted that he takes that roll very seriously and is not a part of a rubber stamp process, The Council appoints the Planning Commission which does volunteer service I on Council's behalf and on behalf of the citizens to final down information and help take care of a lot of matters so that we can deal with prudent issues, He does not want to be 6 2/1/00 I I I 9. ROLL CALL 9a, cJ 'I>.). POLICE FAC. (Architectural & Pre-Develop.) 42:0025 part of a misperception and will not acknowledge that he is part of a stamping process, Councilmember Roncelli responded to the Mayor's comments and stated, in part, that in his comments he suggested that the City's General Plan and zoning calls out what type of businesses are allowed on different properties, The General Plan and zoning have already been finished and some of the Councilmembers were involved in making that decision, He is not suggesting this is a rubber stamp Council at all. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler ABSENT: None CONSENT ITEMS APPROPRIATED $1,000,000 from the Arcadia Redevelopment Agency Unallocated Fund Reserve for architectural/engineering and other pre-development expenses for the Police Facility, 9b, PROF, SVCS, See Page 7, AGREEMENT (City/ARA Audit Sacs.) 9c. 0& >If')- oil DESIGN APPROVED the Design Review for the property at 37 East Alta Street (two-unit REVIEW residential condominium project) subject to the departmental conditions set forth in the (37 E. Alta St.) February 1, 2000 staff report, Agency Member Harbicht commented that the City is very fortunate to have such a successful Redevelopment Agency, He is very pleased to see the use of Redevelopment Agency funds for architectural and pre-development expenditures for the new police facility. THE PRECEDING CONSENT ITEMS 9a and c APPROVED ON MOTION BY AGENCY MEMBER HARBICHT, SECONDED BY AGENCY MEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES; NOES: ABSENT: Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler None None 9b. O.'U,1.1(l PROF, SVCS, Report and recommendation to approve a Professional Services Agreement with Conrad AGREEMENT and Associates, LLP for City and Agency audit services, (ARA Audit Services - Conrad and Associates) In response to Agency Member Roncelli's query, staff stated, in part, in response to the Request for Proposals (RFP) prepared by staff, six (6) firms submitted proposals, Review of the qualifications was based on a number of factors, including professional qualifications of the key members of the engagement team; capability of handling all aspects of the engagement and providing ongoing support and technical assistance; ability to provide continuity of staff from year to year; a clearly defined schedule of the 7 2/1/00 42:0026 audit plan and completion dates; and reasonableness and competitiveness of the fee schedule, Based on the evaluation criteria, staff recommended the firm of Conrad and I Associates be retained as the City and Agency auditor. They are located in Irvine and currently serve as independent auditor for 35 Southern California cities and their redevelopment agencies, The Citizens Financial Advisory Committee found that the current audit process was adequate and appropriate, though they did recommend to the City Council that a RFP process be initiated since the City had been utilizing the same firm for several years, The City requested that Mr, Mickey Segal, fonner Chairman of the Financial Advisory Committee, review the proposals, Mr. Segal explained in detail the reviewing process and noted that he concurred independently with the staff recommendation, Agency Member Harbicht stated, in part, that he does not need ratification from an outside source because. in his opinion City staff are very professional, disciplined and handle these issues to the highest standards, It was MOVED by Agency Member Harbicht, seconded by Agency Member Kovacic and CARRIED on roll call vote as follows to APPROVE an agreement with the firm of Conrad and Associates, LLP, for Agency audit services; and, DIRECT the Assistant City Manager to EXECUTE said agreement on behalf of the Agency. AYES; NOES: ABSENT: Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler None None THE CITY COUNCIL RECONVENED I ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to February 15, 2000 at 6:00 p.m. 10, CONSENT ITEMS CY~0l) " ,) 10a, RESOLUTION ADOPTED RESOLUTION NO, 6160 entitled: "A RESOLUTION OF THE CITY NO, 6160 COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REQUESTING AN FUNDS ALLOC. ALLOCATION AND PAYMENT OF $50,000 IN COUNTY AID-TO-CITIES FUNDS TO (County Aid-To- MODIFY TRAFFIC SIGNAL SYSTEMS AT THE INTERSECTION OF HUNTINGTON Cities Funds - DRIVE AND SUNSET BOULEVARD AND HUNTINGTON DRIVE AND GOLDEN WEST Traffic Signals - AVENUE. Htg, Sunset & Htg, Golden West) ,,) , ,/I'J ..".' 10b, ~ VEHICLE PURCHASE (One Emerg. Response Suburban & Command Module - FD) AUTHORIZED the Purchasing Officer to issue a purchase order in the amount of $56,387,17 for one (1) 1999 GMC Suburban and Command Module for the Fire Department to Johnson Equipment Company, I 8 2/1/00 I I I 42:0027 10c, 0 is' 'cu'.' II VEHICLES ALLOCATED $340,815 of Federal Section 5307 Capital Funds, $41,226 of State Transit PURCHASE Assistance (ST A) Funds and $28,579 of Proposition A Local Return Funds to purchase (Eight 20 eight (8) 20-passenger Dial-A-Ride vehicles for the Arcadia Transit System from an Passenger existing Omnitrans bid for a total amount of $410,620, Veh, Arcadia Transit) 10d,0 ,,'i ~,{l PROF. SVCS, APPROVED an agreement with the firm of Conrad and Associates, LLP for City audit AGREEMENT services; and, DIRECTED the Assistant City Manager to EXECUTE said agreement on (City Audit behalf of the City, Svcs,) 10e,OVi/O..,'/P APPROPRIATE APPROPRIATED $334,376 from the Unappropriated Surplus of Fund 25 Emergency FUNDS Fund (Cash Basis) to various expenditure accounts in: (Funds 25 & 41- Firefighting and Mitigation Measures) 11, Fund 25, Emergency Fund (Cash Basis) Consulting Service Debris Removal Debris Disposal K-RAIL $ 30,000 154,281 100,000 24,095 $308,376 and Fund 41, Emergency Fund (Emergency Response) Overtime & Supplies $ 26,000 TOTAL $334,376 ~ THE PRECEDiNG CONSENT ITEMS lOa, b, c, d and e APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY MAYOR PRO TEM HARBICHT AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None CITY ATTORNEY lla. ORDINANCE City Attorney Deitsch presented for INTRODUCTION and read the title of ORDINANCE N02117 NO. 2117: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (Newsrack CALIFORNIA, AMENDING AND RESTATING IN ITS ENTIRETY ARTICLE VI OF Regulations) CHAPTER 4, DIVISION 8 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO (INTRODUCED) THE REGULATION OF NEWSRACKS: ()~-5,,--7:. In 1996, the United States Court of Appeals upheld a decision which expanded the authority of California cities to regulate newsracks containing adult materials, The City of Arcadia currently has in effect an ordinance regulating newsracks, however, it does not regulate harmful material in newsracks in the way as defined in Califomia Penal Code section 313(a), City Attorney Deitsch explained in detail the proposed ordinance provisions, stating, in part, that thE! current newsrack provisions of the Arcadia Municipal Code contain general 9 2/1/00 ADJOURNMENT (February 15, 2000) ATTEST: 42:0028 regulations regarding the installation, placement and maintenance of newsracks, The proposed ordinance incorporales those general regulations and adds more provisions. It was MOVED by Councilmember Harbicht, seconded by Councilmember Marshall and CARRIED on roll call vote as follows that ORDINANCE NO, 2117 be and it is hereby INTRODUCED. AYES: NOES: ABSENT: Council members Harbicht, Kovacic, Marshall, Roncelli and Chandler None None At 8:46 p.m, the City Council Regular Meeting ADJOURNED to February 15, 2000 at 6:00 p,m., in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, 10 2/1/00 I I, I